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Utility Manager (2020 DRAFT)Position Description Position: Utility Manager FLSA Status: Exempt Pay Grade: 15 Approved: September 26, 2016DRAFT DESCRIPTION OF WORK General Statement of Duties: Performs responsible supervisory work for the operations of and maintenance of the water and wastewater facilities, collections and distribution systems, equipment maintenance and repair. Supervise utility department staff. May assist public works and parks departments as needed. Immediate Supervisor: City Administrator Supervises: Utilityies Department Staff MAJOR JOB FUNCTIONS 1. Water System: a. Monitor, oversee and perform the operation and maintenance of the water treatment facilities and distribution system b. Ensure water quality standards are met c. Follow EPA, MPCA and DNRFfederal, Sstate and local requirements, licenses, guidelines, and policies and ensures all requirements are met d. Monitor, oversee and perform maintenance on the water distribution system, hydrants, valves, pumps, meters, and related equipment 2. Wastewater System: a. Monitor, oversee and perform the operation and maintenance of the wastewater treatment facilities within Ffederal, Sstate and local EPA and MPCA permit requirements b. Direct facility operations c. Monitor, oversee and perform maintenance on the wastewater collection system, lift stations, valves, pumps d. Follow EPA, MPCAfederal, state, local, and other regulatory agency requirements, guidelines, licenses and policies and ensures all requirements are met 3. Public Works Functions: a. Assist with snow plowing as needed b. Assist public works and park crews with street, storm water, and park maintenance as needed 4.3. Financial ManagementBudget and Financial: a. Prepare draft budget and capital improvement plan and supporting documentation a. Provide recommendations on the long and short term capital needs of the departments b. Prepare draft annual departmental budgets for review and approval c.b. Monitor and manage budget to ensure compliance with the adopted budget d.c. Follow all purchasing policies e.d. Follow all finance policies including but not limited to the public purpose expenditure policy e. Work with utility billing clerk to resolve issues and address user questions and complaints 4. Project Management a. Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring budget compliance b. Manage changes to the project scope, project schedule and project costs using appropriate verification techniques c. Provide general oversight to ensure timely and satisfactory completion d. Establish and maintain relationships with third parties/vendors e. Create and maintain comprehensive project documentation 5. Contract Coordination a. Writing, evaluating, negotiating and executing various contracts covering projects and operational contracts b. Creating and maintaining relationships with suppliers c. Maintaining correspondence and documentation related to contracts f. 5.6. Policy and Procedure DevelopmentPolicies and Procedures: a. Responsible for following all policies and procedures at the federal, state, and local level through all applicable agencies such as the MPCA, EPA, and others b. Evaluate and recommend changes to policies, procedures, and practices to increase efficiency and effectiveness and to ensure compliance with all legal and functional requirements c. Follow procedures to get approval and implement new policies and procedures d. Ensure that staff follows all applicable laws, policies, and procedures 6.7. Supervision: a. Perform annual performance reviews for all department staff b. Ensure staff is adequately trained and department is cross trained c. Recommend discipline and pay increasesadjustments to City Administrator d. Ensure staff attends safety training and follows safety procedures e. Assign work and ensure that it is done professionally, efficiently, accurately, and timely e. Assign work and ensures that it is done accurately and timely f. Interview and recommend staff hiring with assistance of human resources staff f. Interview and recommend staff 8. Other Duties and Responsibilities: a. Inform City Administrator of Department activities and relevant matters b. Manage building security for all Department buildings including alarm systems c. Prepare memos for and make presentations to the City Council and other boards and commissions d. Attend City Council and other board and commission meetings as requested e. Provide reports and special projects as requested by City Council and City Administrator Involved in capital project review, management and general oversight to ensure timely and satisfactory completion. f. Provides strong communication, teamwork and works closely with other departments for the betterment of the City 9. General a. Participate actively in the City’s management team b. Treat fellow employees with respect and integrity c. Promote a positive and motivating environment d. Provide exceptional customer service e. Confer with supervisor, peers, and employees to discuss and resolve issues f. Make decisions that are always in the best interest of the City g. Perform other duties and projects as assigned h. Follow all safety policies and procedures i. Follow all City policies and procedures 7. General a. Monitor and oversee the operation and maintenance of the SCADA monitoring system, computer operating systems and applications, and security systems related to the department b. Implement and manage Federal, State and local MPCA, EPA, MDH and DNR programs c. Promote a positive and motivating environment d. Follow all safety policies and procedures e. Provide exceptional customer service to residents, developers, elected and appointed officials f. Make decisions that are always in the best interest of the City, its residents and businesses g. Perform other duties and projects as assigned Confer with supervisor, peers, and employees to discuss issues and resolve issues h.j.   KNOWLEDGE, SKILLS AND ABILITIES  Extensive knowledge of and experience in managing and operating water and wastewater utilities  Extensive knowledge of biosolids application requirements and methods  Extensive knowledge of and experience in supervising employees  Extensive knowledge of and experience in City operations, ordinances, and practices related to water and wastewater applications  Proficient in SCADA, Microsoft Office (Excel, Word, and PowerPoint) and standard computer systems and programs used in operation of water and wastewater systems  Experience and applied knowledge in laboratory tests, testing methods and techniques, testing requirements, and interpretation of test results  Experience analyzing problems, identifying solutions, and implementing solution successfully  Experience making presentations to government bodies, professional associations, and community organizations  Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing  Ability to resolve and diffuse conflicts  Ability to understand, manage, and communicate complex ideas, projects, and situations  Applied experience and knowledge of budget management  Applied experience and knowledge of purchasing/contract laws and practices  Ability to work independently and as part of a team and to coordinate work with other departments and to lead multi-departmental or multi-jurisdictional projects  Ability to plan, prioritize and organize the department’s work  Strong sense of honesty, integrity, and credibility MINIMUM QUALIFICATIONS 1. Minnesota Class A Wastewater Certification 2. Minnesota Class B Water Certification 2.3. Minnesota Type IV Biosolids License 3.4. Seven years of experience at municipal water and wastewater systems with a minimum of three years at each 4.5. Five years of supervisory experience 5.6. A valid class B driver’s license 6.7. 30 minute response time to the wastewater treatment facility PREFERRED QUALIFICATIONS 1. Associates degree in water and environmental technologies or a Bachelor’s degree in biology, chemistry, or environmental services 2. Experience working for a growing city PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: This job description does not constitute a contract or employment agreement.