11-25-13 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
November 25, 2013
7vzOO PM
Call to Order.
Mayor Jessica Sto cka rnp ca Il d the m eeting to order at 7:90 PM.
Roll Call: Mayor Jessica t ck mp; uncilmem rs: vera H ldn r, Jason Warehime., Doug
Schroeder and Torr D rkenw ld.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner,, City Engineer;
Andy MacArthur, City Attorney; Dan J rd t, Administrative Services Director and Tara! Loff,. City
Clerk.
Pledge of Allegiance; Mayor Stckrp led in the Pledge of Allegiance.
1. Open Forum.
1.1 State Re esentative David FitzSlmmo n .
State Representative FitzSimm ns gave an update on the legislative session and the I-9
expansion approval. The City Council thanked Mr, FltzSim ons for his work on that project.
City Administrator Johnson stated the 1-94 Corridor Coalition will hold a membership meeting in
mid-December to thank legislators and members for their support and to give a project update.
1,2 Alright Counter Commissioner Mark Dalelden.
Wright County Commissioner Daleiden informed the City Council of the open seats on the
Alright County Planning Commission and Parks Commission. He stated the desire of a
representative from the Otsego areal
Mr. D l id n also addressed the 70th Street agreement stating some commissioners had
concern related to the five year snow and ice control maintenance term for the section of 7&
that will become Counter Road 37. He stated Alright County Engineer Hawkins said that the
cost of a rile of snow and ice removal is $3,,000, Mr. Dal ld n recommended the City Council
consider 15 years and stated the Agreement will go back to the County Board on December 17.
City Administrator Johnson asked if he would like the City to take action prior to that ming in
hopes of no delay. City Attorney MacArthur will draft an additional agreement for ten years with
Alright County and bring to the City Council on December 9.
CM D r en alld motioned to direct City Attorney MacArthur to draft an agreement
with Wright County for an additional tern years. CM Warehime. All in favor, Motion
carried.
City Administrator Johnson also gave an update that the Wright County cost sharing policy
stating the public input meeting is delayed until January.
. Consider endo apr v lI
CM H idn r requested to rove iter 3.5 approve no smokin t rdin nc (2013-15) in park
facilities to item 4.3.
CM Heidner motioned to approve as amended, Seconded by CM Schroeder.
All in favor. Motion carried,
3. Consent Agenda. (Non -controversial iters .
.1 Approve Claims List.
3.2 Approve City Council Mooting Minutes.
A. November 12, 2013 fleeting.
B. November 12, 2013 Special fleeting.
33 Received Commission Meeting Minutes.
tes.
A. HPC October 8,, 2013,
B. Police Commission October er B, 2013.
C. Parks & Recreation October 9, 2013.
3,4 Motion to call a closed session to review the 70th street appraisals on December 9
following the regular meeting.
3,5 Approve No smoking irng ordinance (2013-15) in Perm Facilities. -REMOVED
3,6 Accept HPC Annear Report.
.7 Approve Resolution 20-0 EAID grant.
3.8 Approve Memorandum for Met Council Transportation.
19 Approve 96th Street Agreement,
CM Heidner motioned t approve as amended, Seconded by CM Schroeder. All i
furor. Motion carried,
. Parrs and Recreation:
4.1 Consider Prairie Center Rental Policy ordinance 2013-16 and resolution 2013-61.
City Planner Licht presented the staff report. Cid Heidner questioned the provision that states
groups and organizations who are affiliated with the city have the ability to reserve the facility
one time per month for no fee as fond as they provide 10 hours of service to the city
throughout the year. CM Heidner thinks 10 hours is not enough stating it has already occurred
in the past without the City Council approval and doesn't feel it is being managed very well.
Mayor Stockamp agreed stating the intent is good but needs to come to the City Council for
approval so the Council is aware, city Planner Licht said can add a provision that the service
needs to be approved by the City Council. It was agreed that the Parrs and Recreation Manager
is responsible for bringing the requests forward to the City Council for consideration.
City Administrator Johnson said some options would be to tie the number of volunteer hours to
hours of use, or allow only a certain area in the facility for this purpose and also recommended
list of predefined community service eligible activities.
The Council made a recommendation to change the wording to "and donation of in Mind fours
per group:"
Mayor Stockamp questioned item 3 regarding applying things to the gall; stating other cities
allow this. City Planner Licht recommended adding ""unless approved by the Paris and
Recreation staff.}.
CM Heldner motioned table this item to December 9,, 2013 City council :meeting.
Seconded by CM Schroeder. All In lager. Motion carried.
4.2 Consider Prairie Center Remodel el Pay. Estimate # .
City Administrator Johnson presented the staff report.
CM Heldner motioned to approve pay estimates totaling $x.39,511. 57 to various
contractors for the Prairie center Estimate Summ ry dated November er , 2011
Seconded by CM Schroeder. All in favor, Motion carried.
Cit': Administrator Johnson presented the dais design and cost estimate. CII Darkenwald and
M W rehir e stated they file the design. CM Heldner stated he is not sure it's worth the cost
of $1500.
CM ll rehime motioned to approve dais design In the amount of $1,500, Seconded
by CM Darkenwalld. Motion carried 4-1. ell Heidner opposed,,
City Administrator Johnson presented the exterior signage design. Mayor Stockamp asked who
designed the example. City Administrator Johnson said she believes vinyl Graphics, Mayor
stckrnp said she thought Kim Welter had designed a different example that would match the
City Hall signage logo and fort. City staff will check on design to make sure it is the one
designed by Kim Welter.
CM Darkenwald motioned to go ahead with exterior signage in the amount of o
making sure the design matches existing ignage. Seconded by CM W rehime. All in
favor. Motion carried.
City Administrator Johnson said City staff also received the quote for the podium wireless
microphone at Prairie Center after the packet had already gone out; a quote from Crpvier in
the amount of $2,,224.00 was distributed to the City Council. CM H idn r questioned back-up
storage if Prairie Center were to lose power. He directed for City staff to make sure a back-up
system is in place.
M Heidner motioned to approve CompVlew quote in the amount of $2,224.00 to
install wireless microphone and labor. Seconded by CM Darkenwald. All in favor.
Motion carried.
4.3 Approve No smoking rdin nco 2013-1 in Park Facilities,
CM Heidn r stated concern with no smoking on trails. City Planner Licht recommends changing
proposed Ordinance 2013-15 to remove ""or upon any City ofOtsego trail."
Mayor Stockamp p questioned if it was a request from the Parks and Recreation tion Com isson.
City Planner Licht said no they didn't discuss parks verses trails,
CM. Dar enwald motioned to approve ordinance 2013-15 as amended above.
Seconded by CM Heidner. All In favor. Motion carried.
5. Administration .
,1 Consider Resolution 2013-62 awardina Audit RPP.
Administrative Services Director 3rdet presented staff report and also stated City Council
received an email from a concerned citizen on the process. Administrative services Director
3 rdet stated the City staff is trying to be objective as possible in reviewing the proposals. City
Attorney Macarthur said service contracts differ from bids and it's up to the City Council to
evaluate the proposals. CM Schroeder said he thinks RFPs for audit services done on a regular
basis is good idea. City staff is recommending Kern,, DeWenter, viere, Ltd KDv, be awarded
the contract for audit services. CM Heidner stated the City has used this company in the past.
CM Schroeder motioned to adopt Resolution 2013-62 accepting the proposal of
Kern, DeWenter,1 iere, Ltd KD to provide independent audit services to the City
of Otsego for the 2013, 2014 and 2015 fiscal years. Seconded by CM Dart enwald.
All in favor. Motion carried.
Administrative Services Director Jordet recommended a policy for RFPs for flnancial institutions
in the future. The City Council agreed,
5,2 Discussion on Advisory Commissien . yl .
City Planner Licht presented the staff report stating one commission member from the HPC and
one commission member from the Parks and Recreation Commission have roved out of the
City both have indicated an interest to stay on their commissions. The current bylaws state
members bers must be residents and also the Zoning Ordinance states HPC commissioners must
demonstrate to interest and expertise in historic preservation and must reside within the city. Cm
Heidner stated there have been issues in the past with the EDAC but thinks there needs to be
way to be flexible suggesting adding may appoint one nonresident. CM Darkenwald agreed
3
stating especially the HPC with the requirement of expertise. CM Warehime agreed with HPC
but thinks police commission and planning commission should continue to be within the city.
CM H ldn r recommended for the Parks and Recreation C r r issi n adding a member of an
association that benefits the city. CMWr hir stated he is concerted with opening these up
and wants to make sure consistent.
The City Council directed City staff to prepare language for both the HPC and Parks and
Recreation Commission fission ll ing non-residents as discussed and bring back to the December
meeting.
5.3 Approveclaim list for Metro Appliance Recyclinci.
CM Darkenwald motioned to approve. Seconded by Mayor S ocl amp. Motion carried
4-0,g CM warehime abstained.
. City Council Reports and Updates_.
Wright County Deputy gave an update on events within the city stating specific concern for ars
abandoned property at 6155 K d ler Avenue where there has been a lot of unwanted activity.
City Attorney MacArthur will draft a Resolution of hazardous building for the December
meeting .
Mayor Ste k r p requested the Public Works staff be checking for street light outages as they
are out, CM Warehime questioned the street light on his culd-a-sac. by his business and who is
responsible. It was determined that it's a private street light.
CM War hime, also updated the City Council on a Queens Avenue speeding issue.
7. Staff Reports and Updates.
No items.
Adjourn .
CM D r enw ld motioned to adjourn. Seconded by CM W rehime. All in
favor. Motion carried. Adjourned at :o PE
ATTEST: JLVV'%-1a_M 4�"
Tauri LOff, City Clerk
PZ C