ITEM 3.6 Job Description Revisions0 t9'e F o
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Administration
City Administrator/Finance Director Flaherty
April 27, 2020
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
3.6
STRATEGIC VISION
MEETS:
I THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
X
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council approve the revisions to job descriptions for multiple
positions.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/J U STI FI CATI O N:
On February 24, 2020, the City Council accepted a proposal from BakerTilly to conduct a Classification and
Compensation Study (the Study). Included in the scope of services of the Study, is a job evaluation
component, which is based on the Systematic Analysis and Factor Evaluation (SAFE) System. The City
implemented the SAFE system with the completion of the study in 2015. BakerTilly will review the job
evaluation factors for up to five positions as outlined in the scope of services.
Prior to such a review, it was important to review all City job descriptions to ensure they accurately reflect
the work that employees are conducting. The job description review process is outlined as follows:
- Job descriptions distributed to each employee
- Employees reviewed theirjob description and offered suggestions
- Supervisors and employees met individually to discuss the suggestions
- Supervisors made appropriate changes and reconfirmed changes with each employee
- Supervisors presented the modified job descriptions to the City Administrator
Upon completion of these steps, the City Administrator presented the job description modifications to the
Administrative Subcommittee at the April 8 meeting, and the Public Works Subcommittee at the April 15
meeting. Both Subcommittees concurred with the modifications as presented and recommended they be
placed on a future City Council consent agenda for approval.
In an effort to conserve the significant amount of paper it would require to include each of the job
descriptions, they have not been included within your paper packets. They were distributed electronically
to the City council on April 24, 2020 and are included electronically on the City's website with the
remainder of the packet items. To summarize, the following positions have proposed modifications:
- Administration
o Accountant
o Administrative Assistant
o Building Permit Technician
o City Clerk
o Utility Billing
- Parks & Recreation
o Parks & Recreation Director
o Parks Maintenance II
o Administrative Assistant — Parks & Recreation
- Public Utilities
o Utility Operations Manager
o Utility Foreperson
o Utility Operator
- Public Works
o Street Operations Manager
o Street Foreperson
o Street Maintenance II
o Street Maintenance I
o Fleet Maintenance Technician
If the City Council approves the modifications to the job descriptions, City staff will then communicate the
progress update to BakerTilly so that they may commence with the work plan of the Study.
Upon commencement of the Study, BakerTilly approximates a three-month completion timeframe, which
is subject to modifications from the City. The goal of City staff is to have this study completed in time for
inclusion within the 2021 budget review process.
SUPPORTING DOCUMENTS ATTACHED:
• Proposed Job Description Modifications (Red -Lined)
o Please note electronic distribution only.
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the proposed modifications to the job descriptions included within this memo.
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FUNDING:
BUDGETED:
General Fund — Human Resources
101-41800-390
Yes