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Recreation Admin Assistant (2020 DRAFT)Position Description Position: Administrative Assistant – Parks and RecreationRecreation Coordinator FLSA Status: Non-exemptExempt Pay Grade: 6 Approved: May 29, 2018DRAFT DESCRIPTION OF WORK General Statement of Duties: Coordinates and supervises recreation programs and community events. Coordinates activities at and rentals of Prairie Center. Provides administrative assistance to the parks and recreation department. Immediate Supervisor: Parks and Recreation Director Supervises: None Provides Work Direction to: Recreation LeadersRecreation Program Staff and Recreation Program Assistants MAJOR JOB FUNCTIONS 1. Recreation Programming: a. Participate in the development and implementation of recreation programs that emphasize safety, fun and skills of the program or sport b. Contribute ideas and suggestions for programs c. Maintain program supplies, distribute and collect, and conduct maintenance d. Instruct and supervise seasonal program staff using positive techniques and clear guidelines to maintain a relaxed, orderly atmosphere e. Maintain program attendance rosters f. Ensure class begins and ends on time g. Travel to various locations with program supplies and to monitor programs h. Cleanup before and after program 2. Facility Rental: a. Coordinate rentals at Prairie Center b. Work with finance department on rental invoices and payments c. Coordinate the schedule of temporary, part-time rental staff and security d. Ensure building is clean before and after rental use e. Assist with park rental and field scheduling as requested 3. Administrative: a. Greet and assist public b. Research, analyze and prepare reports as requested c. Update websites with current information d. Assist with marketing via social media as directed by the Parks and Recreation Director e. Perform other administrative duties as requested 4. General a. Treat fellow employees with respect and integrity b. Promote a positive and motivating environment c. Provide exceptional customer service d. Confer with supervisor, peers, and employees to discuss and resolve issues e. Make decisions that are always in the best interest of the City f. Perform other duties and projects as assigned g. Follow all safety policies and procedures h. Follow all City policies and procedures 4. Other: a. Promote a positive and motivating environment b. Follow all safety procedures c. Provide exceptional customer service to residents, developers, elected and appointed officials d. Make decisions that are always in the best interest of the City, its residents and businesses e. Perform other duties and projects as assigned f. Confer with supervisor, peers, and employees to discuss and resolve issues KNOWLEDGE, SKILLS AND ABILITIES  Knowledge of recreation programming  Knowledge of marketing and social media  Ability to operate office equipment including a personal computer with specialized and standard office software, including word processing, spreadsheets, and websites  Ability to establish effective working relationships and to communicate effectively, both orally and in writing, with customers, vendors, City staff, and the general public  Ability to prepare spreadsheets, analyze data and identify and resolve discrepancies  Ability to organize and prioritize the work and meet deadlines  Ability to enter information with speed and accuracy and to maintain accurate and complete records and documentation  Ability to work both independently and as part of a team  Ability to handle detail and accurately process transactions and solve problems  Ability to lead and manage large groups MINIMUM QUALIFICATIONS 1. Five years of experience working with children leading group activities 2. Two years of relevant office experience 3. High school diploma or equivalent 4. Valid driver’s license 5. Current CPR and first aid training certification PREFERRED QUALIFICATIONS 1. Previous recreation programming experience 2. Training or education in recreation programming NOT PUBLIC DATA The incumbent may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonable finished, incumbent must properly store the not public data. If a new work assignment requires access to not public data, the incumbent is permitted to access not public data for the work assignment purposes only. Any access to not public data must be strictly limited to the data necessary to complete the work assignment and after the assignment is completed, the employee’s work assignment no longer requires access. PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: This job description does not constitute a contract or employment agreement.