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Parks and Recreation Director (2020 DRAFT)Position Description Position: Parks and Recreation Director FLSA Status: Exempt Pay Grade: 14 Approved: May 29, 2018DRAFT DESCRIPTION OF WORK General Statement of Duties: Lead parks and recreation department to provide recreation opportunities to all residents; maintain park grounds and facilities; develop short and long term plans for maintenance and expansion of the City’s park system. Immediate Supervisor: City Administrator Supervises: All Parks and Recreation staff MAJOR JOB FUNCTIONS 1. Recreation Programming: a. Develop and implement recreation programs and special events for residents of all ages b. Coordinate with recreation league associations and schedule ball field use c. Develop and maintain relationships with event sponsors and civic/community groups and associations d. Market and promote recreation programs e. Set fees and policies relating to refunds and cancellations f. Lead Otsego Festival Committee and management of Festival g. Evaluate recreation programming for cost, attendance, and overall effectiveness h. Maintain registration system 2. Park Maintenance: a. Maintaining all parks and park facilities to the standards set by the City Council b. Ensure safety inspections of parks and park equipment are completed according to accepted safety guidelines set by the OSHA, State, City, and LMCIT c. Recommend playground equipment and facility additions and replacement d. Recommend new methods of maintenance to increase efficiency, protect the environment, or to reduce costs e. Recommend equipment needs to perform park maintenance 3. Parks and Recreation Commission: a. Serve as staff liaison to Commission b. Set agendas in coordination with City Administrator c. Recommend policies and procedures d. Present Parks and Recreation Commission recommendations to the City Council as appropriate 4. Budget and Financial: a. Prepare draft budget and capital improvement plan and supporting documentation for the parks and recreation department b. Manage budget to ensure expenditures are within approved budget c. Follow all purchasing and policies d. Follow all finance laws and policies including but not limited to the public purpose expenditure policy 5. Parks and Trail Development: a. Review new plats and make recommendations on park development and trails within plat including land acquisition and cash fees b. Recommend short and long term park and trail improvements c. Secure grants for park and trail development 6. Project Management a. Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring budget compliance b. Manage changes to the project scope, project schedule and project costs using appropriate verification techniques c. Provide general oversight to ensure timely and satisfactory completion d. Establish and maintain relationships with third parties/vendors e. Create and maintain comprehensive project documentation 7. Contract Coordination a. Writing, evaluating, negotiating and executing various contracts covering projects and operational contracts a range of projects b. Creating and maintaining relationships with suppliers c. Maintaining correspondence and documentation related to contracts c.8. 6.9. Policies and Procedures: a. Review parks and recreation operations and recommend changes to improve efficiency and work flow b. Establish and oversee policies, procedures and practices for the department c. Monitor operations to ensure compliance with applicable laws, regulations, rules and ordinances 7.10. Other Duties and Responsibilities: a. Inform City Administrator of Department activities and relevant matters b. Manage building security for all City buildings including alarm systems c. Oversee the rental of City facilities a.d. Manage the City’s compliance for parks and facilities in relation to the American’s with Disabilities Act (ADA) of 1990. b.e. Prepare memos for and make presentations to the City Council and other boards and commissions c.f. Attend City Council and other board and commission meetings g. Provide reports and special projects as requested by City Council and City Administrator h. Provides strong communication, teamwork and works closely with other departments for the betterment of the City d. 8.11. Supervision: a. Perform annual performance reviews for all department staff b. Ensure staff is adequately trained and department is cross trained c. Recommend discipline and pay adjustments to City Administrator d. Ensure staff attends safety training and follows all safety procedures e. Assign work and ensure that it is done professionally, efficiently, accurately, and timely f. Interview and recommend staff hiring with assistance of human resources staff 9.12. General a. Participate actively in the City’s management team b. Treat fellow employees with respect and integrity c. Promote a positive and motivating environment d. Provide exceptional customer service e. Confer with supervisor, peers, and employees to discuss and resolve issues f. Make decisions that are always in the best interest of the City g. Perform other duties and projects as assigned h. Follow all safety policies and procedures i. Follow all City policies and procedures a. Participate actively in the City’s management team b. Confer with supervisor, peers, and employees to discuss and resolve issues c. Provide exceptional customer service to residents, developers, city officials, and the general public d. Make decisions that are always in the best interest of the City e. Follow all safety policies and procedures f. Follow all City policies and procedures g. Treat fellow employees with respect and integrity h. Promote a positive and motivating environment i. Perform other duties and projects as assigned KNOWLEDGE, SKILLS AND ABILITIES  Demonstrable knowledge of and experience in recreation programming from program development through implementation of program  Demonstrable knowledge of and experience in park maintenance including turf, weed control, conservation methods, native plants, tree care  Experience making presentations to government bodies, professional associations, and community organizations  Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing  Ability to resolve and diffuse conflicts  Ability to understand, manage, and communicate complex ideas, projects, and situations  Ability to work independently and as part of a team and to coordinate work with other departments and to lead multi-departmental or multi-jurisdictional projects  Ability to plan, prioritize and organize the department’s work  Strong sense of honesty, integrity, and credibility MINIMUM QUALIFICATIONS 1. Bachelor’s Degree in recreation or may substitute a degree in a closely related field plus two years of recreation programming experience 2. Five years of professional experience in parks and recreation at a management level 3. Five years of supervisory experience 4. A valid driver’s license PREFERRED QUALIFICATIONS 1. Certified Park and Recreation Professional (CPRP) 2. Certified Park and Recreation Executive (CPRE) 3. Experience working for a growing city or county NOT PUBLIC DATA The incumbent may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonable finished, incumbent must properly store the not public data. If a new work assignment requires access to not public data, the incumbent is permitted to access not public data for the work assignment purposes only. Any access to not public data must be strictly limited to the data necessary to complete the work assignment and after the assignment is completed, the employee’s work assignment no longer requires access. PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: This job description does not constitute a contract or employment agreement.