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ITEM 3.4A Pay Request #3F Otsego MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Utilities Utility Manager Kurt Neidermeier June 8, 2020 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty 3.4A STRATEGIC VISION MEETS: I THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends City Council approval of Pay Request #3 to Viking Painting, LLC. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/J USTI FICATI ON: The Water Tower Recondition project was initiated in late March; Viking Painting, LLC, has submitted Pay Request #3 for work completed through May 28, 2020. The request was reviewed by KLM Engineering, Inc. providing recommendation for approval of payment in the amount of $324,187.50. In accordance with Minnesota Statute, the City is withholding 5% retainage of work completed, which accounts to $43,337.50 at this time. SUPPORTING DOCUMENTS ATTACHED: • Viking Painting LLC - Pay Request #3 • KLM Engineering, Inc. — Recommendation of Approval POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES: Motion to approve Pay Application #3 in the amount of $324,187.50 to Viking Painting, LLC, for work completed on the Water Tower #2 Reconditioning Project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 601 — Water Utility Yes Ealml- , KLM ENGINEERING, INC. 1976 Wooddale Drive, Suite 4 1 Woodbury, MN 55125 Phone (651) 773-5111 1 Fax (651) 773-5222 June 2, 2020 Kurt Neidermeier City of Otsego, MN 13400 90th Street Otsego, MN 55330 kneidermeier(a.ci.otsego.mn.us By E-Mail RE: Pay Request No. 3 for the reconditioning of the 1,000,000 Gallon Water Tower Two located in Otsego, MN. City Project No.: 20-01; KLM Project No.: MN3289 - Revised Dear Kurt, Viking Industrial Painting has submitted Pay Request No.3 in the amount of $324,187.50, KLM recommends the City of Otsego approve this Pay Request. If you have any questions, please contact me at 651.773.5111. Sincerely, KLM Engineering, Inc. Scott J. Kriese Project Supervisor SK/las Encl: Pay Request No. 3 CC: Serena Stach / Viking Industrial Painting 1IPage EJCDC = Contractor's A ENGINEERS JOINT CONTRACT IApplicatin, DOCUMENTS COMMITTEE Period io Cigofousego NN From(Contmctor): I for Payment No.1 3 (Engineer] KLM Engineering rnwneraCanhactNo.: 20-011c moctotsProjectNo.: IEnginedsPmjmtNo.: MN3289 Application ForPuyment Contractor's Certification The undersigned Contmetorcertifics, to the best of its knowledge, the following: (1)A11 pmvionaprogresspa}ments received from Owner on account of Wod: done underthe Contract h— beenapplied onaccounl to discharge Contractors legitimate obligations incurred in connection with the Work covered by priorApplkations for Payment; (2)Tide to all Work, materials and equipment incorporated in said Wod:, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time ofpnyment free and clearofall Liens, security interests, and encumbrances (except such as am covered by a bond acceptable to Owner indemnifying Owner against any such Liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Docum mts and is notdef rive. 5/29/2020 IE ORIGINAL CONTRACT PRICK ......................................................... S 5951,500.00 Net change by Change Orders............................................................... S Current Contract Price (Line It2)....................................................... S 5951,500.00 TOTAL COMPLETED AND STORED TO DATE (Column F total on Progress Estimates} ................................................ S 5866,750.00 RETAI7AGE: a.5% X $866,750.00 Work Completed.......... S S43,337.50 I, X Stored Material. ......... _ S e Total Retatnage(Line S.a+Line 5.6)........................... S S43,337.50 AMOUNT ELIGIBLE TO DATE (Line 4-Line S.c), .......................... S 5823,412.50 LESS PREVIOUS PAYMENTS (Line 6 from prior Application)....... S S499,225.00 AMOUNT DUE THIS APPLICATION ................................................. S $324,187.50 BALANCE TO FINISH, PLUS RETAINAGE (Column G total on Progress Estimates + Line S.c above) ..................... S 5128,087.50 Payment.f 5 S324,187.50 (Line 8 or other - attach explanation ofthe other amount) is recommended by: June 2, 2020 (Engineer) (Date) Payment of S (Line 8 or other- attach explanation ofthe other amount) kapprosedb): (Owner) (Date) Appmred by Funding or Financing Entity (if applicable) (Date) EJCDC9 C-620 Contractors Application for Payment D 2013 Notional Society ol'Prof Tonal Engineers for E)CDC. AB rights reserved Page 1 of 13 Progress Estimate - Lump Sum Work Contractor's Application For (Contract): Application Number. 3 Application Period: 411=0 - RIM020 Application Data: 43979 NorACompleted E F G A B C D hdaterials Presently Stared in C orD) Total Completed and Stored to Date (C+D+E) % � �B) Be] —to Finish (B -F) Specification Section No. Description Scheduled Value (S) From Previous Application (CD) This Period blobNratton $20,000.00 320,000.00 520,000.00 100.0% Structural blodifIrMl ns Remove Safety Climb 510,000.00 510,000.00 $10,000.00 100.0% Remora Chain&Bolt $2,000.00 52,000.00 52,000.00 100.05a Toe Board & Drain $2,000.00 52,000.00 52,000.00 100.0% Aluminum Dr),veil Lid 55,000.00 54500.00 54,500.00 ..0% Y500.00 24 Pressure Maaway $10,000.00 510,000.00 SIO,000.00 100.0Y. Replace Bowl Drain Vale 35,000.00 53,500.00 $1,500.00 $5,000.00 100.0% 2' Stainless Steel Valve to Overflow 35,000.00 55,000.00 $5,000.00 100.0% Modify Condensate Drain 55,000.00 55,000.00 $5,000.00 100.0% Install Anchor Point 52,000.00 52,000.00 $2,000.00 100.0% Inured 24"Fan-Flange Openings(2) 314,000.00 $14,000.00 $14,000.00 100.0% Replace Took Vent $14,000.00 57,000.00 57,000.00 $14,000.00 100.0% Replace Roof Handrail SI0,000.00 510,000.00 $10,000.00 90.0% Replace Rigging Couplings $2,000.00 52,000.00 52,000.00 100.0% Install Safety Climb on Ladders (7) $10,000.00 $10,000.00 $10,000.00 100.0% Replace Gasl ct 31,000.00 $1,000.00 31,000.00 100.0% Replace Aviation Light 55,000.00 55,000.00 55,000.00 100.0% Grid -Bee GS-12 Mier 59,250.00 59,250.00 S9,250.00 100.0% Cona0uct Building 360,000.00 560,000.00 Interior Wet Coating Sum c,Prep SI00,000.00 3100,000.00 $100,000.00 100.0% 1st Coal $30,000.00 $30,000.00 530,000.00 100.0% 2nd Coat $30,000.00 515,000.00 515,000.00 530,000.00 100.0% 3rd Coat 530,000.00 530,000.00 530,000.00 100.0% Cure Time $5,000.00 , 0.00 Disinlion f 53,250.00 $3 ,250.00 Interior Dry Coating Surthce Prep S12,O00.00 512,000.00 $12,000.00 100.0% Ist Coat SI0,000.00 SI0,000.00 $10,000.00 100.0% 2nd Coat 510,000.00 $9,000.00 SI,000.00 $10,000.00 100.0% 3rd Coot SI0,000.00 310,000.00 $10,000.00 100.0% Exterior Coating & Containment Containment 5200,000.00 SI80,000.00 $20,000.00 5200,000.00 100.0% Surface Prep $95.000.00 S47,500.00 $47,500.00 $95,000.00 100.0Y. 1st Coot $50.000.00 525,000.00 $25,000.00 $50,000.00 100.0% 2nd Caat 550,000.00 $50,000.00 550,000.00 100.0% 3rd Coat 1 $50,000.00 550,000.00 $50,000.00 100.0% EJCDOD C-620 ContmctolsApplication for Pa)menl V 2013 Notional Society ofProf ional Engineers for EJCDC. Allrightxreserce1 Page 2 of l3 Progress Estimate - Lump Sum Work Contractor's Application For(Contr ct} Applknlion Number: 3 Application Period: 4112020 - 5282020 Applk,lion Date: 41M Work Completed E F G A B C D Materials Preuntly Stared (not in C or D) Total Completed and Stored to Date (C+D+E) 9 )B) Balance to Fmish (B-F) Speci6wdon SectionFrom No. Description Scheduled Value ($) Preview Application (CID) this Period 4th Coat S45,000.00 S75,000.00 S15,000.00 100.0% Logo S5,000.00 S5,000.00 $5,000.00 100.0% Demobilization S15,000.00 $7,500.00 $7,500.00 50.0% $7,500.00 S941,500.00 S525,500.00 S339,750.00 5865,250.00 91.9% 576,250.00 E3CDC9 C-620 Contmclofs Application for Pa)menl D 2013 National Society ofProf ionai Engineers for E3CDC. All rights -ed Page 3 of 13 Progress Estimate - Unit Price Work Contractor's Application For(Contmct): Application Number. 3 Application Period: annozo - snvzozo Application Date: 43979 A B C D E F Item Contmcllnfonnetion Estimated Quantity Installed VelueofWork InamlledDate to pate Materials Pwxntly Stored (not in C) Total Completed and Stored to Date (fl+E) Y(F/B) Balanceto Finish (B F) Bid Item No. Description Item Quantity Units Unit Prim Total Value ofttem (S) Surface Repairs 50 Mhrs S250.00 ID000 6 S1,500.00 $1,500.D0 15.0% $8,500.00 Totals SIO,ODD.00 S1,500.00 S1,500.00 15.0% S8,500.00 EICDCIa C-620 Contmctots Application for payment D 2013 National SocietyofPro&uional Engineers forEJCDC. Allrightsresereed. Page 4 of 13