07-26-10 CCITEM 3-1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
JULY 26, 2010
7:00 PM
1. Acting Mayor Vern Heidner will call the meeting to order.
Acting Mayor Heidner called the meeting to order at 7:04 PM.
Roll Call: Acting Mayor Vern Heidner; Councilmembers: Dan Scharber and Tom Darkenwald.
Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen, Finance Director;
Daniel Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney.
Pledge of Allegiance: Acting Mayor Heidner led in the Pledge of Allegiance.
2. Consider agenda approval.
City Administrator Robertson requested to add item 12.1 Set Bond Workshop.
Acting Mayor Heidner motioned to approve as amended. Seconded by CM Scharber.
All in favor. Motion carried.
3. Consider the following minutes.
3.1. July 12, 2010 City Council Meeting.
CM Scharber motioned to approve as written. Seconded by CM Darkenwaid. All in
favor. Motion carried.
4. Open Forum: (5 minute limit)
4.1. Special Presentation: Elk River Fire Department.
Elk River Fire Chief John Cunningham, 19421 Upland Ave, introduced himself to the City Council
and reviewed this year's activity. They cover 3,200 parcels in Otsego and the average response
time is 7 minutes and 53 seconds. They have 37 firefighters and are interviewing for 3 more.
City Administrator Robertson asked how many fire fighters are available during the week day.
Mr. Cunningham said 3 fulltime and there are city employees that are on the fire department
that can respond as well.
Heather Eidem, New River Medical Center, said they will be having an election November 2 in
conjunction with the General Election for Hospital Board Members which includes one member
from the City of Otsego. The Wound Care Center has relocated to the east side of the building
and will open this fall. They have an Orthopedic Surgery Open House scheduled for Sunday
August 19, from 11am to 2pm.
Police Commission Co- Chair Denise Andrusko, 14030 NE 9V St, is here asking for
reimbursement on items they would like to purchase for the National Night registered parties.
The Police Commission is making up $50 party packs which include a cooler etc. They had 12
registered at the last Police Commission meeting and since have had 3 more and needs the
council's approval for an additional $200. CM Darkenwald asked if we need invoices. Acting
Mayor Heidner said that the Police Commission will provide invoices for all the items. This will
be paid for by the $600 Target donation that the Police Commission received.
CM Heidner motioned to approve an additional $200 more to purchase party packs
for National Night Out. Seconded by CM Scharber. All in favor. Motion carried.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
City Council Meeting July 26, 2010. Page 2.
5.2. Received June 8, 2010 Police Commission Minutes.
5.3. Received June 8, 2010 HPC Minutes.
5.4. Received June 9, 2010 Parks & Rec Commission Minutes.
5.5. Approve Resolution 2010-24 accepting Target Donation.
5.6. Approve Release of Ranch Acres LOC.
CM Scharber motioned to approve. Seconded by CM Darkenwald. All in favor. Motion
carried.
6. Unfinished Business.
6.1. PeopleService Mid year adjustment.
CM Darkenwald asked what the difference is between the various CPI's. City Administrator
Robertson said that he can get him the website as there are 120 some pages of explanation.
CM Heidner said that the cost of energy and used cars is the items that went up. City
Administrator Robertson noted that outside of energy and food, which are traditionally more
volatile, the CPI was 0.9%
CM Darkenwald asked what it was last year. City Administrator Robertson said last year it was
Zero.
CM Scharber motioned to approve. Seconded by Acting Mayor Heidner. All in favor.
Motion carried.
7. Public Works.
No items.
8. Daniel Licht, City Planner.
8.1. Brumm:
A. Interim Use Permit (IUP) to allow outdoor storage and a special purpose
fence within an I-1 District.
City Planner Licht reviewed the Planner's report.
The applicant was not present.
CM Heidner motioned to approve an Interim Use Permit to allow outdoor storage
subject to the six conditions listed in the Planner's report dated July 20, 2010.
Seconded by CM Darkenwald. All in favor. Motion carried.
8.2. Waterfront East Outlot A Landscale Quote.
City Planner Licht reviewed the two quotes received from Midwest Landscapes for landscaping
Outlot A Waterfront East. City Planner Licht said this is just an update and should be back to
the City Council by the August 23 meeting. City Attorney MacArthur said that we have a LOC
and the bank is trying to work out an agreement where they would make payments to get this
work done. The redemption period for the property ends in September.
9. Ron Wagner, City Engineer.
No items.
10. Andrew MacArthur, City Attorney.
10.1. Resolution 2010-25 Authorizing draw on LOC for the Shoppes of Great River
Centre.
City Council Meeting July 26, 2010. Page 3.
City Attorney MacArthur reviewed. The Letter of Credit (LOC) is due to expire on August 13tn,
2010. This Resolution is in case we have to pull the LOC. CM Scharber asked what the LOC
covers. City Engineer Wagner reviewed the items listed in his memo dated July 30t". City
Engineer Wagner said that he will be meeting with them tomorrow morning. CM Darkenwald
asked what the estimated cost is. City Engineer Wagner said less than $5,000. The City Council
wants an update at the next meeting.
CM Scharber motioned to approve Resolution 2010-25. Seconded by CM
Darkenwald. All in favor. Motion carried.
11. Council Items.
11.1. Scharber & Sons Invoice.
Acting Mayor Heidner motioned to approve the invoice in the amount of $645.09.
Seconded by CM Darkenwald. Motion carried 2-0. CM Scharber abstained.
12. Mike Robertson, City Administrator.
12.1. Set Bond Workshop.
This will be included at the Budget Workshop after the August 9t" City Council meeting.
13. Gary Groen, Finance Director.
13.1. Kleinbank Resolution.
Finance Director Groen reviewed. CM Darkenwald asked if he banks with Kleinbank can he
vote. City Attorney MacArthur said yes.
Acting Mayor Heidner motioned to approve a Resolution of Lodge, Association or
other similar organization. Seconded by CM Darkenwald. All in favor. Motion carried.
14. Tam! Loff, City Clerk.
No items.
15. Adjourn by 10 PM.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 7:55 pm.
ATTEST:
Tami Loff, City Clerk
Acting Mayor Vern Heidner