ITEM 3.11 Flooring Repair40
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MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
'MEETING DATE:
Parks & Recreation
Parks & Recreation Director Demant
April 13, 2020
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/ Finance Director Flaherty
3.11
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO: -
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
X
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council approve accept the quotes for the removal and installation of
flooring at Prairie Center and City Hall.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/J USTIFICATION:
The 2019 Capital Improvement Plan (CIP) included a budget of $42,126 for facility improvements at the
Prairie Center. City staff is proposing to replace the existing flooring in the Council Chambers, kitchen,
southwest conference room and hallways leading to the south exit door and bathrooms with a vinyl mock
wood tile. This product would allow for increased sanitation, durability, and cleaning efficiency.
Also being proposed is replacing the existing flooring in the Prairie Center for the Fireside and northeast
conference rooms, staff office areas, and the Lily Pond conference room and adjoining hallway at City Hall
with carpet squares. These areas are either rentable spaces, meeting rooms, or highly visible by the public
on a daily basis.
City staff has obtained a quote from Commercial Flooring, Inc. in the amount of $42,155 for this project.
The information was reviewed by the Administrative Subcommittee at both the March and April 2020
meetings, with recommendation for approval by the City Council.
SUPPORTING DOCUMENTS ATTACHED:
• Quote - Commercial Flooring, Inc.
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quote from Commercial Flooring, Inc., in the amount of $42,155 and to authorize the
project for the removal and installation of flooring at Prairie Center and City Hall.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 439 - Building and Property Maintenance Yes
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Native American, Woman -Owned
Estimating Department
Proposal
Plymouth, MN
Alternate #4 to
Quote 18211
8443
Gortract #
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Date
4/7/2Q20Sale
Otsego City Hall -All Flooring
8899 Nashwa Ave. N.E.
Person1>
Gordon
Otsego, MN 55330
Contact: Nick Jacobs
Sale Perso 2-.__
Vinyl Tile (Luxury)
Materials Armstrong Natural Creation -Arbor Art 6x48 D10 LVT TBD
Labor Install - Luxury Vinyl Tile - TBD LVT-1
Notes PLEASE NOTE; NO TRAFFIC OR MOPPING IS ALLOWED ON THIS PRODUCT FOR 72 HOURS AFTER INSTALLATION.
Adhesive
Materials
Armstrong S-288 SV Adhesive 4 Gal
LVT-1
Carpet Tile
Materials
Carpet Tile Material Allowance
TBD
Labor
Install Carpet Tile - TBD
CPT-1
Labor
Labor
Cut around pipes @ conference room in City Hall
Adhesive
Materials
Mannington 711 Infinity & Vinyl Backed Modular Adhesive
4G
CPT-1
Wall Base
Materials
4 1/2" Cove Rubber Base 1/8 Gauge DC-XX
TBD
Labor
Install - Vinyl Base
RB-1
Transitions
Labor
Supply & Install Transitions
Accessories
Materials
Schonox SL Feather Finish 10 lb.
Labor
Floor Prep -Concrete
Labor
Labor
Moisture Testing - Concrete Relative Humidity Testing of the
concrete slab. Requires 5/8" holes to be drilled into the
concrete and set for 24 hours.
Labor
Labor
Remove & Dispose - Existing Carpet - Glue Down
Labor
Labor Remove & Dispose - Existing VCT
Page 1 Q2-19
Continuation For: Estimating Department, Quote # 18443
Labor
Labor Remove Existing Adhesive
Transitions
Labor Ramping - Supply & Install
Information Total
EXCLUSIONS; concrete repairs, unforeseen conditions, floor leveling, overtime,
floor protection, finished floor repairs
INCLUSIONS: MBE, WBE, SBE, DBE Certified, minor floor prep, moisture testing,
material and adhesive removal
i
Grand Total $42,155.00
Date Ck #
Deposit _ '��
-Terms: 50% Down / Balance on Invoice. ALL orders are Non -cancelable.
-All material is factory ordered on a per project basis and non -cancelable from the manufacturers, consequently once a quote is accepted and approved for
ordering, all material is non -cancelable.
-Sales tax Is only charged on material only purchases. Unless bid documents state job is Tax Exempt, use tax will be included and sales tax is not required on
Installed projects. Additional tax may be required if tax rates change.
-Due to fluctuating material costs, we can only honor pricing on quotes for 30 days.
-Work to be done M-F, 7AM-3PM, unless noted.
-No take-up and disposal of existing flooring or adhesive is included, unless noted.
-No cleaning, vacuuming, protection of carpet or washing and waxing of vinyl are included, unless noted.
-Pricing is based on floors being ready to receive floor covering, unless otherwise noted.
-Estimate does not include any floor preparation or repair, which will be billed at $100, 00 per hour, plus materials.
-Reminder: Fresh paint marks easily. Some touchup may be required after flooring installation and is the responsibility of the customer.
-It is the owner's responsibility to move all furniture, unless otherwise noted.
-Estimate is per plans and specifications, sections 09650 & 09680, and blueprints dated and is subject to change upon a physical measure of
site.
-The use of low permeance vapor retarder is mandatory directly beneath any concrete slab that is to receive a directly adhered moisture sensitive finish. If an
effective vapor retarder is not in place and intact directly beneath the slab, concrete dryness or moisture vapor emission testing is subject to significant variation
AFTER the floor finishes are installed. Neither Absolute Commercial Flooring nor the manufacturer of the floor covering can be held responsible for moisture
related distresses that develop after installation, when such damage Is the result of excessive concrete moisture vapor emission and pre -installation testing
Indicated a suitably dry surface. This disclaimer applies to ALL moisture sensitive finishes and Includes all types of flooring as well as poured in place coatings
or any other material applied to the slab that inhibits or impedes the passage of moisture from the slab surface.
-All past due payments shall bear interest at a rate of eighteen percent (18%) per annum, but not to exceed the highest rate permitted by law, until paid in full.
In accepting this quote, the customer agrees to pay all collection costs incurred, including reasonable attorney's fees. Me accept these terms.
Buyer Date:
Seller- Date
Page 2 Q2-19