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07-26-10 CC
Fire Department SUMMARY OF FIRE PROTECTION SERVICES PROVIDED FOR THE CITY OF OTS EGO, MN July, 2010 Fire Department 13073 Orono Parkway Elk River, MN 55330 Monday, July 26, 2010 Mayor and City Council City of Otsego 8899 Nashua Ave. NE Otsego, MN 55330 To whom it may concern: I am pleased to provide you with a summary of the services we have provided the City of Otsego for the years 2009, 2008 and 2007. I have also included data from January 1, 2010 through June 30, 2010. As you will see, the Elk River Fire Department has seen a steady decrease in the number of calls for service since 2007. As of June 30, 2010 we have responded to 32 calls for service, approximately half the number of calls for 2009. "Good intent" calls make up the majority of responses, followed by fires (including grass and vehicle fires) and motor vehicle accidents. Among the four fire service organizations protecting the City of Otsego, the Elk River Fire Department has the greatest square mile coverage area and the highest number of parcels (3,248). Year-to-date, the department's average response time to calls within our service area in Otsego is 7:42 minutes'. The department's quick response time Oust over 3 minutes) to a house fire on Parrish Ave. last month resulted in a quick, aggressive stop of a fast moving fire and the successful rescue of two dogs and a cat. The department is proud of our quick response time within our service district in the City of Otsego. Current and Future (2011 Projects Among the many projects that the department is looking forward to include: • Computer Aided Dispatch (CAD): The Sherburne County Sheriffs Office is in the progress of completing a major overhaul of its computer aided dispatch software application. The transition to a new software application will have a positive impact to the I Response time is measured from the moment the call is dispatched to the arrival of the first fire department unit. '- While all 911 calls within Otsego are routed to the Wright County Sheriffs office, the Elk River Fire Department is dispatched by Sherburne County. All coordination of resources and communications with the Elk River Fire Department occur through Sherburne County, regardless of the incident location. Elk River Fire Department. The ultimate goal (pending future funding) is to equip all fire vehicles with mobile computer terminals that will be used to access critical incident data including maps, hazardous materials data, occupancy information and other important details from the dispatcher. The computers will also allow firefighters to access commercial property "preplans" (such as detailed maps) for businesses that have been inspected and/or reviewed by the fire department. This is a significant safety benefit to first responders but, in addition to the necessary computer hardware, will require the involvement of fire department inspection personnel. • Rescue Equipment Upgrades: The department is in the process of upgrading its hydraulic rescue equipment to better meet the needs of newer car technology which uses much stronger steel. Through a number of grants and donations, the department has been able to begin to purchase newer and much stronger extrication tools. • Vehicle Replacements: The department is in the process of replacing its current rescue truck ($300,000). The next significant vehicle replacement will be the ladder truck (approximately $950,000). • Fire Prevention: The department continues to provide fire prevention educational opportunities for area schools, including Otsego. • Recruitment: The department is in the process of recruiting new on-call firefighters to bring our staffing to 40. The Elk River Fire Department is proud to be a public safety partner for the City of Otsego and is working hard to provide superb fire protection services to your community. I look forward to continuing discussions on how we can help improve the services we provide. As always, if you have any questions or comments, please do not hesitate to contact me at (763) 635-1105 or via E -Mail at jcunningham@ci.elk-river.mn.us. Sincerely, �oa T. John Cunningham Fire Chief CITY OF OTSEGO FIRE PROTECTION DISTRICTS 04/07/2010 by GIS Rangers at the City of Otsego ELK RIVER FIRE DEPARTMENT PARCELS BY DISTRICT SUMMARY OF INCIDENT RESPONSES Fire Explosion (no fire) Rescue / EMS Assist Hazardous Condition Service Calls Good Intent Calls False Alarm Sever Weather 2010 (YTD) INCIDENT TYPE SUMMARY ca.,m a bMM",a 2010 (YTD) 00• 2008 2007 18 3 19% 7 22% 9 18% 12 17% 1 r 2% 5 16% 13 26% 8 11% 19 20% 2 6% 2 4% 4 6% 5 5% 1 3% 1 2% 1 1% 2 2% 13 41% 19 38% 23 33% 35 36% 4 13% 5 10% 19 27% 17 18% 32 Calls 1 2% 50 Calls 2 3% 70 Calls 96 Calls 2010 (YTD) INCIDENT TYPE SUMMARY ca.,m a bMM",a < 2 Minutes 2 Minutes 3 Minutes 4 Minutes 5 Minutes 6 Minutes 7 Minutes 8 Minutes 9 Minutes 10 Minutes 11 Minutes 12 Minutes 13 Minutes 14 Minutes > 15 Minutes Notes: RESPONSE TIME ANALYSIS • Response times are from the time of dispatch to the first unit arriving on scene. • Times do not differentiate between "emergency" and routine responses (i.e. longer response times for routine responses) • Calls canceled en -route are not included � 2010 (YTD) 2009 2008 2007 Average: Average: Average: Average: • Response times are from the time of dispatch to the first unit arriving on scene. • Times do not differentiate between "emergency" and routine responses (i.e. longer response times for routine responses) • Calls canceled en -route are not included SUMMARY OF RESPONSE Average Number of Personnel 18 18 19 19 Responding INCIDENTS BY DAY OF WEEK Sunday 7 22% 5 10% 10 14% 14 15% Monday 5 16% 7 14% 11 16% 13 14% Tuesday 4 13% 9 18% 12 17% 11 11% Wednesday 3 9% 5 10% 7 10% 15 16% Thursday 4 13% 8 16% 7 10% 16 17% Friday 3 9% 8 16% 8 11% 13 14% Saturday 6 19% 8 16% 15 21% 14 15% INCIDENTS BY TIME OF WEEK 0000 -0600 3 13% 7 14% 11 16% 21 1 22% 0700 -1600 18 56% 25 50% 37 53% 43 45% 1700-2300 11 34% 18 36% 22 31% 32 33% CLAIMS LIST CITY COUNCIL MEETING JULY 26, 2010 TO: Tami Loff Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 07-21-2010 $ 205,223.14 Check # 48845 - 48907 PAYROLL 07-14-2010 $ 35,606.39 ELECTRONIC PYMTS FOR JULY: Bldg Permit Surcharge $ 2,313.37 Qwest $ 110.78 Centerpoint Energy $ 329.07 Dept. of Revenue -Fuel Tax $ 56.64 Dept. of Revenue -Sales Tax $ 1,882.00 Elk River Utilities $ 1,868.62 Wright -Hennepin $ 14,229.78 Delta Dental $ 1,224.87 Total $ 22,015.13 GRAND TOTAL $ 262,844.66 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 07/21/10 10:54 AM Page 1 *Check Summary Register© JULY 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048845 A & E CABINETRY 7/13/2010 $150.00 WALL FRAME FOR CC CHAMBER Paid Chk# 048846 ICMA RETIREMENT TRUST 7/14/2010 $1,054.88 PLAN #304185 Paid Chk# 048847 ALLIANCE BENEFIT GROUP HSA 7/14/2010 $415.40 PPE 7/10/10 CH DTD 7/14/10 Paid Chk# 048848 PUBLIC EMPLOYEES RETIREME 7/14/2010 $3,735.29 #677600 PPE 7/10/10 Paid Chk# 048849 AFLAC 7/14/2010 $1,140.64 SUPPLEMENTAL INSURANCE Paid Chk# 048850 ADVANCED ENGINEERING AND 7/21/2010 $960.00 SCADA INST & CONTROL SVCS Paid Chk# 048851 AFFORDABLE SANITATION 7/21/2010 $1,331.28 PORTA RENTALS Paid Chk# 048852 AFLAC 7/21/2010 $1,140.64 SUPPLEMENTAL INSURANCE Paid Chk# 048853 AIRGAS NORTH CENTRAL 7/21/2010 $34.53 ACETYLENE/OXYGEN/HAZMAT Paid Chk# 048854 BEAUDRY OIL & SERVICES INC. 7/21/2010 $6,669.73 GAS & OIL Paid Chk# 048855 CITY OF OTSEGO 7/21/2010 $1,627.04 5850 RANDOLPH - EAST WWTF Paid Chk# 048856 CIVIC SYSTEMS, LLC 7/21/2010 $1,015.00 7/1/10 -12/31/10 SUPPORT Paid Chk# 048857 D.C. HOMES, INC. 7/21/2010 $1,000.00 7396 LANDER - LNDSCP ESC REFUN Paid Chk# 048858 DAKOTA SUPPLY GROUP 7/21/2010 $13,448.38 WATER METERS & REPAIR PARTS Paid Chk# 048859 DISTINCTIVE DESIGN IRRIGATIO 7/21/2010 $592.16 PR PK IRRIG REPAIR - LIGHTNING Paid Chk# 048860 DON'S BAKERY 7/21/2010 $25.13 COOKIES FOR ELECTION TRAINING Paid Chk# 048861 ECM PUBLISHERS INC 7/21/2010 $135.00 LEGAL - AFFIDAVIT OF CANDIDACY Paid Chk# 048862 ENVENTIS 7/21/2010 $560.86 TELEPHONE Paid Chk# 048863 EXPRESS EMPLOYMENT PROF 7/21/2010 $282.20 TEMP - HILLARY HARTWIG 7!1 - 7 Paid Chk# 048864 FINANCE AND COMMERCE 7/21/2010 $218.77 AD FOR BIDS - 2010 ST MAINT PR Paid Chk# 048865 FINKEN'S WATER CENTERS 7/21/2010 $125.20 BOTTLED WATER/SOLAR SALT Paid Chk# 048866 FIRST LAB 7/21/2010 $78.00 PRE EMPLOY - JOHNSON, STONE Paid Chk# 048867 G & K TEXTILE LEASING SYSTE 7/21/2010 $494.88 UNIFORMS & MATS Paid Chk# 048868 GAMETIME 7/21/2010 $1,117.78 PLAYGROUND EQPT Paid Chk# 048869 GIS RANGERS, LLC 7/21/2010 $4,507.50 GIS SERVICES Paid Chk# 048870 HAKANSON ANDERSON ASSOC 7/21/2010 $31,245.36 MISC W/S Paid Chk# 048871 HANSEN BROS. FENCE 7/21/2010 $4,995.00 16' BACKSTOP Paid Chk# 048872 HD SUPPLY WATERWORKS, LT 7/21/2010 $1,844.74 PARK SUPPLIES Paid Chk# 048873 HEALTH PARTNERS 7/21/2010 $6,378.00 AUGUST MEDICAL Paid Chk# 048874 IVERSON HOMES, INC. 7/21/2010 $1,000.00 6434 MARSHALL - LNDSCP ESC REF Paid Chk# 048875 JOHN DEERE CONST RETAIL SA 7/21/2010 $15,129.23 JD 320 SKID LOADER Paid Chk# 048876 JOHN DEERE LANDSCAPES 7/21/2010 $248.25 PARK SUPPLIES Paid Chk# 048877 JOHN LOKSTAD 7/21/2010 $1,000.00 11804 76TH - LNDSCP ESC REFUND Paid Chk# 048878 JOHN'S AUTO 7/21/2010 $133.59 BACKHOE ALT Paid Chk# 048879 LANDSCAPE STRUCTURES INC. 7/21/2010 $1,409.48 PLAYGROUND EQPT Paid Chk# 048880 MARGARITA VOLKOV 7/21/2010 $1,000.00 6812 MASON - LNDSCP ESC REFUND Paid Chk# 048881 MENARDS 7/21/2010 $653.17 SOFTENER SALT Paid Chk# 048882 MIDWEST LANDSCAPES 7/21/2010 $2,790.00 TREES & TRIMMING FOR DMC Paid Chk# 048883 MINNESOTA COPY SYSTEMS 7/21/2010 $82.67 TOSHIBA ESTUDIO 45 MAINT/COPIE Paid Chk# 048884 MINNESOTA UNEMPLOYMENT 1 7/21/2010 $5,244.00 2ND QTR 2010 - ACCT #07993041 Paid Chk# 048885 MN/WI PLAYGROUND 7/21/2010 $4,612.02 PLAYGROUND EQPT Paid Chk# 048886 MULCARE CONTRACTING, LLC 7/21/2010 $1,750.00 PLAY EQPT INSTALLATION Paid Chk# 048887 NEXTEL COMMUNICATIONS 7/21/2010 $366.16 CELL PHONES Paid Chk# 048888 HSBC BUSINESS SOLUTIONS 7/21/2010 $117.98 PUMP, REPLACEMENT HEAD Paid Chk# 048889 NOW CARE MEDICAL CENTERS 7/21/2010 $240.00 NEW EMP - JOHNSON, STONE Paid Chk# 048890 OFFICEMAX - A BOISE CO 7/21/2010 $241.94 OFFICE SUPPLIES Paid Chk# 048891 OMANN SHINGLE RECYCLING 7/21/2010 $1,483.43 CRUSHED ASPHALT Paid Chk# 048892 OTSEGO FESTIVAL INC 7/21/2010 $580.00 JC PONIES Paid Chk# 048893 PEOPLE SERVICE INC. 7/21/2010 $44,820.00 MONTHLY SERVICE - AUG Paid Chk# 048894 ROB DUBEL 7121/2010 $1,000.00 11309 74TH - LNDSCP ESC REFUND Paid Chk# 048895 SANDY LINDENFELSER 7/21/2010 $149.00 MILEAGE TO CLERK SCHOOL Paid Chk# 048896 SCHMIDT CURB COMPANY, INC. 7/21/2010 $10,267.75 CONCRETE WORK AT FRANKFORT PK Paid Chk# 048897 SRF CONSULTING GROUP, INC. 7/21/2010 $1,651.72 EAST LANDING Paid Chk# 048898 ST. CROIX RECREATION CO. 7/21/2010 $6,494.79 HANDICAP FOUNTAIN Paid Chk# 048899 STELLAR HOMES, LLC 7/21/2010 $1,000.00 12249 72ND - LNDSCP ESC REFUND Paid Chk# 048900 SYLVA CORPORATION, INC. 7/21/2010 $7,253.65 PLAYGROUND MULCH CITY OF OTSEGO 07/21/10 10:54 AM Page 2 *Check Summary Register© JULY 2010 Total Checks $205,223.14 FILTER: None Name Check Date Check Amt Paid Chk# 048901 TOWN & COUNTRY LANDSCAPI 7/21/2010 $3,612.38 RESIDENTIAL MOWING -TO BE ASS Paid Chk# 048902 UNLIMITED ELECTRIC INC 7/21/2010 $602.67 A/C REP - CHAMBERS & NEW CONF Paid Chk# 048903 VERIZON WIRELESS 7/21/2010 $97.22 LAP TOP SERVICE Paid Chk# 048904 WRIGHT COUNTY RECORDER 7/21/2010 $46.00 CHRIS WHITE - VACATION Paid Chk# 048905 WRIGHT-HENNEPIN CO-OP ELE 7/21/2010 $155.67 EQPT & LABOR TO REPLACE BULBS Paid Chk# 048906 XCEL ENERGY 7/21/2010 $2,853.30 16501 53RD - ST LIGHT Paid Chk# 048907 ZAHL-PETROLEUM MAINT CO. 7/21/2010 $813.68 SYSTEM REPAIRS Total Checks $205,223.14 FILTER: None CITY OF OTSEGO 07/21/10 10:55 AM Page 1 *Check Detail Register© JULY 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 048845 7/13/2010 A & E CABINETRY E 441-41940-525 Building Improvements $150.00 WALL FRAME FOR CC CHAMBER Total A & E CABINETRY $150.00 Paid Chk# 048846 7/14/2010 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $790.00 PPE 7/10/10 PLAN #304185 E 101-41400-121 PERA $264.88 PPE 7/10/10 PLAN #304185 Total ICMA RETIREMENT TRUST $1,054.88 Paid Chk#048847 7/14/2010 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $415.40 PPE 7/10/10 CH DTD 7/14/10 Total ALLIANCE BENEFIT GROUP $415.40 Paid Chk# 048848 7/14/2010 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA $47.96 #677600 PPE 7/10/10 E 601-49400-121 PERA $47.97 #677600 PPE 7/10/10 G 101-21704 PERA $1,724.00 #677600 PPE 7/10/10 E 101-41400-121 PERA $240.52 #677600 PPE 7/10/10 E 101-41600-121 PERA $478.13 #677600 PPE 7/10/10 E 101-43100-121 PERA $1,030.11 #677600 PPE 7/10/10 E 250-42410-121 PERA $166.60 #677600 PPE 7/10/10 AM PUBLIC EMPLOYEES RETIREMENT FD $3,735.29 Paid Chk# 048849 7/14/2010 AFLAC -INSURANCE G 101-21706 Hospitalization/Medical Ins $1,140.64 576801 SUPPLEMENTAL INSURANCE Total AFLAC -INSURANCE $1,140.64 Paid Chk# 048850 7/21/2010 AE25 E 601-49400-500 Capital Outlay (GENERAL) $960.00 25616 SCADA INST & CONTROL SVCS Total AE2S $960.00 Paid Chk# 048851 7/21/2010 AFFORDABLE SANITATION E 101-45200-410 Rentals (GENERAL) $1,331.28 9094 PORTA RENTALS Total AFFORDABLE SANITATION $1,331.28 Paid Chk# 048852 7/21/2010 AFLAC -INSURANCE G 101-21706 Hospitalization/Medical Ins $1,140.64 953146 SUPPLEMENTAL INSURANCE Total AFLAC -INSURANCE $1,140.64 Paid Chk# 048853 7/21/2010 AIRGAS, INC. E101-43100-210 Operating Supplies (GENERAL) $34.53 105935766 ACETYLENE/OXYGEN/HAZMAT Total AIRGAS, INC. $34.53 Paid Chk# 048854 7/21/2010 BEAUDRY OIL &SERVICES INC. E 101-43100-202 Gas & Oil $6,669.73 754206 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $6,669.73 Paid Chk# 048855 7/21/2010 CITY OF OTSEGO E 101-45200-322 Utilities $229.03 6480 MASON - IRRIG E 602-49450-322 Utilities $42.59 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $12.77 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $13.09 7551 LANCASTER - WEST WWTF E 602-49450-322 Utilities $389.54 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $141.66 5850 RANDOLPH - EAST WWTF E 101-45200-322 Utilities $246.19 10400 71ST - IRRIG E 101-45200-322 Utilities $149.04 15501 83RD - IRRIG E 101-45200-322 Utilities $403.13 11313 77TH - IRRIG CITY OF OTSEGO 07/21/10 10:55 AM Page 2 *Check Detail Register© JULY 2010 E 101-41400-320 Telephone $140.22 TELEPHONE E 250-42410-320 Telephone $280.43 TELEPHONE E 101-43100-320 Telephone $140.21 TELEPHONE Total ENVENTIS $560.86 Paid Chk# 048863 7/21/2010 EXPRESS EMPLOYMENT PROF E 101-41400-104 Part-time - Employees Regular Check Amt Invoice Comment TEMP - HILLARY HARTWIG 7/7 - 7/8 Total CITY OF OTSEGO $1,627.04 $282.20 Paid Chk# 048856 7/21/2010 CIVIC SYSTEMS, LLC 7/21/2010 FINANCE AND COMMERCE E 101-43100-225 E 602-49450-390 Contracted Services $507.50 CVC7466 7/1/10 - 12/31/10 SUPPORT E 601-49400-390 Contracted Services $507.50 CVC7466 7/1/10 -12/31/10 SUPPORT 7/21/2010 FINKEN'S WATER CARE Total CIVIC SYSTEMS, LLC $1,015.00 E 101-41940-390 'Paid Chk# 048857 7/21/2010 D.C. HOMES, INC. BOTTLED WATER/SOLAR SALT E 702-41400-310 Miscellaneous $1,000.00 7396 LANDER - LNDSCP ESC REFUND 7/21!2010 FIRST LAB Total D.C. HOMES, INC. $1,000.00 E 101-43100-310 Paid Chk# 048858 7/21 /2010 DAKOTA SUPPLY GROUP PRE EMPLOY - JOHNSON, STONE E 601-49400-203 Other Supplies $11,962.73 6523156 WATER METERS & REPAIR PARTS E 601-49400-203 Other Supplies $1,485.65 6540605 WATER METERS & REPAIR PARTS Total DAKOTA SUPPLY GROUP $13,448.38 Paid Chk# 048859 7/21/2010 DISTINCTIVE DESIGN IRRIGATION- -E 101-45200-390 Contracted Services $592.16 1595 PR PK IRRIG REPAIR - LIGHTNING Total DISTINCTIVE DESIGN IRRIGATION $592.16 Paid Chk# 048860 7/21!2010 DON'S BAKERY E 101-41410-205 Election Supplies $25.13 COOKIES FOR ELECTION TRAINING Total DON'S BAKERY $25.13 Paid Chk# 048861 7/21/2010 ECM PUBLISHERS INC E 101-41410-350 Print/Binding (GENERAL) $135.00 317771 LEGAL - AFFIDAVIT OF CANDIDACY Total ECM PUBLISHERS INC $135.00 Paid Chk# 048862 7/21/2010 ENVENTIS E 101-41400-320 Telephone $140.22 TELEPHONE E 250-42410-320 Telephone $280.43 TELEPHONE E 101-43100-320 Telephone $140.21 TELEPHONE Total ENVENTIS $560.86 Paid Chk# 048863 7/21/2010 EXPRESS EMPLOYMENT PROF E 101-41400-104 Part-time - Employees Regular $282.20 98664919-2 TEMP - HILLARY HARTWIG 7/7 - 7/8 Total EXPRESS EMPLOYMENT PROF $282.20 Uniforms/Clothing Allowance Paid Chk# 048864 7/21/2010 FINANCE AND COMMERCE E 101-43100-225 E 201-43100-351 Legal Notices Publishing $218.77 22248283 AD FOR BIDS - 2010 ST MAINT PROJ Total FINANCE AND COMMERCE $218.77 Paid Chk# 048865 7/21/2010 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $125.20 BOTTLED WATER/SOLAR SALT Total FINKEN'S WATER CARE $125.20 Paid Chk# 048866 7/21!2010 FIRST LAB E 101-43100-310 Miscellaneous $78.00 281146 PRE EMPLOY - JOHNSON, STONE Total FIRST LAB $78.00 Paid Chk# 0488677/21/2010 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance E 101-41940-390 Contracted Services E 101-43100-225 Uniforms/Clothing Allowance E 101-43100-225 Uniforms/Clothing Allowance E 101-41940-390 Contracted Services E 101-43100-225 Uniforms/Clothing Allowance Total G & K TEXTILE LEASING SYSTEM $98.69 1043489288 $125.28 1043489289 $41.02 1043493954 $63.59 1043498624 $125.28 1043498625 $41.02 1043503321 $494.88 UNIFORMS & MATS MATS UNIFORMS & MATS UNIFORMS & MATS MATS UNIFORMS & MATS CITY OF OTSEGO 07/21/10 10:55 AM Page 3 *Check Detail Register© JULY 2010 Invoice Comment Paid Chk# 048868 7/21/2010 GAMETIME E 203-45210-501 Equipment $1,117.78 786592 PLAYGROUND EQPT Total GAMETIME $1,117.78 Paid Chk# 048869 7/21/2010 GIS RANGERS, LLC E 101-41400-391 GIS Services $4,507.50 288 GIS SERVICES Total GIS RANGERS, LLC $4,507.50 Paid Chk# 048870 mml7/21/2010 HAKANSON ANDERSON ASSOC INC G 701-22431 PLEASANT CRK 4TH $152.38 27014 PLEASANT CREEK FARMS 4TH G 701-22392 MISSISSIPPI COVE 1 & 2 $300.00 27015 DAVIS MISSISSIPPI COVES G 701-22255 BOULDER PASS $960.00 27016 BOULDER PASS E 101-41560-302 Engineering Fees $477.50 27017 2010 MSAA E 101-41560-302 Engineering Fees $329.38 27018 WETLANDS CONS ACT E 408-43100-302 Engineering Fees $2,946.32 27019 OTSEGO CREEK NORTH REST PROJ E 499-49400-302 Engineering Fees $522.50 27020 CITY WELL HEAD PROTECTION E 203-45210-302 Engineering Fees $1,104.75 27021 FRANKFORT PARK E 250-42410-302 Engineering Fees $530.17 27022 PERMITS E 101-41560-302 Engineering Fees $380.00 27022 MISC GRADING & SS ISSUES E 602-49450-302 Engineering Fees $132.83 27022 2010 SS CLEANING E 602-49450-302 Engineering Fees $31.25 27022 MISC W/S E 601-49400-302 Engineering Fees $126.25 27022 MISC W/S . E 101-41560-302 Engineering Fees $392.50 27022 MISC ENG E 101-41560-302 Engineering Fees $582.30 27022 MISC FINANCE E 101-41560-302 Engineering Fees $169.80 27023 CITY MAP E 101-41560-302 Engineering Fees $820.00 27024 STAFF MEETINGS E 101-41400-348 Maps $2,815.45 27025 GOPHER ONE CALL MAPS E 101-41400-391 GIS Services $1,370.28 27026 GIS INFORMATION E 222-49490-302 Engineering Fees $2,453.99 27027 OTSEGO NPDES PHASE II E 201-43100-302 Engineering Fees $9,374.50 27039 2010 STREET MAINT G 701-22315 RIVERWOOD NATIONAL $80.63 27040 RIVERWOOD NAT'L G 701-22462 DUKE REALTY $8.50 27041 GATEWAY NORTH - DUKE G 701-21851 RIVERPOINTE 4TH $161.25 27042 RIVERPOINTE 4TH G 701-22393 REMINGTON COVES $300.00 27043 REMINGTON COVES G 701-22426 FIN PLAT ARBOR CRK 3 $69.88 27044 ARBOR CREEK 3RD G 701-22465 GREAT RIVER CTR $2,040.00 27045 GREAT RIVER CENTRE R 101-34330 GRADING REVIEWS $840.00 27046 GRADING REVIEWS G 701-22366 MARTIN FARMS $120.00 27046 MARTIN FARMS - GRADING REVIEWS G 701-22361 SUN RAY FARMS $120.00 27046 SUNRAY FARMS - GRADING REVIEWS G 701-22479 RIVERPLACE 3RD ADDITION $600.00 27046 RIVERPLACE 3RD - GRADING REVIEWS G 701-22380 RIVERPLACE 1ST $8.50 27047 RIVERPLACE G 703-21980 Hidden Creek Trail Subd $41.25 27048 HIDDEN CREEK TRAILS G 701-22263 WHITE - VAC OF EASEMENT $180.00 27049 WHITE EASEMENT E 101-41560-302 Engineering Fees $29.70 27049 MISC ENG E 101-41560-302 Engineering Fees $180.00 27049 MRWA E 101-41560-302 Engineering Fees $493.50 27049 RIVERBEND MHP Total HAKANSON ANDERSON ASSOC INC $31,245.36 Paid Chk# 048871 7!2112010 HANSEN EROS. FENCE E 203-45210-501 Equipment $4,995.00 16625 16' BACKSTOP Total HANSEN BROS. FENCE $4,995.00 Paid Chk# 048872 7/21/2010 HD SUPPLY WATERWORKS, LTD E 203-45210-530 Improvements Other Than Bldgs $649.70 1585426 PARK SUPPLIES E203-45210-530 Improvements Other Than Bldgs $100.10 1586002 PARK SUPPLIES E 203-45210-530 Improvements Other Than Bldgs $66.76 1587037 PARK SUPPLIES E 601-49400-220 Repair/Maint Supply (GENERAL) $575.97 1604612 15" DRIVEWAY COVERS CITY OF OTSEGO 07/21/10 10:55 AM Page 4 *Check Detail Register© JULY 2010 Check Amt Invoice Comment E 203-45210-530 Improvements Other Than Bldgs $28.88 1606697 PARK SUPPLIES E 203-45210-530 Improvements Other Than Bldgs $423.33 1611113 PARK SUPPLIES Total HD SUPPLY WATERWORKS, LTD $1,844.74 'Paid Chk# 048873 7/21/2010 HEALTH PARTNERS E 101-41400-123 Health $1,114.60 35223365 AUGUST MEDICAL E 250-42410-123 Health $1,114.60 35223365 AUGUST MEDICAL E 101-43100-123 Health $3,108.80 35223365 AUGUST MEDICAL E 101-41600-123 Health $1,040.00 35223365 AUGUST MEDICAL JOHN DEERE CONSTRUCTION Total HEALTH PARTNERS $6,378.00 Paid Chk# 048876 Paid Chk# 048874 7/21/2010 IVERS.ON HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 70760 6434 MARSHALL - LNDSCP ESC REFUND E 101-43100-402 Total IVERSON HOMES, INC. $1,000.00 74852 SOFTENER SALT Paid Chk# 048875 7/21/2010 JOHN DEERE CONSTRUCTION $85.47 76467 E 206-43100-501 Equipment $15,129.23 34000 JD 320 SKID LOADER Total JOHN DEERE CONSTRUCTION $15,129.23 $653.17 Paid Chk# 048876 7/21/2010 JOHN DEERE LANDSCAPES $5,244.00 2ND QTR 2010 - ACCT #07993041 E203-45210-530 Improvements Other Than Bldgs $67.27 55162569 PARK SUPPLIES E101-45200-220 Repair/Maint Supply (GENERAL) $180.98 55162569 PARK SUPPLIES Total JOHN DEERE LANDSCAPES $248.25 Paid Chk# 048877 7/21/2010 JOHN LOKSTAD E 702-41400-310 Miscellaneous $1,000.00 11804 76TH - LNDSCP ESC REFUND Total JOHN LOKSTAD $1,000.00 Paid Chk# 048878 7/21/2010 JOHNS AUTO ELECTRIC E101-43100-400 Repairs & Maint Eqpt - Cont $133.59 BACKHOE ALT Total JOHNS AUTO ELECTRIC $133.59 Paid Chk# 048879 7/21/2010 LANDSCAPE STRUCTURES INC. E 203-45210-501 Equipment $1,409.48 M74741 PLAYGROUND EQPT Total LANDSCAPE STRUCTURES INC. $1,409.48 Paid Chk# 048880 7/21/2010 MARGARITAVOLKOV E 702-41400-310 Miscellaneous $1,000.00 6812 MASON - LNDSCP ESC REFUND Total MARGARITA VOLKOV $1,000.00 Paid Chk# 048881 7/21/2010 MENARDS E 203-45210-530 Improvements Other Than Bldgs $75.95 70760 PREMIXED MORTAR E 101-43100-402 Repairs/Maint Buildingss $449.10 74852 SOFTENER SALT E 101-45200-240 Small Tools/Equipment $85.47 76467 BACKPACK SPRAYER E 203-45210-530 Improvements Other Than Bldgs $42.65 77099 ANCHOR KIT, EDGING, PADLOCK Total MENARDS $653.17 E 250-42410-140 -Paid Chk# 048882 7/21/2010 MIDWEST LANDSCAPES G 701-22392 MISSISSIPPI COVE 1 & 2 $2,790.00 T17075-0001 TREES & TRIMMING FOR DMC Total MIDWEST LANDSCAPES $2,790.00 Paid Chk# 048883 7/21!2010 MINNESOTA COPY SYSTEMS E101-41400-413 Office Equipment Rental $46.77 52950 TOSHIBA ESTUDIO 45 MAINT/COPIES E101-43100-413 Office Equipment Rental $35.90 52950 TOSHIBA ESTUDIO 165 MAINT/COPIES Total MINNESOTA COPY SYSTEMS $82.67 Paid Chk# 048884 7/21/2010 MINNESOTA UNEMPLOYMENT INS E 250-42410-140 Unemployment Comp (GENERAL $5,244.00 2ND QTR 2010 - ACCT #07993041 CITY OF OTSEGO 07/21/10 10:55 AM Page 5 *Check Detail Register© JULY 2010 Check Amt Invoice Comment Total MINNESOTA UNEMPLOYMENT INS $5,244.00 Paid Chk# 048885 7/21/2010 MNIWI PLAYGROUND E 203-45210-501 Equipment $4,612.02 2010162 PLAYGROUND EQPT CRUSHED ASPHALT Total MN/WI PLAYGROUND $4,612.02 $752.40 Paid Chk# 048886 7/21/2010 MULCARE CONTRACTING, LLC E 203-45210-530 E 203-45210-501 Equipment $1,750.00 44 PLAY EQPT INSTALLATION Total MULCARE CONTRACTING, LLC $1,750.00 9388 Paid Chk# 048887 7/21/2010 NEXTEL COMMUNICATIONS OMANN SHINGLE RECYCLING E 250-42410-320 Telephone $135.68 184430382-03 CELL PHONES E 101-43100-320 Telephone $230.48 184430382-03 CELL PHONES Total NEXTEL COMMUNICATIONS $366.16 Paid Chk# 048888 7/21/2010 NORTHERN TOOL & EQUIPMENT CO E 101-45200-220 Repair/Maint Supply (GENERAL) $117.98 193044920 PUMP, REPLACEMENT HEAD Total NORTHERN TOOL & EQUIPMENT CO $117.98 $149.00 Paid Chk# 048889 7/21/2010 NOW CARE MEDICAL CENTERS Total SANDY LINDENFELSER E 101-43100-310 Miscellaneous $240.00 NEW EMP - JOHNSON, STONE Total NOW CARE MEDICAL CENTERS $240.00 $10,267.75 1 OM24 Paid Chk#-048890 7/21/2010 OFFICEMAX E101-41400-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses E 101-41600-201 Office Supplies and Expenses Total OFFICEMAX $85.49 814876 OFFICE SUPPLIES $150.12 950424 OFFICE SUPPLIES $6.33 950882 OFFICE SUPPLIES $241.94 Paid Chk# 048891 7/21/2010 OMANIV SHINGLE RECYCLING E203-45210-530 Improvements Other Than Bldgs $256.50 9380 CRUSHED ASPHALT E 203-45210-530 Improvements Other Than Bldgs $752.40 9384 CRUSHED ASPHALT E 203-45210-530 Improvements Other Than Bldgs $359.10 9385 CRUSHED ASPHALT E 203-45210-530 Improvements Other Than Bldgs $115.43 9388 CRUSHED ASPHALT Total OMANN SHINGLE RECYCLING $1,483.43 Paid Chk# 048894 Paid Chk# 0481392 7/21/2010 OTSEGO FESTIVAL INC E 101-41100-801 CONTINGENCY $580.00 JC PONIES Total OTSEGO FESTIVAL INC $580.00 Paid Chk# 048893 7/21/2010 PEOPLE SERVICE INC. E 601-49400-390 Contracted Services $13,939.02 16539 MONTHLY SERVICE - AUG E 602-49450-390 Contracted Services $30,880.98 16539 MONTHLY SERVICE - AUG Total PEOPLE SERVICE INC. $44,820.00 Paid Chk# 048894 7!21/2010 ROB DUBEL E 702-41400-310 Miscellaneous $1,000.00 11309 74TH - LNDSCP ESC REFUND Total ROB DUBEL $1,000.00 Paid Chk# 048895 7/2112010 SANDY LINDENFELSER E 101-41400-321 Mileage/Travel $149.00 MILEAGE TO CLERK SCHOOL Total SANDY LINDENFELSER $149.00 Paid Chk# 048896 7/21/2010 SCHMIDT CURB COMPANY, INC. E 203-45210-530 Improvements Other Than Bldgs $10,267.75 1 OM24 CONCRETE WORK AT FRANKFORT PK Total SCHMIDT CURB COMPANY, INC. $10,267.75 Paid Chk# 048897 7/21!2010 SRF CONSULTING GROUP, INC. E 203-45210-390 Contracted Services $1,463.76 5521.00-42 FRANKFORT PARK CITY OF OTSEGO 07/21/10 10:55 AM Page 6 *Check Detail Register© JULY 2010 Check Amt E 208-45210-302 Engineering Fees $187.96 5521.00-42 EAST LANDING Total SRF CONSULTING GROUP, INC. $1,651.72 Paid Chk# 048898 7/21/2010 ST. CROIX RECREATION CO. E 203-45210-501 Equipment $2,351.25 16507 HANDICAP FOUNTAIN E 203-45210-501 Equipment $4,143.54 16522 PICNIC TABLES FOR FRANKFORT PK Total ST. CROIX RECREATION CO. $6,494.79 Paid Chk# 048899 7/21/2010 STELLAR HOMES, LLC E 702-41400-310 Miscellaneous $1,000.00 12249 72ND - LNDSCP ESC REFUND Total STELLAR HOMES, LLC $1,000.00 Paid Chk# 04048900 7/21/2010 SYLVA CORPORATION, INC. E101-45200-220 Repair/Maint Supply (GENERAL) $1,766.12 23296 PLAYGROUND MULCH E101-45200-220 Repair/Maint Supply (GENERAL) $1,766.12 23932 PLAYGROUND MULCH E 203-45210-530 Improvements Other Than Bldgs $1,766.12 24102 PLAYGROUND MULCH E 203-45210-530 Improvements Other Than Bldgs $1,766.12 24103 PLAYGROUND MULCH E 203-45210-530 Improvements Other Than Bldgs $189.17 24174 SHRUB BED MULCH Total SYLVA CORPORATION, INC. $7,253.65 Paid Chk# 048901 7/21/2010 TOWN &COUNTRY LANDSCAPING G 250-12300 Special Assess Rec-Deferred $2,490.19 3018 RESIDENTIAL MOWING - TO BE ASSESSED G 250-12300 Special Assess Rec-Deferred $1,122.19 3019 RESIDENTIAL MOWING - TO BE ASSESSED Total TOWN & COUNTRY LANDSCAPING $3,612.38 Paid Chk# 048902 7/21%2010 UNLIMITED ELECTRIC INC E 101-41940-400 Repairs & Maint Eqpt- Cont $172.50 9316 TEST SIREN E 441-41940-525 Building Improvements $430.17 9338 A/C REP - CHAMBERS & NEW CONF ROOM Total UNLIMITED ELECTRIC INC $602.67 Paid Chk# 048903 7/21/2010 VERIZON WIRELESS E 250-42410-320 Telephone $97.22 2425653585 LAP TOP SERVICE Total VERIZON WIRELESS $97.22 Paid Chk# 048904 7/21/2010 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 CHRIS WHITE - VACATION Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 048905 7/21/2010 WRIGHT-HENNEPIN CO -0P ELECTRIC E 601-49400-390 Contracted Services $155.67 1000486 EQPT & LABOR TO REPLACE BULBS AT WT#3 'otal WRIGHT-HENNEPIN CO -0P ELECTRIC $155.67 Paid Chk# 048906 7/21/2010 XCEL ENERGY E 601-49400-322 Utilities $2,466.75 5740 RANDOLPH - WELL #8 E 601-49400-322 Utilities $148.65 16575 61ST - WT #3 ST LIGHT E 101-43160-322 Utilities $31.76 16501 53RD - E 101-43160-322 Utilities $18.07 SIGNAL - CR36 & 101 E 101-43160-322 Utilities $188.07 RIVERPOINTE LIGHTS Total XCEL ENERGY $2,853.30 Paid Chk# 048907 7/21/2010 ZAHL-PETROLEUM MAINT CO. E 101-43100-402 Repairs/Maint Buildingss $813.68 163026 -IN SYSTEM REPAIRS Total ZAHL-PETROLEUM MAINT CO. $813.68 110100 BANK OF ELK RIVER $205,223.14 CITY OF OTSEGO 07/21/10 10:55 AM Page 7 *Check Detail Register© JULY 2010 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $44,245.09 201 PAVEMENT AND TRAIL MANAGEMENT $9,593.27 203 PARK DEVELOPMENT $39,874.81 206 CAPITAL EQUIPMENT REVOLVING $15,129.23 208 COMMUNITY FACILITIES FUND $187.96 222 Citywide Stormwater(NPDES ll) $2,453.99 250 Comm. Dev. & Bldg Safety $11,181.08 408 Otsego Creek Watershed $2,946.32 441 Otsego Municipal Building Fund $580.17 499 WELLHEAD PROTECTION PROJECT $522.50 601 WATER FUND $32,376.16 602 SEWER FUND $32,200.17 701 DEVELOPMENT ESCROWS FUND $7,891.14 702 BUILDERS ESCROW FUND $6,000.00 703 Wetland Escrows $41.25 $205,223.14 ITEM g-2 Otsego Police Commission Minutes June 8, 2010 PRESENT: Denise Andrusko, Rob VanDenBerg, Joel Torkelson, Linda Lewis, John Hinnenkamp, Jason Warehime, Jessica Stockamp. Pat Brink — Otsego View Police Officer — Pete Walker Meeting called to order at 6:37 p.m. ADGENDA — Add Jamfest Aug 7. McGruff appearance requested. Minutes from May 11 — Approved OPEN FORUM: Law enforcement update — Curfew and speed reminder published in Otsego View. Not much other activity to report. OLD BUSINESS: National Night Out — Jason turned in grant money request to Target Stores. . Advertisement in next Otsego View. No neighborhood registrations yet. Jason will request specific items for Target to donate. No data from speedwagon to analyze speeds in Otsego Park area. NEW BUSINESS: Bike Rodeo — Monticello is having one on June 19 from 9:00-12:00 at New River Medical Center. They sell bike helmets for $3 — Denise will investigate what costs are involved. NIXLE update — Paul still gathering info. Event Dates — K-9 Trials Public Demonstration, 7PM, St Michael Middle School West — July 19 National Night Out — August 3 Otsego Jamfest — Aug 7 Otsego Festival — September 18 City Council Meeting assignments June 14 - Joel July 12 - Denise Next meeting —July 13, 2010 Meeting adjourned 7:35 PM ITEM 5_3 Otsego Heritage Preservation Commission June 8, 2010 Present: Ron Black, Chris Wilson, Gail Anderson, Toni Seroshek. Ron called the meeting to order at 7:10 pm. Discussion was immediately begun regarding the driving tour map. Gail wrote the narrative and Chris prepared the pictures to be used. Also Chris gave a disk with the written narrative and pictures to the Otsego city staff to print out. Tonight a few corrections were made to the narrative re order of placement, historical names. It was also decided to add the old school house near the Berning farm. We discussed if we should ask permission of the building owners to include them on the tour. We decided that the disclaimer at the beginning of the narrative is sufficient and no permission is necessary. Plan: Chris will talk with the city planner re finalizing the map. Chris will talk with Pat re changes in the map and narrative and discuss picture cropping and layout. Toni presented information re the Minnesota Digital Library and a potential project for OHPC. Gail and Toni met with Marian Rengel, the director of MDL, on May 28 to review Otsego's collection of archival materials. (Copies of our notes of that visit were sent to OHPC members.) Toni suggested applying for a grant through Minnesota Reflections (the collections of MDL) to digitalize the original Otsego Cemetery plot map and a bound record book of justices of the peace in early Otsego. This grant would cover the cost of digitalization and transcribing those records. Toni asked if we needed the City Council approval of this grant application; Ron and Chris thought not since there are no matching funds involved. Chris is really interested in having a public list of names and locations in the cemetery. Ron suggested maybe making a copy of the digitalized version and then somehow writing in the names. Plan: Toni will prepare the grant application. She will also copy the Marian Rengel meeting notes and these minutes to Mayor Stockamp before the next City Council meeting. Chris asked that our next meeting be held in our new room at the Public Works building. That meeting will be July 13'' at 7pm. Toni brought up the Minnesota Digital Library Annual Meeting which is Thursday, June 10. Toni registered for the scanning and metadata classes. Chris and Gail also registered but their registration was somehow messed up; they may or may not be going. Toni asked if the OHPC should pursue the StEPs grant. This idea was approved by the Otsego City Council. Ron and Chris agreed we should proceed with the application. The application is simple but we will need to identify three possible facilitators to work with us as part of the grant proposal. Plan: Toni will explore possible facilitators and complete the grant application. Toni asked if anyone has decided to attend the conference in Winona in September. We will discuss this later once a conference agenda is published. Chris said that OHPC needs a definite presence at the Otsego festival also in September. Regarding the McDonald house, no one has heard if the building inspector has inspected the house or made any recommendations. Chris reported that the UV shade was up in our room in the Public Works building. Also the archival supplies (wrappers, gloves, etc,) are there. She was uncertain if the other shelving was up yet. Plan: Ron will talk with Tami re the shelving. The meeting adjourned at 7:50pm. Toni Seroshek, recorder Addendum: Chris and Toni met briefly with Mayor Stockamp after the OHPC meeting. 1. There will be no meetings Tuesday, August 10th as that is Primary Election Day. We will need to change our meeting day that month. 2. When we meet next (July 13th) at the Public Works building, we are to meet first at City Hall and then Mayor Stockamp will go with us to unlock the Public Works building. ITEM 5_4 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL JUNE 9, 2010 7:00 PM 1. Call to Order. Chair Susan called the meeting to order at 7:02pm Roll Call: Chair Susan Krekelberg; Vice Chair Krista Bean; Commission Members Kathy Roberts, Rose Cassady, Peter Torresani, Mike Brumm and Peter Torresani; City Council: Mayor Jessica Stockamp; City Staff: Brad Belair, Public Works Supervisor and Sandy Lindenfelser, Special Licensing 2. Consider agenda approval. Chair Susan Krekelberg requested to change Item 8.1. to read Otsego East Landing and to add Item 8.2. Kittredge Park concerns. Commissioner Rose Cassady requested to add Item 8.3. Park Funding. Item 3.1. date correction to read May 12, 2010. Chair Susan Krekelberg motioned to approve the agenda as amended. Seconded by Commissioner Peter Toressani. All in favor. Motion carried. 3. Consider the following minutes: 3.1. May 12, 2010 Regular Meeting Minutes. Vice Chair Krista Bean motioned to approve the minutes as written. Seconded by Commissioner Rose Cassady. All in favor. Motion carried. 4. Open Forum: 4.1. Community Ed Kristi Waite of Community Ed gave an overview of Otsego Recreation and the registration summary, giving an explanation as to why classes were cancelled. Chair Krekelberg stated that adding a minimum and maximum number of registrants for each class would make it easier to determine whether the class would be cancelled. Commission commented on the Community Ed booklets and the fact that if you don't have school age children there is no way to find out what is being offered unless you sign up on their website and that it is not clear on the Adult and Early Childhood Booklet that there is another booklet out there for Youth Programs. Chair Krekelberg requested that Community Ed hand out postcards on the last day of summer events noting when fall classes are being offered. 5. Unfinished Business. 5.1. Agreement between the City of Otsego and Independent School District No. 728 Regarding the Otsego Recreation Program. Commission members discussed the corrections to the agreement and noted that under the Service Responsibilities number 2 should read, ISD 728 shall handle all scheduling of all Otsego recreation events per City direction. Chair Susan Krekelberg recommended to approve the changes to the Agreement between the City of Otsego and Independent School District No. 728 Regarding the Otsego Recreation Program as amended. Seconded by Commissioner Rose Cassady. All in favor. Motion carried. 6. Public Works Update. Public Works Supervisor Brad Belair gave an update on the progress of Frankfort Park noting that if the numbers come in under budget that the Parks and Rec Commission could recommend going ahead with the installation of the tennis courts and adding this to the Monday, June 14, 2010 City Council meeting agenda. Public Works Supervisor Belair noted to the commission that a student from the Minnesota School of Business requested to do a project building a retaining wall planter. A request has also been made from and Eagle Scout to do a community project. Public Works Supervisor Belair gave an update on the park signs noting to the Commission to take a look at the sign in Prairie Park stating he is open to any suggestions. Commissioner Peter Torresani motioned to move forward with the tennis courts if the numbers come in under budget. Seconded by Commissioner Kathy Roberts. All in favor. Motion passed. 7. Pride in our Parks 7.1. Otsego Women of Today Monthly Report Public Works Supervisor Brad Belair will contact Otsego Women of Today about putting down mulch. 7.2. Otsego Girl Scout Troop 13514 Monthly Report Public Works Supervisor Brad Belair will let Girl Scout Troop 13514 know where to put trash bags. 7.3. Bluebird House Monthly Report 8. New Business. 8.1. Otsego East Landing Concept Plans Tim Wold of SRF gave an overview of Otsego East Landing Park noting the differences between concept plans A & B. After discussion, the Parks and Rec Commission decided they would go with Concept Plan A. Chair Susan Krekelberg motioned to recommend Concept Plan A to City Council for their approval. Seconded by Commissioner Peter Torresani. Motion carried 5 to 1. Commissioner Bean opposed. 8.2. Kittredge Crossing Concerns Commissioners discussed the email from a resident regarding the safety of the playground equipment in Kittredge Crossings Park. Public Works Supervisor noted that monthly inspections are done and the safety guidelines have been gone over and meet federal and world guidelines. Commission also discussed the possible splash pad again. Mayor Stockamp will bring this up to the City Council at the June 10 City Council meeting. Chair Susan Krekelberg will contact the resident with this information. 8.3. Park Funding Commissioner Rose Cassady brought it up to the Commission's attention how much money is left in the Parks and Rec Fund for parks. Commissioner Cassady noted that there is *866,000 left. Public Works Supervisor Brad Belair will as Finance Director Gray Groen to put together current accounts information for the Parks and Rec Fund and have it at the next Parks and Rec Meeting. 9 Update on City Council actions by Mayor Stockamp. Mayor Stockamp noted that the City Council accepted Kayla Block-Torgerson's resignation. Mayor Stockamp noted that the empty seat for the Parks and Rec position was discussed at the City Council Workshop and will be posted. 10. Subcommittees a All Sports (Commissioner Torresani) Commissioner Torresani was concerned about ballgames being played on the wet fields. Public Works Supervisor Brad Belair noted that as long as they don't shovel or squeegee any lime onto the grass it will be fine to play on the wet fields. b Community Ed/Ids 728 (Commissioner Bean) Public Works Supervisor Brad Belair noted that the posters have been put up. c Communication (Commissioner Krekelberg Chair Susan Krekelberg noted that she will respond to Melody Corrick's email regarding the play equipment in Kittredge Park. d Pumpkin Patch (Commissioner Roberts) Commissioner Kathy Roberts contacted Bob & Judy's regarding Pumpkin Patch stating that the cost will stay within reason. Commissioner Roberts noted that if everyone is in agreement, she will order thru them again and they will be set to go. e Santa Day — (Commissioner Cassady) No Items. f Egg Hunt — (Commissioner Brumm) No Items. 11. Adjourn by 10 PM. Chair Susan Krekelberg motioned to adjourn. Seconded by Commissioner Rose Cassady. All in favor. Meeting adjourned at 9:15PM. Written by Sandy Lindenfelser, Special Licensing ITEM 5_5 RESOLUTION NO.: 2010 - 24 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION FROM TARGET CORPORATON TO THE OTSEGO POLICE COMMISSION FOR NATIONAL NIGHT OUT. WHEREAS, Target Corporation has made a donation of $600.00 to the Otsego Police Commission; and, WHEREAS, the donation to the Otsego Police Commission is for the purpose of supporting events and activities associated with National Night Out; and, WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with adoption of a resolution of the governing body; and, WHEREAS, the City of Otsego sincerely thanks Target Corporation for their generous donation and for its support of the community. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation by Target Corporation is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of July 2009. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO BY: Vern Heidner, Acting Mayor 0) - Halcanson 111I.Anderson July 19, 2010 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Ranch Acres Release of Securities Dear Mr. Robertson: Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com ITEM 5-6 We have reviewed the status of the Ranch Acres subdivision with respect to the in place security. 1. The sanitary sewer and watermain have been completed. 2. The as -built plans have been received. We recommend that any security be released at this time. If you have any questions, you may contact me at 763-427-5860. Sincerely, Hakanson Anderson RJ W :dmb cc: Tami ,off, City Clerk, Gary Groen, Finance Director Rick Grupa ot2215mr6 209 S 19th Street • Suite 555 P ® le5 Water & ervicelNC. Omaha, NE 68102 Wastewater Professionals '1'' July 7, 2010 Mayor Jessica Stockamp City of Otsego 8899 Nashua Ave. NE Otsego, Minnesota 55330-7314 Dear Mayor Stockamp, Local: 402-344-4800 Fax: 402-344-4799 Pursuant Paragraphs 1.4, 4.2 and 4.3 of the Operations and Maintenance Agreement dated June 9, 2008 between the City of Otsego, Minnesota and PeopleService, Inc., the maximum annual maintenance/repair (non -capital) expenditure amount in Paragraph 1.4, the monthly compensation in Paragraph 4.1 and the base amount for chemicals in Paragraph 4.3 that the City of Otsego, Minnesota pays for our services are to be adjusted each July 1St. This adjustment is to be based on the change in the Consumer Price Index for All Urban Consumers (CPI -U) between April of 2009 and April of 2010. The change to the CPI -U was a positive 2.2%. Thus, effective July 1, 2010, the City of Otsego's maximum annual maintenance/repair (non -capital) expenditure amount will be increased from $29,790 to $30,445, the monthly compensation will be increased from $44,820 to $45,806 and the base amount for chemicals will be increased from $59,580 to $60,891. PeopleService would appreciate your signing this letter in the space provided below, and returning a copy to our Arlington office. By doing so, you acknowledge receipt of this letter and the adjustment and increase in accordance with the Operations and Maintenance Agreement. If you have any questions, please don't hesitate to contact either Paul Christensen, our Region Manager for your area, or myself. Acknowledged: CITY OF OTSEGO, MINNESOTA By: _ Mayor Dated: Yours y, 77 Alan F. Meyer President Discover The Power of People www.peopleservice.com MEMO Date: July 22, 2010 To: Mayor & Council From: City Administrator Mike Robertson Re: People Service Contract - CPI Adjustment I have enclosed a copy of the page of the People Service contract containing the language about the CPI adjustment. I have also enclosed a copy of the Consumer Price Index for all Urban Consumers (CPI -U) which shows the CPI for the April 2009 to April 2010 period was 2.2%. The CPI page also shows inflation rates for gasoline, food and other items in the same period. Other CPI's during that period are; CPI for all Urban Wage Earners (CPI -W) CPI -W for Midwest Urban The CPI for Mpls-St. Paul is only given July. The last figures are from January figures below measure from January 2009 2010. CPI -U (Mpls-St. Paul) CPI -U (Nationwide) CPI -W (Nationwide) CPI -W (Midwest Urban) cc: City Clerk Finance Director 2.9% 3.3% in January and 2010. All to January 1.7% 2.6% 3.3% 3.6% ARTICLE III - RESPONSIBILITIE&OF PEOPLESERVICE 3.1 PeopleService shall indemnify and hold Owner, its employees and agents, harmless under this Agreement for all claims, damages, costs or expenses caused by malfunction or failure of the Facilities or any components thereof or other liability or loss including injury, death, or damages to any person or property related in any way to the performance of this Agreement to the extent such claims, damages, costs, expenses, liability or loss are caused by the negligent acts, errors or omissions of PeopleService. This provision shall survive the termination of this Agreement. ARTICLE IV CO PFNSATION 4.1 As compensation for services rendered by PeopleService pursuant to this Agreement, Owner shall pay to PeopleService the sum of $45,667 per month during the first twelve (12) months of this Agreement, commencing with the Effective Date. The monthly payment shall be due and payable on the first day of the month in which services are to be rendered. All other compensation to PeopleService is due upon receipt of PeopleService's invoice and payable within thirty (30) days of the date of the invoice. C' 4.2 The monthly compensation provided in Section 4.1 shall be adjusted on July Ist of each year, beginning on July 1, 2006. The basis for the annual adjustment for July 1, 2006 shall be the change in the Consumer Price Index for All Urban Consumers (CPI -U) as regularly reported by the U.S. Bureau of Labor Statistics, between April 2005 and April 2006. For each year thereafter, the adjustment shall be the change in the CPI -U as reported between April of the year preceding the year of adjustment and April of the year of adjustment.- This annual adjustment shall be done by letter acknowledging the change and will not require official action or contract amendment. 4.3 Within sixty (60) days of the end of the first twelve months after the Effective Date of this Agreement, PeopleService shall provide the Owner with a statement showing the amount of money expended on chemicals, diesel fuel (used for backup generators), natural gas and lectrical energy at the facilities. Should the amount of actual expenditures for chemicals and H: W W WVscntrct\Otsego.wp6 CONSUMER PRICE MOVEMENTS April 2010 On a seasonally adjusted basis, the Consumer Price Index for All Urban Consumers (CPI -U) declined 0.1 percent in April, the U.S. Bureau of Labor Statistics reported today. Over the last 12 months, the index increased 2.2 percent before seasonal adiustment_ The index for energy decreased 1.4 percent in April and accounted for the seasons ly adjusted decline in the all items index. The indexes for gasoline and natural gas both decreased significantly, outweighing increases in the indexes for fuel oil and electricity. The food index increased 0.2 percent in April, while the index for all items less food and energy was unchanged. The index for meats, poultry, fish, and eggs rose sharply in April and accounted for the food increase; other grocery store food groups were mixed and the index for food away from home rose slightly. Within all items less food and energy, the indexes for recreation, airline fares, and medical care all rose in April. Offsetting these increases were declines in the indexes for apparel and for household furnishings and operations. The continuing stability of the index for all items less food and energy has resulted in an increase over the last 12 months of 0.9 percent, the smallest 12 -month increase since January 1966. Table A. Percent changes in CPI for All Urban Consumers (CPI -U): U.S. city average I Not seasonally adjusted. Consumer Price Index Data for April 2010 Food The food index rose 0.2 percent in April, the same increase as in March. The April increase was due to an increase in the index for meats, poultry, fish and eggs, which rose 1.4 percent in April and has now increased four months in a row. Other grocery store food group indexes were mixed. The index for nonalcoholic beverages increased 0.4 percent in April, while the index for other food at home was unchanged. The fruits and vegetables index, which rose 3.4 percent in March, declined 0.2 percent in April. The index for dairy and related products fell 0.8 percent and the cereals and bakery products index declined 0.3 percent. The index for food away from home, which was unchanged in March, rose 0.1 percent in April. For the past 12 months the food index has risen 0.5 percent, with the index for food at home unchanged and the index for food away from home up 1.1 percent. CPI Detailed Report -April 2010 Seasonally adjusted changes from preceding month Un- adjusted 12 -mos' ended Oct. Nov. Dec. Jan. Feb. Mar. Apr. 2009 2009 2009 2010 2010 2010 2010 Apr. 2010 All items ................................................. 0.2 0.2 0.2 0.2 0.0 0.1 -0.1 Food.................................................... .0 .1 .1 .2 .1 .2 .2 .5 Food at home .................................... .0 .0 .2 .4 .1 .5 .2 .0 Food away from home 1 .................... .1 .2 .1 .1 .1 .0 .1 1.1 Energy ................................................. .6 2.2 .8 2.8 -.5 .0 -1.4 18.5 Energy commodities .......................... .4 3.0 1.6 4.9 -1.3 -1.0 -2.1 37.0 Gasoline (all types) .......................... .3 2.7 2.3 4.4 -1.4 -.8 -2.4 38.3 Fuel oil t .......................................... 2.2 7.4 .0 6.1 -2.4 .7 2.3 28.0 Energy services ................................. .8 1.1 -.3 .0 .5 1.4 -.5 -.2 Electricity ......................................... .8 1.2 -.2 -1.1 -.5 2.1 .7 .6 Utility (piped) gas service ................ .7 .9 -.7 3.5 3.9 -.7 -4.4 -2.9 All items less food and energy ............ .2 .0 .1 -.1 .1 .0 .0 .9 Commodities less food and energy commodities ................................ .4 .2 .1 .1 -.1 -.1 -.3 1.2 New vehicles ................................... 1.4 .5 -.2 -.5 .1 .1 .0 2.5 Used cars and trucks ...........:........... 3.1 1.9 2.2 1.5 .7 .5 .2 16.6 Apparel ............................................ -.3 -.3 .4 -.1 -.7 -.4 -.7 -.9 Medical care commodities 1 ............ .2 .1 -.1 .7 .8 .4 .2 3.5 Services less energy services ........... .1 .0 .1 -.2 .1 .1 .2 .8 Shelter ............................................. .0 -.2 .0 -.5 .0 -.1 .0 -.7 Transportation services ................... .5 .5 .3 -.3 .4 .4 .4 3.9 Medical care services ...................... .2 .3 .2 .5 .4 .3 .3 3.7 I Not seasonally adjusted. Consumer Price Index Data for April 2010 Food The food index rose 0.2 percent in April, the same increase as in March. The April increase was due to an increase in the index for meats, poultry, fish and eggs, which rose 1.4 percent in April and has now increased four months in a row. Other grocery store food group indexes were mixed. The index for nonalcoholic beverages increased 0.4 percent in April, while the index for other food at home was unchanged. The fruits and vegetables index, which rose 3.4 percent in March, declined 0.2 percent in April. The index for dairy and related products fell 0.8 percent and the cereals and bakery products index declined 0.3 percent. The index for food away from home, which was unchanged in March, rose 0.1 percent in April. For the past 12 months the food index has risen 0.5 percent, with the index for food at home unchanged and the index for food away from home up 1.1 percent. CPI Detailed Report -April 2010 ITEM 8-7 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCTPC*P1anningCo.00rn MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 July 2010 RE: Otsego — Lacombe; Brumm IUP TPC FILE: 101.02 The Planning Commission held a public hearing on 19 July 2010 to consider an interim use permit to allow outdoor storage on the property at the southwest comer of 60th Street and Queens Avenue. Applicant Mr. Tony Brumm was present as was property owner Mr. Brad Lacombe. Mr. Brumm stated that they had no issues with the recommendations by City staff and also requested that their hours of operation not be limited. Mr. Jason Warehime of Metro Appliance Recycling, Inc., the tenant of the other building on the property spoke during the public hearing. Mr. Warehime is concerned that the fence constructed on the property limits space he needs to park a semi -trailer related to his business. City staff explained that the fence as it exists meets all Zoning Ordinance requirements. The parking of Mr. Warehime's semi -trailer is an issue to be resolved by the property owner and his tenants. Ms. Susan Brown, 16551 59th Street NE lives to the southeast of the subject site and spoke during the public hearing. Ms. Brown is concerned about noise, traffic and light generated by the industrial businesses in the area, including the subject site. City staff explained that the outdoor storage would be occurring only within the existing fenced area and that there would be no additional construction on the property. Ms. Brown asked the Planning Commission to consider limiting the hours of operation or requiring truck traffic be directed north on Queens Avenue to CSAH 37. The Planning Commission discussed the application but did not raise any significant issues or concerns. The public hearing was closed and the Planning Commission voted 5-0 to recommend City Council approval of the IUP as set forth below. The City Council will consider the application at their meeting on 26 July 2010 at 7:00 PM. POSSIBLE ACTIONS A. Motion to approve an interim use permit to allow outdoor storage subject to the following conditions: The interim use permit shall terminate upon the happening of any of the following events, whichever occurs first: a. Upon violation of conditions under which the permit is issued. b. Upon change in the Zoning Ordinance that makes the use non- conforming. C. Upon a change in occupancy of the property by the businesses to which the interim use permit relates. 2. All trailers, roll -off containers, unlicensed/in-operable vehicles or other equipment shall be stored within the fenced area designated on the submitted site plan. 3. Outdoor parking of U -Haul equipment shall not take up parking space as required by the Zoning Ordinance and all off-street parking shall be limited to areas surfaced with asphalt or concrete. 4. A sign permit shall be obtained prior to placement of any signs upon the property and all signs shall conform to Section 37 of the Zoning Ordinance. 5. Existing banner signs attached to the fence adjacent to TH 101 shall be immediately removed. 6. Hours of operation shall not be limited unless determined otherwise by the City Council. B. Motion to deny the application based on a finding that the request is inconsistent with the Comprehensive Plan and Zoning Ordinance. C. Motion to table. C. Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Wagner, City Engineer Tony Brumm, Applicant Brad Lacombe, property owner 2 CITY OFF 07-20-10 E r 0 1 S V 0 FINDINGS St DECISION INTERIM USE PERMIT WRIGIIT COUNTY, MINNESOTA APPLICANT: Lacombe Equity — Elk River Properties LLC APPLICATION: Request for approval of an interim use permit allowing outdoor storage within an I- 1 District. CITY COUNCIL MEETING: 12 October 2009 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The property is PID 118-802-022102. B. The subject site is guided by the Comprehensive Plan for industrial land uses within the east sewer district. C. The subject site is zoned 1-1 Limited Industrial District; Outdoor storage is allowed as an interim use within this district. D. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-4-2.F of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the Otsego Comprehensive Plan. Finding., The Comprehensive Plan guides the subject site for industrial uses to encourage job growth and expansion of the City's tax base taking advantage of visibility and access to the TH 101 corridor. The proposed use is consistent with these objectives and is suited to the subject site. 2. The proposed use's compatibility with present and future land uses of the area. Finding: The subject site is surrounded by the following existing(planned land uses. The proposed outdoor storage area will be screened from view of residential uses to the west and public right-of-way by the two existing buildings and privacy fence on the property. The proposed business will be compatible with the surrounding area. Direction Land Use Plan Zoning Ma Existin Use North Industrial 1-2 District Gateway North East St. Michael St. Michael TH 10117ndustrial South Industrial I-1 District Industrial west LD Residential R-3 District Single Family 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding. The proposed use is required to conform to all applicable standards of the Zoning Ordinance. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Finding: The subject site is accessed by Queens Avenue. Traffic generated by the proposed use is within the capacities of this street. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding. The proposed use is within a planned industrial area and can be accommodated by existing City services. E. The Planning Report dated 15 July 2010 prepared by the City Planner, The Planning Company LLC, is incorporated herein. F. The Otsego Planning Commission conducted a public hearing at their regular meeting on 19 July 2010 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 5-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: The interim use permit shall terminate upon the happening of any of the following events, whichever occurs first: a. Upon violation of conditions under which the permit is issued. b. Upon change in the Zoning Ordinance that makes the use non -conforming. C. Upon a change in occupancy of the property by the businesses to which the interim use permit relates. 2. All trailers, roll -off containers, unlicensed/in-operable vehicles or other equipment shall be stored within the fenced area designated on the submitted site plan. 3. Outdoor parking of U -Haul equipment shall not take up parking space as required by the Zoning Ordinance and all off-street parking shall be limited to areas surfaced with asphalt or concrete. 4. A sign permit shall be obtained prior to placement of any signs upon the property and all signs shall conform to Section 37 of the Zoning Ordinance. 5. Existing banner signs attached to the fence adjacent to TH 101 shall be immediately removed. 6. Hours of operation shall not be limited unless determined otherwise by the City Council. 2 MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 2e day of July, 2010. Attest: Tami Loff, City Clerk 3 CITY OF OTSEGO By: Vern Heidner, Acting Mayor ITEM 8_2 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCTP0&PlanningCo.corn MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 22 July 2010 RE: Otsego — Waterfront East; Outlot A Landscaping TPC FILE: 101.02 The developer of Waterfront East provided a park and trail easement over Outlot A of the subdivision adjacent to the Mississippi River, which encompasses a regional storm water pond. The developer was to construct a trail around the pond and provide for landscaping and furniture in satisfaction of park and trail dedication requirements. The approved landscape plan is attached for reference. The trail around the pond was constructed and Public Works has been mowing the area and reports use of the trail. Landscaping and furniture have not been installed and the City holds a Letter of Credit for these improvements. The property has gone into foreclosure but City staff is working with banks that will be taking the property back regarding past due taxes and special assessments. City staff has also informed the banks of the City's intent to complete the landscaping improvements within Outlot A using the letter of credit funds if necessary. City staff has obtained two quotes from Midwest Landscapes, Inc. for Outlot A. The first quote is to install the plantings as shown on the approved landscape plan to establish a baseline cost for the improvements. This quote is for $86,858.00. A second quote has also been provided based on changes to the plantings recommended by the Public Works Supervisor and Midwest Landscapes, Inc. based on site conditions, available nursery stock and ease of maintenance. This quote is for $62,312.00. Additional costs will be incurred for City staff time, including a survey of existing conditions to locate the trail, pond elevations, existing improvements and existing trees but the total cost should be within the cost of the project as originally planned. City staff will update the City Council at their meeting on 26 July 2010 as to the status of the project. City staff is seeking an agreement with the banks to fund the project without the need to draw on the letter of credit funds. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Andy MacArthur, City Attorney Ron Wagner, City Engineer PA TO Brad Belair City of Otsego i LANDSCAPES Otsego Waterfront Park July 13, 2010 DA'I'F TOTAL NOTES: * Bid based on landscape plans * Bid assumes all topsoil / planting soil provided and installed by others * Bid excludes: irrigation, soils, hardscapes (retaining walls, pavers, etc), maintenance, bonds or permits unless specified above * Midwest Landscapes will receive the site clean, weed free, free of construction debris and at required subgrade elevation ready to receive sod or mulch layer 6221 Oakwood Ave. NE * Otsego, MN 55330 * 763-241-1320 ph 763-241-1340 fx 1 57 5' bb Autumn Brilliance Serviceberry clump 37 2.5" bb American Linden 17 6' bb River Birch 41 2.5" bb Swamp White Oak 9 1.5" bb Thornless Cockspur Hawthorn 40 8' bb Austrian Pine 72 8' bb Black Hills Spruce 78 #5 cont. European Cranberry Bush 179 #5 cont. Glossy Black Chokeberry t 149 #7 cont. Red Twigged Dogwood 301 CY Shredded Hardwood Mulch July 13, 2010 DA'I'F TOTAL NOTES: * Bid based on landscape plans * Bid assumes all topsoil / planting soil provided and installed by others * Bid excludes: irrigation, soils, hardscapes (retaining walls, pavers, etc), maintenance, bonds or permits unless specified above * Midwest Landscapes will receive the site clean, weed free, free of construction debris and at required subgrade elevation ready to receive sod or mulch layer 6221 Oakwood Ave. NE * Otsego, MN 55330 * 763-241-1320 ph 763-241-1340 fx 1 TO Brad Belair City of Otsego LANDSCAPES Otsego Waterfront Park July 13, 2010 DATE QTYSIZE 1lE.S'I'I©1 7" F f 18 2" BB Hawthorn $ 208.00 $ 3,744.00 15 3" BB Emerald Lustre Maple $ 216.00 $ 3,240.00 20 2.5" BB Sentry Linden $ 210.00 $ - 4,200.00 17 8' BB Snowcloud Serviceberry $ 234.00 $ ` 3,978.00 7 6'-8' BB Heritage River Birch $ 177.00 ` $ 1,239.00 20 6' BB Hawthorn Clump $ 177.00 $ 3,540.00 15 3" BB Hackberry $ 258.00 $ 3,870.00 24 2" BB Donald Wyman Crabapple $ 175.00 $ 4,200.00 7 16' BB Whitespire Birch Clump $ 254.00 $ 1,778.00 12 6' BB Ponderosa Pine $ 206.00 $ 2,472.00 40 8' BB Black Hills Spruce $ 299.00 $ 11,960.00 19 2.5" BB Swamp White Oak $ 262.00 $ 4,978.00 8 3" BB Redmond Linden $ 202.00 $ 1,616.00 13 8' BB Ponderosa Pine $ 271.00 $ 3,523.00 3 10' BB Whitespire Birch Clump $ 201.00 $ 603.00 3 2.5" BB Donald Wyman Crabapple $ 201.00 $ 603.00 3 3" BB Sentry Linden $ 291.00 $ 873.00 3 3.5" BB Swamp White Oak $ 375.00 $ ` 1,125.00 12 8' BB Norway Pine $ 260.00 $ 3,120.00 3 EA Watering Trips $ 550.00 $ 1,650.00 TOTALS 62.312.00 NOTES: * Prices above include Shredded Hardwood Mulch Tree Ring. * Any additional watering will be billed at $550 per trip. * Bid assumes all topsoil / planting soil provided and installed by others * Bid excludes: irrigation, soils, hardscapes (retaining walls, pavers, etc), maintenance, bonds or permits unless specified above * Midwest Landscapes will receive the site clean, weed free, free of construction debris and at required subgrade elevation ready to receive sod or mulch layer 6221 Oakwood Ave. NE * Otsego, MN 55330 * 763-241-1320 ph 763-241-1340 fx 1 ITEM 7O_y CITY OF OTSEGO WRIGHT COUNTY STATE OF MINNESOTA RESOLUTION NO. 2010-25 RESOLUTION AUTHORIZING DRAW ON LETTER OF CREDIT ISSUED BY THE BANK OF ELK RIVER ON BEHALF OF CP OTSEGO PARTNERS, LLC REGARDING THE PLAT OF THE SHOPPES OF GREAT RIVER CENTRE SECOND ADDITION, CITY OF OTSEGO WHEREAS, The Bank of Elk River has issued a Letter of Credit in the current amount of $ 29,425.00 to secure obligations of CP Otsego Partners, LLC (CP) relevant to the Developers Agreement between CP and the City of Otsego (CITY) for that development known as THE SHOPPES AT GREAT RIVER CENTRE SECOND ADDITION; and WHEREAS, said Letter of Credit is due to expire on August 13, 2010, and CITY has been notified by the Bank of Elk River that it will not be renewed; and WHEREAS, certain public improvements installed by CP pursuant to the Developer's Agreement between the CITY and CP have not been completed as set forth in the City Engineer's correspondence dated July 20, 2010; and WHEREAS, CITY has notified CP that the public improvements must be completed by August 6, 2010. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego, Wright County, Minnesota as follows: 1. City staff are hereby directed to draw the full amount of the Letter of Credit ($29,425.00) issued by the Bank of Elk River in the event that the public improvements are not completed to the satisfaction of the City Engineer by August 6, 2010. 2. The Mayor, City Clerk and City Administrator are hereby authorized to execute any and all documents necessary to draw on the Letter of Credit. ADOPTED this 26th day of July, 2010 by the Otsego City Council. IN FAVOR: OPPOSED: 2 CITY OF OTSEGO Vern Heidner, Acting Mayor Tami Loff, City Clerk CO URI, MA CAP THUD & R UPPE, P.L.L. P Attorneys at law Michael C. Couri* 705 Central Avenue East Sarah E. SchwarZhoff Andrew J. MacArthur PO Box 369 Robert T. Ruppe** St. Michael, MN 55376-0369 (763) 497-1930 *Also Licensed in Illinois (763) 497-2599 (FAX) **Also Licensed in California www.courimacarthur.com July 20, 2010 CP Otsego Partners LLC 21025 Commerce Blvd. Rogers, MN 55374 RE: Letter of Credit- The Shoppes of Great River Centre City of Otsego Dear Sirs: The City of Otsego has been notified by mail that the Bank of Elk River will not reissue the current Letter of Credit in the amount of $29,425.00 in place for needed improvements to the above described property after its expiration date on August 13, 2010. Enclosed is a punch list drafted by the City Engineer listing the various items that need to be completed before the City will release the security. In light of the circumstances, if these items are not completed by August 6, the City will draw on the Letter of Credit to complete any unfinished items. If the City is forced to draw on the Letter of Credit it will also collect from the Letter of Credit any and all City expenditures related to drawing the Letter of Credit as well as completing the project. Obviously, this will cost you substantially more than completing the needed improvements by yourself and with your own contractors. Please complete the required items prior to August 6, and contact the City Engineer for inspection prior to that date in order to avoid a draw on the Letter of Credit. If you have any questions please feel free to contact me directly at 763-497-1930. Letter to CP Otsego Partners LLC July 20, 2010 Page 2 t . , Encl. cc: City of Otsego Bank of Elk River UPPE PLLP Ron Wagner, City Engineer July 12, 2010 To: City of Otsego Michael Robertson 8899 Nashua Ave NE Otsego, MN 55330 RE: Letter of Credit # 163404923 CP Otsego Partners, LLC 21025 Commerce Blvd Rogers, MN 55374 Dear Mr. Robertson: ,ti.��er�to Ci Adm COPlad to Finanee Director Our Letter of Credit No. 163404923 in the amount of $29, 425.00 has a current expiration date of August 13, 2010. The Bank of Elk River has elected not to renew this Letter of Credit, and we are therefore notifying you that as of August 13, 2010 this Letter of Credit will be null and void. Sincerely, Thomas J. McNair Vice President 630 Main Street, Elk River, MN 55330 p) 763-441-1.000 f) 763-441-0847 www.thebankofelkriver.com asnbaForo Hakanson 3601 Thurston Main Office: 3 5 Avenue, Anoka, MN 55303 Anderson Phone: 763/427-5860 Fax: 763/427-0520 IAA.www.haa-inc.com July 20, 2010 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: The Shoppes at Great River Centre 2nd Addition Letter of Credit Dear Mr. Robertson: We have reviewed the status of The Shoppes at Great River Centre 2nd Addition subdivision with respect to the Letter of Credit not being reissued by the Bank of Elk River. We would summarize the project as follows: 1. The sanitary sewer manhole in 87th Street has its casting and rings 3" off center and must be corrected. 2. The patch on 87th Street has settled and must be corrected. 3. The as -built plans have been not been received. 4. We have not received certification that all iron monuments have been set. A one-way sign must be erected in 87th Street median. The improvements cannot be accepted until all of the above items have been completed and any punchlist work has been resolved. We recommend that the Letter of Credit be drawn upon at this time to complete the work. Please call me if you have any questions. Sincerely, Hakanson Anderson Associates, Inc. Ronald J. W , P.E., dity Engineer cc: Tami Loff, City Clerk Andy MacArthur, City Attorney Thomas Brown, Terra General Contractors, LLC Bank of Elk River S:\Municipal\Aotsego22xx\2500\2010\ot2500 Shoppes at GRC 2nd LOC.doc gy.1-111 Ankerson Anderson Assoc., Inc. 3601 Thurston Avenue Anoka, MN 55303 Phone: 763/427-5860; Fax 763/427-0520 Project: The Shoppes at Great River Centre 2"d Addition Date of Report: 7/19/10 Date of Review: 7/19/10 HAA # OT2500 Reviewed by: Brent Larson (signature) The following is not necessarily a complete listing. Completion of these items does not in any way relieve the Developer of the responsibility to complete the project in accordance with all Contract Documents. The Developer shall complete all work herein, initial, date and return within 30 days with any necessary remarks. Please notify Brent Larson at 763-427-5860 prior to performing the work. Developer/Contractor Endorsement: The above items have been completed and/or corrected. Developer/Contractor Signature cc: Brad Belair, Maintenance Supervisor Kurt Neidermeier, City Water and Sewer Operator Ronald Wagner, P.E., City Engineer Tom Brown, Terra General Contractors, LLC S:\Municipal\Aotsego22xx\2500\2010\ot2500PROJECTREV1-The Shoppes at GRC 2nd.doc Page 1 Date By Contractor Item Reference Description Date Initial 1 Sanitary Sewer tn The casting and rings on the manhole in 87 Street, north of The Shoppes at Great River Centre's private street must be dug up and re - centered on the manhole. It currently sits 3"+ offset and a chimney seal cannot be installed. 2 Bituminous Patch The area along the valley gutter at the 87n Street entrance has settled and must be milled down 1.5° deep and patched. This patching shall include the patching around the sanitary manhole mentioned above. 3 As -Built Plans As -built plans shall be submitted for approval prior to final project acceptance. 4 Iron Monument Written certification that all iron monuments have Certification been set is required prior to final project acceptance. 5 Sign Erect one way sign in median of 87 Street Developer/Contractor Endorsement: The above items have been completed and/or corrected. Developer/Contractor Signature cc: Brad Belair, Maintenance Supervisor Kurt Neidermeier, City Water and Sewer Operator Ronald Wagner, P.E., City Engineer Tom Brown, Terra General Contractors, LLC S:\Municipal\Aotsego22xx\2500\2010\ot2500PROJECTREV1-The Shoppes at GRC 2nd.doc Page 1 Date COUNCIL ITEM SCHARBER & SONS CITY COUNCIL MEETING JULY 26, 2010 TO: Tami Loff ITEM 77-1 Attached is the Scharber & Sons claims list for the City Council. For more details, please refer to the check detail registers. Claims Register 07-21-2010 $ 645.09 Check # 48908 GRAND TOTAL $ 645.09 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 07/21/10 10:54 AM Page 1 *Check Summary Register@ JULY 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048908 SCHARBER & SONS FILTER: None 7/21/2010 $645.09 CUT OUT BLADE Total Checks $645.09 CITY OF OTSEGO 07/21/10 10:55 AM Page 1 *Check Detail Register© JULY 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 048908 7/21/2010 SCHARBER & SONS E 101-45200-210 Operating Supplies (GENERAL) $103.02 1049949 E 101-43100-210 Operating Supplies (GENERAL) $16.97 1050139 E 101-43100-240 Small Tools/Equipment $216.96 1050152 E 101-45200-210 Operating Supplies (GENERAL) $236.59 1050193 E 101-45200-220 Repair/Maint Supply (GENERAL) $56.64 1050857 E 101-45200-210 Operating Supplies (GENERAL) $14.91 1051882 Total SCHARBER & SONS $645.09 10100 BANK OF ELK RIVER $645.09 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $645.09 $645.09 BATTERY AIR FILTER CUT OUT BLADE BLADES, SPARK PLULGS, OIL, WEED WHIP LINE DOOR CYLINDERS OIL FILTER ITEM 13_1 RESOLUTION OF LODGE, ASSOCIATION OR OTHER SIM ILAR ORGANIZATION KLEINBANK By: P.O. BOX 487 CHASKA, MN 55318-0487 Referred to in this document as "Financial Institution" Referred to in this document as "Association" I, Tami Lof f , certify that 1 am Secretary (clerk) of the above named association organized under the laws of Minnesota Federal Employer I.D. Number 41-0919123 , and that the resolutions on this document are a correct copy of the resolutions adopted at a meeting of the Association duly and properly called and held on (date). These resolutions appear in the minutes of this meeting and have not been rescinded or modified. AGENTS Any Agent listed below, subject to any written limitations, is authorized to exercise the powers granted as indicated below: Name and Title or Position Signature Facsimile Signature (if used) A. Tauri Loff City Clerk x X B. Kathleen M Grover Int Dep Clerk X x c, Jessica Stockamp Mayor x X D X X E X X F X X POWERS GRANTED (Attach one or more Agents to each power by placing the letter corresponding to their name in the area before each power. Following each power indicate the number of Agent signatures required to exercise the power.) Indicate A, B, C, Description of Power Indicate number of D, I; and/or F signatures required A—B (1) Exercise all of the powers listed in this resolution. 1 (2) Open any deposit or share account(s) in the name of the Association. 1 C (3) Endorse checks and orders for the payment of money or otherwise withdraw or transfer funds on deposit 1 with this Financial Institution. (4) Borrow money on behalf and in the name of the Association, sign, execute and deliver promissory notes 1 or other evidences of indebtedness. (5) Endorse, assign, transfer, mortgage or pledge bills receivable, warehouse receipts, bills of lading, stocks, 1 bonds, real estate or other property now owned or hereafter owned or acquired by the Association as security for sums borrowed, and to discount the same, unconditionally guarantee payment of all bills received, negotiated or discounted and to waive demand, presentment, protest, notice of protest and notice of non-payment. (6) Etter into a written lease for the purpose of renting, maintaining, accessing and terminating a Safe 1 Deposit Box in this Financial Institution. (7) Other Bus Online Banking Designated individual(s) is Authorized to sian & perform Bus. Online Banking 1 agreements & related agreements w/ Klein Bank & designate Senior Admin. under those agreements. UMITATIONS ON POWERS The following are the Association's express limitations on the powers granted under this resolution. EFFECT ON PREVIOUS RESOUJTIONS This resolution supersedes resolution dated . If not completed, all resolutions remain in effect. CERTIFICATION OF AUTHORITY I further certify that the Association has, and at the time of adoption of this resolution had, full power and lawful authority to adopt the resolutions on page 2 and to confer the powers granted above to the persons named who have full power and lawful authority to exercise the same. (Apply seal below where appropriate.) X If checked, the Association is a non-profit lodge, association or similar organization. X aetary X Qkttest by Other icer) X (Attest by Other ffioar) Ems" 01985, 1997 Bankers Systems, Inc., St. Cloud, MN Form OA -1 4/30/2003 (page 1 of 2) RESOLUTIONS The Association named on this resolution resolves that, (1) The Financial Institution is designated as a depository for the funds of the Association and to provide other financial accommodations indicated in this resolution. (2)This resolution shall continue to have effect until express written notice of its rescission or modification has been received and recorded by the Financial Institution. Any and all prior resolutions adopted by the Association and certified to the Financial Institution as governing the operation of this association's account(s), are in full force and effect, until the Financial Institution receives and acknowledges an express written notice of its revocation, modification or replacement. Any revocation, modification or replacement of a resolution must be accompanied by documentation, satisfactory to the Financial Institution, establishing the authority for the changes. (3) The signature of an Agent on this resolution is conclusive evidence of their authority to act on behalf of the Association. Any Agent, so long as they act in a representative capacity as an Agent of the Association, is authorized to make any and all other contracts, agreements, stipulations and orders which they may deem advisable for the effective exercise of the powers indicated on page one, from time to time with the Financial Institution, subject to any restrictions on this resolution or otherwise agreed to in writing. (4) All transactions, if any, with respect to any deposits, withdrawals, rediscounts and borrowings by or on behalf of the Association with the Financial Institution prior to the adoption of this resolution are hereby ratified, approved and confirmed. (5) The Association agrees to the terms and conditions of any account agreement, properly opened by any Agent of the Association. The Association authorizes the Financial Institution, at any time, to charge the Association for all checks, drafts, or other orders, for the payment of money, that are drawn on the Financial Institution, so long as they contain the required number of signatures for this purpose. (6)The Association acknowledges and agrees that the Financial Institution may furnish at its discretion automated access devices to Agents of the Association to facilitate those powers authorized by this resolution or other resolutions in effect at the time of Issuance. The term "automated access device" includes, but is not limited to, credit cards, automated teller machines (ATM), and debit cards. (7)The Association acknowledges and agrees that the Financial Institution may rely on alternative signature and verification codes issued to or obtained from the Agent named on this resolution. The term "alternative signature and verification codes" includes, but is not limited to, facsimile signatures on file with the Financial Institution, personal identification numbers (PIN), and digital signatures. If a facsimile signature specimen has been provided on this resolution, (or that are filed separately by the Association with the Financial Institution from time to time) the Financial Institution is authorized to treat the facsimile signature as the signature of the Agent(s) regardless of by whom or by what means the facsimile signature may have been affixed so long as it resembles the facsimile signature specimen on file. The Association authorizes each Agent to have custody of the Association's private key used to create a digital signature and to request issuance of a certificate listing the corresponding public key. The Financial Institution shall have no responsibility or liability for unauthorized use of alternative signature and verification codes unless otherwise agreed in writing. Pennsylvania The designation of an Agent does not create a power of attorney; therefore, Agents are not subject to the provisions of 20 Pa.C.S.A. Section 5601 et seq. (Chapter 56; Decedents, Estates and Fiduciaries Code) unless the agency was created by a separate power of attorney. Any provision that assigns Financial Institution rights to act on behalf of any person or entity is not subject to the provisions of 20 Pa.C.S.A. Section 5601 et seq. (Chapter 56; Decedents, Estates and Fiduciaries Code). FOR FINANCIAL INSTITUTION USE ONLY Acknowledged and received on (date) by (initials) ❑ This resolution is superseded by resolution dated Comments: Fj� 01985, 1997 Bankers Systems. Inc., St. Goud, MN Form OA -1 4/30/2003 (pege 2 of 2)