06-14-10 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
JUNE 14, 2010
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber and Tom
Darkenwald.
Staff: Mike Robertson, City Administrator; Tam! Loff, City Clerk; Gary Groen, Finance Director;
Daniel Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney and Brad
Belair, Public Works Supervisor.
Pledge of Allegiance: Mayor Stockamp led in the pledge of Allegiance.
2. Consider agenda approval.
CM Darkenwald requested to add item 11.3 Met Council Transportation Study. City Engineer
Wagner requested to add item 10.2 Seal coat project.
CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in
favor. Motion carried.
3. Consider the following minutes.
3.1. May 24, 2010 City Council Meeting.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All In favor.
Motion carried.
3.2. May 24, 2010 Public Hearing,.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor.
Motion carried.
3.3. June 7, 2010 Special City Council Meeting.
CM Heidner said on page two the motion Heidner and Darkenwald should be reversed.
CM Heidner motioned to approve as amended. Seconded by CM Darkenwald. All in
favor. Motion carried.
4. Open Forum: (5 minute limit)
Heritage Preservation Commission member Ton! Seroshek, 10410 Kahler Ave, updated the City
Council on the grant they are working on to digitalize the Otsego Cemetery files and the Justice
of the Peace records. HPC member Chris Wilson is working with City Planner Licht on the
driving map and they are proceeding with the STEP grant. CM Heldner asked if they are
matching grants. Toni said no. CM Heidner said that the commissions should still notify the City
Council when applying for grants even if there is no matching requirement.
Don Heinzman, 13194 Riverview Drive, Three Rivers Community Foundation, presented a photo
of Otsego's 2009 Distinguished Leadership Hall of Fame of resident Steve Zoubek. Mr.
Heinzman said they need a board member from Otsego.
Megan Higgins, 7963 Lander Ave, Ava Inspired 5k Run, gave an update on the event. Otsego
Rod and Custom has volunteered to help with street control, Otsego Public works Director Belair
said cones will be available; they are also working with Fitness 101. They will be posting flyers
and handing out brochures to market the run.
5. Consent Agenda. (Non -controversial items)
5.1. Approve Claims List.
5.2. Received May 11, 2010 Police Commission Minutes.
City Council Meeting June 14, 2010. Page 2.
5.3. Received May 11, 2010 Heritage Preservation Commission Minutes.
5.4. Received May 12, 2010 Parks & Rec Commission Minutes.
5.5. Adopt Resolution 2010-11 appointing Election Judges for 2010.
5.6. Adopt Resolution 2010-12 authorizing an Absentee Ballot Board for General
Election.
CM Heidner said the Parks & Rec minutes under commission member resignation it should read
Billings, Montana.
CM Heidner motioned to approve as amended. Seconded by CM Darkenwald.All in
favor. Motion carried.
6. Unfinished Business.
7. Public Works.
7.1. Purchase of Lawn Mower.
CM Scharber will be abstaining from this item. Public Works Supervisor Belair presented a quote
to purchase a lawn mower. This will be a purchase with no trade in. CM Heidner said this is a
different brand than purchased in the past. Public Works Supervisor Belair said he received
three quotes and between pricing, warranty and testing this was the best. It will also have a
good resale value.
CM Heidner motioned to approve quote for a John Deere Z925A 27HP with
suspension seat kit in the amount of $9,227.67. Seconded by CM Darkenwald.
Motion carried 3-0. CM Scharber abstained.
7.2. Frankfort Park update.
Public Works Supervisor Belair reviewed a memo on Frankfort Park construction. Finance
Director Groen reviewed numbers from memo. Mayor Stockamp asked about Public works
hours. They are not included in total. To date the city has incurred $27,600 in staff costs and
$23,400 in equipment costs. City Planner Licht said an early memo estimated costs of $428,000
plus labor and equipment costs to build the park.
City Engineer Wagner said he is getting estimates for the street lights. Mayor Stockamp asked
what lights cost in other parks. City Engineer Wagner said they typically lease for $20-25 per
month per light.
CM Scharber asked what to do with area if they didn't do the tennis courts now. Public Works
Supervisor Belair recommend to just pave with blacktop.
CM Scharber motioned to plan on black topping tennis court area and take back to
the Parks & Recreation. Seconded by CM Darkenwald. All in favor. Motion carried.
7.3. Summer/Seasonal employee update.
Public Works Supervisor Belair said the new summer/ seasonal employees are John Stone and
Dillon Johnson.
8. Daniel Licht, ON Planner.
8.1. Otsego JamFest event permit.
City Planner Licht presented the Planner's Report. Denny's, Rockwoods and Holiday Inn are
planning a special outdoor event for Saturday, August 7, 2010. The event will be held in the
parking lots of the three businesses.
Doug Karle (Holiday Inn), Todd Rick (Denny's), Dave Peterson (Rockwoods), reviewed Jamfest
activities which include vendors, carnival, car show, petting zoo and music etc. Mr. Rick said it
will be a way to promote the city. They have 4 billboards going up on various Highways. CM
Darkenwald asked if this will be an annual event. Mr. Karle said yes they hope so. CM
Darkenwald said his only concern is security. Mr. Rick said security is important to them and
City Council Meeting June 14, 2010. Page 3.
they will have one Wright County Sherriff car along with other security. Mr. Peterson said it will
be 4-1 family verses adult activities. CM Heidner asked about location of the speakers for the
band. Mr. Karle said they will be facing north away from the residential areas. Mayor said to
contact sheriff to notify of the event date.
CM Darkenwald motioned to approve. Seconded by CM Scharber. All in favor. Motion
carried.
8.2. Riverpointe 4th Addition Final Plat.
City Planner Licht presented the Planner's Report.
Applicant Tom Koerwitz was present with no comments.
The Final plat consists of Outlot A and B. A portion of Outlot B Riverpointe 2"d will be
transferred back to previous owner Mr. Koerwitz.
City Engineer Wagner said lots 15 and 30 have water and sewer stubs to them.
CM Heidner motioned to approve a final plat for Riverpointe 4th consisting of two
outlots, subject to the three conditions listed in the Planner's report dated June 10,
2010. Seconded by CM Darkenwald. All in favor. Motion carried.
City Planner Licht introduced his new business partner, Scott Richards who joined TPC June 11�.
9. Andrew MacArthur, City Attorney.
9.1. Resolution 2010-13 to pull GRC Cash Escrow.
City Attorney MacArthur reviewed. City had an agreement with Appello to complete the roads
by June 1st. A Resolution to draw the $125,000 escrow is needed but the city would need more
than that to finish street work. The Letter of Credit (LOC) is good until November 2011. This
would authorize staff to draw on LOC if needed.
City Engineer Wagner reviewed what was needed to complete the project.
Chuck Christian, thanked staff & City Council for support through these tough times. Would like
to ask the City Council to delay this and have a meeting with staff to discuss alternatives as
soon as possible.
CM Heidner said he doesn't have a problem if we delay but delaying could cause more decay on
the roads and that if a meeting is scheduled that Appello's engineer has to be there. Mayor
Stockamp said at last meeting Appello was supposed to set up meeting with staff and that did
not happen. Mr. Christian apologized.
CM Darkenwald said Parson Avenue and the concrete median is the immediate concern because
it has no damage yet.
CM Scharber motioned to approve Resolution 2010-13 with the conditions to report
back next month with an agreement executed by Appello providing for immediate
completion of Parsons Avenue and the median within 85th Street, completion of all
remaining public improvements by July 15, 2011 and establishment of a cash
escrow as determined by the City Engineer for possible repairs of pot holes, curb,
stormwater facilities or any other incomplete public improvements in the interim.
CM Darkenwald seconded. All in favor. Motion carried.
9.2. Resolution 2010-14 to pull GRC Letter of Credit.
CM Scharber motioned to approve Resolution 2010-14 with the conditions to report
back next month with an agreement executed by Appello providing for immediate
completion of Parsons Avenue and the median within 85th Street, completion of all
remaining public improvements by July 15, 2011 and establishment of a cash
escrow as determined by the City Engineer for possible repairs of pot holes, curb,
stormwater facilities or any other incomplete public improvements in the interim.
CM Darkenwald seconded. All in favor. Motion carried.
City Council Meeting June 14, 2010. Page 4.
10. Ron Wagner, City Engineer.
10.1. Resolution 2010-15 ordering plans and specs for 85th St. /Quaday Ave. within
GRC.
CM Darkenwald motioned to table. Seconded by Mayor Stockamp. All in favor.
Motion carried.
City Attorney MacArthur gave an update on the Court of Appeals case on May 22 regarding the
Hospital District. Mayor Stockamp asked how long before a decision is made. City Attorney
Macarthur said they have 90 days.
10.2. Seal coat project.
City Engineer Wagner reviewed 2010 seal coat project. City Engineer Wagner said the blue
areas on map will be new rock brought into Riverwood National, Kadler Avenue, Lily Pond Park
and the frontage road along Highway 101. The other areas on map will be used rock
because they are further along in their life cycle. This will save some costs. The green areas on
map include Country Ridge, Antelope Park, Mississippi Shores and Heritage Hills. The total
project cost is estimated at $235,000. They are looking at August for project.
CM Darkenwald asked if there are any private roads close to these areas. City Engineer Wagner
said no but they will be contacting the Home Owners Association in Riverwood National to see if
they would like to tag onto the project. CM Heidner asked how long do you seal coat a road.
City Engineer Wagner said between 19-21 years and then would go on preventative
maintenance. CM Darkenwald said area behind old Tom Thumb only has had one sealcoat that
he can remember. City Engineer Wagner said in probably five years it will need to be
reconstructed. Overlays last about 12-15 years.
CM Heidner said there is only one house along Lannon Avenue. City Engineer Wagner said he
can remove from list which will be $4,000 in savings.
CM Scharber asked if this is on budget. Finance Director Groen said this is close to the number
in pavement management.
City Engineer Wagner said the frontage road along Highway 101 will change to two lanes with a
center turn lane instead of four lanes. CM Heidner said to check that the street has been
officially turned back over to us by the State.
City Engineer Wagner said he received letter from County on their review of Boulder Pass and
they are requesting a traffic study be completed on CSAH 37. City Engineer Wagner said he will
contact the developer, John Rask of Hans Hagen Homes.
11. Council Items.
11.1. Cancel June 28 meeting.
CM Schaber motioned to approve canceling the June 28, 2010 City Council meeting.
Seconded by CM Heidner. All in favor. Motion carried.
11.2. Scharber & Sons Invoice.
CM Heidner motioned to approve invoice. Seconded by Mayor Stockamp. Motion
carried 3-0. CM Scharber abstained.
11.3. Met Council Transportation Study.
CM Darkenwald said he attended the county meeting. The cities of Albertville and St. Michael
both sent letters of support and the Chamber supports the study. Mayor Stockamp said we
didn't receive enough information from the county. CM Darkenwald agreed our commissioner
could have got more information to us. CM Darkenwald would like to send letter of support he
feels this will benefit our area.
City Council Meeting June 14, 2010. Page S.
CM Darkenwald motioned to sent letter to the county in support. Seconded by CM
Scharber. Mayor Stockamp said should include that the county send more info. All in
favor. Motion carried.
Casey Darkenwald, 15887 70th St, reviewed the meeting he attended for the I-94 corridor. He
said as a resident, business owner and land owner in Otsego, Albertville and St. Michael this will
benefit all three communities.
City Administrator Robertson said there is a meeting scheduled on this issue for the County
Transportation Committee Tuesday, June 22, at 10 AM. CM Darkenwald will attend.
12. Mike Robertson, City Administrator.
No items.
13. Gary Groen, Finance Director.
Finance Director Groen said that starting July 1st the surcharge for building permits will go from
50 cents to $5. The Minnesota Department of Labor & Industry said it will be for one year
period. CM Heidner said it should say on the building permit that it is a state surcharge.
Finance Director Groen said received notice June 10"' from Moody's that our bond rating
improved from A2 to AA.
14. Tami Loff, City Clerk.
No items.
15. Adjourn by 10 PM.
Mayor Stockamp asked about the agreement with Community Ed. City Administrator Robertson
said he sent over it to them with the changes and has not received any word back.
CM Heidner said that the Star News had two Valedictorians from Rogers High School and they
are both Otsego residents. City Council agreed to send letter of congratulations. City
Administrator Robertson will draft.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 8:47 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp