ITEM 3.2B SCC 7.27.2020 MinutesITEM 3.26
SPECIAL CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JULY 27, 2020
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 6:03 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Corey Tanner, Tom Darkenwald, and Tina
Goede. Absent: Councilmember Jason Warehime. Staff: Adam Flaherty, City
Administrator/Finance Director; Daniel Licht, City Planner and Tami Loff, City Clerk.
1. 2021 Budget and Property Tax Levy Review.
City Administrator/Finance Director Flaherty presented the budget meeting #3 materials in
detail which included Pavement Management and Trails Management. Parks and Recreation
Director Demant has put together a PCI rating for the trail maintenance similar to the street
maintenance PCI and it will be provided during the CIP discussion. City Administrator/Finance
Director Flaherty also reviewed the funds for Parks Capital Equipment, Capital Equipment
Revolving, Fire Station Reserve, Storm Water, and Capital Improvements Revolving. He further
reviewed the newly added City Buildings & Property Maintenance fund; this is due to City Hall
and other facility upkeep that is needed. The City Council concurred as presented.
City Administrator/Finance Director Flaherty reviewed the Fund Balance Policy- Calculation of
Transfer; he stated the policy outlines that any balance more than the defined 45% minimum
can be transferred to a capital reserve fund at the Council's discretion. He is recommending
$100,000 be transferred to kick start the CIP Trail Maintenance fund and $100,000 to the
Buildings & Property Maintenance fund, with the remaining balance to the Capital Improvement
Revolving Fund. The Council concurred to wait on approving the respective transfer until more
is known about the CIP Expenditure budgets later this fall.
City Administrator/Finance Director Flaherty is recommending closing the Community Facilities
Fund and is recommending: 1) Norin Landing project costs from Park Dedication, as previously
approved by the Council; and 2) moving the TRSA contributions of $100,000 to the Parks
Capital Equipment Fund. The City Council concurred; a resolution will be added to the August
10 City Council meeting.
City Administrator/Finance Director Flaherty is also recommending closing Collector Streets
Reconstruction and transferring it to the Pavement Management fund after Page Avenue
Reconstruction Project is completed. The City Council concurred. This will come back as an
action item at year end.
City Administrator/Finance Director Flaherty is further recommending Odean Avenue Project
and Slabtown Improvements Fund be closed and transferred to the Pavement Management
fund. The City Council concurred. A resolution will be added to the August 10 City Council
meeting.
Mayor Stockamp motioned at 6:44 PM to continue the special meeting after the
regular scheduled meeting at 7PM. Seconded by CM Goede. All in favor. Motion
carried 4-0.
The special meeting reconvened at 8:08 PM.
City Administrator/Finance Director Flaherty presented the budget meeting #4 materials as
outlined in the packet. This included the Administration and Election budgets. City Clerk Loff
was present for questions if needed on those two budgets. City Administrator/Finance Director
Flaherty reviewed the City Administrator, Assessing and Finance budgets. The Finance
department is requesting an addition of a PT 20 hour a week Utility Billing employee. He further
reviewed the Information Technology, Human Resource and City Hall & Public Works Building.
The City Council concurred as presented.
City Administrator/Finance Director Flaherty reviewed a Tax Levy summary thus far. The next
budget meeting is scheduled at August 10th at 6:00 PM.
2. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Tanner. All in favor. Motion
carried 4-0. Adjourned at 9:03 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
7/27/20