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06-14-10 CCCLAIMS LIST CITY COUNCIL MEETING JUNE 14, 2010 TO: Tami Loff ITEM 5-7 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 05-27-2010 06-09-2010 06-09-2010 PAYROLL 06-02-2010 ELECTRONIC PYMTS FOR $ 81,812.77 Check # 48662 - 48691 $ 222,619.31 Check # 48692 — 48749 $ (1,000.00) Voided check #48653 $ 32,258.46 Bldg Permit Surcharge $ Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ GRAND TOTAL $ 335,690.54 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 05/27/10 2:59 PM Page 1 *Check Summary Register© MAY 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048662 FLEX ONE - AFLAC 5/27/2010 $36.00 MAY FLEX FEES Paid Chk# 048663 BROCK WHITE CO LLC 5/27/2010 $21.80 STRAPS - FRANKFORT Paid Chk# 048664 FIRST LAB 5/27/2010 $117.00 RANDOM - SHERRILL, LAMSON Paid Chk# 048665 H & L MESABI 5/27/2010 $713.20 BLADES, PLOW BOLTS Paid Chk# 048666 HIGHWAY TECHNOLOGIES 5/27/2010 $2,711.93 OHLAND AVE/96TH STRIPING Paid Chk# 048667 INK WIZARDS, INC. 5/27/2010 $327.70 UNIFORMS - BRAD S Paid Chk# 048668 JOHN DEERE LANDSCAPES 5/27/2010 $221.97 PARK SUPPLIES Paid Chk# 048669 MAINSTREET BANK 5/27/2010 $1,000.00 9095 KAEDING - LNDSCP ESC REFU Paid Chk# 048670 MCFOA 5/27/2010 $105.00 KATHY - MEMBERSHIP Paid Chk# 048671 MENARDS 5/27/2010 $69.21 PARK SUPPLIES Paid Chk# 048672 MINNESOTA COPY SYSTEMS 5/27/2010 $94.07 TOSHIBA ESTUDIO 45 Paid Chk# 048673 NEOPOST INC 5/27/2010 $240.00 MAIL MACH MAINT/ADJ Paid Chk# 048674 NEXTEL COMMUNICATIONS 5/27/2010 $364.09 CELL PHONES Paid Chk# 048675 OMANN SHINGLE RECYCLING 5/27/2010 $688.28 CRUSHED ASPHALT Paid Chk# 048676 OTSEGO FESTIVAL INC 5/27/2010 $1,638.63 TEDDY BEAR BAND Paid Chk# 048677 PLAYPOWER LT FARMINGTON 1 5/27/2010 $48,341.61 PLAYGROUND EQPT - FRANKFORT Paid Chk# 048678 RANDY'S SANITATION 5/27/2010 $222.70 13400 90TH ST Paid Chk# 048679 RICOH AMERICAS CORPORATIO 5/27/2010 $379.43 RICOH COPIER LEASE Paid Chk# 048680 RICOH AMERICAS CORPORATIO 5/27/2010 $298.35 WIDE FORMAT PRINTER Paid Chk# 048681 SIGNS & BANNERS 5/27/2010 $68.45 SIGN MAIL - SOCCER NETS Paid Chk# 048682 STANDARD INSURANCE CO 5/27/2010 $716.83 #150697 JUNE LIFE INS Paid Chk# 048683 SUPERIOR LAWN 5/27/2010 $3,587.79 CITY PROPERTIES Paid Chk# 048684 TARGET STORES 5/27/2010 $9.29 GENERAL SUPPLIES Paid Chk# 048685 TOSHIBA AMERICA BUSINESS S 5/27/2010 $55.49 PW TOSHIBA COPIER Paid Chk# 048686 UNLIMITED ELECTRIC INC 5/27/2010 $117.86 LUTRON SWITCH - PW Paid Chk# 048687 VINYL GRAPHICS, INC. 5/27/2010 $11,168.44 PARK SIGNS Paid Chk# 048688 W.W. GOETSCH ASSOCIATES IN 5/27/2010 $2,323.38 LS #3 REPAIR Paid Chk# 048689 WRIGHT COUNTY AUDITOR -TRE 5/27/2010 $1,059.93 APRIL - FINE/FEE DISB Paid Chk# 048690 XCEL ENERGY 5/27/2010 $4,063.70 16935 56TH CT Paid Chk# 048691 YALE MECHANICAL 5/27/2010 $1,050.64 SPRING MAINT - PW Total Checks $81,812,77 FILTER: None CITY OF OTSEGO 05/27/10 2:59 PM Page 1 *Check Detail Register© MAY 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 048662 5/27/2010 AFLAC -FLEX ONE E 10141400-390 Contracted Services $36.00 144176ER MAY FLEX FEES $713.20 Total AFLAC -FLEX ONE $36.00 E 201-43100-530 Improvements Other Than Bldgs Paid Chk# 048663 5/27/2010 BROCK WHITE CO LLC $2,711.93 Paid Chk# 048667 _- E 203-45210-530 Improvements Other Than Bldgs $21.80 11989260-00 STRAPS - FRANKFORT Total INK WIZARDS, INC. Total BROCK WHITE CO LLC $21.80 58817 PARK SUPPLIES Paid Chk# 048664 5/27/2010 FIRST LAB $53.22 60895 PARK SUPPLIES E 10143100-310 Miscellaneous $78.00 256889 RANDOM - SHERRILL, LAMSON E 10143100-310 Miscellaneous $39.00 256889 PRE EMPLOY - METCALF Total FIRST LAB $117.00 Paid Chk# 048665 5/27/2010 H & L MESABI E101-43100-210 Operating Supplies (GENERAL) $713.20 H80331 BLADES, PLOW BOLTS 54401747 Total H & L MESABI $713.20 Paid Chk# 048666 5/27/2010 HIGHWAY TECHNOLOGIES E 201-43100-530 Improvements Other Than Bldgs $2,711.93 PAY #1 - FINA OHLAND AVE/96TH STRIPING Total HIGHWAY TECHNOLOGIES $2,711.93 Paid Chk# 048667 5/27/2010 INK WIZARDS, INC. E101-45200-220 E101-43100-225 Uniforms/Clothing Allowance $327.70 56158 UNIFORMS - BRAD S PARK SUPPLIES Total INK WIZARDS, INC. $327.70 Paid Chk# 048668 5/27/2010 JOHN DEERE LANDSCAPES E101-45200-220 Repair/Maint Supply (GENERAL) $85.35 54401747 PARK SUPPLIES E 203-45210-530 Improvements Other Than Bldgs $73.89 54480295 PARK SUPPLIES E101-45200-220 Repair/Maint Supply (GENERAL) $40.69 54480295 PARK SUPPLIES E101-45200-220 Repair/Maint Supply (GENERAL) $22.04 54498288 PARK SUPPLIES Total JOHN DEERE LANDSCAPES $221.97 $15.99 58817 Paid Chk# 048669 5/27/2010 MAINSTREET BANK E 702-41400-310 Miscellaneous $1,000.00 9095 KAEDING - LNDSCP ESC REFUND Total MAINSTREET BANK $1,000.00 Paid Chk# 048670 5/27/2010 MCFOA E 101-41600-355 Dues & Memberships $35.00 KATHY - MEMBERSHIP E 101-41400-355 Dues & Memberships $70.00 TAMI, SANDY - MEMBERSHIP Total MCFOA $105.00 Paid Chk# 048671 5/27/2010 MENARDS E101-45200-220 Repair/Maint Supply (GENERAL) $15.99 58817 PARK SUPPLIES E101-45200-220 Repair/Maint Supply (GENERAL) $53.22 60895 PARK SUPPLIES Total MENARDS $69.21 Paid Chk# 048672 5/27/2010 MINNESOTA COPY SYSTEMS E101-41400-413 Office Equipment Rental $94.07 49780 TOSHIBA ESTUDIO 45 Total MINNESOTA COPY SYSTEMS $94.07 Paid Chk# 048673 5/27/2010 NEOPOST INC E 602-49450-201 Office Supplies and Expenses $120.00 9100346 MAIL MACH MAINT/ADJ E 601-49400-201 Office Supplies and Expenses $120.00 9100346 MAIL MACH MAINT/ADJ Total NEOPOST INC $240.00 Paid Chk# 048674 5/27/2010 NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $227.65 184430382-03 CELL PHONES CITY OF OTSEGO 05/27/10 2:59 PM Page 2 *Check Detail Register© MAY 2010 Check Amt Invoice Comment E 250-42410-320 Telephone $136.44 184430382-03 CELL PHONES Total NEXTEL COMMUNICATIONS $364.09 Paid Chk# 048675 5/27/2010 OMANN SHINGLE RECYCLING E 203-45210-530 Improvements Other Than Bldgs $688.28 9337 CRUSHED ASPHALT Total OMANN SHINGLE RECYCLING $688.28 Paid Chk# 048676 5/27/2010 OTSEGO FESTIVAL INC E 101-41100-801 CONTINGENCY $675.00 TEDDY BEAR BAND E 101-41100-801 CONTINGENCY $588.63 INSURANCE E 101-41100-801 CONTINGENCY $375.00 RAPTOR PROGRAM Total OTSEGO FESTIVAL INC $1,638.63 Paid Chk# 048677 5/27/2010 PLAYPOWER LT FARMINGTON INC E 203-45210-501 Equipment $48,341.61 1400144425 PLAYGROUND EQPT - FRANKFORT Total PLAYPOWER LT FARMINGTON INC $48,341.61 Paid Chk# 048678 5/27/2010 RANDY'S SANITATION $298.35 11548104 WIDE FORMAT PRINTER E 101-43100-325 Garbage Service $105.55 13400 90TH ST E 101-41940-325 Garbage Service $117.15 8899 NASHUA AVE Sign material purchased Total RANDY'S SANITATION $222.70 Paid Chk# 048679 5/27/2010 RICOH AMERICAS CORPORATION E101-41400-413 Office Equipment Rental $379.43 11548103 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 048680 5/27/2010 RICOH AMERICAS CORPORATION E 250-42410-410 Rentals (GENERAL) $298.35 11548104 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $298.35 Paid Chk# 048681 5/27/2010 SIGNS 8 BANNERS W/S PROPERTIES E 101-43100-393 Sign material purchased $68.45 83220 SIGN MAT'L - SOCCER NETS 2159 Total SIGNS & BANNERS $68.45 Paid Chk# 048682 5/27/2010 STANDARD INSURANCE CO E 101-41400-130 Employer Paid Ins (GENERAL) E 101-41600-130 Employer Paid Ins (GENERAL) E 101-43100-130 Employer Paid Ins (GENERAL) E 250-42410-130 Employer Paid Ins (GENERAL) E 601-49400-130 Employer Paid Ins (GENERAL) E 602-49450-130 Employer Paid Ins (GENERAL) Total STANDARD INSURANCE CO Paid Chk# 048683 5/27/2010 SUPERIOR LAWN $123.81 #150697 JUNE LIFE INS $141.17 #150697 JUNE LIFE INS $317.73 #150697 JUNE LIFE INS $107.65 #150697 JUNE LIFE INS $13.24 #150697 JUNE LIFE INS $13.23 #150697 JUNE LIFE INS $716.83 E 101-41940-390 Contracted Services $2,126.81 2159 CITY PROPERTIES E 601-49400-390 Contracted Services $628.96 2159 W/S PROPERTIES E 602-49450-390 Contracted Services $628.96 2159 W/S PROPERTIES E 101-43100-390 Contracted Services $203.06 2159 PW - HERBICIDE SPRAY Total SUPERIOR LAWN $3,587.79 Paid Chk# 048684 5/27/2010 TARGET STORES E101-41400-203 Other Supplies $9.29 24560877147 GENERAL SUPPLIES Total TARGET STORES $9.29 Paid Chk# 048685 5/27/2010 TOSHIBA AMERICA BUSINESS SOLUT E101-43100-413 Office Equipment Rental $55.49 53966365 PW TOSHIBA COPIER otal TOSHIBA AMERICA BUSINESS SOLUT $55.49 Paid Chk# 048686 5/27/2010 UNLIMITED ELECTRIC INC CITY OF OTSEGO 05/27/10 2:59 PM Page 3 *Check Detail Register© MAY 2010 Check Amt Invoice Comment E 101-43100-402 Repairs/Maint Buildingss $117.86 9301 LUTRON SWITCH - PW Total UNLIMITED ELECTRIC INC $117.86 Paid Chk# 048687 5/27/2010 VINYL GRAPHICS E 101-45250-530 Improvements Other Than Bldgs $11,168.44 4306 PARK SIGNS Total VINYL GRAPHICS $11,168.44 Paid Chk# 048688 5/27/2010 W.W. GOETSCH ASSOCIATES INC E 602-49450-400 Repairs & Maint Eqpt - Cont $2,323.38 83174 LS #3 REPAIR Total W.W. GOETSCH ASSOCIATES INC $2,323.38 Paid Chk# 048689 5/27/2010 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $1,059.93 APRIL - FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $1,059.93 Paid Chk# 048690 5/27/2010 XCEL ENERGY E 602-49450-322 Utilities $95.26 16935 56TH CT E 601-49400-322 Utilities $710.29 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $3,217.84 5850 RANDOLPH E 602-49450-322 Utilities $40.31 17388 52ND ST Total XCEL ENERGY $4,063.70 Paid Chk# 048691 5/27/2010 YALE MECHANICAL E 101-43100-402 Repairs/Maint Buildingss $1,050.64 108493 SPRING MAINT - PW Total YALE MECHANICAL $1,050.64 10100 BANK OF ELK RIVER $81,812.77 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $20,521.35 201 PAVEMENT AND TRAIL MANAGEMENT $2,711.93 203 PARK DEVELOPMENT $49,125.58 250 Comm. Dev. & Bldg Safety $542.44 601 WATER FUND $1,472.49 602 SEWER FUND $6,438.98 702 BUILDERS ESCROW FUND $1,000.00 $81,812.77 CITY OF OTSEGO 06/09/10 3:33 PM Page 1 *Check Summary Register© JUNE 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048692 ALLIANCE BENEFIT GROUP HSA 6/7/2010 $1,865.40 PPE 5/29/10 CH DTD 6/2/10 Paid Chk# 048693 PUBLIC EMPLOYEES RETIREME 6/7/2010 $3,716.22 #677600 PPE 5/29/10 Paid Chk# 048694 ICMA RETIREMENT TRUST 6/7/2010 $1,054.88 PLAN #304185 Paid Chk# 048695 AFFORDABLE SANITATION 6/9/2010 $1,275.74 MAY PORTA RENTALS Paid Chk# 048696 AIRGAS NORTH CENTRAL 6/9/2010 $69.85 ACETYLENE/OXYGEN/HAZMAT Paid Chk# 048697 ALDEN POOL & MUNICIPAL SUP 6/9/2010 $3,975.75 UV BULBS FOR EAST WWTF Paid Chk# 048698 BANK OF ELK RIVER 6/9/2010 $50.00 SAFE DEPOSIT BOX #434 Paid Chk# 048699 BATTERIES PLUS 6/9/2010 $142.14 BATTERIES Paid Chk# 048700 BLUESTAR HOMES LLC 6/9/2010 $9,000.00 7383 LANDER - LNDSCP/DRWY ESC Paid Chk# 048701 BOYER TRUCKS 6/9/2010 $316.19 REPAIR PARTS Paid Chk# 048702 BRINK PR 6/9/2010 $1,100.00 OTSEGO VIEW - JUNE/JULY 2010 Paid Chk# 048703 BULOW INC 6/9/2010 $5,391.60 RWN ESCROW Paid Chk# 048704 CENTRAL IRRIGATION SUPPLY, 6/9/2010 $112.99 IRRIGATION MAINT/REPAIR Paid Chk# 048705 CHARTER COMMUNICATIONS LL 6/9/2010 $119.06 MONTHLY SERVICE Paid Chk# 048706 CHRIS WILSON 6/9/2010 $64.52 HPC SUPPLIES - GAYLORD BROS. Paid Chk# 048707 CITY OF MONTICELLO 6/9/2010 $721.41 APRIL ANIMAL CONTROL Paid Chk# 048708 COURI MACARTHUR LAW OFFIC 6/9/2010 $6,730.65 MASON UNION/FRANKFORT PARK Paid Chk# 048709 CROW RIVER FARM EQUIPMEN 6/9/2010 $521.77 MISC OPERATING SUPPLIES Paid Chk# 048710 CRYSTEEL TRUCK EQUIPMENT, 6/9/2010 $79.69 CABLE FOR LIFT TRUCK Paid Chk# 048711 D.C. HOMES, INC. 6/9/2010 $1,000.00 7332 LARGE - LNDSCP ESC REFUND Paid Chk# 048712 DANIEL CARIOLANO 6/9/2010 $1,000.00 7609 LASALLE - LNDSCP ESC REFU Paid Chk# 048713 DEPT OF LABOR & INDUSTRY 6/9/2010 $100.00 ANNUAL ELEVATOR PERMIT Paid Chk# 048714 DJ'S TOTAL HOME CENTER 6/9/2010 $131.77 SPRAYER, KEY, TIEDOWN Paid Chk# 048715 DUSTCOATING, INC. 6/9/2010 $12,096.00 DUST CONTROL Paid Chk# 048716 ECM PUBLISHERS INC 6/9/2010 $135.00 LEGAL - PUBLIC NOTICE Paid Chk# 048717 ENVENTIS 6/9/2010 $478.46 TELEPHONE Paid Chk# 048718 FINKEN'S WATER CENTERS 6/9/2010 $44.57 BOTTLED WATER Paid Chk# 048719 FLANAGAN SALES, INC. 6/9/2010 $20,849.00 PARK SHELTER Paid Chk# 048720 G & K TEXTILE LEASING SYSTE 6/9/2010 $491.58 UNIFORMS & MATS Paid Chk# 048721 GIS RANGERS, LLC 6/9/2010 $3,298.75 GIS SERVICES Paid Chk# 048722 GODFATHER'S PIZZA 6/9/2010 $49.38 MEAL FOR CC MTG Paid Chk# 048723 GOPHER STATE ONE -CALL INC 6/9/2010 $371.20 LOCATE TICKETS Paid Chk# 048724 GREENBERG IMPLEMENT INC. 6/9/2010 $39.50 BLADES Paid Chk# 048725 HAKANSON ANDERSON ASSOC 6/9/2010 $35,706.34 RIVERPOINTE 4 Paid Chk# 048726 HJORT EXCAVATING 6/9/2010 $120.00 SEPTIC PERMIT REFUND Paid Chk# 048727 KEVIN LAMSON 6/9/2010 $47.03 REIMBURSE - DRY CLEANING Paid Chk# 048728 BRANDELL LAW OFFICE 6/9/2010 $240.00 MORRIS 5/28/10 HEARING Paid Chk# 048729 LIBERTY TITLE - COON RAPIDS 6/9/2010 $74.07 W/S REFUND - 7828 PARK AVE Paid Chk# 048730 LONG & SONS 6/9/2010 $1,360.31 CITY HALL SUPPLIES Paid Chk# 048731 MENARDS 6/9/2010 $1,410.72 SHOVEL, RAKE, CAULK GUN Paid Chk# 048732 METRO WEST INSPECTION SVC 6/9/2010 $8,100.00 BLDG INSP SVCS - 162 HRS Paid Chk# 048733 MONTICELLO ANIMAL CONTROL 6/9/2010 $135.00 ANIMAL CONTROL Paid Chk# 048734 NAPA AUTO PARTS 6/9/2010 $94.90 HOSE Paid Chk# 048735 NOVAK-FLECK INC 6/9/2010 $1,000.00 7525 LANGLEY - LNDSCP ESC REFU Paid Chk# 048736 OFFICEMAX - A BOISE CO 6/9/2010 $166.59 OFFICE SUPPLIES Paid Chk# 048737 OMANN SHINGLE RECYCLING 6/9/2010 $748.13 CRUSHED ASPHALT Paid Chk# 048738 OTSEGO FESTIVAL INC 6/9/2010 $205.20 TROPHIES Paid Chk# 048739 OVERHEAD DOOR COMPANY 6/9/2010 $80.16 EAST WWTF DOOR OPENER BOARD Paid Chk# 048740 PLAISTED COMPANIES 6/9/2010 $5,719.36 BALL DIAMOND AG Paid Chk# 048741 PREMIER HOME BUILDERS 6/9/2010 $1,500.00 11309 74TH ST - DRWY ESC REFUN Paid Chk# 048742 QWEST 6/9/2010 $152.89 PW PHONE SERVICE Paid Chk# 048743 RICHARD HIRSCHFELT 6/9/2010 $1,000.00 6367 MARX- LNDSCP ESC REFUND Paid Chk# 048744 SCHMIDT CURB COMPANY, INC. 6/9/2010 $7,808.00 PARK CURB/GUTTER Paid Chk# 048745 THE PLANNING COMPANY LLC 6/9/2010 $7,832.00 RIVERPOINTE 4 Paid Chk# 048746 WRIGHT COUNTY AUDITOR -TRE 6/9/2010 $69,958.33 JUNE SHERIFF PATROL Paid Chk# 048747 WRIGHT COUNTY AUDITOR -TRE 6/9/2010 $1,879.68 MAY FINE/FEE DISB CITY OF OTSEGO 06/09/10 3:33 PM Page 2 *Check Summary Register© JUNE 2010 Name Check Date Check Amt Paid Chk# 048748 XCEL ENERGY 6/9/2010 $187.78 RIVERPOINTE LIGHTS Paid Chk# 048749 YALE MECHANICAL 6/9/2010 $699.75 SPRING MAINT @ CITY HALL Total Checks $222,619.31 FILTER: None CITY OF OTSEGO 06/09/10 3:33 PM Page 1 *Check Detail Register© JUNE 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 048653 5/19%2010 SOURCE CONSTRUCTION CAPITAL E 702-41400-310 Miscellaneous ($1,000.00) VOID CHECK #48653 Total SOURCE CONSTRUCTION CAPITAL ($1,000.00) Paid Chk# 048692 6/7/2010 ALLIANCE BENEFIT GROUP E 101-41600-123 Health $375.00 PPE 5/29/10 CH DTD 6/2/10 E 101-43100-123 Health $625.00 PPE 5/29/10 CH DTD 6/2/10 E 101-41400-123 Health $250.00 PPE 5/29/10 CH DTD 6/2/10 E 250-42410-123 Health $200.00 PPE 5/29/10 CH DTD 6/2/10 G 101-21706 Hospitalization/Medical Ins $415.40 PPE 5/29/10 CH DTD 6/2/10 Total ALLIANCE BENEFIT GROUP $1,865.40 Paid Chk# 048693 6/7/2010 PUBLIC EMPLOYEES RETIREMENT FD G 101-21704 PERA $1,715.19 #677600 PPE 5/29/10 E 602-49450-121 PERA $43.88 #677600 PPE 5/29/10 E 601-49400-121 PERA $43.89 #677600 PPE 5/29/10 E 250-42410-121 PERA $163.30 #677600 PPE 5/29/10 E 101-43100-121 PERA $1,031.31 #677600 PPE 5/29/10 E 101-41400-121 PERA $240.52 #677600 PPE 5/29/10 E 101-41600-121 PERA $478.13 #677600 PPE 5/29/10 :otal PUBLIC EMPLOYEES RETIREMENT FD $3,716.22 Paid Chk# 048694 6/7%2010 ICMA RETIREMENT TRUST G101-21705 Other Retirement $790.00 PPE 5129/10 PLAN #304185 E 101-41400-121 PERA $264.88 PPE 5/29/10 PLAN #304185 Total ICMA RETIREMENT TRUST $1,054.88 Paid Chk# 048695 6/9/2010 AFFORDABLE SANITATION E 101-45200-410 Rentals (GENERAL) $1,275.74 8998 MAY PORTA RENTALS Total AFFORDABLE SANITATION $1,275.74 Paid Chk# 048696 6/9/2010 AIRGAS, INC. E101-43100-210 Operating Supplies (GENERAL) $34.18 105779902 ACETYLENE/OXYGEN/HAZMAT E101-43100-210 Operating Supplies (GENERAL) $35.67 105811314 ACETYLENE/OXYGEN/HAZMAT Total AIRGAS, INC. $69.85 Paid Chk# 048697 6/9/2010 ALDEN POOL &MUNICIPAL SUPPLY E 602-49450-220 Repair/Maint Supply (GENERAL) $3,975.75 100189 UV BULBS FOR EAST WWTF Total ALDEN POOL & MUNICIPAL SUPPLY $3,975.75 Paid Chk# 048698 6/9/2010 BANK OF ELK RIVER -1 E 101-41400-310 Miscellaneous $50.00 SAFE DEPOSIT BOX #434 Total BANK OF ELK RIVER -1 $50.00 Paid Chk# 048699 6/9/2010 BATTERIES PLUS E 101-43100-210 Operating Supplies (GENERAL) $142.14 033-806136 BATTERIES Total BATTERIES PLUS $142.14 Paid Chk# 048700 6/9/2010 BLUESTAR HOMES LLC E 702-41400-310 Miscellaneous $1,000.00 7597 LANGLEY - LNDSCP ESC REFUND E 702-41400-310 Miscellaneous $2,500.00 7383 LANDER - LNDSCP/DRWY ESC REFUND E 702-41400-310 Miscellaneous $1,000.00 7382 LANDER - LNDSCP ESC REFUND E 702-41400-310 Miscellaneous $2,500.00 7357 LAMBERT - LNDSCP/DRWY ESC REFUND E 702-41400-310 Miscellaneous $1,000.00 7462 LARGE - LNDSCP ESC REFUND E 702-41400-310 Miscellaneous $1,000.00 7432 LARGE - LNDSCP ESC REFUND Total BLUESTAR HOMES LLC $9,000.00 CITY OF OTSEGO 06/09/10 3:33 PM Page 2 *Check Detail Register© JUNE 2010 Amt Paid Chk# 048701 6/9/2010 BOYEK TKUGKS E10143100-220 Repair/Maint Supply (GENERAL) $316.19 82516R REPAIR PARTS Total BOYER TRUCKS $316.19 -Paid Chk# 048702 6/9/2010 BRINK PR $1,100.00 OTSEGO VIEW - JUNE/JULY 2010 E 10141400-347 Newsletter Total BRINK PR $1,100.00 Paid Chk# M807-036472-01-0 BULOW INC G 701-22315 RIVERWOOD NATIONAL ($525.90) RWN ESCROW RWN WAC REFUND G701-22410 RWN SEWER/WATER FEE $5,917.50 Total BULOW INC $5,391.60 Paid Chk# 048704 6/9/2010 CEN1 TRAL IRRIGATION SUPPLY, INC E 101-45200-220 Repair/Maint Supply (GENERAL) $112.99 6010262-00 IRRIGATION MAINT/REPAIR Total CENTRAL IRRIGATION SUPPLY, INC $112.99 " Paid Chk# 048705 6/9/2010 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.06 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 Paid Chk# 048706 6/9/2010 CHRIS WILSON $64.52 HPC SUPPLIES - GAYLORD BROS. E 101-45300-310 Miscellaneous Total CHRIS WILSON $64.52 Paid Chk# 048707 6/9/2010 CITY OF MONTICELLO E 101-42710-390 Contracted Services $721.41 8172 APRIL ANIMAL CONTROL Total CITY OF MONTICELLO $721.41 Paid Chk# 048708 6/9/2010 COURT MACARTHUR LAW OFFICE E 101-41700-301 Legal Services $1,207.00 WATERFRONT EAST BOND - REM COVES E 101-41700-301 Legal Services $112.00 $2,646.00 GENERAL E 101-41700-301 Legal Services $322.00 BENESH EASEMENT E 444-43100-301 Legal Services $42.00 FRANKFORT PARK E 203-45210-301 Legal Services $70.00 AEES CONTRACT E 601-49400-301 Legal Services $210.00 COMMUNITY ED E 101-41700-301 Legal Services $85.00 BOULDER PASS G 701-22255 BOULDER PASS $252.00 ZACHMAN E 101-41700-301 . Legal Services $170.00 RL LARSON/LS #1 E 602-49450-301 Legal Services $322.00 ODEAN AVE E 101-41700-301 Legal Services $98.00 METRO WEST E 250-42410-301 Legal Services $187.00 JAY BROS E 101-41700-301 Legal Services $98.00 MASON UNION/FRANKFORT PARK E 203-45210-301 Legal Services $255.00 RIVERBEND AGREEMENT E 101-41700-301 Legal Services $252.00 KOERWITZ E 101-41700-301 Legal Services $70.00 HOSPITAL DISTRICT E 101-41700-301 Legal Services $332.65 HWY 101/MNDOT DEED E 414-43100-301 Legal Services Total COURI MACARTHUR LAW OFFICE $6,730.65 Paid Chk# 048709 619/2010 CROW RIVER FARM EQUIPMENT E 101-43100-210 Operating Supplies (GENERAL) $354.99 142222 MISC OPERATING SUPPLIES MISC OPERATING SUPPLIES E101-43100-210 Operating Supplies (GENERAL) $166.78 142541 Total CROW RIVER FARM EQUIPMENT $521.77 Paid Chk# 048710 6/9/2010 CRYSTEEL TRUCK EQUIPMENT E 101-43100-220 Repair/Maint Supply (GENERAL) $79.69 FP137271 CABLE FOR LIFT TRUCK CITY OF OTSEGO 06/09/10 3:33 PM Page 3 *Check Detail Register© JUNE 2010 Check Amt Invoice Comment Total CRYSTEEL TRUCK EQUIPMENT $79.69 Paid Chk# 048711 6/9/2010 D.C. HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 7332 LARGE - LNDSCP ESC REFUND Total D.C. HOMES, INC. $1,000.00 Paid Chk# 048712 6/9/2010 DANIEL CARIOLANO E 702-41400-310 Miscellaneous $1,000.00 7609 LASALLE - LNDSCP ESC REFUND Total DANIEL CARIOLANO $1,000.00 Paid Chk# -----04-871-3--6—/9—/20-1-0 DEPT OF LABOR &INDUSTRY E 101-43100-390 Contracted Services $100.00 B42ALR00013 ANNUAL ELEVATOR PERMIT Total DEPT OF LABOR & INDUSTRY $100.00 Paid Chk# 048714 619/2010 DJ'S TOTAL HOME CENTER E 101-45200-240 Small Tools/Equipment $37.34 46684 SPRAYER, KEY, TIEDOWN E 101-45200-240 Small Tools/Equipment $94.43 46700 PLEXI Total DJ'S TOTAL HOME CENTER $131.77 Paid Chk# 048715 6/9/2010 DUSTCOATING, INC. E 101-43100-436 Dustcoating $12,096.00 12200 DUST CONTROL Total DUSTCOATING, INC. $12,096.00 Paid Chk# 048716 6/9/2010 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $135.00 315056 LEGAL - PUBLIC NOTICE Total ECM PUBLISHERS INC $135.00 Paid Chk# 048717 619/2010 ENVENTIS E 101-41400-320 Telephone $119.62 TELEPHONE E 250-42410-320 Telephone $239.22 TELEPHONE E 101-43100-320 Telephone $119.62 TELEPHONE Total ENVENTIS $478.46 Paid Chk# 048718 6/9/2010 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $44.57 BOTTLED WATER Total FINKEN'S WATER CARE $44.57 Paid Chk# 048719 6/9/2010 FLANAGAN SALES, INC. E 203-45210-501 Equipment $20,849.00 13591 PARK SHELTER Total FLANAGAN SALES, INC. $20,849.00 Paid Chk# 048720 6/9/2010 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $90.90 1043470497 UNIFORMS & MATS E 101-41940-390 Contracted Services $125.28 1043470498 MATS E 101-43100-225 Uniforms/Clothing Allowance $45.51 1043475185 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $63.59 1043479891 UNIFORMS & MATS E 101-41940-390 Contracted Services $125.28 1043479892 MATS E 101-43100-225 Uniforms/Clothing Allowance $41.02 1043484612 UNIFORMS & MATS Total G & K TEXTILE LEASING SYSTEM $491.58 Paid Chk# 048721 6/9/2010 GIS RANGERS, LLC E 101-41400-391 GIS Services $3,298.75 277 GIS SERVICES Total GIS RANGERS, LLC $3,298.75 Paid Chk# 048722 6/9/2010 GODFATHER'S PIZZA E 101-41400-310 Miscellaneous $49.38 MEAL FOR CC MTG Total GODFATHER'S PIZZA $49.38 Paid Chk# 048723 6/9/2010 GOPHER STATE ONE -CALL INC CITY OF OTSEGO 06/09/10 3:33 PM Page 4 *Check Detail Register© JUNE 2010 Check Amt Invoice Comment E 250-42410-310 Miscellaneous $371.20 50766 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $371.20 Paid Chk# 048724 6/9/2010 GREENBERG IMPLEMENT INC. E101-45200-210 Operating Supplies (GENERAL) $39.50 PS59703 BLADES Total GREENBERG IMPLEMENT INC. $39.50 Paid Chk# 048725 6/9/2010 HAKANSON ANDERSON ASSOC INC G 703-21980 Hidden Creek Trail Subd $41.25 26859 HIDDEN CREEK TRAILS G 701-22434 Crimson Ponds West $240.00 26860 CRIMSON PONDS WEST G 701-22315 RIVERWOOD NATIONAL $61.88 26861 RIVERWOOD NAIL G 701-22462 DUKE REALTY $474.38 26863 GATEWAY NORTH - DUKE G 701-21851 RIVERPOINTE 4TH $60.00 26864 RIVERPOINTE 4 G 701-22426 FIN PLAT ARBOR CRK 3 $346.88 26866 ARBOR CREEK 3 G 701-22465 GREAT RIVER CTR $581.70 26867 GREAT RIVER CENTRE G 701-22431 PLEASANT CRK 4TH $61.88 26868 PLEASANT CREEK FARMS 4 G 701-22255 BOULDER PASS $120.00 26869 BOULDER PASS E 101-41560-302 Engineering Fees $60.00 26870 MRWA E 101-41560-302 Engineering Fees $540.00 26870 RIVERBEND MHP E 101-41560-302 Engineering Fees $667.50 26872 2010 MSAA E 101-41560-302 Engineering Fees $729.07 26876 WETLANDS CONS ACT E 222-49490-302 Engineering Fees $570.00 26877 OTSEGO NPDES PHASE 11 E 499-49400-302 Engineering Fees $449.94 26879 CITY WELL HEAD PROT E 203-45210-302 Engineering Fees $806.96 26882 CITY PARK MAINT E 203-45210-302 Engineering Fees $817.01 26882 CITY PARK MAINT E 203-45210-302 Engineering Fees $47.50 26883 FRANKFORT PARK E 101-41560-302 Engineering Fees $331.90 26886 CITY MAP E 101-41560-302 Engineering Fees $611.40 26887 STAFF MEETINGS E 101-41560-302 Engineering Fees $1,764.38 26890 SIGN POLICY E 408-43100-302 Engineering Fees $4,273.10 26891 OTSEGO CRK NORTH RESTORATION PROJ G 701-22361 SUN RAY FARMS $120.00 26893 SUNRAY FARMS GRADING REVIEWS G 701-22397 SUNRAY FARMS 2ND $120.00 26893 SUNRAY FARMS 2 GRADING REVIEWS G 701-22434 Crimson Ponds West $120.00 26893 CRIMSON PONDS WEST GRADING REVIEWS R 101-34330 GRADING REVIEWS $1,920.00 26893 GRADING REVIEWS E 203-45210-302 Engineering Fees $8,765.16 26895 SAFE ROUTES TO SCHOOL E 101-41400-348 Maps $2,894.49 26896 GOPHER ONE CALL MAPS E 101-41400-391 GIS Services $3,643.96 26898 GIS INFORMATION E 101-41560-302 Engineering Fees $975.82 26900 MISC STREET E 101-41560-302 Engineering Fees $155.50 26900 COUNCIL MTGS/AGENDA ITEMS E 101-41560-302 Engineering Fees $522.50 26900 MISC FINANCE E 101-41560-302 Engineering Fees $70.81 26900 RIVERBEND MHP E 602-49450-302 Engineering Fees $1,527.93 26900 2010 SS CLEANING E 101-41560-302 Engineering Fees $358.44 26900 MISC GRADING/SS E 250-42410-302 Engineering Fees $760.00 26900 MISC PERMITS E 201-43100-302 Engineering Fees $95.00 26900 OHLAND/96TH ST STRIPING Total HAKANSON ANDERSON ASSOC INC $35,706.34 Paid Chk# 048725 6/9/2010 HJORT EXCAVATING R 250-32270 SEPTIC PERMITS $120.00 SEPTIC PERMIT REFUND Total HJORT EXCAVATING $120.00 Paid Chk# 048727 6/9/2010 KEVIN LAMSON E 101-45250-440 Recreation Programming $47.03 REIMBURSE - DRY CLEANING Total KEVIN LAMSON $47.03 Paid Chk# 048728 6/9/2010 KIM E. BRANDELL E 101-41700-301 Legal Services $240.00 MORRIS 5/28/10 HEARING CITY OF OTSEGO 06/09/10 3:33 PM Page 5 *Check Detail Register© JUNE 2010 Check Amt Invoice Comment Total KIM E. BRANDELL $240.00 Paid Chk# 048729 6/9/2010 LIBERTY TITLE -COON RAPIDS R 601-37150 WATER SALES $74.07 W/S REFUND - 7828 PARK AVE Total LIBERTY TITLE - COON RAPIDS $74.07 Paid Chk# 048730 6/9/2010 LONG &SONS E 101-41940-389 Cleaning Services E 101-43100-389 Cleaning Services E 101-41940-203 Other Supplies E 101-41940-389 Cleaning Services 61810 Total LONG & SONS Paid Chk# 048731 6/9/2010 MENARDS $94.04 10-191 CITY HALL NEW CONST CLEANING $363.38 10-191 PW MAY CLEANING $154.76 10-191 CITY HALL SUPPLIES $748.13 10-191 CITY HALL MAY CLEANING $1,360.31 E 101-45200-220 Repair/Maint Supply (GENERAL) $16.42 61596 PVC UNIONS E 203-45210-530 improvements Other Than Bldgs $21.32 61810 WOOD STAKES E 101-45200-220 Repair/Maint Supply (GENERAL) $4.87 61849 PVC COUPLINGS E 101-41940-402 Repairs/Maint Buildingss $7.47 62101 DOOR CLOSER E 101-43100-240 Small Tools/Equipment $29.86 63480 RACHET TIEDOWNS E 203-45210-530 Improvements Other Than Bldgs $100.29 63480 WOOD LATH, CONCRETE E 101-43100-210 Operating Supplies (GENERAL) $16.41 63480 HAZ CHEM GLOVE, CHAIN LUBE E 203-45210-530 Improvements Other Than Bldgs $337.81 64206 REINFORCING MESH E 222-49490-220 * Repair/Maint Supply (GENERAL) $68.02 64206 WATER STOPS E 101-41940-402 Repairs/Maint Buildingss $7.47 64215 DOOR CLOSER E 222-49490-220 Repair/Maint Supply (GENERAL) $102.02 64294 WATER STOPS E 203-45210-530 Improvements Other Than Bldgs $65.62 64591 2 X 4 STUDS E 101-45200-240 Small Tools/Equipment $35.05 64611 SHOVEL, RAKE, CAULK GUN E 101-45250-530 Improvements Other Than Bldgs $576.61 64611 LANDSCAPE BLOCK E 101-45200-210 Operating Supplies (GENERAL) $21.48 64917 MISC OPER SUPPLIES Total MENARDS $1,410.72 Paid Chk# 048732 6/9/2010 METRO WEST INSPECTION SVC INC. E 250-42410-390 Contracted Services $8,100.00 BLDG INSP SVCS -162 HRS Total METRO WEST INSPECTION SVC INC. $8,100.00 Paid Chk# 048733 6/9/2010 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $135.00 555 ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $135.00 Paid Chk# 048734 6/9/2010 NAPA OF ELK RIVER INC E 101-43100-210 Operating Supplies (GENERAL) $27.77 494138 GOJO SCRUB WIPES E 101-43100-240 Small Tools/Equipment $52.75 495445 GREASE GUN & MISC E 101-43100-210 Operating Supplies (GENERAL) $5.88 495446 HOSE E 101-43100-210 Operating Supplies (GENERAL) $6.12 498415 SCREWS E 101-43100-210 Operating Supplies (GENERAL) $2.38 498457 SCREWS $106.88 9340 Total NAPA OF ELK RIVER INC $94.90 Improvements Other Than Bldgs $641.25 9345 Paid Chk# 048735 6/9/2010 NOVAK-FLECK INC E 702-41400-310 Miscellaneous $1,000.00 7525 LANGLEY - LNDSCP ESC REFUND Total NOVAK-FLECK INC $1,000.00 Paid Chk# 048736 6/9/2010 OFFICEMAX E101-41400-201 Office Supplies and Expenses $166.59 278397 OFFICE SUPPLIES Total OFFICEMAX $166.59 Paid Chk# 048737 6/9/2010 OMANN SHINGLE RECYCLING E203-45210-530 Improvements Other Than Bldgs $106.88 9340 CRUSHED ASPHALT E 203-45210-530 Improvements Other Than Bldgs $641.25 9345 CRUSHED ASPHALT CITY OF OTSEGO 06/09/10 3:33 PM Page 6 *Check Detail Register© JUNE 2010 Paid Chk# 048745 619/2010 TPC Check Amt Invoice Comment Total OMANN SHINGLE RECYCLING $748.13 DAVIS MISSISSIPPI COVE Paid Chk# 048738 6/9/2010 OTSEGO FESTIVAL INC MAY BOULDER PASS E 101-41100-801 CONTINGENCY $205.20 TROPHIES G 701-22394 DUERR PROP Total OTSEGO FESTIVAL INC $205.20 DUERR CREEK Paid Chk# 048739 6/9/2010 OVERHEAD DOOR COMPANY MAY E 602-49450-220 Repair/Maint Supply (GENERAL) $80.16 100176 -IN EAST WWTF DOOR OPENER BOARD Total OVERHEAD DOOR COMPANY $80.16 $370.00 Paid Chk# 048740 6/9/2010 PLAISTED COMPANIES E 250-42410-303 Planning Fees $1,536.00 E 203-45210-530 Improvements Other Than Bldgs $5,719.36 33858 BALL DIAMOND AG MAY Total PLAISTED COMPANIES $5,719.36 $384.00 Paid Chk# 048741 6/9/2010 PREMIER HOME BUILDERS E 101-41570-303 Planning Fees E 702-41400-310 Miscellaneous $1,500.00 11309 74TH ST - DRWY ESC REFUND Total PREMIER HOME BUILDERS $1,500.00 GENERAL Paid Chk# 048742 6/9/2010 QWEST MAY CITY CODE E 101-43100-320 Telephone $152.89 PW PHONE SERVICE E 203-45210-303 Planning Fees Total QWEST $152.89 COMMUNITY PARKS Paid Chk# 048743 6/9/2010 RICHARD HIRSCHFELT E 702-41400-310 Miscellaneous $1,000.00 6367 MARX - LNDSCP ESC REFUND Total RICHARD HIRSCHFELT $1,000.00 Paid Chk# 048744 6/9/2010 SCHMIDT CURB COMPANY, INC. E 203-45210-530 Improvements Other Than Bldgs $7,808.00 10-08 PARK CURB/GUTTER Total SCHMIDT CURB COMPANY, INC. $7,808.00 Paid Chk# 048745 619/2010 TPC G 701-22392 MISSISSIPPI COVE 1 & 2 $444.00 MAY DAVIS MISSISSIPPI COVE G 701-22255 BOULDER PASS $312.00 MAY BOULDER PASS G 701-22374 KITTREDGE FINAL $468.00 MAY KITTREDGE CROSSING G 701-22394 DUERR PROP $108.00 MAY DUERR CREEK G 701-21851 RIVERPOINTE 4TH $516.00 MAY RIVERPOINTE 4 E 101-41570-303 Planning Fees $1,750.00 MAY MEETINGS E 101-41570-303 Planning Fees $370.00 MAY HPC E 250-42410-303 Planning Fees $1,536.00 MAY CODE ENFORCEMENT G 701-22262 JOHN DARKENWALD CUP $36.00 MAY DARKENWALD G 701-22465 GREAT RIVER CTR $384.00 MAY GREAT RIVER CENTRE E 101-41570-303 Planning Fees $48.00 MAY RIVERBEND E 101-41570-303 Planning Fees $1,150.00 MAY GENERAL E 101-41570-303 Planning Fees $60.00 MAY CITY CODE E 203-45210-303 Planning Fees $120.00 MAY FRANKFURT PARK E 203-45210-303 Planning Fees $530.00 MAY COMMUNITY PARKS Total TPC $7,832.00 Paid Chk# 048746 619/2010 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $69,958.33 PATROL -10-6 JUNE SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $69,958.33 Paid Chk# 048747 6/9/2010 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $1,879.68 MAY FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $1,879.68 Paid Chk# 048748 6/9/2010 XCEL ENERGY E 101-43160-322 Utilities $187.78 RIVERPOINTE LIGHTS CITY OF OTSEGO 06/09/10 3:33 PM Page 7 *Check Detail Register© JUNE 2010 Check Amt Invoice Comment Total XCEL ENERGY $187.78 Paid Chk# 048749 6/9/2010 YALE MECHANICAL E101-41940-402 Repairs/Maint Buildingss 1 $699.75 108451 Total YALE MECHANICAL $699.75 10100 BANK OF ELK RIVER $221,619.31 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $127,364.45 201 PAVEMENT AND TRAIL MANAGEMENT $95.00 203 PARK DEVELOPMENT $46,876.16 222 Citywide Stormwater(NPDES II) $740.04 250 Comm. Dev. & Bldg Safety $11,587.72 408 Otsego Creek Watershed $4,273.10 414 Revolving Capital Improvements $332.65 444 SE Utilities Project $322.00 499 WELLHEAD PROTECTION PROJECT $449.94 601 WATER FUND $187.96 602 SEWER FUND $5,797.72 701 DEVELOPMENT ESCROWS FUND $10,051.32 702 BUILDERS ESCROW FUND $13,500.00 703 Wetland Escrows $41.25 $221,619.31 SPRING MAINT @ CITY HALL Otsego Police Commission Minutes I T' E M 5-2 May 11, 2010 PRESENT: Jane Theisen, Denise Andrusko, Paul Fields, Rob VanDenBerg, Joel Torkelson, Linda Lewis, John Hinnenkamp, Jason Warehime, Jessica Stockamp. Pat Brink — Otsego View Police Officer — Pete Walker Resident — Curt Palm Meeting called to order at 6:40 p.m. ADGENDA — Approved with additions Minutes from April 13 — Approved OPEN FORUM: Curt Palm — 96t` St near Otsego Park: Speeding on 96t` is getting out of control. People coming out of Otsego Park. Options to control speed discussed. Police will increase presence. More complaints at 66h Court area. Issues of large amount of people coming and going from a particular residence. OLD BUSINESS: Coloring Contest — 4 winners awarded prizes. Pictures posted at Target. National Night Out — Target has grant money to spend. Jason is currently filling out forms to apply for the money. Police Commission Road Clean Up — All went well. NEW BUSINESS: 2 new applications to Adopt -a -street. One requested Page, but 70�`-80's Street are better choices. Eligible streets will be chosen with Public Works. Bike Rodeo — Will see what other cities are doing and how conducted. Event Dates — National Night Out — August 3 Otsego Festival — September 18 City Council Meeting assignments May 24 - Jason June 7 - Linda Next meeting — June 8, 2010 Meeting adjourned 7:25 PM ITEM 5_3 Otsego Heritage Preservation Commission May 11, 2010 Present: Ron Black, Chris Wilson, Shirley Isaacson, Toni Seroshek, Gail Anderson. City Planner: Dan Licht, Council Representative: Jessica Storkamp. Guest: Arlene Olson. Ron called the meeting to order at 7pm. Minutes of the last meeting were approved. Chris shared an email she had solicited from the Betty Dircks, Archivist at Wright County Historical Society re: the correct ways to store archival material. Betty is sending some other storage information directly to Chris. Chris has a plan to secure the collection in the most economical and efficient way. She has catalogs and will submit an estimate for costs for materials to Dan by May 20th. We learned that the storage room at Public Works is not completed yet so we will defer any transfer to it until notified. Toni talked about how any list of archival material needs to be in migratable form so that it could easily be integrated in any collection such as the Wright County Historical Society collections if we so choose. While many archival records are recorded in Past Perfect, other good software choices for listings are Excel or Access. Toni has the Microsoft programs and is discerning what categories are used in Past Perfect so that we use standardized formatting of our archival materials. Dan presented a media idea for the Otsego history driving map which would use the Otsego View quarterly mailing to attach one page on which we could print the city map with numbers and a code to historical sites. A few pictures might be included. Gail and Chris will meet and edit information for that prior to the next OHPC meeting. Cost would be similar to the latest View which included a third page of the City park system. It was suggested that this map also be made available at the Otsego festival. Toni discussed her communication with Marian Rengel who is the Director of the MN Digital Library. Toni and Marian are going to meet May 28th, depending on Marian's family needs, because Marian would like to see our archival information including the cemetery map. Any OHPC members who wish to be present at that meeting are welcome. We will need to contact Harlan Rask re: access to the cemetery map prior to that date. No agreements are to be made at that time but mutual interest is to be explored; they have resources for digitizing and some funding. We discussed the McDonald House and our desire to at least stop further degradation of the house. Assessing that process may take the Public Works director and the Building Inspector to assess and list priorities. Chris suggested we might find volunteers and Dan has contacts from the building trades and their unions to do any work which is approved by the Council. Toni made a plea for considering the StEPS program which is a program designed to help historical organizations "assess its policies and procedures, guide planning for improvements, and track progress" as well as increase credibility with funders. This process is not yet put into motion by the Minnesota Historical Society, but further information about it should be forthcoming and Toni will be contacted at that time. Its initial cost is $250. And there maybe MHS grant money for this program as well as a facilitator. OHPC is anticipating sending one or more members to the MN Preservation Committee meeting September 16-17. Cost of the two-day conference is $90 per person and would involve one overnight accommodation. This is the essential conference for establishing standards for preservation work and communicating reporting requirements. Dan Licht will write a memo to the Council re: what we have tentatively planned at this meeting together with any costs we submit to him by May 20. OHPC members understand that the Council will then determine what their endorsement of our plans will be. Next meeting is scheduled for Tuesday, June 8, at 7pm. Gail Anderson, Recorder ITEM 5-4 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL May 12, 2010 7:00 PM 1. Call to Order. Chair Krekelberg called the meeting to order at 7:OOPM Roll Call: Chair Susan Krekelberg, Vice Chair Krista Bean; Commission Members: Kathy Roberts, Rose Cassady, Mike Brumm, Duane Lauseng and Kayla Block-Torgerson; Absent: Commissioner Peter Torresani; City Council: Mayor Jessica Stockamp; City Staff. Brad Belair, Public Works Supervisor and Sandy Lindenfelser, Special Licensing 2. Consider agenda pproval. Commissioner Kayla Block-Torgerson requested to add Christmas Backdrops to Santa Day. Chair Susan Krekelberg requested to add 9.1 Discuss Agreement with the School District 728. Chair Susan Krekelberg motioned to approve the agenda as amended. Seconded by Commissioner Rose Cassady. All in favor. Motion carried. 3. Consider the following minutes: 3.1. April 14, 2010 Regular Meeting; Minutes. Vice Chair Krista Bean motioned to approve the minutes as written. Seconded by Commissioner Duane Lauseng. All in favor. Motion carried. 4. Open Forum: William Lowinger 7127 Quarry Avenue NE would like to see an off leash dog park in Otsego. Chair Krekelberg explained that this is something that they are looking in to at this time and thanked him for bringing this to the Commission's attention. 5. Unfinished Business. 5.1. 2010 Potential Projects - Off Leash Dog Park/Darkenwald Landing Commissioners discussed the location of an Off Leash Dog Park. Public Works Supervisor Brad Belair stated that Staff will be meeting with SRF Thursday May 13`h at 1:30 regarding "Darkenwald Landing" noting that if the commission would make a recommendation it could be brought to SRF at that meeting. Mayor Stockamp brought it to the Commission's attention the fact that the owner is under the impression that he is getting this land back. Due to the sensitivity of the owner and personal reasons they have requested not to use Darkenwald in the name of the landing but to go ahead and move forward with the plans. Commissioner Roberts recommended that Staff have SRF move forward with obtaining information about putting in an Off Leash Dog Park. Seconded by Chair Susan Krekelberg. All in favor. Recommendation carried. 6. Public Works Update. 6.1. Frankfort Park Update Public Works Supervisor Belair gave an update on the progress of Frankfort Park noting that contracts have been approved for the playground equipment, turf grading, seeding and irrigation system. Remaining contracts needing approval include bituminous, fencing and tennis court surfacing. Public Works Supervisor Belair also noted that the rough grading has been done, the turf has been put in place and the sand for the playground is in. Curbing and sidewalk are to be completed by next week, the bituminous should be completed in June and Excel Energy is working on the lighting. Public Works Supervisor Brad Belair also gave an update on the other parks in the City noting that all parks have been mowed and the irrigation systems are all up and running. The damage done in Prairie Park has been taken care of. Some of the signs for the parks should be ready this week with all completed by the end of next week. 7. Pride in our Parks. Bluebird House monthly report was given. Chair Susan Krekelberg and Public Works Supervisor Brad Belair gave an explanation of the project to the visiting high school students attending the meeting. Pride in our Parks monthly report from Coles Martial Arts on trash cleaning up Waterfront East on May 8t'. Public Works Supervisor Brad Belair stated that the signs that were down are now back up. 8. New Business. No Items. 9. Update on City Council actions by Mayor Stockamp 9.1. Agreement between the City of Otsego and Independent School District No. 728 Regarding the Otsego Recreation Program. Mayor Stockamp gave an update on the agreement and requested the commission look it making note of any changes to be brought up now so this can get back to the City Attorney. After discussion, Commissioner Cassady noted wording under Service Responsibilities number 2. ISD 728 shall handle all scheduling of all Otsego recreation events at CITY fields and facilities questioning as to whether this wording is taking away what we have to offer them. Chair Krekelberg stated there should be a clause regarding the level of participation and classes being cancelled. Chair Krekelberg question the students as to whether they use the Community Ed listed events or just use the parks. Students stated they use the parks and not Community Ed. 10. Subcommittees a. All Sports (Commissioner Torresani). Commissioner Torresani not present. b. Community Ed/Ids 728 (Commissioner Bean). No Items. c. Communication (Commissioner Krekelber�). No Items. Mayor Stockamp noted that the Heritage Preservation Commission met this week. They are in the process of getting organized but are aware of the Parks and Rec Commission's request for a history write up on each city park. Otsego View editor Pat Brink requested the names of organizations and businesses who donated their time or prizes for the Egg Hunt. Commissioner Brumm will get this information to Mr. Brink. Mayor Stockamp noted that an Otsego resident requested the City look into putting a path under County Road 39. Mayor Stockamp explained that City Planner Dan Licht stated there isn't enough elevation to do this. d. Pumpkin Patch (Commissioner Roberts). It was agreed that Commissioner Roberts will call Bob from Bob and Judy's in Big Lake to get a bid on supplies for this event. e. Santa Da(Commissioner CassadxZ Christmas Backdrops Commission discussed the different types and materials for backdrops. Commissioner Roberts commented that maybe they should have a contest to get the area art classes involved as a classroom project. Commissioner Brumm noted that there are local companies that would be willing to make these. The Commission will look into different possibilities and best cost for the backdrop. f. Egg Hunt — (Commissioner Brumm� Commission discussed Teensy the Clown. Commissioner Roberts read a letter from Teensy the Clown apologizing for the misunderstanding and being late for the Egg Hunt noting if they are thinking of hiring her again next year, she will purchase another balloon pump. 11. Adjourn by 10 PM. Commissioner Block-Torgerson gave her resignation from the Parks and Rec Commission stating she has been offered a job in Billings, North Dakota. Commission members wished her well. Chair Susan Krekelberg motioned to adjourn. Seconded by Commissioner Duane Lauseng. All in favor. Meeting adjourned at 8:03PM. Written by Sandy Lindenfelser Special Licensing ITEM 5.5 RESOLUTION NO. 2010 - 11 APPOINTING ELECTION JUDGES FOR 2010 CITY OF OTSEGO, COUNTY OF WRIGHT WHEREAS, the Primary Elections are to be held on August 10, 2010 and, WHEREAS, the General Elections are to be held on November 4, 2010, and, WHEREAS, Election Judges are required to perform the election duties for these elections, NOW, THEREFORE, BE IT RESOLVED THAT, the following persons be appointed as Election Judges and attend the necessary training provided by the City of Otsego in order to hold the position of Election Judges: Nadine Aarvig JoAnne Adamski Debbie Carron Cecilia Chapp Nancy Duerr Norm Freske Margaret Goenner Meryl Gisselquist Laura Koehler-Luim Sandy Lindenfelser Gwen Lapp Mark Kernkamp Earl Schulenburg Alvina Cook Nancy Anderson Peggy Boyle Rose Cassady Debra Christman Leslie Erickson Peter Klinker Kathy Grover Carole Hawton Doryce Leshovsky Mary Greninger Mary Olson Kathy Roberts Elizabeth Vetsch Joe Pouliot Germaine Beaudry Philip Bryans Richard Curyl Gabe Davis LeRoy Ericson Gwen Hoffman Jeanne Granlund Kathy Snavely Barbara Holmberg Tami Loff Sandra Nordberg Donna Steinkopf Charles VonBerg Ginger Warren Dana Floyd Diane Burns Jane Adamski Barb DeMars Deanna Barton Ed Kolueda Darlene Hanson Ester Mettler Janet Christie Elaine Beatty Sharon Pearson Barbara Williams Janet Wick Appointed by the City of Otsego Council this 14"' day of June 2010. ATTEST: Tam! Loff, City Clerk City of Otsego Mayor Jessica Stockamp ITEM 5_6 RESOLUTION 2010 —12 A RESOLUTION AUTHORIZING AN ABSENTEE BALLOT BOARD FOR GENERAL ELECTIONS WHEREAS, the City of Otsego is authorized by the provisions of Minnesota Statutes, Chapter 203B.13 to appoint an Absentee Ballot Board; and WHEREAS, the board shall consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22; and WHEREAS, the absentee ballot board shall receive and process absentee ballots in accordance with Minnesota Election Laws; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Otsego, to authorize the use of an absentee ballot board to receive and process absentee ballots for General Elections and to appoint the following election judges to serve on the absentee ballot board: Rose Cassady Mary Olson Barb Williams Laura Koehler-Lium Kathy Roberts Kathy Grover Tami Loff Sandy Lindenfelser Appointed by the City Council this 14th day of June, 2010. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp ITEM 7. Memo To: Mayor Stockamp and City Council From: Brad Belair Date: June 9, 2010 Re: Purchase of lawn mower I have attached a quote from John Deere Company for the purchase of a lawn mower. The quote is State of Minnesota contract pricing and the purchase was discussed at the Public Works sub -committee meeting. If approved by City Council, the mower will be available immediately and added to the park department fleet. 0 Page 1 Quote Id : 4418800 Customer Name: CITY OF OTSEGO ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NC, 27513 Ph: 888-222-7239, Fax: 309-749-2313, FED ID: 36-2382580, DUNS#: 60-7690989 Prepared For: BRAD BELAIR CITY OF OTSEGO Proposal For: BRAD BELAIR Delivering Dealer: JOHN BRAUNSHAUSEN SCHARBER & SONS 13725 MAIN STREET ROGERS ,MN 55374 JOHN. BRAUNSHAUSEN@)SCHARBERS.COM Date: May 20, 2010 Quote Prepared By: JOHN BRAUNSHAUSEN JOHN. BRAUNSHAUSEN@SCHARBERS.COM Offer Expires: June 19, 2010 CONFIDENTIAL LA SCHARBER & SONS 13725 MAIN STREET ROGERS ,MN 55374 Phone: 763-428-4107 Fax: 763-428-2700 Quote Id : 4418800 Customer Name: CITY OF OTSEGO ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NC, 27513 Ph: 888-222-7239, Fax: 309-749-2313, FED ID: 36-2382580, DUNS#: 60-7690989 Quote Summary Equipment Summary Delivering Dealer: SCHARBER & SONS Quote ID: 4418800 Created On: May 20, 2010 Prepared For: BRAD BELAIR CITY OF OTSEGO JOHN BRAUNSHAUSEN Last Modified On: May 20, 2010 8899 NASHUA AVE NE 13725 MAIN STREET Expiration Date: June 19, 2010 OTSEGO,MN 553307387 Business: 763-441-8137 ROGERS ,MN 55374 JOHN.BRAUNSHAUSENgtSCHARBERS.COM Equipment Summary Selling Price Qty Extended John Deere Z925A 27HP PRO 60" MID Z $ 9,227.61 X 1 = $ 9,227.61 Contract: Commercial Riding Mowers -442583 $ 9,227.61 Equipment Total * Includes Fees and Non -contract items Quote Summary Equipment $ 9,227.61 Trade In Subtotal $ 9,227.61 Total $ 9,227.61 Down Payment Rental Applied Balance Due $ 9,227.61 Salesperson: X CONFIDENTIAL Accepted By: X Admmlbk Selling Equipment mras 1111110 JoMDEM Quote Id : 4418800 Customer Name: CITY OF OTSEGO ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NC, 27513 Ph: 888-222-7239, Fax: 309-749-2313, FED ID: 36-2382580, DUNS#: 60-7690989 John Deere Z925A 27HP PRO 60" MID Z S Ilin Price Contract: Commercial Riding Mowers 442583 e 9 $ 9,227.61 * Price per item - includes Fees and Non -contract items Code Description 01 R2TC Z925A Commercial ZTrak with 60 In. 7 -Iron PRO Deck Qty List Price Discount Discount Contract Amount Price $11,929.00 24.50 $ 2,922.60 $ 9,006.40 Extended Contract Price $ 9,006.40 TC13112 PRO Suspension Seat Kit 1 $ 293.00 24.50 $ 71.78 $ 221.22 $ 221.22 52 Standard Options Total $ 293.00 $ 71.78 $ 221.22 $ 2211.22 CONFIDENTIAL CITY OF OTSEGO Finance Memo To: City Council From: Gary Groen Date: June 14, 2010 Re: Frankfort Park Expenditure Update Attached is a summary of expenditures incurred to date and the estimated remaining expenditure amounts for Frankfort Park. All estimates are based on information provided by contractors or vendors, except the park lighting. The page two totals also include an estimated $42,080 to complete the tennis court phase of the project. The City staff costs and equipment costs are not reflected in the totals in the schedule. To date the City has incurred $27,600 in staff costs and $23,400 in equipment costs. * Page 1 City of Otsego Frankfort Park Project update Expenditures Incurred to Date Park Site Improvements 2009 Other Equip. & Supplies 2010 Baseball Field Lime Backstop water/Storm Sewer Improvements Class 5 for Paths Signage • Park lighting Park Shelter Flanagan Sales playground Equipment Equipment wood Chips Pre -K installation Other Site Furnishings Site Furnishings Install Concrete & Bituminous Concrete Bituminous 0 Landscaping Projected Or Total Expenditures Incurred R, Incurred Balance To Date RemainingProjected _ 10,282� 10,282 3 6,453 ��- -16,735 16,735 5,719 1,200 6,919 _ 5_495 5,495 5,719 _ 6,695 12,414 4,458 4,458 __� _ _ 1,600 1'600 2,200 2,200 _ 3� �3�5,000 _ 20,849 20,849 _ 20 8 9 20,849 48,342 22,527 70,869 6,632 6,632 48,342 30,859 79,201 _ 10,875 10,875 _ 2,000 2'000 _ 12,875 1�-2'875 -- 8,639 5,000 13,639 _ 7,100 27,100 2- 9,639 32,100 210 4-- 0- ,73'_ _ 2_ 2,354 22, 354 f PLAISTED COMPANIES BALL DIAMOND AG 5,719.36 Ballfield AENARDS WOOD LATH, CONCRETE 100.29 Concrete MENARDS 2 X 4 STUDS 65.62 Concrete MENARDS REINFORCING MESH 337.81 Concrete MENARDS CONCRETE MIX 326.93 Concrete SCHMIDT CURB COMPANY, INC. PARK CURB/GUTTER 7,808.00 Concrete 8,638.65 HAKANSON ANDERSON ASSOC INC FRANKFORT PARK 47.50 Engineering HAKANSON ANDERSON ASSOC INC LAHN PARK 47.50 Engineering HAKANSON ANDERSON ASSOC INC CITY PARK MAINT 47.50 Engineering HAKANSON ANDERSON ASSOC INC CITY PARK MAINT 190.00 Engineering HAKANSON ANDERSON ASSOC INC LAHN PARK 147.00 Engineering HAKANSON ANDERSON ASSOC INC LAHN PARK 110.34 Engineering HAKANSON ANDERSON ASSOC INC LAHN FARM PARK 3,380.50 Engineering HAKANSON ANDERSON ASSOC INC FRANKFORT PARK 1,856.43 Engineering HAKANSON ANDERSON ASSOC INC FRANKFURT PARK 3,977.09 Engineering HAKANSON ANDERSON ASSOC INC FRANKFURT PARK 605.41 Engineering HAKANSON ANDERSON ASSOC INC FRANKFURT PARK 212.44 Engineering HAKANSON ANDERSON ASSOC INC CITY PARK MAINT 205.00 Engineering 10,826.71 LENNAR CORPORATION EARNEST MONEY - LAHN PARK 1,000.00 Land Purchase LENNAR CORPORATION LAND PURCHASE 261,599.43 Land Purchase 262,599.43 .OURI MACARTHUR LAW OFFICE LAHN PARK 170.00 Legal COURI MACARTHUR LAW OFFICE LAHN PARK 1,162.00 Legal COURI MACARTHUR LAW OFFICE MASON UNION/FRANKFORT PARK 98.00 Legal COURT MACARTHUR LAW OFFICE FRANKFORT PARK 42.00 Legal COURI MACARTHUR LAW OFFICE VOLUNTEER AGREEMENT 140.00 Legal COURI MACARTHUR LAW OFFICE FRANKFORT PARK 84.00 Legal COURI MACARTHUR LAW OFFICE LAHN PARK 84.00 Legal COURI MACARTHUR LAW OFFICE LAHN PARK 136.00 Legal COURI MACARTHUR LAW OFFICE LAHN PARK 2,520.00 Legal 4,436.00 FLANAGAN SALES, INC. PARK SHELTER 20,849.00 Park Shelter NORTHWEST ASSOC CONSULTANTS LAHN PARK 232.30 Planning NORTHWEST ASSOC CONSULTANTS LAHN PARK 635.55 Planning NORTHWEST ASSOC CONSULTANTS LAHN PARK 43.05 Planning NORTHWEST ASSOC CONSULTANTS LAHN PARK 353.50 Planning NORTHWEST ASSOC CONSULTANTS LAHN PARK 616.10 Planning NORTHWEST ASSOC CONSULTANTS LAHN PARK 24.60 Planning NORTHWEST ASSOC CONSULTANTS LAHN PARK 1,366.80 Planning NORTHWEST ASSOC CONSULTANTS FRANKFURT PARK 787.80 Planning NORTHWEST ASSOC CONSULTANTS LAHN PARK 161.60 Planning SRF CONSULTING GROUP, INC. PARKS CONSULTING 57,607.66 Planning TPC FRANKFURT PARK 120.00 Planning 61,948.96 PLAYPOWER LT FARMINGTON INC PLAYGROUND EQPT - FRANKFORT 48,341.61 Playground Eqpt I City of Otsego Frankfort Park Project Update Expenditures Incurred to Date Projected Expenditures Or Total Incurred Balance Incurred & To Date Remaining Projected Turf - 14,052 14,052 Irrigation - 26,000 26,000 Tennis Court and Fencing Tennis Court - 17,840 17,840 Fencing - 24,240 24,240 - 42,080 42,080 Subtotal Project Expenses - Direct 104,742 225,815 330,557 Park Planning 61,949 - 61,949 Engineering 10,827 - 10,827 Legal 4,436 - 4,436 Total Project Expenses 181,954 225,815 407,769 i BEAUDRY OIL & SERVICES INC. DIESEL FOR DOZER RENTAL 237.53 Site Improvements BEAUDRY OIL & SERVICES INC. DIESEL FOR DOZER RENTAL 226.06 Site Improvements BROCK WHITE CO LLC SILT FENCE 61.05 Site Improvements BROCK WHITE CO LLC STRAPS -FRANKFORT 21.80 Site Improvements GERRY VAN DE CROMMERT SOIL PREP - LAHN PARK 360.00 Site Improvements MENARDS WOOD STAKES 21.32 Site Improvements MENARDS FRANKFORT PARK SUPPLIES 428.77 Site Improvements OMANN SHINGLE RECYCLING CRUSHED ASPHALT 688.28 Site Improvements OMANN SHINGLE RECYCLING CRUSHED ASPHALT 641.25 Site Improvements OMANN SHINGLE RECYCLING CRUSHED ASPHALT 106.88 Site Improvements OMANN SHINGLE RECYCLING CRUSHED ASPHALT 384.75 Site Improvements OMANN SHINGLE RECYCLING CRUSHED ASPHALT 820.80 Site Improvements OMANN SHINGLE RECYCLING CRUSHED ASPHALT 1,179.90 Site Improvements OMANN SHINGLE RECYCLING CRUSHED ASPHALT 820.80 Site Improvements RDO EQUIPMENT CO. COMPACT EXCAVATOR RENTAL 454.22 Site Improvements WHITES EROSION CONTROL INC SILT FENCE @ LAHN PARK 1,680.00 Site Improvements ZIEGLER INC DOZER RENTAL - LAHN PARK 6,902.79 Site Improvements 15,036.20 EULLS MANUFACTURING CO INC PARTS TO EXTEND SEWER (LAHN PK) 288.69 W/S Improvements EULLS MANUFACTURING CO INC PARTS TO EXTEND SEWER (LAHN PK) 22.23 W/S Improvements HD SUPPLY WATERWORKS, LTD RETURN FR PK SUPPLIES -240.15 W/S Improvements HD SUPPLY WATERWORKS, LTD FRANKFURT PK SUPPLIES 339.01 W/S Improvements HD SUPPLY WATERWORKS, L'D FRANKFORT PARK SUPPLIES 27.80 W/S Improvements HD SUPPLY WATERWORKS, LTD FRANKFORT PARK SUPPLIES 940.78 W/S Improvements HD SUPPLY WATERWORKS, L --D RETURN FR PK SUPPLIES -461.70 W/S Improvements HD SUPPLY WATERWORKS, LTD FRANKFORT PARK SUPPLIES 2,240.60 W/S Improvements HD SUPPLY WATERWORKS, LTD RETURN FR PK SUPPLIES -5.29 W/S Improvements HD SUPPLY WATERWORKS, LTD RETURN FR PK SUPPLIES -867.55 W/S Improvements HD SUPPLY WATERWORKS, LT D FRANKFORT PARK SUPPLIES 2.89 W/S Improvements HD SUPPLY WATERWORKS, LTD FRANKFORT PARK SUPPLIES 143.60 W/S Improvements HD SUPPLY WATERWORKS, LTD FRANKFORT PARK SUPPLIES 12.18 W/S Improvements HD SUPPLY WATERWORKS, LTD FRANKFORT PARK SUPPLIES 140.03 W/S Improvements HD SUPPLY WATERWORKS, LTD FRANKFORT PARK SUPPLIES 278.53 W/S Improvements HD SUPPLY WATERWORKS, LTD PIPE TO EXTEND SEWER (LAHN PK_ 359.10 W/S Improvements JOHN DEERE LANDSCAPES PARK SUPPLIES 73.89 W/S Improvements MENARDS CLEAR POLY 18.16 W/S Improvements PLAISTED COMPANIES SEWER ROCK 154.00 W/S Improvements UNITED RENTALS NORTHWEST, INC. EQPT RENTAL - FRANKFORT PARK 990.84 W/S Improvements 4,457.64 Sue Frisch From: Ken Grieshaber [kgrieshaber@srfconsulting.com] Sent: Friday, June 11, 2010 10:49 AM To: Sue Frisch <sue@ci.otsego.mn.us Cc: ddl@planningco.com; Timothy Wold Subject: Re: Frankfort Park Attachments: Certification .txt Sue, I have gone through billing files to verify breakdown of fees associated with Frankfort Park and other park projects. Our preliminary planning efforts for Frankfort Park started in June of 2009 and this is what I have determined where level of effort has been expended to date through May 2010 on individual projects: Norin Landing - $3,902.79 Frankfort Park - $57,607.66 Riverfront planting review - $375.92 East Landing - $3,308.52 Please let me know if you have additional questions or need any further information regarding billings submitted to date for above referenced projects. Thank you. >>> "D. DANIEL LICHT" <ddWplan ningco.com> 6/10/2010 2:12 PM >>> They need all the costs for Frankfort in order to see where the budget is. BB wants the CC to look at the remaining budget for the tennis court. DDL Sent via BlackBerry From: 'Timothy Wold" <twold@srfconsulting.com> Date: Thu, 10 Jun 2010 13:48:19 -0500 To: D. DANIEL LICHT<ddl@planningco.com>; Ken Grieshaber<kgrieshaber@srfconsulting.com> Cc: 'Sue Frisch'<sue@ci.otsego.mn.us> Subject: Re: Frankfort Park Dan, We will look back over our invoices. How far back would like us to go? Thanks. Tim >>> "D. DANIEL LICHT" <ddl(@planningco.com> 6/10/2010 1:10 PM >>> Sue Frisch in the Finance Department is pulling the costs together for Frankfort Park. Looking at your invoices, we couldn't tell if the amount of work divided between Franfort and other sites. Would you provide a breakout of your charges to date specifically to Frankfort Park. If you have any questions, please email or call Sue. Thanks! ITEM 8-1 IN3801 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 783.231.5840 Facsimile: 783.427.0520 TPO&PIanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 10 June 2010 RE: Otsego — Otsego JamFest; Special Event Permit TPC FILE: 101.02 BACKGROUND Denny's, Rockwoods Bar and Grill and Holiday Inn are planning a special outdoor event for Saturday, 7 August 2010. The event would be held in the parking lots of the three businesses and consist of a variety of activities and entertainment. A special event permit is required for this event to be held by Chapter 7, Section 5 of the City Code. A. Event Narrative ANALYSIS Site Plan. The narrative describes various activities to be located throughout the event as well as areas available on the three sites for off-street parking. Overflow parking is said to be available on property located north of Holiday Inn and at Christ Church. City staff recommends that a site plan be submitted showing the location of the activities and the number of available parking stalls on the three properties. Site plans and written permission to park on the site north of Holiday Inn and at Christ Church must also be submitted. Under no circumstances can parking for the event obstruct traffic on Quaday Avenue. Music. The event includes a music stage to be located at the southeast corner of the Rockwoods property with bands playing from 12:00 Noon to 3:00 PM, 4:OOPM to 7:OOPM and 8:OOPM to 12:00 Midnight. Section 5-8-9 of the City Code would limit outdoor music to ending at 10:00 PM. However, under the Special Event Permit, the City Council may extend the hours as requested. Given that the area in which the stage is to be located is away from residential areas and commercial buildings provide some shielding, the effects of the noise may be minimized. The orientation of the stage should be show on a site plan and should be subject to approval by City staff. Liquor. The event includes liquor sales in a designated outdoor area, which must be identified on the site plan. The outdoor area is to be segregated by temporary snow fencing. City staff recommends a double row of fencing be provided with sufficient space between the rows to prevent handing liquor over the fence. A temporary permit to allow on -sale liquor within the parking lot during the event will be subject to review and approval of Special Licensing in accordance with Section 7-3-5.A of the City Code. Lighting. The narrative does not describe any additional exterior lighting being used in relation to the event. If any is planned, the type and location of any exterior lighting in addition to existing parking lot lights must be identified and are subject to review and approval of City staff. Security. The organizers have contacted the Wright County Sherriff s office regarding the reserves providing security for the event. City staff recommends a meeting be held with the Wright County Sherriff and the organizer to review the event plans and receive the Sheriffs recommendations on needed security personnel and measures for crowd and traffic control during the event, including the 5K event which will cross CSAH 42. The organizers have notified the Elk River Fire Department of the event and have been told that emergency medical services will be on alert if not immediately on site. Insurance. The three businesses must provide evidence of appropriate insurance coverage for the event. The insurance is to be subject to review and approval of the City Attorney. Signs. The narrative describes banners being placed on buildings within the event area. The banners or any other signs must comply with Section 37 of the Zoning Ordinance and a permit is required to be issued for each sign before placed on site. RECOMMENDATION Our office recommends conditional approval of the requested Special Event Permit. City staff will continue to work with the organizers to provide greater detail regarding the event plans to address the issues outlined herein. POSSIBLE ACTIONS A. Motion to approve a Special Event Permit for Otsego JamFest subject to the following conditions: 1. The event hours shall be 12:00 Noon to 12:00 Midnight unless otherwise specified by the City Council. 2 2. The organizers shall provide a detailed site plan of all activities and off- street parking areas. 3. Written permission from the property owner shall be submitted for all overflow off-street parking areas not owned by the organizers. 4. The location and orientation of the music stage shall be shown on the site plan and is subject to review and approval by City staff. 5. Event security, traffic control and emergency medical service shall be subject to review and approval by the Wright County Sherriff. 6. Issuance of a temporary permit to allow on -sale liquor within the parking lot during the event will be subject to review and approval of Special Licensing in accordance with Section 7-3-5.A of the City Code. 7. The type and location of any exterior lighting in addition to existing parking lot lights must be identified and are subject to review and approval of City staff. 8. The organizers shall provide documentation of insurance coverage in amounts as determined necessary by the City Attorney. 9. All signs related to the event and displayed prior to or after the event takes place shall comply with Section 37 of the Zoning Ordinance. B. Motion to deny the application based on a finding that the request does not meet the criteria established by Section 7-5-5 of the City Code. C. Motion to table. C. Mike Robertson, City Administrator Tami Loff, City Clerk Sandy Lindenfelser, Special Licensing Andy MacArthur, City Attorney Brad O'Leary, Rockwoods Grill 3 Proposal for the Otsego Water front Festival Where: Denny's, Rockwood's and Holiday Inn Parking lots When: Saturday August 7t' from 12pm to 12am. Rain or shine Parking: We will have the front parking lot between Rockwood's and Denny's saved for parking. Also the back side of Rockwood's and Front side of the Holiday inn as well. Overflow parking will be on Grass behind Holiday Inn. We also have permission to park across 39 in Church Parking lot if needed. Music: Jorgenson band 12pm-3pm, Seven of each 4pm to 7pm and High and mighty Bpm to midnight. Staging: We will be using a 24' by 12' Stage located near the east end of Rockwood's parking lot. It will have a tent covering the stage only. Security: We have contacted Wright county sheriff in regards to the possibility of the reserves helping out with crowd control and parking. We also have two volunteer security guards that will be on premise from the beginning to end of festival. Beverage: Keg beer sales. Wrist bands will be distributed to identify 21 and older. We will be selling tickets for Beer at one controlled location. We will also have can soda, water, Sun tea and lemonade for sale. Food: We will be grilling burgers, chicken sandwiches, brats and corn on the cob on the Rockwood's Deck. We also will have cotton candy, pop corn, ice cream cones, root beer floats. Carnival: U.s.a. inflatable's (they are insured and carry their own insurance) is supplying the carnival with inflatable's. Climbing walls, bouncing rooms, Basketball toss booth, dunk tank, mechanical Bull. Vendors: We currently have been contacting face painting, tattoo booths, several different artist to sell their wares. Car show: we have set up a meeting with a local company to run the show for us. It will be in the south end of the Rockwood's parking lot. Petting zoo: We have secured a private company to set up and operate a petting zoo. They are licensed and carry their own insurance. We plan to have them set up behind or near Denny's. Sanitation: We have secured 8 satellite toilets for the day with 4 on stand by if they should be needed. Affordable sanitation will be our company. They will also provide a portable wash station for the event also. (Per health inspector) Garbage: We have contacted Ace sanitation for a dumpster for both cardboard and garbage. They will be supplying us with 12 barrels to be placed around the festival. Fencing: We have rented an orange snow fence to surround the beer garden and Stage area. We will be using barriers to close off two points of entry into Rockwood's and Denny's. Water Park: The Holiday Inn will be opening the water park for guests during the festival. 5k benefit run: run to start at Sam. We have contacted Elk River Athletic department to sponsor our 5k we have planned. We plan on using the route mapped out by prior ownership with City. Banners: We are requesting the opportunity to hang promotional banners in four places in the area. On the holiday inn water park building, on the Holiday Inn pole sign and possibly the bank building or Rockwood's building. Kid's identification booth: We have spoken with the Wright county sheriff's dept about the possibility of them setting up the booth for the festival. This list may grow as we here back from several purveyors. If there is anything else the council might need in regards to this proposal? please feel free to contact anyone of the organizers. Brad O'Leary General Manager Rockwood's Grill 763-464-3964 Dave Peterson Owner/operator Rockwood's Grill 763-441-6322 Doug Karle Owner/operator Holiday Inn Otsego dougk(a)lodgehotels.net Todd Rick Owner/operator Denny's Otsego Otsegodenoskconcast.net a. a --tea at–a r ! a NW. _ .�- QUA '= AYEI UE'�. a. �a�a.5�r� t G. r .. k 9 )NT " :. ..... _� .00.18, 8'43!'W 45.5:89` n o r n _ �'.. �'�.> � 7?'�d�r;i•�4s:f�'r . y. I lap I 1 i �. r �P DD V. 400 00— I L !L. Imo- , q n I• ii O n S ow Eo ° I = �✓ Noma �' I" IS r- cnD (A I ap.. o W c I .1,5-1u ow o 9 /91 o os. Pre fi io _ J GHE loiio t •°N .�0 rad luawaso35 r, o10 � �y — — �aaod.�� f`%u7+'b,'---•}d � 141SS5 .O 1F1`J°Ib 100NW9fl dON A", t° au!l ,(uM–t°-146121 'tl� C, I ® ' 1 .I _. ITEM g_2 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 T. P C Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo. com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 10 June 2010 RE: Otsego — Riverpointe; 4th Addition Final Plat TPC FILE: 101.01 —10.04 BACKGROUND U.S. Home Corporation has submitted an application for final plat approval of Riverpointe 4th Addition. The final plat consists of two outlots and is being considered for the purpose of transferring ownership of a portion of Outlot B Riverpointe 2"d Addition back to the original underlying property owner Mr. Thomas Koerwitz. U.S. Home Corporation had previously received final plat approvals for this parcel to establish buildable lots but did not proceed to execute a development contract or record the approved final plats. Exhibits: A. Preliminary Plat B. Final Plat ANALYSIS Outlots. The proposed final plat consists of two outlots. Outlot A corresponds to Lots 15-30 Block 7 of the approved preliminary plat. Outlot A corresponds to Lots 31-44, Block 7, Block 9 and Block 10 of the approved preliminary plat. The two outlots are able to be subdivided into lots/blocks and public rights-of-way consistent with the approved preliminary plat which will require subsequent final plat applications. Public Right -of -Way. There is no public right-of-way being dedicated as part of the final plat. Easements. The final plat includes existing drainage and utility easements overlying in place trunk utilities and wetlands. All drainage and utility easements are subject to review and approval by the City Engineer. Park Dedication. The proposed final plat does not include any buildable lots. Park and trail dedication requirements applicable to Riverpointe will be applied at the time the outlots are final platted in to buildable lots/blocks. Development Agreement. The outlots remain subject to the developers agreements for Riverpointe and Riverpointe 2nd Addition. No development contract is required for approval of this proposed final plat. RECOMMENDATION Our office recommends approval of the proposed Riverpointe 4th Addition Final Plat as outlined below. POSSIBLE ACTIONS A. Motion to approve a final plat for Riverpointe 4th consisting of two outlots, subject to the following conditions: 1. The final plat shall be recorded with Wright County within 100 days of City Council approval. 2. All drainage and utility easements are subject to review and approval by the City Engineer. 3. Outlots A and B remain subject to the developers agreements for Riverpointe and Riverpointe 2"d Addition. B. Motion to deny the application based on a finding that the request is inconsistent with the Subdivision Ordinance. C. Motion to table. C. Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Wagner, City Engineer Carole Toohey, Lennar Tom Koerwitz N CITY OF 0TSEGO WRIGHT COUNTY, MINNESOTA APPLICANT: U.S. Home Corporation 06-10-10 FINDINGS & DECISION FINAL PLAT APPLICATION: Request for approval of Riverepointe 4t' Addition consisting of two outlots. CITY COUNCIL MEETING: 14 June 2008 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Outlot D, Riverpointe 2nd Addition, City of Otsego, County of Wright, State of Minnesota. B. The subject site is guided by the Comprehensive Plan for low density residential land uses within the east sewer district. C. The subject site is zoned R-4, Single Family Residential District. D. The final plat consists of two outlots. E. The Planning Report dated 29 December 2009 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: The final plat shall be recorded with Wright County within 100 days of City Council approval. 2. All drainage and utility easements are subject to review and approval by the City Engineer. 3. Outlots A and B remain subject to the developers agreements for Riverpointe and Riverpointe 2nd Addition. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 14th day of June, 2010. Attest: Tami Loff, City Clerk 2 CITY OF OTSEGO By: Jessica Stockamp, Mayor Sdskpro115455-WA\dwg\JBASE4.dwg, SUE PLAN, 07/11/00 09:22:11 AM, l t. i'i Y7 !'d !'i P! � F, N a iii ■ ii !� (10 (9) •� ! Oy I I I II III a -------------------------- 6g I s= PLAN �» p RIVERPOINTE OTSEGO, MINNESOTAy W SATHRE—BERGQUIST, INC.gg 150 SOUTH BROADWAY . WAY7ATA, MN. 55391 • (612) 476-6000 5 pp B N 8 8 ORRIN THOMPSON HOMES NORIA b m a m BCAId IN!®T OB. baY br r e..rF a.r • r>r r orr eaum� QY�a atr•os B; TwYlYly 214 rip 13. YMPt Deny. NIr.K.YOY Yuoelbbc81,9•P21'N. D Dm•..,arrbubr.mFrPb,rr VYmBalarOb Yr�bNa MM • D®b.Fo�i4mY��R ® Dmem.PaslClb•s,Nwrt DRAINADB AND DTDeIY BABeY>II!0 AY N3NI3 TNON2 J II 4 -R - __L__ -i �_ °L__ xormeals 2xb a r..ar.a.11a.s•rr...�.r..r �r; 1�aalh�irh•1Yµ�b YY1•. LOCATION MAP DO •COI• NORM I , w, l 5ti SAWN 1, RAME23, WRKWCOOM T MAJISOTA SATHRE-BERGOUIST.INC. 1 RIVERPOINTE 4TH ADDITON ,9. 1113: 6 1NE SE I/s I S11 DON DF SF1C, a s LINE OF VE SN I/s OF BED. a T•P. , . 71 i TOP. 12,. NCE 21 tow OF = a 7W. 1211. ROE 21 COUNTY YONIINpT 38224&W 'W _ NW41'0YE 11611.38 Vp SUNYEY UNE �y \ o 4 � Al) I. rn jg s1�°+jjB • 'SaD°.y sN ,,,es __ 4 I t4 pv rn RI f �2.,•"; I tl Y1J ^VVl�V Y WET LANk 22M,, "kas RI:ER°OINI E 3RD ADDIT'10C: E;1 UK OUR W N. 90 AOD,IION 91 June 2, 2010 Daniel Schmidt, PE Sathre-Bergquist, Inc. 150 South Broadway Wayzata, MN 55391 RE: Review of RiverPoint 4a` Addition Dear Schmidt: We have reviewed RiverPoint 4h Addition and have the following comments: 1) The 20' D & U along the north edge of the property needs to be extended to the east edge of the property. 2) The western delineated wetland edge has changed significantly from previous plats. 3) The D & U around the wetland in the middle of the plat must be a minimum of 20' away to accommodate the required wetland buffer area. If you have any questions, you may contact me at 763-427-5860. Sincerely, Hakanson Anderson Associates, Inc. cc: Mike Robertson, City Administrator Tami Loff, City Clerk Dan Licht, City Planner Andy MacArthur, City Attorney Joe Jablonski, Lennar ot2269ds Michael C. Couri- Andrew J. MacArthur Robert T. Ruppe— 'Also licensed in Illinois "Also licensed in Califomia June 9, 2010 City Council Members City of Otsego c/o Tami Loff, City Clerk 8899 Nashua Avenue NE Otsego, MN 55330 COURT, MACARTHUR & RUPPE, AL.L.P. Attorneys at Law 705 Central Avenue East PO Box 369 St. Michael, MN 55376-0369 (763) 497-1930 (763) 497-2599 (FAQ www.courimacarthur.com ITEM 9-.1 Sarah E. Schwarzhoff RE: Great River Centre- Appello- Resolutions Regarding Draw on Escrow and Draw on Letter of Credit Dear Council Members: Please find enclosed for consideration at the next regularly scheduled City Council meeting on Monday, June 14 are two Resolutions regarding the needed road work within Great River Centre. The first resolution calls out default in the Agreement between the City, Appello and 21St Century Bank regarding the funds escrowed from the recent closing on the lot now under construction. It provides proof through official action to the bank that Appello has not met the conditions of the Agreement and calls for release to the City of the escrow funds. The second resolution authorizes a draw on the current Letter of Credit in order to provide the additional money necessary to complete the road and other public improvements not yet completed within the Plat. I have also enclosed the actual Draw document for signature by the Mayor, City Clerk and City Administrator. The City still retains all rights under the Developer's Agreement, and pursuant to the Amendment to the Developer's Agreement a $300,000.00 Letter of Credit is to remain in place at all times until the Developer has met its obligations under the Developer's Agreements, including payment of assessments. It is my understanding that Ron will be providing an updated cost estimate and Affidavit for inclusion with the draw. Ron will also be providing a Resolution Authorizing Plans Letter to Otsego City Council June 9, 2010 Page 2 and Specifications for the work since the work in question is over $100,000.00 and thus must be bid out. I will be available at the meeting to further discuss these matters. Very truly yours, Andrew J. MacArthur COURI, MACARTHUR & RUPPE PLLP Encls. cc: Dan Licht, City Planner Ron Wagner, City Engineer Appello Group, LLC Jon Dolphin, 21St Century Bank Tom Brown, Terra Development CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2010-13 RESOLUTION DECLARING DEFAULT IN TERMS AND CONDITIONS OF ESCROW AGREEMENT FOR REQUIRED IMPROVEMENT OF ROADS AND PUBLIC IMPROVEMENTS WITHIN GREAT RIVER CENTRE WHEREAS, the original Developer's Agreement between the City of Otsego (CITY) and Appello Group, LLC (APPELLO) required APPELLO to undertake and complete certain public improvements within the Plat of GREAT RIVER CENTRE, including construction of Plat streets and other public improvements to the satisfaction of the City Engineer; and WHEREAS, certain roads within the Plat were constructed, but no final lift of bituminous was ever laid to this date, and certain other required public improvements have not been constructed in the time frame required by the Developer's Agreement; and WHEREAS, the above mentioned deficiencies in completing public improvements, as well as others, have been brought to the attention of APPELLO over the course of the last four years; and WHEREAS, in order to facilitate closing and development of a portion of the Plat, CITY entered into an Agreement between the CITY, APPELLO and 21s' Century Bank (BANK) in which $125,000.00 would be held in escrow from a closing on development property within the Plat for purposes of insuring that the final lift of bituminous and other required work would be completed by June 1, 2010; and WHEREAS, APPELLO has not completed the required improvements by June 1 as required by the Agreement. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Otsego, Wright County, Minnesota as follows: 1. The CITY hereby declares that APPELLO has breached the conditions of that Agreement between the CITY, APPELLO and BANK regarding construction of certain improvements by APPELLO on or before June 1, 2010. 2. Pursuant to the terms and conditions of that Agreement, CITY hereby draws upon the money held in escrow by BANK for the purposes of undertaking the needed public improvements as soon as possible. 3. CITY staff are hereby directed to deliver this resolution and any other required documents to the BANK and draw upon the money being held in escrow. 4. The Mayor and City Clerk are hereby authorized to execute on behalf of the CITY any additional documents required to make the draw. IN FAVOR: OPPOSED: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk 0) ITEM 9_2 CITY OF OTSEGO WRIGHT COUNTY STATE OF MINNESOTA RESOLUTION NO. 2010-14 RESOLUTION AUTHORIZING DRAW ON LETTER OF CREDIT ISSUED BY 21s' CENTURY BANK ON BEHALF OF APPELLO GROUP LLC REGARDING THE PLAT OF GREAT RIVER CENTRE OF OTSEGO WHEREAS, the 21St Century Bank has issued a Letter of Credit in the current amount of $300,000.00 to secure obligations of Appello Group, LLC (APPELLO) relevant to the Developers Agreement and addendums between APPELLO and the City of Otsego (CITY)for that development known as GREAT RIVER CENTRE OF OTSEGO; and WHEREAS, said Letter of Credit is due to expire on November 30, 2011; and WHEREAS, certain public improvements required by the Developer's Agreement between the CITY and APPELLO remain unfinished; and WHEREAS, CITY has determined that it is crucial that these items be completed at this time, especially final road improvements, so as to alleviate deteriorating conditions of the road as it remains uncompleted; and WHEREAS, the Developers Agreement and amendments thereto require that a Letter of Credit remain in place at all times to cover payment of assessments as they become due and assure completion of all required public improvements and warranty periods; and WHEREAS, APPELLO was required under a separate agreement to have these repairs completed by June 1, 2010 which they have failed to do; and WHEREAS, the City Engineer's estimate for needed immediate road improvements within the Plat substantially exceeds the $125,000.00 held in escrow by the separate Agreement referenced above for completion of the road and other public improvements; and WHEREAS, the CITY needs to draw the available funds at this time in order to proceed to order the improvements as a public improvement project for completion this year. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego, Wright County, Minnesota as follows: APPELLO GROUP, LLC 210125 Commerce Boulevard Suite 900 Rogers, Minnesota 55374 June 14, 2010 City of Otsego 8899 Nashua Avenue NE Otsego, Minnesota 55330 Attention: Tami Loff, City Clerk Dear Council Members: VIA: Email tamiQ,ci.otsezo.mn.us and First Class U.S. Mail We have heard that the City Council discussed the road condition in the Appello Project at a Council meeting held on Monday, June 7, 2010. As you are aware, Appello Group, LLC ("Appello") is ready, willing and able and has escrowed funds to pay for the final lift of asphalt on the existing roadway. Please find enclosed Thomas H. Brown's letter dated May 27, 2010 which evidences this fact. We acknowledge that the City has concerns that there are underlying issues with the road surface or sub -surfaces that may require more extensive work than the final lift of asphalt. Appello, like the City, is concerned and committed to having an appropriate roadway in the Project. However, the actual cause of the problem needs to be determined by an independent and qualified engineering firm to avoid a repeat of the problem. We have heard that the problem could range from the asphalt mix, lack of traffic, prevailing weather conditions, etc. Our contractor Tom Brown has reported the following to us: On two different occasions recently Appello has met with the City of Otsego to review the conditions of the base course at GRC of Otsego. Appello presented the additional pricing for the three options provided by City Engineer Ron Wagner that would satisfy his concerns with the cracking of the bituminous. This pricing was provided, however, we do not believe that these are the only options for correcting the deficiencies. The construction documents that were used to construct the project in 2006 and future years were approved by the City of Otsego, the installation was inspected by the City of Otsego's inspectors and additionally, Appello provided a geotechnical firm (Braun) to perform testing during construction. These reports and findings were shared with the City of Otsego during construction. Additionally, the City Otsego has been part of all the discussions to delay the wear course on the areas that remain in the GRC of Otsego. City of Otsego June 14, 2010 Page 2 Appello respectfully requests that the City not call the letter of credit. I think the City is aware in this environment the premature calling of a letter of credit could be disruptive to the Project's financing. Appello expects the City to do the investigation and background research needed to determine if there is anything structurally wrong with the roadway and, if so, who is responsible. Appello believes it has hired competent contractors to construct the road to the specifications of the City. If there are issues, we would like to determine what those issues are, what the causes are and what would be an appropriate remedy. For that reason, we respectfully request that Appello be allowed to meet with City staff at an early, mutually convenient time to discuss this matter before the Council takes unilateral action that may prove very damaging both to Appello and the Project. If you have any questions concerning any of the foregoing or if your staff would like to discuss it, please do not hesitate to call the undersigned at the above telephone number. Sincerely, odd Plaisted Member Enclosure cc: Mr. Thomas H. Brown, Terra General Contractors, LLC Mr. Roger Jensen, Appello Group, LLC Mr. Dan Licht, City Planner, City of Otsego Mr. Jonathan F. Dolphin, 21 st Century Bank Mr. Ronald Wagner, City Engineer, City of Otsego Andrew MacArthur, Esq. 1309075.1 2. terra general contractors, llc 21025 Commerce Blvd, Suite 1000 a Rogers, Minnesota 55374 a ph. 763.463.0220 a fax. 763.463.0290 a www. terragc.com May 27, 2010 Mr, Ronald Wagner Hakanson Anderson Associates 3601 Thurston Avenue Suite 101 Anoka, MN 55303 Re: GRC of Otsego Bituminous Dear Ron: On behalf of The Appello Group, LLC (Appello), please find the summary our review of the conditions of the asphalt base course on the remaining streets yet to receive the wear course at Great River Centre of Otsego (GRC). Per your request we were asked to review the condition of the asphalt with outside agencies and contractors for solutions that would satisfy your concern for the potential telegraphing of the cracks in the base course. We have met with a geotechnical firm and with a bituminous contractor on developing options; however, the options range from crack -sealing prior to placing the wear course, fabrics and complete. replacement. In either case, cracking will occur and neither entity could convey that either option would not completely eliminate what has occurred nor could they confirm that it was necessary. No specific testing was completed other than observations. Appello is,,prepared to place the last lift of bituminous per the original design documents and extends this commitment to the city per their development agreement. This work has been delayed for nearly four (4) years, however, this has been communicated to the city and everyone has been aware why Appello was waiting. Additionally, Appello paid for the original improvements (road and utilities) throughout GRC and with the $125,000 escrow from the sale to Frauenshuh has the funds to complete the work as designed. If the City of Otsego desires a different approach to the balance of this work or prefers to complete this work themselves, they may do so. Again, Appello is prepared to complete the work as designed upon approval from the city. THB/tb C: Brad Belair, City of Otsego Todd Plaisted, Appello Roger Jensen, Appello File 9 that you may have. AFFIDAVIT OF ESTIMATED COST OF PROJECT COMPLETION State of Minnesota ) County of �) , being first duly sworn, deposes and says: We have reviewed the work remaining to complete removal of existing wear course where needed, placement of non -wear and wear course paving, bike paths, sidewalks, landscaping and miscellaneous completion items for the Great River Centre development. The cost of the paving, bike path and sidewalk construction including overhead for administering the work is estimated -at $475,000.00. The landscaping and miscellaneous completion items including overhead for administering the work is estimated at $237,500.00 for a total of $712,500.00. See attached Engineer's Estimate for a detailed cost breakdown. Subscribed and sworn to before me this day of 'TVhL , 2010. Jeffrey M. Busse As NOTARY PUBLIC STATE OFWNESOTA Notary i Cion 1.31-2013 S:WlunicipalWotsego22xx\22961ot2296AFFIDAVIT ENG EST2.doc Engineers Estimate Great River Centre Project Completion City of Otsego Rnhw/ii da "0" - CTRCCTC Item No. Sec. No. Description Estimated Quantity Contract Unit Price Contract Amount 1 2104.501 REMOVE CONCRETE CURB 15 LF $10.00 $150.00 2 2105.501 REMOVE SILT FENCE 1,500 LF $0.60 $900.00 3 2105.501 COMMON EXCAVATION 1,462 CY $11.00 $16,082.00 4 2211.501 CLASS 5 AGGREGATE BASE 1,622 TON $15.00 $24,330.00 5 2232.501 MILL BITUMINOUS SURFACE 110 SY $12.00 $1,320.00 6 EPDXY PATCH CONCRETE REPAIR 5 EA $30.00 $150.00 7 2301.603 SAW & SEAL CONCRETE CRACK REPAIR 15 EA $30.00 $450,00 8 RECLAIM AND REMOVE 14,810 SY $2.00 $29,620.00 9 2350.501 TYPE MV 4 NON WEARING COURSE MIXTURE B 1,860 TON $55.00 $10Z300.00 10 2350.501 TYPE LV 4 WEARING COURSE MIXTURE B 1,445 TON $60.00 $86,700.00 11 2357.502 BITUMINOUS MATERIAL FOR TACK COAT 885 GAL $2.50 $22125 12 2401.515 6' WIDE CONCRETE SIDEWALK 4" THICK 3,070 SY $30.00 $92,100.D0 13 2401.515 CONCRETE MEDIAN 4" THICK 285 SY $40.00 $11,400.00 14 2401.603 CONCRETE CURB B618 15 LF $25.00 $375.00 15 2504.602 ADJUST VALVE BOX 11 EA $175.00 $1,925.00 16 2506.522 ADJUST FRAME AND RING CASTING 10 EA $300.00 $3,000.00 17 2582.501 PAVEMENT MESSAGE ARROW - PAINT 14 EACH $50.00 $700.00 18 2582.502 4" DOUBLE SOLID LINE YELLOW - PAINT 2,133 LF $0.16 $341.28 19 2582.502 4" SOLID LINE WHITE - PAINT 1,730 LF $0.08 $138.40 20 2582.502 4" BROKEN LINE WHITE - PAINT 510 LF $0.08 $40.80 21 2582.503 CROSSWALK MARKING 3'X6' BLOCKS - PAINT 648 SF $1.25 $810.00 22 PREPARE AS -BUILT CONSTRUCTION & GRADING PLANS 1 LS $5,000.00 $5,000.00 Schedule "A" - STREETS Overhead for Engineering, Legal and Construction Contigenc(es Total Schedule "A" - STREETS CnhaA, do -C" -1 ww�n�nw ouu+ w $380,044.98 $95,011.25 $475,056.23 Item No. 1 Sec. No. Description Estimated Quantity Contract Unit Price Contract Amount 2 2575.501 LIGHTS SEEDING MnDOT260MIX 50 0.5 EA AC $2,000.00 $1250.00 $100,000.00 3 2575.505 SODDING 5,700 SY $5.00 $625.00 $28,500.00 4 5 2575.607 TREES COLORED MULCH 1/3 YD r TREE 112 38 EA CY $250.00 $75.00850,00 $28 000.00 6 IRRIGATION 1 LS $30,000.00 $30,000.00 Schedule "B"- LIGHTING AND LANDSCAPING Overhead for Engineering, Legal and Construction Contigertcies Total Schedule "B" - LIGHTING AND LANDSCAPING Total Schedule "A" STREETS Total Schedule "B" LIGHTING AND LANDSCAPING TOTAL ALL SCHEDULES SUMMARY: Construction Costs Overhead for Engineering, Legal and Construction Contigencies TOTAL PROJECT COSTS $570,019.98 $142,505.00 $712,524.98 $189,975.00 $47,493.75 $237,466.75 $475,056.23 $237,468.75 $712,524.98 ot2296EngEsl 1(compledon).xls Completion Estimate 1 6/11/2010 2:54 PM Potential Time Line for GRC Paving June 14, 2010 Council Approves Resolutions Drawing on LOC and Orders Preparation of Plans and Specifications July 12, 2010 Council Approves Resolution Approving Plans and Specifications and Orders Advertisement for Bids July 13,20,27 2010 Advertisement for Bids August 3, 2010 Open Bids August 9, 2010 Council Approves Resolution Accepting Bid and Orders Project August 16, 2010 Construction Starts September 3, 2010 Construction Complete FAP=jmmm mmst, m,,a mm