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Accountant (2020 DRAFT)1    Position: Accountant FLSA Status: Non-Exempt Pay Grade: 10 Approved: September 26, 2016DRAFT DESCRIPTION OF WORK General Statement of Duties: Responsible for performing essential accounting functions, including, but not limited to: accounts payable, accounts receivable, bank reconciliations, general ledger reconciliations, development escrow maintenance, and additional duties as assigned by the Finance Director. Immediate Supervisor: Finance Director Supervises: None Provides Work Direction to: None MAJOR JOB FUNCTIONS 1. Accounts Payable a. Receive incoming invoices and match them against supporting documentation such as packing slips, purchase orders, etc. b. Distribute invoices to the appropriate department of the City for expenditure coding and approval of payment. Responsible for ensuring invoices are cycled through the approval process on a timely basis to ensure compliance with statutory payment periods c. Data entry of invoice information into the accounting software including verification of appropriate expenditure coding d. Preparation of a listing of claims to be paid for the City Council’s approval e. Upon City Council approval, process checks and/or electronic payments, distribution of checks to the appropriate vendors, and timely filing of paid invoices f. Prepare the documentation of monthly sales and fuel tax liabilities and 2    commence the payment of the respective liability as well as the filing of the appropriate regulatory requirements g. Maintenance of vendor files within the accounting software, including obtaining W-9 documentation and annual issuance of 1099 tax documents 2. General Accounting a. Accounts Receivable i. Responsible for maintenance of customer records within the accounting software ii. Prepare documentation and send invoices for miscellaneous billings of the City b. Receipting i. Receipt of transactions not included within the Utility Billing and Building Department functions ii. Compilation of all cash and check receipts and completion of the preparation of the deposit slip c. Bank Reconciliations i. Identification of electronic receipts and disbursements within the City’s bank accounts and preparation of the appropriate recording of such activity within the accounting software ii. Comparison of routine deposits within the City’s bank accounts to the respective receipting batches within the City’s accounting software iii. Reconciliation of the City’s checking bank accounts on a monthly basis d. Escrow Accounting i. Responsible for monthly maintenance of funds held by the City as escrow for development and planning related items. This includes keeping a master file for each escrow account ii. Timely identification of escrow accounts that are overdrawn and are responsible for preparation of documentation as well as sending an invoice to the appropriate party iii. Provide a quarterly report of escrow accounts to the Finance Director, City Administrator and City Consultants 3. Advanced Accounting a. Ongoing i. Monitor the checking account balance to ensure proper cash flows in relation to cash disbursements for accounts payable, capital projects, debt service and more ii. Prepare appropriate journal entries to ensure the financial records of the City are reconciled on a monthly basis to provide the most accurate information as possible iii. Assist in the preparation and compilation of financial information for monthly financial reports to the City Council b. Annual i. Prepare appropriate journal entries to ensure the financial records of the City are reconciled and accurate in preparation of the annual 3    financial statement audit ii. Assist in the preparation of work papers to support the audit of the City’s financial statements iii. Assist in the preparation of the Comprehensive Annual Financial Report 4. Other Duties a. Serve as the primary backup for the utility billing function b. Serve as the primary backup for the payroll function c. Special assessment searches d. Tracking of financial activity through project accounting codes e. Assist the Finance Director with the investment portfolio, annual budgeting, and other duties as assigned or apparent 5. General a. Treat fellow employees with respect and integrity b. Promote a positive and motivating environment c. Provide exceptional customer service d. Confer with supervisor, peers, and employees to discuss and resolve issues e. Make decisions that are always in the best interest of the City f. Perform other duties and projects as assigned g. Follow all safety policies and procedures h. Follow all City policies and procedures 5. General a. Confer with supervisor, peers, and employees to discuss and resolve issues b. Provide exceptional customer service to residents, developers, and city officials c. Make decisions that are always in the best interest of the City d. Follow all safety policies and procedures e. Follow all City policies and procedures f. Treat fellow employees with respect and integrity g. Promote a positive and motivating environment h. Perform other duties and projects as assigned KNOWLEDGE, SKILLS AND ABILITIES  Working knowledge of accounting practices and procedures  Working knowledge of current suite of Microsoft Office  Ability to handle detail and accurately process transactions and solve problems  Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing  Ability to plan, prioritize, and organize your work  Strong sense of honesty, integrity, and credibility  4     Ability to organize and prioritize the work and meet deadlines MINIMUM QUALIFICATIONS 1. Completion of four year degree in accounting or finance 2. Three years of experience in an accounting or finance related position 3. An equivalent combination of education and experience may be substituted for the educational and experience requirements above 4. A valid driver’s license PREFERRED QUALIFICATIONS 1. Previous experience with governmental finance operations, audits or software 2. Previous experience with electronic data storage software products 3. Certified Public Accountant licensure PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: This job description does not constitute a contract or employment agreement.