ITEM 1 Budget meeting #7
City of Otsego│13400 90th Street NE, Otsego, MN 55330│Tel. (763) 441-4414 Fax (763) 441-9163
TO: Mayor and City Council
FROM: Adam Flaherty, City Administrator & Finance Director
DATE: October 12, 2020
SUBJECT: Budget Meeting #7
On Monday, Council and staff will begin the review of the 2021-2030 Capital Improvement Plan.
It should be noted that inclusion of a certain item within the Capital Improvement Plan does not
commit final approval by the City Council. Rather, it directs City staff to plan towards and gather
necessary information for an educated final approval on each respective item. Each individual item
is planned, researched and brought back to the City Council for final approval when the respective
purchase is ready to move forward. I have developed an outline of discussion topics below.
Fleet Vehicles and Equipment CIP
The City has established Fund #206 – Revolving Capital Equipment. The purpose of this fund is to
provide funds and to account for the expenditure of such funds for costs associated with the
replacement of capital equipment, most significantly the City’s machinery and vehicle fleet.
City staff has prepared recommendations for 2021 purchases, which include both replacements of
and additions to the City’s machinery and vehicle fleet. City staff has also prepared a projected
replacement plan through 2030, which covers the entire Capital Improvement Plan period.
City staff presented this information to the Public Works Sub-Committee on August 19th.
Materials for Review and Discussion
1) Capital Equipment Revolving - Capital Improvement Plan – Summary
2) Capital Equipment Revolving – Capital Improvement Plan – 2021 Details
3) Financial Cash Flow - Fund #206 – Fleet Vehicles and Equipment
4) Comprehensive Machinery and Vehicle Replacement Schedule
City of Otsego│13400 90th Street NE, Otsego, MN 55330│Tel. (763) 441-4414 Fax (763) 441-9163
City Buildings and Property CIP
The City has established Fund #439 – City Buildings and Property Maintenance. The purpose of
this fund is to accumulate funds that will be used in financing the costs associated with the
maintenance of City buildings and property.
Materials for Review and Discussion
1) City Buildings & Property - Capital Improvement Plan – Summary
2) Information Technology – Capital Improvement Plan – Summary
3) Financial Cash Flow – Fund #214 – Fire Reserves
4) Financial Cash Flow - Fund #439 – Buildings and Property Maintenance
5) Draft – Requests for Proposals (RFP)
6) Debt Service Schedule Comparisons
General Fund Budget
City staff continues to review the expenditure budgets that were presented during budget meetings
4-6 for any necessary revisions. Those budget revisions will be reviewed with the City Council at an
upcoming budget meeting and prior to final budget adoption.
Property Tax Levy
The City Council approved a preliminary property tax levy of $7,828,425 in September. There have
been no changes to the property tax levy since that approval.
Next Meetings
The schedule for the remaining budget meetings is as follows:
1) October 26th – Parks and Trails CIP
2) November 9th – Pavement Management CIP
3) November 23rd – Public Utility Operating Budgets and CIP
4) December 14th – Truth in Taxation Public Meeting
Staff would be seeking direction from the City Council on whether any additional review topics or
budget meetings are necessary, or if the City Council concurs with what has been presented and
reviewed thus far.
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t
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r
e
s
20
2
6
2
0
2
7
2
0
2
8
2
0
2
9
2
0
3
0
11,000
11
,
0
0
0
Eq
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p
m
e
n
t
11
,
0
0
0
11,000
To
t
a
l
Total
20
2
1
2
0
2
2
2
0
2
3
2
0
2
4
2
0
2
5
Fu
n
d
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S
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s
20
2
6
2
0
2
7
2
0
2
8
2
0
2
9
2
0
3
0
11,000
11
,
0
0
0
20
6
-
C
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0
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0
11,000
To
t
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Tuesday, September 22, 20203
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u
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p
m
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To
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P
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C
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t
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9
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7
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Co
n
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M
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r
De
p
a
r
t
m
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n
t
Fl
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e
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Total
20
2
1
2
0
2
2
2
0
2
3
2
0
2
4
2
0
2
5
Ex
p
e
n
d
i
t
u
r
e
s
20
2
6
2
0
2
7
2
0
2
8
2
0
2
9
2
0
3
0
89,870
89
,
8
7
0
Eq
u
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p
m
e
n
t
89
,
8
7
0
89,870
To
t
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Total
20
2
1
2
0
2
2
2
0
2
3
2
0
2
4
2
0
2
5
Fu
n
d
i
n
g
S
o
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r
c
e
s
20
2
6
2
0
2
7
2
0
2
8
2
0
2
9
2
0
3
0
89,870
89
,
8
7
0
20
6
-
C
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Re
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7
0
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To
t
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Tuesday, September 22, 20204
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To
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e
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p
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u
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p
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Co
n
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r
De
p
a
r
t
m
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n
t
Fl
e
e
t
Total
20
2
1
2
0
2
2
2
0
2
3
2
0
2
4
2
0
2
5
Ex
p
e
n
d
i
t
u
r
e
s
2
0
2
6
2
0
2
7
2
0
2
8
2
0
2
9
2
0
3
0
60,000
60
,
0
0
0
Eq
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p
m
e
n
t
60
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0
0
0
60,000
To
t
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l
Total
20
2
1
2
0
2
2
2
0
2
3
2
0
2
4
2
0
2
5
Fu
n
d
i
n
g
S
o
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r
c
e
s
20
2
6
2
0
2
7
2
0
2
8
2
0
2
9
2
0
3
0
60,000
60
,
0
0
0
20
6
-
C
a
p
i
t
a
l
E
q
u
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p
m
e
n
t
Re
v
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l
v
i
n
g
60
,
0
0
0
60,000
To
t
a
l
Tuesday, September 22, 20205
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p
Ca
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y
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h
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p
e
Ve
h
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s
To
t
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r
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j
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t
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,
0
0
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Co
n
t
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c
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Ut
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l
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t
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O
p
e
r
a
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o
n
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M
a
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g
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r
De
p
a
r
t
m
e
n
t
Fl
e
e
t
Total
20
2
1
2
0
2
2
2
0
2
3
2
0
2
4
2
0
2
5
Ex
p
e
n
d
i
t
u
r
e
s
20
2
6
2
0
2
7
2
0
2
8
2
0
2
9
2
0
3
0
49,000
49
,
0
0
0
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h
i
c
l
e
s
49
,
0
0
0
49,000
To
t
a
l
Total
20
2
1
2
0
2
2
2
0
2
3
2
0
2
4
2
0
2
5
Fu
n
d
i
n
g
S
o
u
r
c
e
s
20
2
6
2
0
2
7
2
0
2
8
2
0
2
9
2
0
3
0
49,000
49
,
0
0
0
20
6
-
C
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p
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q
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Re
v
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l
v
i
n
g
49
,
0
0
0
49,000
To
t
a
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Tuesday, September 22, 20208
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8
2029 2030 Comments
Re
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Pr
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439-Buildings & Property14
Request for Proposals (RFP)
Architectural Design Services and Support for the
Expansion of the Public Works Building
City of Otsego
13400 90th Street NE
Otsego, MN 55330
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STATEMENT OF PURPOSE
The City of Otsego is seeking proposals for architectural services that will include any and all
architectural design and engineering services necessary to have complete construction drawings,
and specification documents, which are ready for construction of the upgrade and expansion to its
current City Hall and Public Works Facility located at 13400 90th Street NE.
GENERAL INFORMATION
Otsego is a growing Minnesota community of more than 18,000 residents located in Wright County at
the northwest corner of the Twin Cities Metropolitan Area. The City completed the construction of the
Public Works Facility in 2006. At that time, the facility was constructed to accommodate future
expansion. Since that time, the City has seen a population increase of over 50% and relocated City Hall
and Public Works functions into the current building in 2013.
PROJECT OVERVIEW
The City is seeking recommendations, utilizing best practices, for the type and size of building(s)
required for current and future City Hall and Public Works functions, and any corresponding auxiliary
building(s), that would accommodate years of continued growth. The City will also be seeking
architectural renderings, construction documents, and bid documents related to expansion of the
current facility for Public Works functions. Expansion of the current building or construction of a
separate building for City Hall operations would be anticipated to occur in the future. Regardless of the
City Hall project timing, the City’s goal is to develop a plan for expansion of the Public Works facility and
determine feasibility of:
1. Ability to maintain shared facility for City Hall and Public Works functions?
2. Ability to construct separate City Hall facility on the current campus?
3. Identify the land area required for construction of separate City Hall facility off site from the
current campus.
PRE‐QUALIFICATION OF WORK
The City seeks to employ a firm with experience in these types of facilities, by a core team
(project leadership, architect, and designer) with a successful history working together on the
same or similar types of projects. Interested teams must have designed two or more similar
municipal facilities in the last five years and the personnel assigned to the project shall have
direct experience with municipal facility design. The City is looking for a " turn‐key" approach,
where the selected firm exhibits the following characteristics:
1. A conceptual plan for the remodeling and expansion of the Public Works and future City Hall
expansion and upgrade (if determined feasible within a shared facility) that is consistent
with the existing facility design, incorporates current best practices, and accommodate
future spatial needs.
2. Recommendation on modifications relative to existing building systems, such as, but not
limited to, lighting both interior and exterior, HVAC, renewable energy, and security.
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3. Specific conceptual drawings that detail engineering and construction drawings that will
serve as the basis for bidding and construction by a general contractor.
4. Preparation of certain illustrative materials for public engagement as approximate building
costs are known and public finance is evaluated (e.g., renderings, both interior and exterior),
including assistance when necessity with presentation before Council.
DELIVERABLES
The successful firm will be providing architectural, civil, and structural engineering, landscape
architecture, interior design, HVAC, plumbing, fire protection, and electrical design services. The
responsibilities of the firm include, but are not limited to:
1. Space needs analysis and auxiliary building location(s).
2. Develop plans and specifications to meet all applicable building codes.
3. Analyze opportunities for energy efficiency and design process
GENERAL INSTRUCTIONS
Carefully read the information contained in the RFP and submit by e‐mail a complete response following
all requirements, specifications, and directions to:
Please direct any questions to:
Adam Flaherty, City Administrator/ Finance Director
aflaherty@ci.otsego.mn.us
(763) 441‐4414
Proposals must include:
1. Cover letter
2. Signed Respondent Proposal (Attachment A)
3. Reference list
4. Firm background and qualifications (Attachment B)
5. At least 3 examples of constructed municipal facilities that were designed by the respondent.
Though not required, successful experience with the design of public works facilities will be
given preference.
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6. Stated understanding of the project scope and your approach to integrating input. Describe
in detail your approach to the design process and working with the City for a product to
present to the City Council for approval of a final design and to authorize advertisement for
bids.
The submittals must be received at the offices of the City of Otsego no later than 4:30 p.m. on xxxxxx.
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City of Otsego, Minnesota
$4,590,000 General Obligation Capital Improvement Plan Bonds, Series 2021A
(Preliminary AA+, BQ Rates as of 10/6/20)
Sources & Uses
Dated 08/01/2021 | Delivered 08/01/2021
Sources Of Funds
Par Amount of Bonds $4,590,000.00
Total Sources $4,590,000.00
Uses Of Funds
Costs of Issuance 89,375.00
Deposit to Project Construction Fund 4,500,000.00
Rounding Amount 625.00
Total Uses $4,590,000.00
GO CIP 2021 15 Yr | SINGLE PURPOSE | 10/ 6/2020 | 8:45 AM
Northland Securities, Inc.
Public Finance Page 1
City of Otsego, Minnesota
$4,590,000 General Obligation Capital Improvement Plan Bonds, Series 2021A
(Preliminary AA+, BQ Rates as of 10/6/20)
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
08/01/2021 -----
08/01/2022 --49,107.50 49,107.50 -
02/01/2023 265,000.00 0.350%24,553.75 289,553.75 338,661.25
08/01/2023 --24,090.00 24,090.00 -
02/01/2024 290,000.00 0.400%24,090.00 314,090.00 338,180.00
08/01/2024 --23,510.00 23,510.00 -
02/01/2025 295,000.00 0.500%23,510.00 318,510.00 342,020.00
08/01/2025 --22,772.50 22,772.50 -
02/01/2026 295,000.00 0.600%22,772.50 317,772.50 340,545.00
08/01/2026 --21,887.50 21,887.50 -
02/01/2027 295,000.00 0.700%21,887.50 316,887.50 338,775.00
08/01/2027 --20,855.00 20,855.00 -
02/01/2028 300,000.00 0.850%20,855.00 320,855.00 341,710.00
08/01/2028 --19,580.00 19,580.00 -
02/01/2029 300,000.00 1.000%19,580.00 319,580.00 339,160.00
08/01/2029 --18,080.00 18,080.00 -
02/01/2030 305,000.00 1.100%18,080.00 323,080.00 341,160.00
08/01/2030 --16,402.50 16,402.50 -
02/01/2031 310,000.00 1.200%16,402.50 326,402.50 342,805.00
08/01/2031 --14,542.50 14,542.50 -
02/01/2032 310,000.00 1.300%14,542.50 324,542.50 339,085.00
08/01/2032 --12,527.50 12,527.50 -
02/01/2033 315,000.00 1.400%12,527.50 327,527.50 340,055.00
08/01/2033 --10,322.50 10,322.50 -
02/01/2034 320,000.00 1.500%10,322.50 330,322.50 340,645.00
08/01/2034 --7,922.50 7,922.50 -
02/01/2035 325,000.00 1.550%7,922.50 332,922.50 340,845.00
08/01/2035 --5,403.75 5,403.75 -
02/01/2036 330,000.00 1.600%5,403.75 335,403.75 340,807.50
08/01/2036 --2,763.75 2,763.75 -
02/01/2037 335,000.00 1.650%2,763.75 337,763.75 340,527.50
Total $4,590,000.00 -$514,981.25 $5,104,981.25 -
Date And Term Structure
Dated 8/01/2021
Delivery Date 8/01/2021
First available call date
Call Price -
Yield Statistics
Bond Year Dollars $40,085.00
Average Life 8.733 Years
Average Coupon 1.2847231%
Net Interest Cost (NIC)1.2847231%
True Interest Cost (TIC)1.2761533%
All Inclusive Cost (AIC)1.5171196%
IRS Form 8038
Net Interest Cost (NIC)1.2847231%
Weighted Average Maturity 8.733 Years
Bond Yield for Arbitrage Purposes 1.2761533%
GO CIP 2021 15 Yr | SINGLE PURPOSE | 10/ 6/2020 | 8:45 AM
Northland Securities, Inc.
Public Finance Page 2
City of Otsego, Minnesota
$5,165,000 General Obligation Capital Improvement Plan Bonds, Series 2024A
(Preliminary AA+, BQ Rates as of 10/6/20 + 100 BPS)
Sources & Uses
Dated 08/01/2024 | Delivered 08/01/2024
Sources Of Funds
Par Amount of Bonds $5,165,000.00
Total Sources $5,165,000.00
Uses Of Funds
Costs of Issuance 102,312.50
Deposit to Project Construction Fund 5,060,000.00
Rounding Amount 2,687.50
Total Uses $5,165,000.00
GO CIP 2024 15 Yr | SINGLE PURPOSE | 10/ 6/2020 | 8:45 AM
Northland Securities, Inc.
Public Finance Page 1
City of Otsego, Minnesota
$5,165,000 General Obligation Capital Improvement Plan Bonds, Series 2024A
(Preliminary AA+, BQ Rates as of 10/6/20 + 100 BPS)
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
08/01/2024 -----
08/01/2025 --121,760.00 121,760.00 -
02/01/2026 240,000.00 1.600%60,880.00 300,880.00 422,640.00
08/01/2026 --58,960.00 58,960.00 -
02/01/2027 305,000.00 1.700%58,960.00 363,960.00 422,920.00
08/01/2027 --56,367.50 56,367.50 -
02/01/2028 310,000.00 1.850%56,367.50 366,367.50 422,735.00
08/01/2028 --53,500.00 53,500.00 -
02/01/2029 315,000.00 2.000%53,500.00 368,500.00 422,000.00
08/01/2029 --50,350.00 50,350.00 -
02/01/2030 325,000.00 2.100%50,350.00 375,350.00 425,700.00
08/01/2030 --46,937.50 46,937.50 -
02/01/2031 330,000.00 2.200%46,937.50 376,937.50 423,875.00
08/01/2031 --43,307.50 43,307.50 -
02/01/2032 335,000.00 2.300%43,307.50 378,307.50 421,615.00
08/01/2032 --39,455.00 39,455.00 -
02/01/2033 345,000.00 2.400%39,455.00 384,455.00 423,910.00
08/01/2033 --35,315.00 35,315.00 -
02/01/2034 350,000.00 2.500%35,315.00 385,315.00 420,630.00
08/01/2034 --30,940.00 30,940.00 -
02/01/2035 360,000.00 2.550%30,940.00 390,940.00 421,880.00
08/01/2035 --26,350.00 26,350.00 -
02/01/2036 370,000.00 2.600%26,350.00 396,350.00 422,700.00
08/01/2036 --21,540.00 21,540.00 -
02/01/2037 380,000.00 2.650%21,540.00 401,540.00 423,080.00
08/01/2037 --16,505.00 16,505.00 -
02/01/2038 390,000.00 2.700%16,505.00 406,505.00 423,010.00
08/01/2038 --11,240.00 11,240.00 -
02/01/2039 400,000.00 2.750%11,240.00 411,240.00 422,480.00
08/01/2039 --5,740.00 5,740.00 -
02/01/2040 410,000.00 2.800%5,740.00 415,740.00 421,480.00
Total $5,165,000.00 -$1,175,655.00 $6,340,655.00 -
Date And Term Structure
Dated 8/01/2024
Delivery Date 8/01/2024
First available call date
Call Price -
Yield Statistics
Bond Year Dollars $46,532.50
Average Life 9.009 Years
Average Coupon 2.5265245%
Net Interest Cost (NIC)2.5265245%
True Interest Cost (TIC)2.5128845%
All Inclusive Cost (AIC)2.7677791%
IRS Form 8038
Net Interest Cost (NIC)2.5265245%
Weighted Average Maturity 9.009 Years
Bond Yield for Arbitrage Purposes 2.5128845%
GO CIP 2024 15 Yr | SINGLE PURPOSE | 10/ 6/2020 | 8:45 AM
Northland Securities, Inc.
Public Finance Page 2