Item 3.3C Pay Application #7 to Rice Lake Construction01
0tsc eaF o
MINNESOTA C_
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Utilities
Utility Manager Neidermeier
November 23, 2020
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director Flaherty
AE2S Engineer Schaefer
3.3 (C)
STRATEGIC VISION
MEETS:
I THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #7 to Rice Lake Construction Group and
to approve Change Order #11.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/1 USTI FICATION:
The amounts requested for Pay Application #7 are consistent with the work progress to date. In accordance
with Minnesota Statute, the City is withholding 5% retainage of work completed, which accounts to
$301,972.93 at this time.
Change Order #11 is to furnish and install two (2) inline grinders. The inline grinders are being added to
protect the centrifuges from stringy solids. This addition was considered during design of the facility, but
was not included due to the upcoming West Liquids Expansion (WL1) project, which would improve the
West WWTF screening. The West biosolids will now be processed at the Biosolids Facility sooner than
initially anticipated. Alternatives were pre -reviewed with staff for viable alternatives and then also
reviewed with the Public Works Subcommittee in October and November with recommendation for
approval by the City Council.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #7
• Change Order #11
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #7 in the amount of $1,045,430.35 to Rice Lake Construction Group for
work completed onthe East VVVVTFBioxo|idsProject andtoapproveChanXe0nder#11tofurnbhand
install in|inegrinders inthe amount of$7Q,161.O0.
BUDGET INFORMATION
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FUNDING: BUDGETED:
Fund 602 — Sanitary Sewer Utility Yes
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September 21, 2020
AE2S
6901 East Fish Lake Rd.
Suite 184
Maple Grove, MN 55369-5457
ATTN: Scott Schaefer, PE
RE: Otsego East WWTF Biosolids Building
RLCG Project No. 2009
CPR1 1 —Grinder Additions
Scott,
As requested, Rice Lake has put together a proposal to furnish and install (2)
grinders in the pump room of the Biosolids Building. The total cost to furnish and
install the grinders is $79,161.00. Please see attached for the breakout of the
costs.
Please let me know if you have any questions.
Sincerely,
Rice Lake Construction Group
Matt Perpich
Project Manager
22360 County Road 12
PO Box 517
Deerwood, MN 56444
PH 218-546-5519
FX 218-546-7016
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Industrial 1 Lakeland Avenue North
Commercial KILLME 614Crystal, Minnesota 55429
R) Telephone: (763) 426-2625
Underground EIL MIC CA9 I= Fax: (763) 424-1258
September 14, 2020
Mr. Matt Perpich
Rice Lake Construction Group
Re: Otsego East WWTP Biosolids Building — Grinder Additions
Dear Matt,
Killmer Electric Company proposes to the following change to our contract for the
subject project:
Change Request — Grinder Additions
Additions for 20amp 3 phase 480volt power for (2) inline grinders. KEC will Install
Grinder control panels, power wiring and control/Monitoring wiring back to control Panel.
New breakers as needed.
Provide Conduit and Wiring for (2) Grinders
QTY
Mat unit
Mat total
Labor unit
Total
labor
3/4" Rigid
250
2.25
$562.50
0.065
16.25
3/4" Condulets
4
18
$72.00
0.5
2
#14 THHN
960
0.11
$105.60
0.006
5.76
#12 THHN
720
0.145
$104.40
0.007
5.04
Set and Wire Grinder Control Panels
2
55
$110.00
3
6
Connection to Grinder
2
25
$50.00
2
4
SCP terminations
1
6
$6.00
2.5
2.5
DIP Panel Breaker Additions
2
148
$296.00
2
4
SCIP Control Panel Mods
1
1016.38
$1,016.38
0
Totals
Tax
$2,322.88
45.55
$168.99
104/
hour
$4,737.20
$2,491.87
$4,737.20
$7,229.07
15.00% $1,084.36
$8,313.43
Total Cost Add: $8,313.48
Please call with any questions or comments.
Regards,
Qlkoieg� ---
Matthew Pettit
Project Manager
An Equal Opportunity Employer
St.
4th
.W� 4Moi e , IA 50 201 gu Ave 5
Des Moines, IA 50313 New Prague, MN 56071
Office:615-265-2222 Office:952-758-6600
Toll Free: 800-383-7867 Toll Free: 800-536-5394
ELECTRIC PIMP Fax:516-265-8079 Fax:952-758-7778
TO: Rice Lake Construction Group
Matt Perpich / 218-821-9003 / matt_perpich@ricelake.org
REF: In -Line Grinder
Otsego East WWTP Biosolids Building
Otsego, MN
DATE: August 27, 2020
In -Line Muffin Monster Grinder
TAG: Thickened Waste actiWited Sludge (TWASi
Two (2) JWC Model 30004T-1206 Muffin Monster In -Line Grinder Complete with the
following:
• 3hp, 230/460V, 3ph, TEFC motor
• 29:1 speed reducer
• 12" cutter stack using 7-tooth cam cutters in hardened alloy steel
• Tungsten carbide mechanical seals w/ BUNA-N elastomers
Cork & Rubber Gaskets
• Tnemec epoxy coated unibody housing
• 6" Pipe Flanges
Two (2) JWC Model PC2200 motor controller for 460V in a NEMA 4X fiberglass
enclosure accepting 460V/3PH/60HZ input power for use with a 5HP motor.
Controller includes an IEC starter with over -current protection, jam -sensing
current transformer, one set of spare fuses and micro -PLC, with motor overtemp
option
One (1) Standard JWC One (1) Year Warranty
One (1) Lot of freight and startup services included
Total Selling Price: $52,265.00 plus tax
Note the following:
➢ Electrical wiring and connections between the grinder control panel and the grinder
motor is to be provided by others
➢ Wire, Hatches, Concrete, Disconnects, Anchor bolts, Junction Boxes, Reducers,
Valves, Piping, Conduit, Installation of equipment and anything that's not specifically
mentioned in this proposal is the responsibility of others
Thank you for your consideration,
Steven Forsythe (612) 840-9499
cc: Taylor Musselman (515) 265-2222
Purchase Agreement: Otsego East WWTP Biosolids Imp.
**Ship to Address: (Grinders & Control Panel)
ATTN:
Tagging Instructions:
Note the following:
• Return this purchase agreement to Taylor Musselman at taylorm@electricpump.com or via fax
(515) 265-8079
Submittals: 4 weeks after receipt of order
Delivery: 6 weeks after approved submittals
Payment: Net 30 Days — Retainage upon completion
We are pleased to make the following offer to sell the listed Merchandise which if firm for (30) thirty days
from the above date, and is automatically withdrawn thereafter without any further notice.
1. Signing and returning this document to Electric Pump's office in Des Moines, IA may accept this
offer.
2. This offer and acceptance constitutes the entire Agreement between the parties and may be
modified only by a writing signed by both parties.
3. The prices quoted for equipment are valid for (30) thirty days. If the quote includes start up
services and it is scheduled by the request of the buyer for a time other than Monday through
Friday 8:00 to 5:00 additional charges will be due.
4. Payment terms are NET 30 (thirty days) after the mailing of seller's invoice.
5. Delivery terms are F.O.B. Place of Shipment. Seller agrees to put the merchandise in the
possession of the carrier, to make a reasonable contract of carriage for their transportation, to
obtain and deliver or tender such documents as may be necessary to enable Buyer to obtain
possession, and to promptly notify the Buyer of shipment. After seller has delivered the
merchandise to the carrier, the risk of loss of the merchandise will be borne by the Buyer. The
prices quoted herein include transportation charges based on existing truckload rates, any
change in delivery rates existing at the time of delivery will be billed to your account. Dates of
delivery are determined from the date of Seller's acceptance of any order or orders by Buyer and
are estimates of approximate dates of delivery, not a guaranty of a particular day of delivery.
6. Sales and use tax are not included.
7. Buyer shall notify seller in writing at Seller's place of business as shown on the reverse side of
this page, within twenty (20) days of receipt of merchandise, or any complaint whatsoever buyer
may have concerning such merchandise. Failure to give such notice shall constitute a waiver by
Buyer of all claims in respect to such goods.
If notice of complaints is provided within twenty (20) days of Buyer's receipt of the merchandise,
Seller agrees to inspect the merchandise at Seller's place of business during Seller's normal
business hours and days. Upon inspection, if the merchandise is determined to be defective in
material or workmanship, Seller, at Seller's option, shall repair or replace said merchandise at no
cost to Buyer, or Seller may refund the purchase price. If the examined merchandise is found not
to be defective or is not for some other reason within the warranty coverage, Seller's service time
expended on and off -location will be charged to Buyer.
Seller will have no further warranty obligation under this Agreement if the Equipment is subjected
to abuse, misuse, negligence or accident or if buyer fails to perform any of its duties set forth in
Paragraphs 8 and 9.
10. THE WARRANTY PRINTED ABOVE IS THE ONLY WARRANTY MADE BY THE SELLER
REGARDING THIS PURCHASE. SELLER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS
OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. NOTHING HEREIN
CONTAINED SHALL LIMIT BUYER'S RIGHTS AGAINST THE MANUFACTURER, WITH
RESPECT TO MANUFACTURER'S WARRANTIES, IF ANY.
11. WARRANTY REPAIRS (which fall under the manufacturer's warranty, if any) ARE F.O.B.
ELECTRIC PUMP, INC. SERVICE LOCATION. ELECTRIC PUMP, INC. WILL NOT ASSUME
ANY EXTENDED WARRANTIES UNLESS APPROVED BY PRIOR WRITTEN CONSENT. THIS
INCLUDES SERVICE CALLS TO JOB SITES ON PRODUCT COVERED DURING THE
WARRANTY PERIOD. PLEASE REFER TO THE ATTACHED PRODUCT WARRANTY
STATEMENT FOR CLARIFICATION.
12. IT IS UNDERSTOOD AND AGREED THAT SELLER'S LIABILITY WHETHER IN CONTRACT, IN
TORT, UNDER ANY WARRANTY, IN NEGLIGENCE OR OTHERWISE SHALL NOT EXCEED
THE RETURN OF THE AMOUNT OF THE PURCHASE PRICE PAID BY BUYER AND UNDER
NO CIRCUMSTANCES SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT OR
CONSEQUENTIAL DAMAGES. THE PRICE STATED FOR THE MERCHANDISE IS A
CONSIDERATION IN LIMITING SELLER'S LIABILITY. NO ACTION, REGARDLESS OF FORM,
ARISING OUT OF THE TRANSACTION UNDER THIS AGREEMENT MAY BE BROUGHT BY
BUYER MORE THAN ONE-YEAR AFTER THE CAUSE OF ACTION HAS ACCRUED.
13. This Agreement shall be governed by and interpreted in accordance with the laws of the State of
Iowa. Any dispute or disputes arising between the parties hereunder, insofar as the same cannot
be settled by friendly agreement, shall be litigated only in The Iowa District Court for Polk County,
in Des Moines, Iowa. Seller also has the right to commence an action against the Buyer in the
County of the Buyer's principal place of business.
***We need a hard copy of this agreement and/or a Purchase Order to start the submittal
process.*******
Business Name
Street Address
City/State/Zip
Phone Fax
Email
Purchase Order Number
Purchase Order Amount
SIGNATU
DAT
**A signed copy of this must be returned with your P.O.
Is Project Taxable? Y or N, if No a tax exempt form must be supplied for our records
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