ITEM 5.1 Pickleball06e,TY
F o
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Parks and Recreation
Parks & Recreation Director Demant
June 22, 2020
PRESENTER(s)
REVIEWED BY:
ITEM #:
Parks and Recreation
City Administrator/ Finance Director Flaherty
Assistant City Engineer Larson
5.1
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
X
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council accept bids and award the contract for the construction of the
Prairie Park Pickleball Courts, City Project No. 20-07.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
FIS A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/JUSTIFICATION:
During the development of the Parks and Recreation System Masterplan, the construction of pickleball
courts was identified as a high priority by surveyed groups, the Parks and Recreation Commission, and the
City Council. At the May 11, 2020 City Council meeting, Council members provided approval of the plans
and specifications and ordered the advertisement of bids for the construction of the Prairie Park Pickleball
Cou rts.
Bids were opened on June 2, 2020. A total of eight bids were received as shown on the attached Bid
Tabulation. Sunram Construction Inc. of Corcoran, Minnesota is the apparent responsible low bidder.
The project amount estimated in the Capital Improvement Plan (CIP) is $160,000. Upon completion of the
plans and specifications, the estimated project costs, including alternates and City installed features was
$196,212. The project costs as bid, including alternates, engineering and City installed features was
$176,823.
City staff recommends awarding a contract to the low bidder, Sunram Construction Inc. for the base bid
plus alternate bid. Sunram Construction has completed other projects within the City in the past with the
most recent being the Norin Landing Park. The work was completed to specifications and in a timely
manner.
SUPPORTING DOCUMENTS ATTACHED:
• Cost Estimate
• Bid Tabulation
• Resolution 2020-40
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES: I
Motion to adopt Resolution 2020-40 accepting bids and awarding a contract for the Prairie Park Pickleball
Courts, City Project No. 20-07 to Sunram Construction, Inc. in the amount of $151,223.00.
Motion to approve an amount of $20,600 for the features purchased and installed by the City as identified
in the cost estimate.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 203 — Park Development Yes
Otsego -2020 Prairie Park Improvements - Pickleball Courts
ITEM
1. SITE
ITEM DESCRIPTIONS
PREP
EST QTY
I UNIT
UNIT COST
TOTAL
1.01
MOBIZATION, PERMITS
1
LS
$ 17,000
$ 17,000
1.02
EROSION CONTROL - SILT FENCE
645
LF
$ 8
$ 5,160
1.06
SURVEY AND STAKING
1
LS
$ 5,000
$ 5,000
1.08
CONSTRUCTION ENTRANCES
1
EA
$ 3,000
$ 3,000
Subtotal
$ 30,160
2.01
GRADING - REMOVE VOLLEYBALL SAND COURTS
1
LS
$ 3,000
$ 3,000
2.02
GRADING - PICKLEBALL COURTS
1
LS
$ 8,000
$ 8,000
2.03
GRADING - TRAILS
1
LS
$ 3,000
$ 3,000
3. PAVEMENTS
Subtotal
$ 14,000
3.01
BITUMINOUS COURT AND BASE
1,072
SY
$ 20
$ 21,440
3.02
8FT BITUMINOUS TRAIL AND BASE
100
LF
$ 40
$ 4,000
3.03
COURT SURFACING AND STRIPING
1
LS
$ 15,000
$ 15,000
SEEDING14.
• •PLANTING/LANDSCAPING
Subtotal
I
$ 40,440
4.01I
RESTORATION: SEEDED PARK AREA TURF
1
LS
$ 5,000
$ 5,000
4.02
RESTORATION: BLANKET
100
SY
$ 8
$ 800
PICKLEBALL
COURT,5.
1 $ 5,800
5.01
PICKLEBALL POST AND NET ASSEMBLY
4
EA
$ 2,000
$ 8,000
5.02
4 FT CHAIN LINK FENCE
288
LF
$ 45
$ 12,960
5.03
10 FT CHAIN LINK FENCE
368
LF
$ 65
$ 23,920
5.05
FTG FOR SHADE UMBRELLAS
2
EA
$ 1,500
$ 3,000
PURCHASEDFEATURES AND INSTALLED BY CITY
Subtotal
$ 47,880
6.01
BENCH
2
EA
$ 800
$ 1,600
6.02
PICNIC TABLE - COMPOSITE
3
EA
$ 800
$ 2,400
6.03
TRASH RECEPTACLE (TRASH AND RECYCLE)
2
EA
$ 800
$ 1,600
6.04
20FT DIA CANVAS CRAFT SHADE STRUCTURE
2
EA
$ 7,500
$ 15,000
$ 20,600
CONSTRUCTION BID
TOTAL
$ 138,280
$ 158,880
5% CONTINGENCY
$ 7,944
ALTERNATE
ADD ITEMS
Al
CONCRETE PAVEMENT IN PLACE OF BITUMINOUS
198
SY
$ 40
$ 7,920
A2
CONCRETE MAINTENANCE STRIP
368
LF
$ 40
$ 14,720
A3
4FT GATE AND LATCH AT GAP IN 4FT HIGH FENCING
2
EA
$ 1,000
$ 2,000
A4
WINDSCREEN
368
LF
$ 12
$ 4,416
A5
FENCE GUARDS
166
LF
$ 2
$ 332
TOTAL ADD ALTERNATES
TOTAL WITH INCLUDING ADD ALTERNATES ',_
$ 29,388
$ 196,212
UPDATED 6/18/2020
BID TABULATION
CITY OF OTSEGO
Prairie Park Pickleball Courts
Bids opened at 2:00 p.m., June 2, 2020
There were 8 bids received, as shown herein.
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ITEM
NO.
Mn/D T
SPEC.
NO.
ITEM DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
1.01
2021
MOBIZATION, PERMITS
LS
1
$17,000.00
$17,000.00
$8,750.90
$8,750.90
$13,300.00
$13,300.00
$4,000.00
$4,000.00
$7,500.00 $7,500.00
$22,000.OD
$22,000.00
$26,000.00
$26,000.00
$3,543.00
$3,543.00
$35,000.00
$35,000.00
1.02
2573EROSION
CONTROL -SILT FENCE
LF
645
$8.00
$5,160.00
$2.50
$1,612.5D
$2.10
$1,354.50
$4.00
$2,580.00
$2.00 $1,290.00
$1.80
$1,161.00
$3.50
$2,257.50
$2.80
$1,806.00
$5.00
$3,225.00
1.08
2573
CONSTRUCTION ENTRANCES
EA
1
$3,000.00
$3,000.00
$8D0.00
$800.00
$1,340.00
$1,340.00
$1,100.00
$1,100.00
$3,500.00 $3,500.00
$2,000.00
$2,000.00
$750.00
$750.00
$9,810.00
$9,810.00
$2,500.00
$2,500.00
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ITEM
NO.
Mn/D T
SPEC.
NO.
ITEM DESCRIPTION
ESTIMATED
UNIT QUANTITY
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
2.01
2105
GRADING - REMOVE VOLLEYBALL SAND COI
LS 1
$3,000.00
$3,000.00
$6,100.00
$6,100.00
$460.00
$460.00
$6,750.00
$6,750.00
$2,500.00
$2,500.00
$660.00
$660.00
$1,500.00
$1,500.00
$3,470.00
$3,470.00
$7,500.00
$7,500.00
2.02
2105
GRADING - PICKLEBALL COURTS
LS 1
$8,000.00
$8,000.00
$3,050.00
$3,050.00
$12,445.00
$12,445.00
$15,000.00
$15,000.00
$6,500.00
$6,500.00
$13,000.00
$13,000.00
$7,500.00
$7,500.00
$31,950.00
$31,950.00
$22,000.00
$22,000.00
2.03
2105
GRADING -TRAILS
LS 1
$3,000.00
$3,000.00
$750.00
$750.00
$300.00
$300.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$128.00
$128.00
$5,000.00
$5,000.00
$3,510.00
$3,510.00
$3,500.00
$3,500.0D
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,...- IRif„minnne Rnadwn.,c Inr Vlnc Inr 1 Vcit P. Cnm - Inc nnFSG n IIS SitpWnrk I Rlackstone Contractors LLC
ITEM
NO.
Mn/D T
SPEC.
NO.
ITEM DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
3.01
2211/236
BITUMINOUS COURT AND BASE
SY
1072
$20.00
$21,440.00
$35.55
$38,109.60
$33.50
$35,912.00
$38.00
$40,736.00
$46.00
$49,312.09
$37.50
$40,200.00
$37.00
$39,664.00
$32.00
$34,304.00
$36.00
$38,592.00
3.02
2211/236
8FT BITUMINOUS TRAIL AND BASE
LF
89
$40.00
$3,560.00
$56.00
$4,984.00
$25.50
$2,269.50
$45.00
$4,005.00
$50.00
$4,OH,)
$27.50
$2,447.50
$32.00
$2,848.00
$44.00
$3,916.00
$44.00
$3,916.00
3.03
LS-4
ICOURT SURFACING AND STRIPING
LS
1
$15,000.00
$15,000.00
$9,200.00
$9,200.00
$12,700.00
$12,700.00
$9,500.00
$9,500.00
$8,600.00
$8,600.00
$10,100.00
$10,100.00
$9,000.00
$9,000.00
$16,260.00
$16,260.00
$9,500.00
$9,500.00
I Vinrn Inr I Vnif R r-.- Inr 1 nnRSO If I I IS Sitawnrk I Rlackctnne Cnntractors I I C
MnIDOT
ITEM
SPEC.
ESTIMATED
I
I
I
I
NO.
NO.
ITEM DESCRIPTION
UNIT
QUANTITY
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
4.01
2575
RESTORATION: SEEDED PARK AREA TURF
LS
1
$5,000.00
$5,000.00
$7,500.00
$7,500.00
$3,500.00
$3,500.00
$7,000.00
$7,000.00
$8,000.00
$8,000.00
$4,600.00
$4,600.00
$7,500.00
$7.50D.00
$16,480.00
$16,480.00
$4.100.00
$4,100.00
4.02
2575
RESTORATION: BLANKET
SY
100
$8.00
$800.00
$3.00
$300.00
$3.15
$315.00
$8.00
$BD0.00
$3.00
$300.00
$2.00
$200.00
$1.00
$100.00
$5.60
$560.00
$4.00
$400.00
Bid Schedule "5" Pickleball Court Specialties
Engineer Estimate
Sunram Construction, Inc.
Fehn Companies,
Inc.
Bituminous Roadways Inc.
Vinco, Inc
Veit & Company, Inc.
ODESA II
US SiteWork
Blackstone Contractors LLC
ITEM
NO.
Mn/DOT
SPEC.
NO.
ITEM DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
5.01
LS-2
PICKLEBALL POST AND NET ASSEMBLY
EA
4
$2,000.00
$8,000.00
$2,100.00
$8,400.00
$2,650.00
$10,600.00
$1,600.00
$6,400.00
$3,000.00
$12,000.00
$2,300.00
$9,200.00
$1,300.00
$5,200.00
$2,220.00
$8,880.00
$2,000.00
$8,000.00
5.02
LS-3
4 FT CHAIN LINK FENCE
LF
288
$45.00
$12,960.00
$38.00
$10,944.00
$38.50
$11,088.00
$40.00
$11,520.00
$37.00
$10,656.00
$41.00
$11,808.00
$40.00
$11,520.00
$40.00
$11,520.00
$35.00
$10,080.00
5.03
LS-3
1D FT CHAIN LINK FENCE
LF
368
$65.00
$23,920.00
$62.25
$22,908.00
$68.50
$25,208.00
$71.00
$26,128.00
$65.00
$23,920.00
$62.00
$22,816.00
$70.00
$25,760.00
$66.00
$24,288.00
$65.00
$23,920.00
5.05
LS-2
FTG FOR SHADE UMBRELLAS
EA
2
$1,500.00
$3,000.00
$2,000.00
$4,000.00
$2,900.00
$5,800.00
$2,750.00
$5,500.00
$1,500.00
$3,000.00
$2,900.00
$5,800.00
$2,000.00
$4,000.00
$555.00
$1,110.00
$2,000.00
$4,000.00
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ITEM
NO.
MnID T
SPEC.
NO.
ITEM DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
UNIT PRICE
EXTENSION
Al
2521
CONCRETE PAVEMENT IN PLACE OF BITUMI
SY
198
$40.00
$7,920.00
$40.00
$7,920.00
$38.00
$7,524.00
$49.50
$9,801.00
$76.00
$15,048.00
$69.00
$13,662.00
$45.00
$8,910.00
$52.00
$10,296.00
$60.00
$11,880.00
A2
2521
CONCRETE MAINTENANCE STRIP
LF
368
$40.00
$14,720.00
$25.50
$9,384.00
$24.25
$8,924.00
$25.00
$9,200.00
$27.00
$9,936.00
$25.00
$9,200.00
$10.00
$3,680.00
$32.00
$11,776.00
$28.00
$10,3D4.00
A3
LS-3
4FT GATE AND LATCH AT GAP IN 4FT HIGH F
EA
2
$1,000.00
$2,000.00
$650.00
$1,300.00
$635.00
$1,270.00
$660.00
$1,320.00
$400.00
$800.00
$440.00
$880.00
$650.00
$1,300.00
$640.00
$1,280.00
$550.00
$1,100.00
A4
LS-2
WINDSCREEN
LF
368
$12.00
$4,416.00
$11.00
$4,048.00
$9.00
$3,312.00
$9.50
$3,496.00
$11.00
$4,048.00
$18.00
$6,624.00
$9.00
$3,312.00
$11.00
$4,048.D0
$10.00
$3,680.00
A5
LS-2
FENCE GUARDS
I LF
1 166
1 $2.00
1 $332.00
$7.00
1 $1,162.00
$9.00
$1,494.00
$9.50
$1,577.00
$12.00
$1,992.00
$15.00
$2,490.00
$8.55
$1,419.30
$7.00
$1,162.00
$9.50
$1,577.00
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Sunram Construction,
Blackstone Contractors
SUMMARY OF BIDDING:
Engineer Estimate
Inc.
Fehn Companies, Inc.
Bituminous Roadways Inc.
Vinco, Inc
Veit & Company, Inc.
ODESA 11
US SiteWork
LLC
Total Base Bid - Schedule 1 through 5
$132,840.00
$127,409.00
$136,592.00
$142,519.00
$143,028.00
$146,120.50
$148,599.50
$171,407.00
$176,233.00
Total Alternate Bid Schedule
$29,388.00
$23,814.00
$22,524.00
$25,394.00
$31,824.00
$32,856.00
$18,621.30
$28,562.00
$28,541.00
Total Base Bid Plus Alternate Bid
$162,228.00
$151,223.00
$159,116.00
$167,913.00
$174,862.00
$178,976.50
$167,220.80
$199,969.00
$204,774.00
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2020-40
ACCEPTING BIDS AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of Prairie Park Pickleball Courts
Project, City Project No. 20-07, bids were received, opened and tabulated according to law, and the
following bids were received complying with the advertisement; and
Total Base Bid
Base Bid
Alternate Bid
Base+Alternate Bids
Sunram Construction, Inc.
$127,409.00
$23,814.00
$151,223.00
Fehn Companies, Inc.
$136,592.00
$22,524.00
$159,116.00
Bituminous Roadways, Inc.
$142,519.00
$25,394.00
$167,913.00
Vinco, Inc.
$143,028.00
$31,824.00
$174,852.00
Veit & Company, Inc.
$146,120.50
$32,856.00
$178,976.50
ODESA II
$148,599.50
$18,621.30
$167,220.00
US SiteWork
$171,407.00
$28,562.00
$199,969.00
Blackstone Contractors LLC
$176,233.00
$28,541.00
$204,774.00
WHEREAS, it appears that Sunram Construction, Inc. of Corcoran, Minnesota is the lowest responsible
bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Sunram
Construction, Inc. of Corcoran, Minnesota in the name of the City of Otsego for the Prairie Park
Pickleball Courts Project, City Project No. 20-07, according to the plans and specifications therefore
approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond
made with their bids, except that the bid bond of the successful bidder and the next lowest bidder
shall be retained until a contract has been signed.
ADOPTED by the Otsego City Council this 22nd day of June, 2020.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
Jessica Stockamp, Mayor
ATTEST:
Tami Loff, City Clerk