08-18-20 Parks & Rec PacketPARKS ')
Recreation
otsegoparksrec.com
PARKS AND RECREATION AGENDA
Tuesday, August 18, 2020
6:00 PM
Prairie Center
NOTES/ACTION 8/18/2020
Call to Order
Roll Call:
1. Open Forum.
2. Consider Agenda For Approval.
3. Consider the Minutes:
3.1 July 21, 2020 Regular Meeting.
4. Unfinished Business.
5. New Business
5.1 Prairie Park Field Improvements
6. Parks and Recreation Update.
7. City Council Reports.
8. Adjourn.
The next regular Parks and Recreation Meeting will be
September15, 2020 at Prairie Center at 6:OOPM
-OTSEGO PARKSAND RECREATION, THROUGH ITS EMPLOYEES AND
VOLUNTEERS, IS COMMITTED TO PRESERVING HERITAGE WHILE
PROVIDING QUALITYAND INNOVA TIVE SERVICES, PARKS, AND
PROGRAMS TO RESIDENTS AND VISITORS, "
ITEM 3.1
OTSEGO PARKS AND RECREATION
Prairie Center
July 21, 2020
6:00 PM
Call to Order.
Chair Angie Dehn called the meeting to order at 6:00 PM.
Roll Call: Chair Angie Dehn; Commissioners: Matt Killam, Kitty Baltos, Angela Hilde(*),
Jim Breitbach(*), Liz Benoit(*)
Absent: Commissioner Doug Cassady
City Council: Mayor Jessica Stockamp
Staff: Ross Demant, Parks and Recreation Director, Nick Jacobs, Parks and Recreation
Operation Coordinator and Connie Schwecke Recreation Coordinator.
This meeting is proceeding under MN State Statute 13D.021 allowing members to
appear by telephone or video conference due to the ongoing health pandemic and state
of emergency. For the record, the chair, other commissioners and staff were present in-
person. Those indicated with a (*) attended via video conference.
1. Open Forum.
2. Consider Agenda Approval.
Commissioner Baltos motioned to approve the agenda. Seconded by
Chair Dehn. All in favor. Motion carried.
3. Consider Meeting Minutes.
3.1 June 16, 2020 Regular Meeting Minutes.
Commissioner Killam motioned to recommend to the City Council to
approve all meeting minutes as written. Seconded by Commissioner
Baltos. All in favor. Motion carried.
4. Unfinished Business.
5. New Business.
5.1 Otsego Lions Park Project Ga -Ga Pit.
Parks and Recreation Director Demant presented memo and introduced Chad
Christian.
Mr. Christian stated that the Lions Club were interested to fully fund a Ga -GA Pit
and thought it would make a nice addition to Prairie Park and he believed it is a
great way to use funds to give back to the community.
Commissioner Killam explained that Ga -Ga Pit game is similar to 4 square where
the ball is striked to try and getting people out. Killam also stated that it is a
great activity for kids and adults and is popular in other communities
Commissioner Baltos questioned if recreation would develop programs. Parks and
Recreation Director Demant stated we would eventually offer some Intro to Ga
ITEM 3.1
Ga programming but not right away especially with the MDH Guidelines during
the pandemic.
Commissioner Baltos motioned to recommend to the City Council to
approve installation of a Ga -Ga pit at Prairie Park. Seconded by Chair
Dehn. All in favor. Motion carried.
5.2 Improving River Access.
Parks and Recreation Director Demant presented memo.
After discussion, the commissioners decided to proceed with improving river access and
adding into the CIP
Commissioner Killam motioned to recommend to the City Council to
improving access into the CIP discussions. Seconded by Commissioner
Hilde. All in favor. Motion carried.
6. Parks and Recreation Update.
Parks and Recreation Director Demant presented report. Demant discussed the
pickleball court complex, splash pad updates and the bridge at Carrick's Waterfront
Park.
7. City Council Reports.
Mayor Jessica Stockamp presented City Council Report.
8. Adjourn.
Commissioner Baltos motioned to adjourn. Seconded by Chair Dehn. All
in favor. Motion carried. Adjourned at 7:26P.M.
Written by Connie Schwecke, Parks and Recreation Administrative Assistant
Item 5.1
PARKS `
Recreation
otsegoparksrec.com
TO: Parks and Recreation Commission
FROM: Parks and Recreation Director Demant
DATE: August 13, 2020
RE: Prairie Park Field Improvements
Background:
At the May 2020 Parks & Recreation Commission meeting, Commissioners assigned
prioritized 8 initiatives identified in the masterplan. The eight priorities are as follows:
1. Wayfinding (Park Signage)
2. Improve River Access
3. Partner with School District to Improve Athletic Fields
4. Prairie Center Improvements
5. Classify City Owned Open Spaces as Greenways or Natural Areas
6. Athletic Field Improvements
7. Highlands of River Pointe Improvements
8. Develop New Neighborhood Parks
The Parks and Recreation Commission reviewed and provided recommendations for
wayfinding and river access at prior meetings. With School District field partnership
already underway with the construction of the middle school, Prairie Center
improvements being reliant on a potential community survey, and classifying City owned
open spaces as greenways or natural areas not have an initial budget impact, the next
priority to review would be athletic field improvements.
Currently, the City has 6 baseball fields that are available to the youth association
groups. Of the six fields, four are located at Prairie Park. The current amenities at the
Prairie Park Ballfields include:
• 2 Fields measuring 290 feet and 2 field measuring just over 280 feet.
• 8 Enclosed uncovered dugouts
• 4 Sets of bleachers
• 1 10x8 storage building
• 1 Drinking fountain
• Electrical service
1
Item 5.1
During the information gathering for the masterplan, ballfield improvements
(concessions, bathrooms, and lights) were mentioned. In 2015, a cost estimate was
developed for reference during the capital improvement planning process. This cost
estimate was created before construction of the middle school and creation of the parks
and recreation masterplan. However, this estimate can now be used as a reference for
improving the current complex.
Staff would recommend the first step in this process would work with athletic groups to
create a concept plan that would identify amenities. The cost estimate for this would be
approximately $15,000. The second step then would be to create costs estimates and
construction documents for the proposed upgrades. The cost estimates for the
improvements could be between $150,000 to $400,000 depending on the type of
amenities added and/or improved.
Additionally, during the field improvement/ expansion discussions with Boreal Futbol
Club (formerly TRSA Soccer), representatives indicated the need for lighted fields at
Lehrke Soccer Complex. Currently, BFC is making payments to the City for
construction of the soccer fields totally $100,000. The last scheduled payment will be
made in 2021. BFC is proposing to continue those payments for the installation of lights
to the south field. The estimate for installation is approximately $168,000.
Requested Action:
Staff is requesting that Commissioners review the information
and provide a recommendation on how to include ballfield and
improvements into the Capital Improvement Plan.
2
included in this memo
soccer field
Item 5.1
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