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08-09-10 CCITEM 4_2 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCTPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 8 October 2009 RE: Otsego — Code Enforcement; Assessment Hearing TPC FILE: 101.01 The City Council will conduct a public hearing on 9 August 2010 at 7:00 PM to consider assessment of unpaid fines and charges related to code enforcement for property maintenance violations not assessed at the end of 2009. The purpose of the hearing is not for the City Council to determine if a violation has occurred or if charges are past due. The ability to appeal a citation or dispute a utility bill is provided for as an administrative process under applicable sections of the City Code. City staff has been contacted by property owners regarding the assessment notice for properties that have transferred ownership since the property maintenance violation occurred and/or abated and was charged to the property. The charges for these properties were listed as pending assessments so that if the Finance Department was contacted prior to closing the information would have been provided. City staff does not recommend removal of these charges from the assessment roll. City staff from the administration, finance and planning departments has verified the amounts proposed to be assessed. Adoption of the assessment roll will add of an $100.00 per parcel administration fee in addition to the delinquent charges. The proposed assessment list is current as of this date although an updated assessment roll may be provided as a handout at the Public Hearing. City staff recommends approval of Resolution 2010-26 adopting the proposed assessment roll to be assessed for a term of one year at six (6) percent interest. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Sandy Lindenfelser, Special Licensing Andy MacArthur, City Attorney RESOLUTION NO.: 2010-26 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ADOPTING ASSESSMENTS FOR UNPAID ADMINSTRATIVE FINES AND SERVICE CHARGES RELATED TO CODE ENFORCEMENT. WHEREAS, pursuant to Minnesota Statutes, the Otsego City Council held a public hearing at their meeting on 9 August 2010 at 7:00 PM to consider proposed assessments for unpaid administrative fines and service charges related to code enforcement. WHEREAS, upon review of the proposed assessments and other evidence received, the public hearing was closed and the City Council passed upon all objections to the proposed assessment. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: 1. The proposed assessment, a copy of which is attached hereto and made a part thereof, is hereby accepted and shall constitute the special service district assessment against the lands identified therein. 2. The assessment shall be payable in equal installments extending over a period of one (1) year and shall bear interest at the rate of eight (8) percent per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2010. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the date upon which the assessment is adopted by the City Council. The property owner may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made, provided that such payment is made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The Otsego City Clerk shall forthwith transmit a certified duplicate of this assessment to the Wright County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over time the same as other municipal taxes. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this a day of August 2010. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO BY: Jessica Stockamp, Mayor 2 PENDING SPECIAL ASSESSMENTS for 2010 MOWING CHARGES PID ADDRESS FINE AMOUNT CHARGES DUE ABATEMENT CONTRACTED TOTAL AMOUNT INVOICE DATE 118-188-001050 7357 Lambert Ave $200.00 $160.32 $360.32 10/26/2009 118-188-001080 7399Lambert Ave $200.00 $160.31 $360.31 9/15/2009 118-188-001090 7417 Lambert Ave $200.00 $160.31 $360.31 9/15/2009 118-188-002110 7336 Lambert Ave $200.00 $160.31 $360.31 9/15/2009 118-188-002150 11309 74th Street $200.00 $160.31 $360.31 9/15/2009 118-188-002220 7349 Lamont Circle $200.00 $160.31 $360.31 9/15/2009 118-188-003100 7437 Lamont Ave $200.00 $160.31 $360.31 10/26/2009 118-188-003110 7419 Lamont Ave $200.00 $160.31 $360.31 10/26/2009 118-190-003140 9361 Kagan Circle $200.00 $160.32 $360.32 9/24/2009 118-190-003170 9325 Kagan Circle $200.00 $160.31 $360.31 9/15/2009 118-190-005060 9184 Kaeding Ave $200.00 $160.32 $360.32 10/26/2009 118-190-007150 9006 Kagan Ave $200.00 $160.31 $360.31 9/15/2009 118-190-008080 9057 Kagan Ave $200.00 $160.32 $360.32 10/26/2009 118-197-011010 12183 74th Stree $200.00 $160.32 $360.32 9/24/2009 118-190-012120 8868 Kahl Way $200.00 $160.31 $360.31 9/15/2009 118-197-009010 7402 Mackenzie $200.00 $160.32 $360.32 9/15/2009 118-198-001010 11426 75th Street $200.00 $160.31 $360.31 9/15/2009 118-198-003020 7422 Lander Ave $200.00 $160.31 $360.31 10/26/2009 118-198-003030 7440 Lander Ave $200.00 $160.31 $360.31 9/15/2009 118-198-003040 7458 Lander Ave $200.00 $160.31 $360.31 9/15/2009 118-198-003050 7476 Lander Ave $200.00 $160.31 $360.31 9/15/2009 118-198-003080 7441 Large Ave $200.00 $160.31 $360.31 9/15/2009 118-198-003110 7411 Large Ave $200.00 $160.31 $360.31 10/26/2009 118-198-004030 7462 Large Ave $200.00 $160.31 $360.31 9/15/2009 118-198-005020 7383 Lander Ave $200.00 $160.31 $360.31 10/26/2009 118-198-005030 7369 Lander Ave $200.00 $160.31 $360.31 10/26/2009 118-198-005040 7355 Lander Ave $200.00 $160.31 $360.31 10/26/2009 118-198-005070 7313 Lander Ave $200.00 $160.31 $360.31 10/26/2009 118-198-006010 7302 Lander Ave $200.00 $160.31 $360.31 10/26/2009 118-198-006070 7382 Lander Ave $200.00 $160.31 $360.31 9/15/2009 118-198-008010 11387 73rd Street $200.00 $160.31 $360.31 10/26/2009 118-198-008020 1140173rd Street $200.00 $160.31 $360.31 10/26/2009 118-198-008050 11437 73rd Street $200.00 $160.31 $360.31 10/26/2009 118-198-008070 1146173rd Street $200.00 $160.31 $360.31 10/26/2009 118-198-008070 1146173rd Street $200.00 $132.31 $332.31 10/26/2009 118-198-008080 11473 73rd Street $200.00 $160.31 $360.31 10/26/2009 118-205-005100 6318 Mason Ave $200.00 $160.31 $360.31 9/15/2009 118-215-002130 11479 72nd Street $200.00 $160.31 $360.31 9/15/2009 118-215-002140 11485 72nd Street $200.00 $160.32 $360.32 9/15/2009 118-215-002200 11328 71s Street $200.00 $160.32 $360.32 9/15/2009 118-215-002210 11314 71st Street $200.00 $160.32 $360.32 9/15/2009 118-215-002230 11260 71st Street $200.00 $160.32 $360.32 9/15/2009 load & transport of material PENDING SPECIAL ASSESSMENTS for 2010 MOWING CHARGES PID ADDRESS FINE AMOUNT CHARGES DUE ABATEMENT CONTRACTED TOTAL AMOUNT INVOICE DATE 118-215-002250 11238 71st Street $200.00 $160.32 $360.32 9/15/2009 118-215-002310 11215 71st Street $200.00 $160.32 $360.32 9/15/2009 118-215-002310 11215 71st Street DUMPSTER $448.00 118-215-002320 11227 71st Street $200.00 $160.32 $360.32 9/15/2009 118-215-002320 11227 71st Street DUMPSTER $472.00 118-215-002340 7087 Lambert Lane $200.00 $160.32 $360.32 9/15/2009 118-215-002370 7023 Lambert Lane $200.00 $160.32 $360.32 9/15/2009 118-215-002380 7001 Lambert Lane $200.00 $160.32 $360.32 9/15/2009 118-215-003140 11385 71st Street $200.00 $160.31 $360.31 9/15/2009 118-215-003160 11429 71st Street $200.00 $160.31 $360.31 9/15/2009 118-215-003200 1148171st Street $200.00 $160.31 $360.31 9/15/2009 118-205-005050 6352 Mason Ave $200.00 $160.31 $360.31 9/15/2009 118-222-001010 12255 69th Street $200.00 $160.32 $360.32 9/15/2009 118-222-001020 12267 69th Street $200.00 $160.32 $360.32 9/15/2009 118-222-001120 6753 Mason Court $200.00 $160.32 $360.32 9/15/2009 118-222-001130 6741 Mason Court $200.00 $160.32 $360.32 9/15/2009 118-222-001140 6740 Mason Court $200.00 $160.32 $360.32 9/15/2009 118-222-001150 6766 Mason Court $200.00 $160.32 $360.32 9/15/2009 118-222-001170 6780 Mason Court $200.00 $160.32 $360.32 9/15/2009 118-222-001180 6784 Mason Court $200.00 $160.32 $360.32 9/15/2009 118-222-001190 6786 Mason Court $200.00 $160.32 $360.32 9/15/2009 118-222-001200 6790 Mason Court $200.00 $160.32 $360.32 9/15/2009 118-222-001210 12372 67th Street $200.00 $160.31 $360.31 9/15/2009 118-222-001220 12368 67th Street $200.00 $160.31 $360.31 9/15/2009 118-222-001230 12356 67th Street $200.00 $160.31 $360.31 9/15/2009 118-222-001260 12310 67th Street $200.00 $160.31 $360.31 9/15/2009 118-222-001270 12288 67th Street $200.00 $160.31 $360.31 9/15/2009 118-222-001280 12266 67th Street $200.00 $160.31 $360.31 9/15/2009 118-222-001290 12254 67th Street $200.00 $160.31 $360.31 9/15/2009 118-222-002020 6800 Mason Court $200.00 $160.31 $360.31 9/15/2009 118-222-002030 6798 Mason Court $200.00 $160.31 $360.31 9/15/2009 118-222-002040 6794 Mason Court $200.00 $160.31 $360.31 9/15/2009 118-222-002050 12382 67th Street $200.00 $160.31 $360.31 9/15/2009 118-222-003010 12395 69th Street $200.00 $160.31 $360.31 9/24/2009 118-222-003020 12397 69th Street $200.00 $160.31 $360.31 9/24/2009 118-222-004010 6698 Mason Ave $200.00 $160.31 $360.31 9/24/2009 118-222-004090 1246167th Street $200.00 $160.31 $360.31 9/24/2009 118-222-004100 12477 67th Street $200.00 $160.31 $360.31 9/24/2009 118-222-004110 12499 67th Street $200.00 $160.31 $360.31 9/24/2009 118-222-005010 12478 67th Street $200.00 $160.31 $360.31 9/24/2009 118-222-005020 12450 67th Court $200.00 $160.31 $360.31 9/24/2009 118-222-005030 12448 67th Court $200.00 $160.31 $360.31 9/24/2009 118-222-005040 12446 67th Court $200.00 $160.31 $360.31 9/24/2009 PENDING SPECIAL ASSESSMENTS for 2010 MOWING CHARGES PID ADDRESS FINE AMOUNT TOTAL AMOUNT INVOICE DATE ABATEMENT 118-222-005050 12444 67th street $200.00 118-222-005060 12442 67th Street $200.00 118-222-005070 12440 67th Street $200.00 118-222-005080 12438 67th Strret $200.00 CHARGES DUE CONTRACTED TOTAL AMOUNT INVOICE DATE $160.31 $360.31 9/24/2009 $160.31 $360.31 9/24/2009 $160.31 $360.31 9/24/2009 $160.31 $360.31 9/24/2009 CLAIMS LIST CITY COUNCIL MEETING AUGUST 9, 2010 TO: Tami Loff ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 07-29-2010 $ 206,358.16 Check # 48909 - 48945 08-04-2010 $ 85,515.85 Check # 48949 - 48979 *Checks #48946, 48947 and 48948 voided due to printing error. PAYROLL 07-28-2010 $ 34,463.90 ELECTRONIC PYMTS FOR Bldg Permit Surcharge $ Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ GRAND TOTAL $ 326,337.91 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 08/04/10 3:22 PM Page 1 *Check Summary Register© AUGUST 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER DJ'S TOTAL HOME CENTER 8/4/2010 $52.88 Paid Chk# 048949 BEAUDRY OIL & SERVICES INC. 8/4/2010 $4,990.49 GAS & OIL Paid Chk# 048950 BLUESTAR HOMES LLC 8/4/2010 $1,000.00 7398 LAMONT - LNDSCP ESC REFUN Paid Chk# 048951 CHARLIE BROWNS, INC. 8/4/2010 $23.25 PROPANE Paid Chk# 048952 CHARTER COMMUNICATIONS LL 8/4/2010 $1.25 MONTHLY SERVICE Paid Chk# 048953 CHET'S SHOES, INC. 8/4/2010 $89.00 SAFETY SHOES - BRAD SHERRILL Paid Chk# 048954 COLDWELL BANKER VISION 8/4/2010 $1,000.00 6355 MARX- LNDSCP ESC REFUND Paid Chk# 048955 DJ'S TOTAL HOME CENTER 8/4/2010 $52.88 STAINLESS BRUSH Paid Chk# 048956 ECM PUBLISHERS INC 8/4/2010 $802.50 LEGAL - PUBLIC TESTING Paid Chk# 048957 ELECTION SYSTEMS & SOFTWA 8/4/2010 $390.00 HDWR/SFTWR SUPPORT AGREEMENT Paid Chk# 048958 ELK RIVER FORD INC 8/4/2010 $1,037.57 DUMP TRUCK REPAIR Paid Chk# 048959 EULLS MANUFACTURING CO IN 8/4/2010 $281.85 CONCRETE Paid Chk# 048960 EXPRESS EMPLOYMENT PROF 8/4/2010 $136.95 TEMP - HILARY HARTWIG 7/20 Paid Chk# 048961 GIS RANGERS, LLC 8/4/2010 $3,827.50 GIS SERVICES Paid Chk# 048962 GOPHER STATE ONE -CALL INC 8/4/2010 $247.95 LOCATE TICKETS Paid Chk# 048963 HD SUPPLY WATERWORKS, LT 8/4/2010 $8.66 FRANKFORT PARK SUPPLIES Paid Chk# 048964 LONG & SONS 8/4/2010 $1,295.67 CITY HALL CLEANING SUPPLIES Paid Chk# 048965 MENARDS 8/4/2010 $249.87 CONCRETE MIX FOR SIGNS Paid Chk# 048966 MILLER CHEVROLET, LLC 8/4/2010 $133.35 LAMP FOR BLDG TRUCK Paid Chk# 048967 MINNESOTA HISTORICAL SOCIE 8/4/2010 $180.00 TONY & GAIL - CONFERENCE Paid Chk# 048968 MONTICELLO ANIMAL CONTROL 8/4/2010 $355.00 ANIMAL CONTROL Paid Chk# 048969 NAPA AUTO PARTS 8/4/2010 $710.56 WASH BAY BRUSH Paid Chk# 048970 NEWMAN TRAFFIC SIGNS 8/4/2010 $1,424.07 SIGN MAT'L Paid Chk# 048971 OFFICEMAX - A BOISE CO 8/4/2010 $72.45 ELECTION SUPPLIES Paid Chk# 048972 OMANN BROTHERS INC. 8/4/2010 $238.77 AC FINES MIX Paid Chk# 048973 PLAISTED COMPANIES 8/4/2010 $408.58 LANDSCAPE FABRICIPALLET RETURN Paid Chk# 048974 RACHEL CONTRACTING 8/4/2010 $1,484.00 BLACK DIRT FOR FRANKFORT PK Paid Chk# 048975 RICOH AMERICAS CORPORATIO 8/4/2010 $556.92 2ND QTR 2010 COPIES Paid Chk# 048976 TAMI LOFF 8/4/2010 $21.00 MILEAGE - ELEC TRAINING AT WRT Paid Chk# 048977 THE PLANNING COMPANY LLC 8/4/2010 $9,053.50 STAFF MEETINGS Paid Chk# 048978 VANCE BROTHERS INC 8/4/2010 $155.82 BLACKTOP SUPPLIES Paid Chk# 048979 ZIEGLER INC 8/4/2010 $55,286.44 2010 - 305C CAT EXCAVATOR Total Checks $85,515.85 FILTER: None CITY OF OTSEGO 08/04/10 3:22 PM Page 1 *Check Detail Register© AUGUST 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 048949 8/4/2010 BEAUDRY OIL & SERVICES INC. E 101-43100-202 Gas & Oil $4,990.49 754346 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $4,990.49 STAINLESS BRUSH Paid Chk# 048950 8/4/2010 BLUESTAR HOMES LLC $87.18 47951 PARK SUPPLIES E 702-41400-310 Miscellaneous $1,000.00 7398 LAMONT - LNDSCP ESC REFUND Total DJ'S TOTAL HOME CENTER Total BLUESTAR HOMES LLC $1,000.00 $1,037.57 Paid Chk# -048951---8/4/2010 CHARLIE BROWNS Total ELK RIVER FORD INC E101-43100-210 Operating Supplies (GENERAL) $23.25 21805 PROPANE 8/4/2010 EULLS MANUFACTURING CO INC Total CHARLIE BROWNS $23.25 E 222-49490-220 Paid Chk# 048952 8/4/2010 CHARTER COMMUNICATIONS 90024 E 101-41400-390 Contracted Services $1.25 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $1.25 Total EULLS MANUFACTURING CO INC Paid Chk# 048953 8/4/2010 CHETS SHOES, INC. E101-43100-227 Safety supplies $89.00 22178 SAFETY SHOES - BRAD SHERRILL Total CHETS SHOES, INC. $89.00 Paid Chk# 048954 8/4/2010 COLDWELL BANKER VISION E 702-41400-310 Miscellaneous $1,000.00 6355 MARX - LNDSCP ESC REFUND Total COLDWELL BANKER VISION $1,000.00 Paid Chk# 048955 8/4/2010 DJ'S TOTAL HOME CENTER E 601-49400-220 Repair/Maint Supply (GENERAL) $2.02 47331 GALV NIPPLE E 601-49400-220 Repair/Maint Supply (GENERAL) $5.33 47753 STAINLESS BRUSH E203-45210-530 Improvements Other Than Bldgs $87.18 47951 PARK SUPPLIES E203-45210-530 Improvements Other Than Bldgs ($41.65) 47952 PARK SUPPLIES Total DJ'S TOTAL HOME CENTER $52.88 Repairs & Maint Eqpt - Cont Paid Chk# 048956 8/4/2010 ECM PUBLISHERS INC E 201-43100-351 Legal Notices Publishing E 201-43100-351 Legal Notices Publishing E 101-41410-350 Print/Binding (GENERAL) Total ECM PUBLISHERS INC $472.50 318492 AD FOR BIDS - 2010 STREET MAINT $270.00 318493 LEGAL - PUBLIC HEARING $60.00 318513 LEGAL - PUBLIC TESTING $802.50 Paid Chk# 048957 8/4/2010 ELECTION SYS & SFTWR - CHICAGO E 101-41410-205 Election Supplies $390.00 750594 HDWR/SFTWR SUPPORT AGREEMENT Total ELECTION SYS & SFTWR - CHICAGO $390.00 Paid Chk# 048958 8/4/2010 ELK RIVER FORD INC E101-45200-400 Repairs & Maint Eqpt - Cont $1,037.57 259216 DUMP TRUCK REPAIR Total ELK RIVER FORD INC $1,037.57 Paid Chk# 048959 8/4/2010 EULLS MANUFACTURING CO INC E 222-49490-220 Repair/Maint Supply (GENERAL) $78.79 90024 MANHOLE RINGS E203-45210-530 Improvements Other Than Bldgs $203.06 90250 CONCRETE Total EULLS MANUFACTURING CO INC $281.85 Paid Chk# 048960 8/4/2010 EXPRESS EMPLOYMENT PROF E101-41400-104 Part-time -Employees Regular $136.95 98696714-9 TEMP - HILARY HARTWIG 7/20 Total EXPRESS EMPLOYMENT PROF $136.95 Paid Chk# 048961 8/4/2010 GIS RANGERS, LLC E 101-41400-391 GIS Services $2,150.00 314 GIS SERVICES E 601-49400-391 GIS Services $520.00 314 GIS SERVICES CITY OF OTSEGO 08/04/10 3:22 PM Page 2 *Check Detail Register© AUGUST 2010 Check Amt Invoice Comment E 602-49450-391 GIS Services $1,157.50 314 GIS SERVICES Total GIS RANGERS, LLC $3,827.50 Paid Chk# 048962 8/4/2010 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $247.95 70771 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $247.95 Paid Chk# 048963 8/4/2010 HD SUPPLY WATERWORKS, LTD E203-45210-530 Improvements Other Than Bldgs $8.66 1665390 FRANKFORT PARK SUPPLIES Total HD SUPPLY WATERWORKS, LTD $8.66 Paid Chk# 048964 8/4/2010 LONG & SONS E 101-41940-389 Cleaning Services $748.13 10-276 CITY HALL JULY CLEANING E 101-43100-389 Cleaning Services $363.38 10-276 PW JULY CLEANING E101-41940-203 Other Supplies $184.16 10-276 CITY HALL CLEANING SUPPLIES Total LONG & SONS $1,295.67 Paid Chk# 048965 8/4/2010 MENARDS E 601-49400-220 Repair/Maint Supply (GENERAL) $47.97 80575 HAND TRUCK E101-43100-210 Operating Supplies (GENERAL) $53.10 80575 WHITE STRIPING PAINT E 101-43100-393 Sign material purchased $139.94 80575 CONCRETE MIX FOR SIGNS E101-43100-210 Operating Supplies (GENERAL) $8.86 81181 BLACK NIPPLE $355.00 Total MENARDS $249.87 508523 BRAKE PADS Paid Chk# 048966 814/2010 MILLER CHEVROLET E 250-42410-310 Miscellaneous $133.35 CVR90448 LAMP FOR BLDG TRUCK 506245 Total MILLER CHEVROLET $133.35 Paid Chk# 048967 8/4/2010 MINNESOTA HISTORICAL SOCIETY E 101-45300-360 Education/Training/Conferences $180.00 TONY & GAIL - CONFERENCE Total MINNESOTA HISTORICAL SOCIETY $180.00 Paid Chk# 048968 8/4/2010 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $355.00 557 ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $355.00 Paid Chk# 048969 8/4/2010 NAPA OF ELK RIVER INC E 101-43100-220 Repair/Maint Supply (GENERAL) $399.16 506245 HUB ASSM E 101-43100-220 Repair/Maint Supply (GENERAL) $83.68 506269 BRAKE PADS E 101-43100-220 Repair/Maint Supply (GENERAL) ($61.37) 506527 PAD RETURN E 601-49400-209 JetVac supplies & expenses $90.37 507655 JET VAC SUPPLIES E 101-43100-220 Repair/Maint Supply (GENERAL) $54.82 508523 BRAKE PADS E 101-43100-220 Repair/Maint Supply (GENERAL) $128.29 508594 CALIPER E 101-43100-210 Operating Supplies (GENERAL) $15.61 509793 WASH BAY BRUSH Total NAPA OF ELK RIVER INC $710.56 Paid Chk# 048970 8/4/2010 NEWMAN TRAFFIC SIGNS E 101-43100-393 Sign material purchased $1,424.07 TI -0224290 SIGN MAT'L Total NEWMAN TRAFFIC SIGNS $1,424.07 Paid Chk# 048971 8/4/2010 OFFICEMAX E 101-41410-205 Election Supplies $10.17 307142 ELECTION SUPPLIES E101-41400-201 Office Supplies and Expenses $42.52 307142 OFFICE SUPPLIES E101-41400-201 Office Supplies and Expenses $19.76 307293 OFFICE SUPPLIES Total OFFICEMAX $72.45 Paid Chk# 048972 8/4/2010 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $58.01 8695 AC FINES MIX E 101-43100-434 Blacktop Supplies $180.76 8724 AC FINES MIX CITY OF OTSEGO 08/04/10 3:22 PM Page 3 *Check Detail Register© AUGUST 2010 Paid Chk# 048976 8/4/2010 TAMI LOFF E 101-41400-321 Mileagefrravel $21.00 MILEAGE - ELEC TRAINING AT WRT CTY Total TAMI LOFF $21.00 Paid Chk# 048977 8/4/2010 TPC E 203-45210-303 Planning Fees $330.00 Check Amt Invoice Comment E 101-41570-303 Planning Fees Total OMANN BROTHERS INC. $238.77 HPC Paid Chk# 048973 8/4/2010 PLAISTED COMPANIES 19 GENERAL E 203-45210-530 Improvements Other Than Bldgs $425.81 6401 BLOCKS E 203-45210-530 Improvements Other Than Bldgs ($17.23) 6402 LANDSCAPE FABRIC/PALLET RETURN E 101-41570-303 Planning Fees Total PLAISTED COMPANIES $408.58 WFE/LF1 Paid Chk# 048974 8/4/2010 RACHEL CONTRACTING 23 GREAT RIVER CENTRE E 203-45210-530 Improvements Other Than Bldgs $1,484.00 0001 BLACK DIRT FOR FRANKFORT PK G 701-22264 BRUMM TRANSPORT Total RACHEL CONTRACTING $1,484.00 BRUMM Paid Chk# 048975 8/4/2010 RICOH AMERICAS CORPORATION 26 E 101-41400-413 Office Equipment Rental $556.92 409562052 2ND QTR 2010 COPIES Total RICOH AMERICAS CORPORATION $556.92 28 Paid Chk# 048976 8/4/2010 TAMI LOFF E 101-41400-321 Mileagefrravel $21.00 MILEAGE - ELEC TRAINING AT WRT CTY Total TAMI LOFF $21.00 Paid Chk# 048977 8/4/2010 TPC E 203-45210-303 Planning Fees $330.00 17 FRANKFORT PARK E 101-41570-303 Planning Fees $500.00 18 HPC E 101-41570-303 Planning Fees $1,180.00 19 GENERAL G 701-22258 TWIN CITY ORTHOPEDICS $48.00 20 TWIN CITY ORTHOPEDICS G 701-22422 ROTTLUND HOMES $72.00 21 WILDFLOWER E 101-41570-303 Planning Fees $916.00 22 WFE/LF1 G 701-22465 GREAT RIVER CTR $96.00 23 GREAT RIVER CENTRE G 701-22255 BOULDER PASS $276.00 24 BOULDER PASS G 701-22264 BRUMM TRANSPORT $636.00 25 BRUMM G 701-21855 FRIENDSHIP ADDITION $36.00 26 FRIENDSHIP ADDN G 701-21886 THE SHOPPES OF GRC - OUTLOT $112.00 27 SHOPPES OF GRC E 250-42410-303 Planning Fees $1,472.50 28 WEED/GRASS ENF E 250-42410-303 Planning Fees $979.00 29 GEN'L CODE ENF E 101-41570-303 Planning Fees $80.00 30 CITY CODE E 101-41570-303 Planning Fees $2,250.00 31 STAFF MEETINGS E 203-45210-303 Planning Fees $70.00 32 COMMUNITY PARKS Total TPC $9,053.50 Paid Chk# 048978 8/4/2010 VANCE BROTHERS INC E 101-43100-434 Blacktop Supplies $155.82 18541 BLACKTOP SUPPLIES Total VANCE BROTHERS INC $155.82 Paid Chk# 048979 8/4/2010 ZIEGLER INC E 206-43100-501 Equipment $55,286.44 H7324701 2010 - 305C CAT EXCAVATOR Total ZIEGLER INC $55,286.44 10100 BANK OF ELK RIVER $85,515.85 CITY OF OTSEGO 08/04/10 3:22 PM Page 4 *Check Detail Register© AUGUST 2010 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $18,926.30 201 PAVEMENT AND TRAIL MANAGEMENT $742.50 203 PARK DEVELOPMENT $2,549.83 206 CAPITAL EQUIPMENT REVOLVING $55,286.44 222 Citywide Stormwater(NPDES II) $78.79 250 Comm. Dev. & Bldg Safety $2,832.80 601 WATER FUND $665.69 602 SEWER FUND $1,157.50 701 DEVELOPMENT ESCROWS FUND $1,276.00 702 BUILDERS ESCROW FUND $2,000.00 $85,515.85 CITY OF OTSEGO 07/29/10 2:32 PM Page 1 *Check Summary Register© JULY 2010 FILTER: None Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048909 UNITED STATES POSTAL SERVI 7/28/2010 $967.17 POSTAGE FOR OTSEGO VIEW Paid Chk# 048910 PUBLIC EMPLOYEES RETIREME 7/28/2010 $3,789.28 #677600 PPE 7/24/10 Paid Chk# 048911 ALLIANCE BENEFIT GROUP HSA 7/28/2010 $1,865.40 PPE 7/24/10 CH DTD 7/28/10 Paid Chk# 048912 ICMA RETIREMENT TRUST 7/28/2010 $1,054.88 PLAN #304185 Paid Chk# 048913 FLEX ONE - AFLAC 7/28/2010 $36.00 JULY FLEX FEES Paid Chk# 048914 STANDARD INSURANCE CO 7/28/2010 $716.70 #150697 AUG LIFE INS Paid Chk# 048915 ADVANCED ENGINEERING AND 7/29/2010 $26,981.98 LS IMPROVEMENTS/SCADA Paid Chk# 048916 BLUESTAR HOMES LLC 7/29/2010 $1,000.00 7355 LANDER - LNDSCP ESC REFUN Paid Chk# 048917 BRUCE NELLIS 7/29/2010 $555.45 W/S REFUND - 7395 LARGE Paid Chk# 048918 CITY OF MONTICELLO 7/29/2010 $6,670.97 3RD QTR 2010 FIRE Paid Chk# 048919 COURI MACARTHUR LAW OFFIC 7/29/2010 $9,979.00 FRIENDSHIP ADDITION Paid Chk# 048920 DISTINCTIVE DESIGN IRRIGATIO 7/29/2010 $26,000.00 FRANKFORT PK IRRIGATION Paid Chk# 048921 EARL F ANDERSON INC 7/29/2010 $689.34 BIKE RACKS Paid Chk# 048922 ECM PUBLISHERS INC 7/29/2010 $450.00 LEGAL - FINANCIAL SUMMARY Paid Chk# 048923 EXPRESS EMPLOYMENT PROF 7/29/2010 $543.65 TEMP - HILLARY HARTWIG 7/12 - Paid Chk# 048924 GENERATOR SYSTEM SVCS, IN 7/29/2010 $3,847.50 MAJOR PM - WEST WWTF Paid Chk# 048925 HOTSY EQUIPMENT OF MINNES 7/29/2010 $36.40 INJECTOR FOR SOAP Paid Chk# 048926 JESSICA STOCKAMP 7/29/2010 $30.90 REIMBURSE -DRY MOUNTING FOR MA Paid Chk# 048927 JOHN DEERE LANDSCAPES 7/29/2010 $172.93 SOLENOID ASSY Paid Chk# 048928 KEY LAND HOMES 7/29/2010 $1,000.00 7473 LAMONT - LNDSCP ESC REFUN Paid Chk# 048929 KOMPAN 7/29/2010 $20,365.03 PLAYGROUND EQPT Paid Chk# 048930 MIDWEST LANDSCAPES 7/29/2010 $14,669.00 TREES & MULCH - FRANKFORT Paid Chk# 048931 OFFICEMAX - A BOISE CO 7/29/2010 $182.64 OFFICE SUPPLIES Paid Chk# 048932 POMP S TIRE SERVICE INC 7/29/2010 $694.40 TIRES FOR TRADE IN Paid Chk# 048933 QWEST 7/29/2010 $165.42 PW PHONE SERVICE Paid Chk# 048934 RANDY S SANITATION 7/29/2010 $220.71 8899 NASHUA AVE Paid Chk# 048935 RICOH AMERICAS CORPORATIO 7/29/2010 $379.43 RICOH COPIER LEASE Paid Chk# 048936 RICOH AMERICAS CORPORATIO 7/29/2010 $298.35 WIDE FORMAT PRINTER Paid Chk# 048937 SUPERIOR LAWN 7/29/2010 $3,384.73 W/S PROPERTIES Paid Chk# 048938 TOSHIBA AMERICA BUSINESS S 7/29/2010 $56.31 PW TOSHIBA COPIER Paid Chk# 048939 VERNON KOLLES & SONS 7/29/2010 $420.00 STRAW FOR FRKT PARK -140 BALE Paid Chk# 048940 WASTE MANAGEMENT 7/29/2010 $54.86 CONSTRUCTION DEBRIS Paid Chk# 048941 WELLS FARGO HOME MORTGA 7/29/2010 $38.00 W/S REFUND - 8855 KAHL WAY Paid Chk# 048942 WRIGHT COUNTY AUDITOR -TRE 7/29/2010 $69,958.33 AUG SHERIFF PATROL Paid Chk# 048943 WRIGHT COUNTY AUDITOR -TRE 7/29/2010 $913.51 JUNE FINE/FEE DISB Paid Chk# 048944 XCEL ENERGY 7/29/2010 $6,875.89 17388 52ND ST Paid Chk# 048945 YALE MECHANICAL 7/29/2010 $1,294.00 CONDENSER COIL CLEANING - PW Total Checks $206,358.16 FILTER: None CITY OF OTSEGO 07/29/10 2:31 PM Page 1 *Check Detail Register© JULY 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER e Paid Chk# 048909 7/28/2010 UNITED STATES POSTAL SERVICE E 101-41400-347 Newsletter $967.17 POSTAGE FOR OTSEGO VIEW Total UNITED STATES POSTAL SERVICE $967.17 Paid Chk# 048910 7/28/2010 PUBLIC EMPLOYEES RETIREMENT FD E 101-43100-121 PERA E 602-49450-121 PERA E 250-42410-121 PERA E 101-41600-121 PERA E 101-41400-121 PERA G 101-21704 PERA E 601-49400-121 PERA Mal PUBLIC EMPLOYEES RETIREMENT FD $1,031.31 #677600 PPE 7/24/10 $49.29 #677600 PPE 7/24/10 $173.15 #677600 PPE 7/24/10 $478.13 #677600 PPE 7/24/10 $259.19 #677600 PPE 7/24/10 $1,748.91 #677600 PPE 7/24/10 $49.30 #677600 PPE 7/24/10 $3,789.28 Paid Chk# 048911 7/28/2010 ALLIANCE BENEFIT GROUP E 101-41400-123 Health G 101-21706 Hospitalization/Medical Ins E 250-42410-123 Health E 101-41600-123 Health E 101-43100-123 Health Total ALLIANCE BENEFIT GROUP $250.00 PPE 7/24/10 CH DTD 7/28/10 $415.40 PPE 7/24/10 CH DTD 7/28/10 $200.00 PPE 7/24/10 CH DTD 7/28/10 $375.00 PPE 7/24/10 CH DTD 7/28/10 $625.00 PPE 7/24/10 CH DTD 7/28/10 $1,865.40 Employer Paid Ins (GENERAL) Paid Chk# 048912 7/28/2010 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $790.00 PPE 7/24/10 PLAN #304185 E 101-41400-121 PERA $264.88 PPE 7/24/10 PLAN #304185 Total ICMA RETIREMENT TRUST $1,054.88 Paid Chk# 048913 7/28%2010 AFLAC -FLEX ONE E 101-41400-390 Contracted Services $36.00 243677ER JULY FLEX FEES Total AFLAC -FLEX ONE $36.00 Paid Chk# 048914 7/28/2010 STANDARD INSURANCE CO E 601-49400-130 Employer Paid Ins (GENERAL) E 101-41400-130 Employer Paid Ins (GENERAL) E 101-41600-130 Employer Paid Ins (GENERAL) E 101-43100-130 Employer Paid Ins (GENERAL) E 250-42410-130 Employer Paid Ins (GENERAL) E 602-49450-130 Employer Paid Ins (GENERAL) Total STANDARD INSURANCE CO Paid Chk# 048915 7/29/2010 AE2S $12.41 #150697 AUG LIFE INS $128.79 #150697 AUG LIFE INS $143.22 #150697 AUG LIFE INS $319.68 #150697 AUG LIFE INS $100.20 #150697 AUG LIFE INS $12.40 #150697 AUG LIFE INS $716.70 E 602-49450-500 Capital Outlay (GENERAL) $26,981.98 25617 LS IMPROVEMENTS/SCADA Total AE2S $26,981.98 Paid Chk# 048916 7/29/2010 BLUESTAR HOMES LLC E 702-41400-310 Miscellaneous $1,000.00 7355 LANDER - LNDSCP ESC REFUND Total BLUESTAR HOMES LLC $1,000.00 Paid Chk# 048917 7/29/2010 BRUCE NELLIS R 601-37150 WATER SALES $555.45 W/S REFUND - 7395 LARGE Total BRUCE NELLIS $555.45 Paid Chk# 048918 7/29/2010 CITY OF MONTICELLO E 101-42710-390 Contracted Services $1,009.97 8312 JUNE ANIMAL CONTROL E 213-42200-390 Contracted Services $5,661.00 8312 3RD QTR 2010 FIRE Total CITY OF MONTICELLO $6,670.97 CITY OF OTSEGO *Check Detail Register© JULY 2010 07/29/10 2:31 PM Page 2 Paid Chk# 048920 Check Amt Invoice Comment Paid Chk# 048919 7/29/2010 COURI MACARTHUR LAW OFFICE Improvements Other Than Bldgs E 101-41700-301 Legal Services $2,758.00 GENERAL G 701-22263 WHITE - VAC OF EASEMENT $280.00 WHITE VACATION E 602-49450-301 Legal Services $42.00 SCADA SYSTEM G 701-22394 DUERR PROP $51.00 DUERR CREEK G 701-21855 FRIENDSHIP ADDITION $612.00 FRIENDSHIP ADDITION E 414-43100-301 Legal Services $336.00 HIGHWAY 101 E 101-41700-301 Legal Services $1,037.00 WFE BANK AGREEMENT G 701-21886 THE SHOPPES OF GRC - OUTLOT $340.00 SHOPPE OF GRC 2 G 701-22315 RIVERWOOD NATIONAL $425.00 RIVERWOOD NAIL E 101-41700-301 Legal Services $85.00 RIVERBEND G 701-22393 REMINGTON COVES $680.00 REMINGTON COVES E 101-41700-301 Legal Services $252.00 KNISLEY E 101-41700-301 Legal Services $140.00 62ND STREET G 701-22255 BOULDER PASS $136.00 BOULDER PASS G 701-22434 Crimson Ponds West $255.00 CRIMSON PONDS WEST G 701-22465 GREAT RIVER CTR $2,550.00 GREAT RIVER CENTRE Total COURT MACARTHUR LAW OFFICE $9,979.00 Paid Chk# 048920 7/29/2010 DISTINCTIVE DESIGN IRRIGATION $1,042.03 E 203-45210-530 Improvements Other Than Bldgs $26,000.00 1596 FRANKFORT PK IRRIGATION Total DISTINCTIVE DESIGN IRRIGATION $26,000.00 MAJOR PM - CITY HALL Paid Chk_04892j__ 7/29/2010 EARL F ANDERSON INC $480.94 E 203-45210-501 Equipment $689.34 92175 -IN BIKE RACKS $1,362.65 Total EARL F ANDERSON INC $689.34 E 601-49400-400 Paid Chk# 048922 7/29/2010 ECM PUBLISHERS INC 4147 MAJOR PM - WELL #1 E 101-41600-350 Print/Binding (GENERAL) $195.00 318152 LEGAL - FINANCIAL SUMMARY E 101-41400-350 PrintBinding (GENERAL) $255.00 318153 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $450.00 Paid Chk# 048923 7/29/2010 EXPRESS EMPLOYMENT PROF E 101-41400-104 Part-time - Employees Regular $543.65 98684784-6 TEMP - HILLARY HARTWIG 7/12 - 7/15 Total EXPRESS EMPLOYMENT PROF $543.65 Paid Chk# 048924 7/29/2010 GENERATOR SYSTEM SVCS, INC. E 602-49450-400 Repairs & Maint Eqpt - Cont $1,042.03 4147 MAJOR PM - WEST WWTF E 101-41940-400 Repairs & Maint Eqpt- Cont $480.94 4147 MAJOR PM - CITY HALL E 601-49400-400 Repairs & Maint Eqpt - Cont $480.94 4147 MAJOR PM - WELL #3 E 602-49450-400 Repairs & Maint Eqpt - Cont $1,362.65 4147 MAJOR PM - EAST WWTF E 601-49400-400 Repairs & Maint Eqpt - Cont $480.94 4147 MAJOR PM - WELL #1 Total GENERATOR SYSTEM SVCS, INC. $3,847.50 Paid Chk# 048925 7/29/2010 HOTSY EQUIPMENT OF MINNESOTA E101-43100-220 Repair/Maint Supply (GENERAL) $36.40 35822 INJECTOR FOR SOAP Total HOTSY EQUIPMENT OF MINNESOTA $36.40 Paid Chk# 048926 7/29/2010 JESSICA STOCKAMP E 441-41940-525 Building Improvements $30.90 REIMBURSE -DRY MOUNTING FOR MAP Total JESSICA STOCKAMP $30.90 Paid Chk# 048927 7/29/2010 JOHN DEERE LANDSCAPES E101-45200-220 Repair/Maint Supply (GENERAL) $172.93 55210992 SOLENOID ASSY Total JOHN DEERE LANDSCAPES $172.93 Paid Chk# 048928 7/29/2010 KEY LAND HOMES E 702-41400-310 Miscellaneous $1,000.00 7473 LAMONT - LNDSCP ESC REFUND CITY OF OTSEGO 07/29/10 2:31 PM Page 3 *Check Detail Register© JULY 2010 Check Amt Invoice Comment Total KEY LAND HOMES $1,000.00 Paid Chk# 048929 7/29/2010 KOMPAN E 203-45210-501 Equipment $20,442.20 INV67880 PLAYGROUND EQPT E 203-45210-501 Equipment ($77.17) INV67880-CR PLAYGROUND EQPT Total KOMPAN $20,365.03 Paid Chk# 048930 7/29/2010 MIDWEST LANDSCAPES E 203-45210-530 Improvements Other Than Bldgs $14,669.00 T17167-0001 TREES & MULCH - FRANKFORT Total MIDWEST LANDSCAPES $14,669.00 Paid Chk# 048931 7/29/2010 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $153.79 114435 OFFICE SUPPLIES E 250-42410-201 Office Supplies and Expenses $28.85 114435 OFFICE SUPPLIES Total OFFICEMAX $182.64 Paid Chk# 048932 7/29/2010 POMP S TIRE SERVICE INC E 101-45200-210 Operating Supplies (GENERAL) $694.40 679207 TIRES FOR TRADE IN Total POMP S TIRE SERVICE INC $694.40 Paid Chk# 048933 7/29/2010 QWEST E 101-43100-320 Telephone $165.42 PW PHONE SERVICE Total QWEST $165.42 Paid Chk# 048934 7/29/2010 RANDY'S SANITATION E 101-43100-325 Garbage Service $104.60 13400 90TH ST E101-41940-325 Garbage Service $116.11 8899 NASHUA AVE Total RANDY'S SANITATION $220.71 Paid Chk# 048935 7/29/2010 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rental $379.43 11809740 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 048936 7/29/2010 RICOH AMERICAS CORPORATION E 250-42410-410 Rentals (GENERAL) $298.35 11809741 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $298.35 Paid Chk# 048937 7/29/2010 SUPERIOR LAWN E 101-41940-390 Contracted Services $2,126.81 2255 CITY PROPERTIES E 602-49450-390 Contracted Services $628.96 2255 W/S PROPERTIES E 601-49400-390 Contracted Services $628.96 2255 W/S PROPERTIES Total SUPERIOR LAWN $3,384.73 Paid Chk# 048938 7/29/2010 TOSHIBA AMERICA BUSINESS SOLUT E 101-43100-413 Office Equipment Rental $56.31 54269037 PW TOSHIBA COPIER 'otal TOSHIBA AMERICA BUSINESS SOLUT $56.31 Paid Chk# 048939 7/29/2010 VERNON KOLLES & SONS E203-45210-530 Improvements Other Than Bldgs $420.00 STRAW FOR FRKT PARK -140 BALES Total VERNON KOLLES & SONS $420.00 Paid Chk# 048940 7/29/2010 WASTE MANAGEMENT E 203-45210-530 Improvements Other Than Bldgs $54.86 30042-1706-7 CONSTRUCTION DEBRIS Total WASTE MANAGEMENT $54.86 Paid Chk# 048941 7/29/2010 WELLS FARGO HOME MORTGAGE R 601-37150 WATER SALES $38.00 W/S REFUND - 8855 KAHL WAY Total WELLS FARGO HOME MORTGAGE $38.00 CITY OF OTSEGO 07/29/10 2:31 PM Page 4 *Check Detail Register© JULY 2010 Check Amt Invoice Comment Paid Chk# 048942 7/29/2010 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $69,958.33 PATROL -10-8 AUG SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $69,958.33 Paid Chk# 048943 7/29/2010 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $913.51 JUNE FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $913.51 Paid Chk# 048944 7/29/2010 XCEL ENERGY E 602-49450-322 Utilities $4,998.54 5850 RANDOLPH AVE E 602-49450-322 Utilities $118.13 16935 56TH CT E 602-49450-322 Utilities $51.16 17388 52ND ST E 601-49400-322 Utilities $1,708.06 5750 RANDOLPH - WELL #3 213 Monticello Fire District Total XCEL ENERGY $6,875.89 $800.55 Paid Chk# 048945 7/29/2010 YALE MECHANICAL F E 101-41940-402 Repairs/Maint Buildingss $858.00 110855 SUMMER MAINT/COIL CLEANING - CITY HALL E 101-43100-402 Repairs/Maint Buildingss $436.00 110890 CONDENSER COIL CLEANING - PW Total YALE MECHANICAL $1,294.00 10100 BANK OF ELK RIVER $206,358.16 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $90,761.28 203 PARK DEVELOPMENT $62,198.23 213 Monticello Fire District $5,661.00 250 Comm. Dev. & Bldg Safety $800.55 414 Revolving Capital Improvements $336.00 441 Otsego Municipal Building Fund $30.90 601 WATER FUND $3,954.06 602 SEWER FUND $35,287.14 701 DEVELOPMENT ESCROWS FUND $5,329.00 702 BUILDERS ESCROW FUND $2,000.00 $206,358.16 ITEM 5-2 E CITY OF ROGERS (763) 428-3500 • Fax: (763) 428-2534 21201 Memorial Drive • Rogers, Minnesota 55374 FIRE DEPARTMENT July 25, 2010 Gary Groen City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: 2011 Fire Contract Rate Dear Mr. Groen: The City of Rogers Fire Department service contract rate will remain the same as the current contracts on file from 1994. Based on the current rate, the 2011 Fire Contract for Otsego will be: $32,051.50 The following information was supplied to our Fire Chief, by your office, and was used in preparing the 2010 contract amount: 2009 Market Value: $72,844,300 Calculation: $72,844,300 x.00044 = 32,051.50 This invoice is due and payable by July 15, 2011, unless other arrangements have been made. If you should have any questions, please feel free to contact me at 763-428-2253. Sincerely, DD r Stacy Doboszenski Assistant City Administrator/ City Clerk cmic CONSTRUCTION MORTGAGE INVESTORS CO. July 29, 2010 Michael Robertson City of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 Re: Pleasant Creek Farms 4h Addition Dear Mr. Robertson, ITEM 5_3 Construction Mortgage Investors Co (CMIC) would like to request a Two Year extension of the Development Agreement of Pleasant Creek Farms 4t' Addition, according to our records the current Agreement will expire on September 19, 2010. As you may recall CMIC acquired Pleasant Creek Farms 401 Addition through a mortgage foreclosure after Darrel A. Farr Development Corporation, Inc. the original Developer defaulted on its Development Loan. CMIC would like this additional time for the market to recover so we can complete the 4t' Addition. CMIC remains committed to Otsego and would like to move forward when the market recovers further. Thank you. Sincerely, James R. Gagne Assistant Vice President 300 Morse Avenue' 0 P.O. Box 40 • Excelsior, Minnesota 55331 Office: 952-470-3650 Fax: 952-470-3629 ITEM 5_4 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 66303 Phone: 763.231.6840 Facsimile: 763.427.0620 TPC@F4anningCo.00m MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 4 August 2010 RE: Otsego — City Code; Completion of exterior construction TPC FILE: 101.01 —10.05 State Statute 326B.121 has been amended to allow the City to require that exterior construction of a building for which a building permit has been issued be completed within 180 days. This requirement will aid the City to ensure that buildings be made weatherproof, as well as secure, within a reasonable amount of time. This provision will also aid in dealing within building projects that have been abandoned and are a nuisance or public safety hazard. An order by the City Council to secure an abandoned building under construction would cite this provision as requiring abatement among other applicable provisions of the City Code. City staff has drafted Ordinance 2010-05 incorporating an exterior construction completion requirement as part of the building regulations within the City Code. The proposed language allows the Building Official discretion to extend the 180 day timeframe if they determine it to be necessary and appropriate. City staff recommends approval of Ordinance 2010-05 in the form attached hereto. C. Mike Robertson, City Administrator Tami Loff, City Clerk Loren Konen, Building Official Lynn Paulson, Building Inspector Barb Williams, Building Technician ORDINANCE NO.: 2010-05 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REGARDING COMPLETION OF EXTERIOR CONSTRUCTION. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 4-1-3 of the Otsego City Code is hereby amended to read as follows: 4-1-3: EXTERIOR COMPLETION: Exterior construction of a building shall be fully completed within one hundred eighty (180) days from the date a building permit is issued unless extended by the Building Official. For the purposes of this section, exterior construction shall include installation of all exterior siding and finishes, roofing materials, doors and windows such that the building is weatherproof. Section 2. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 12th day of October, 2010. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk ITEM 5-5 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 66303 Phone: 763.231.6840 Facsimile: 763.427.0620 TPC@PlannimgCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 4 August 2010 RE: Otsego — City Code; Weed Eradication Notice TPC FILE: 101.01 —10.05 Minnesota Statutes 18.83 Subd. 1 requiring the City to annually publish a notice that property owners must eradicate noxious weeds as been amended to change the publication date from on or before June 1 to on or before May 15. This notice requirement is adopted as part of the City Code in Section 5-7-3.H. The City has expanded this notice to include not only eradication of noxious weeds as defined by State Statute but also with respect to general property maintenance and initiation of property maintenance code enforcement efforts are timed to coincide with the publication of the notice. The change in the notice date established by State Statute is advantageous as it is earlier in the growing season. With the early Spring this year, there were already properties with very tall weeds and grass by June 1. The City is required to amend it's City Code to be consistent with State Statute and this change is reflected in proposed Ordinance 2010-06 attached hereto. The proposed ordinance also includes changes to section references in Section 5-7-3.G.3.b as a matter of codification. City staff recommends approval of Ordinance 2010-06. C. Mike Robertson, City Administrator Tami Loff, City Clerk Sandy Lindenfelser, Special Licensing Andy MacArthur, City Attorney ORDINANCE NO.: 2010-06 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO TO PROVIDE FOR A CHANGE IN PUBLICATION OF WEED NOTICE AND ENFORCEMENT. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 5-7-3.G.3.b of the Otsego City Code is hereby amended to read as follows: b. For an outlot or undeveloped parcel(s) consisting of: 1. A contiguous tract of less than one (1) acre shall be more shall be exempt from Section 5-7-3.6.3 of this Chapter and shall maintained to a height not to exceed twelve (12) inches provided that a physical barrier exists to separate the parcel from adjacent properties. 2. A contiguous tract of one (1) acre or more shall be exempt from Section 5-7-3.13 of this Chapter if a physical barrier exists to separate the parcel from adjacent properties. 3. A transition strip of land measuring ten (10) feet on that property that is maintained in compliance with Section 5-7- 3.6.3 of this Chapter is required next to the abutting properties if a physical barrier separating the properties does not exist. Section 2. Section 5-7-3.1-1 of the Otsego City Code is hereby amended to read as follows: H. Enforcement. 1. On or before May 15 of each year and at such other times as ordered by resolution of the City Council, the City Clerk shall publish once in the official newspaper a notice directing owners and occupants of property within the City to destroy all plantings declared by Section 5-7-3.C. of this Section to be a nuisance and stating that if not destroyed within ten (10) days after publication of the notice, the City may act to abate the nuisance. 2. If the owner or occupant of any property in the City fails to comply with an Administrative Notice issued in accordance with Section 2-5-3 of the City Code for a property maintenance violation of this Section within ten (10) days after its issuance, the Zoning Administrator shall order cutting and/or removal of such weeds and maintain a record showing the cost of such work attributable to each separate lot and parcel and shall deliver such information to the City Clerk. Section 3. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 12th day of October, 2010. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCOPlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 22 July 2010 RE: Otsego — Waterfront East; Outlot A Landscaping TPC FILE: 101.02 The developer of Waterfront East provided a park and trail easement over Outlot A of the subdivision adjacent to the Mississippi River, which encompasses a regional storm water pond. The developer was to construct a trail around the pond and provide for landscaping and furniture in satisfaction of park and trail dedication requirements. The approved landscape plan is attached for reference. The trail around the pond was constructed and Public Works has been mowing the area and reports use of the trail. Landscaping and furniture have not been installed and the City holds a Letter of Credit for these improvements. The property has gone into foreclosure but City staff is working with banks that will be taking the property back regarding past due taxes and special assessments. City staff has also informed the banks of the City's intent to complete the landscaping improvements within Outlot A using the letter of credit funds if necessary. City staff has obtained two quotes from Midwest Landscapes, Inc. for Outlot A. The first quote is to install the plantings as shown on the approved landscape plan to establish a baseline cost for the improvements. This quote is for $86,858.00. A second quote has also been provided based on changes to the plantings recommended by the Public Works Supervisor and Midwest Landscapes, Inc. based on site conditions, available nursery stock and ease of maintenance. This quote is for $62,312.00. Additional costs will be incurred for City staff time, including a survey of existing conditions to locate the trail, pond elevations, existing improvements and existing trees but the total cost should be within the cost of the project as originally planned. City staff will update the City Council at their meeting on 26 July 2010 as to the status of the project. City staff is seeking an agreement with the banks to fund the project without the need to draw on the letter of credit funds. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Andy MacArthur, City Attorney Ron Wagner, City Engineer 0) TO Brad Belair City of Otsego QTY SIZE DESCRIPTION 57 5' bb Autumn Brilliance Serviceberry clump 37 2.5" bb American Linden 17 6' bb River Birch 41 2.5" bb Swamp White Oak 9 1.5" bb Thornless Cockspur Hawthorn 40 8' bb Austrian Pine 72 8' bb Black Hills Spruce 78 #5 cont. European Cranberry Bush 179 #5 cont. Glossy Black Chokeberry 149 #7 cont. Red Twigged Dogwood 301 CY Shredded Hardwood Mulch _,. �..._.. LANDSCAPES Otsego Waterfront Park July 13, 2010 DATE TOTAL $ 86,858.00 NOTES: * Bid based on landscape plans * Bid assumes all topsoil / planting soil provided and installed by others * Bid excludes: irrigation, soils, hardscapes (retaining walls, pavers, etc), maintenance, bonds or permits unless specified above * Midwest Landscapes will receive the site clean, weed free, free of construction debris and at required subgrade elevation ready to receive sod or mulch layer 6221 Oakwood Ave. NE * Otsego, MN 55330 * 763-241-1320 ph 763-241-1340 fx 1 TO Brad Belair City of Otsego LANDSCAPES Otsego Waterfront Park July 13, 2010 DATE? QTY SIZE DESCRIPTION 18 2" BB Hawthorn $ 208.00 $ 3,744.00 15 3" BB Emerald Lustre Maple $ 216.00 $ 3,240.00 20 2.5" BB Sentry Linden $ 210.00 $ 4,200.00 17 8' BB Snowcloud Serviceberry $ 234.00 $ 3,978.00 7 6'-8' BB Heritage River Birch $ 177.00 $ 1,239.00 20 6' BB Hawthorn Clump $ 177.00 $ 3,540.00 15 3" BB Hackberry $ 258.00 $ 3,870.00 24 2" BB Donald Wyman Crabapple $ 175.00 $ 4,200.00 7 16' BB Whitespire Birch Clump $ 254.00 $ 1,778.00 12 6' BB Ponderosa Pine $ 206.00 $ 2,472.00 40 8' BB Black Hills Spruce $ 299.00 $ 11,960.00 19 2.5" BB Swamp White Oak $ 262.00 $ 4,978.00 8 3" BB Redmond Linden $ 202.00 $ 1,616.00 13 8' BB Ponderosa Pine $ 271.00 $ 3,523.00 3 10' BB Whitespire Birch Clump $ 201.00 $ 603.00 3 2.5" BB Donald Wyman Crabapple $ 201.00 $ 603.00 3 3" BB Sentry Linden $ 291.00 $ 873.00 3 3.5" BB Swamp White Oak $ 375.00 $ 1,125.00 12 8' BB Norway Pine $ 260.00 $ 3,120.00 3 EA Watering Trips $ 550.00 $ 1,650.00 TOTAL $ 62,312.00 NOTES: * Prices above include Shredded Hardwood Mulch Tree Ring. * Any additional watering will be billed at $550 per trip. * Bid assumes all topsoil / planting soil provided and installed by others * Bid excludes: irrigation, soils, hardscapes (retaining walls, pavers, etc.), maintenance, bonds or permits unless specified above * Midwest Landscapes will receive the site clean, weed free, free of construction debris and at required subgrade elevation ready to receive sod or mulch layer 6221 Oakwood Ave. NE * Otsego, MN 55330 * 763-241-1320 ph 763-241-1340 fx 1 ITEM 8-2 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 4 August 2010 RE: Otsego — City Code; No Discharge Ordinance NAC FILE: 176.08 Section 5-2-7 of the City Code states that updates to the map designating areas within the City where no firearms discharge is allowed must be published by September 1st of each year. If no map is published, then the No Discharge Zone map remains the same as was in effect the previous year. The No Discharge Zone Map approved for 2009-2010 is attached. Note that this map does not reflect the amendment approved by the City Council for the Cyr property located east of TH 101 and south of CSAH 36. The City Council briefly raised the issue as to whether archery should be allowed either as an exception to the No Discharge Zone or as a less restrictive No Discharge Zone area. City staff has the following comments: The Firearms Ordinance be amended to include a definition of archery equipment consistent with Minnesota Statutes 9713.035 to separate the use of bows released from mechanical devices from other firearms. This definition would also establish what bows are subject to the Firearms Ordinance and those that are not as the Statute specifies a minimum pull of at least 30 pounds at full draw. Those bows with a minimum pull of less than 30 pounds at full draw could be exempted from the Firearms Ordinance but would not be allowed to be used for hunting per State Statue. ■ It does not seem practical to designate a separate, less restrictive No Discharge Zone as the areas to which such a zone would apply for allowing use of archery but not other firearms is limited. ■ The City Council may consider removing areas from the current No Discharge Zone to allow for archery and/or other firearms to be used for hunting and/or target practice. Again, these areas would be relatively limited and include generally the area west of Napier Avenue to Mason Avenue south of CSAH 39 from which the request to allow archery originated. The No Discharge Zone map is to be discussed at the City Council meeting on 9 August 2010 at 7:00 PM. City staff is seeking direction as to whether any changes to the Firearms Ordinance or No Discharge Map related to archery are to be considered based on the options outlined above. Following approval of the a No Discharge Map for 2010-2011, the map is published in the Elk River Star News and posted at City Hall and on the City's website. C. Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney 2 NO DISCHARGE OF FIREARMS ZONE MAP This map is published pursuant to Chapter 5, Section 2 of the City Code establishing regulations pertaining to the discharge of firearms and hunting in the City of Otsego, Minnesota. For more information, please call City Hall at (763) 441-4414. By: Tami Loff, City Clerk Adopted: 10 August 2009 Published: Elk River Star News on: Posted: Otsego City Hall on: 0 No Discharge Zone; No person may discharge any firearm within the No Discharge Zone. Outside of the No Discharge Zone, no person may discharge a firearm within 500 feet of any building or livestock without the owner's written permission carried on their person in accordance with Section 5-2-4 of the City Code. CRY OF OT's EG O ON THE GREAT RIVER ROAD 0 0.25 0.5 1 Mile I I I I i I I 1 inch equals 1 mile ITEM 8-S TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.00m MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 4 August 2010 RE: Otsego — HPC Newsletter TPC FILE: 101.01 The members of the Historic Preservation Commission (HPC) have prepared a rough draft of a driving tour of historic sites in Otsego. The HPC has proposed that this driving tour be produced as a two -side addition to the Otsego View similar to the park information added to the April -May edition of the newsletter. Below is a cost estimate for our office to assist the HPC with final preparation of the driving tour map and text as well as the additional printing costs incurred for publication of the park information. No additional postage is required to include the additional information. ■ TPC to edit text, provide GIS map and format layout (up to 10 hours): Time and materials not to exceed $1,000.00 ■ Printing costs: $500.00 The City Council discussed the request at their meeting on 12 July 2010 and requested that the owners of the private properties on the HPC list be contacted for permission to be included in the newsletter. Letters explaining the project were sent to the 12 private property owners with a form to indicate permission or no permission to include the site along with an addressed/stamped return envelope. Five positive responses were received along with one request not to be included. Commissioner Gail Anderson followed up with three of the property owners for which a response had not been received and obtained their permission and was intending to contact the three others. The HPC is requesting City Council approval to include the driving tour map and information of the initial eight sites and three City owned sites with the next edition of the Otsego View with the costs as outlined above. C. Gail Anderson, HPC Chris Wilson, HPC Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director 2 DRAFT FOR CITY LETTERHEAD July 14, 2010 <Name> <Address> Otsego, MN <Zip Code> Dear The Otsego Heritage Preservation Commission is an advisory committee to the City Council whose responsibility it is to promote Otsego's heritage through preservation of historic sites and structures as a means of fostering community pride. The Heritage Preservation Commission was established in June 1994 and has over time researched and identified properties in Otsego with potential historical significance. Your property has been identified as one such site or building. The Heritage Preservation Commission is proposing to publish a map and basic historic details regarding these 15 properties as part of a brochure to educate current residents about Otsego's past. The brochure would be published as an attachment to the City newsletter, the Otsego View, which is mailed to every property in the City. The Heritage Preservation Commission is also proposing to make copies of the brochure available to the public at the Otsego Festival, on the City's website and at City Hall. The brochure would identify the address and location of the 15 properties on the map and possibly include a picture of the property or building having historical significance. No information regarding the current property owner would be identified. A statement that these are private properties to be seen only from the public street would be prominently labeled on the brochure. The Heritage Preservation Commission is requesting written permission from property owners to allow their property and related information to be included on the brochure. The permission form is on the back side of this letter and an addressed, stamped envelope is provided for its return for your convenience. If you have any questions regarding the brochure project or the Heritage Preservation Commission, please contact City Planner Daniel Licht at 763.441.4414 during business hours. The Heritage Preservation Commission would like to thank you in advance for your anticipated support of our project to provide information about the history of Otsego to our community. OTSEGO HERITAGE PRESERVATION COMMISSION HERITAGE SITES BROCHURE PERMISSION FORM I, , to hereby give permission to the Otsego Heritage Preservation Commission to include my property at as part of a proposed brochure providing information regarding historic sites within Otsego for the purpose of educating people about the community's heritage with the following provisions: The information regarding my property will be limited to the address of the property and general historical details. 2. The names and other personal information of the current property owners will not be identified. 3. The materials prepared by the Heritage Preservation Commission will state that this is private property to be viewed only from the public street. 4. The materials prepared by the Heritage Preservation Commission may include a current or historical picture of the property or specific buildings on the property. 5. The materials prepared by the Heritage Preservation Commission are to be used for the public purposes of the City of Otsego only. SIGNED: ALTERNATE RESPONSE: By initialing below, I indicate that I do not give permission for the Heritage Preservation Commission to include information about my property on the brochure. INITIAL: Please sign or initial your response and return this form to City Hall using the addressed, stamped envelope by July 30, 2010. Hakanson Anderson August 3, 2010 Honorable Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 2010 Street Maintenance Project Dear Mayor and City Council: Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com ITEM g_2 Bids were received and opened on August 3, 2010, for the 2010 Street Maintenance Project, City of Otsego. A total of two bids were received as shown on the attached Bid Tabulation and are listed below: Pearson Brothers, Inc. Allied Blacktop Company Base Bid $165,527.80 $206,421.34 It was found that Pearson Brothers, Inc. of Hanover, Minnesota is the low bidder with a Bid of $165,527.80. Hakanson Anderson has worked on similar projects with Pearson Brothers, Inc. in the past. Pearson Brothers, Inc. was the seal coating subcontractor for Omann Brothers, Inc. on the 2008 Street Maintenance Project and were the prime on the 2009 Street Maintenance Project. Based on the above information, we recommend award of the contract to the low bidder, Pearson Brothers, Inc., 11079 Lamont Avenue NE, Hanover, MN 55341. Sincerely, Hakanson Anderson Associates, Inc. Enclosure cc: Mike Robertson, City Administrator Tami Loff, City Clerk Brad Belair, City Public Works Supervisor ot382awardletter BID TABULATION CITY OF OTSEGO 2010 Street Maintenance Project Bids opened 10:00 a.m., Tuesday, August 3, 2010. There were 2 bids received, as shown herein. Base Bid Pearson Bros, Inc. Allied Blacktop Company ITEM NO. SPEC. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT CRS -2P 17,720 GAL $2.95 $52,274.00 $2.40 $42,528.00 2 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT CRS -2 16,720 GAL $2.65 $44,308.00 $2.00 $33,440.00 3 2356 SEAL COAT AGGREGATE FA -2 80,525 SY $0.34 $27,378.50 $0.80 $64,420.00 4 2356 RECYCLED SEAL COAT AGGREGATE FA -2 72,700 SY $0.19 $13,813.00 $0.42 $30,534.00 5 2582.501 PAVEMENT MESSAGE(ARROW) - PAINT 38 EACH $60.00 $2,280.00 $63.00 $2,394.00 6 2582.501 PAVEMENT MESSAGE HANDICAP SYMBOL PAINT 4 EACH $100.00 $400.00 $79.00 $316.00 7 2582.502 4" DOUBLE SOLID LINE YELLOW - PAINT 47,920 LF $0.40 $19,168.00 $0.42 $20,126.40 8 2582.502 4" BROCKEN LINE YELLOW - PAINT 47,365 LF $0.04 $1,894.60 $0.04 $1,989.33 9 2582.502 4" SOLID LINE WHITE- PAINT 1,260 LF $0.35 $441.00 $0.37 $466.20 10 2582.502 24" SOLID LINE WHITE -PAINT 327 LF $2.50 $817.50 $2.65 $866.55 11 2582.502 24" SOLID LINE YELLOW - PAINT 534 LF $1.80 $961.20 $1.89 $1,009.26 12 2582.503 CROSSWALK MARKING 3'X6' BLOCKS - PAINT 396 SF $2.001 $792.001 $2.10 $831.60 13 2563.601 TRAFFIC CONTROL 1 LS $1,000.00 $1,000.001 $7,500.00 $7,500.00 Total Base Bid $165,527.80 $206.421.34 SUMMARY OF BIDDING: Total Base Bid otW2bidtabBID TABULATION BT- 1 OF 1 Pearson Bros, Inc. Allied Blacktop Company $165,527.80 $206,421.34 RESOLUTION NO. 2010-27 RESOLUTION ACCEPTING BID WHEREAS, pursuant to an advertisement for bids for the construction of City of Otsego, 2010 Street Maintenance Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Total Base Bid Pearson Brothers, Inc. $165,527.80 Allied Blacktop Company $206,421.34 AND WHEREAS, it appears that Pearson Brothers, Inc. of Hanover, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Pearson Brothers, Inc. of Hanover, Minnesota in the name of the City of Otsego for the 2010 Street Maintenance Project, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 3rd day of August, 2010. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk OT382ResACCEPT BID ITEM 12_1 MEMO Date: August 5, 2009 To: Mayor & Council From: City Administrator Mike Robertson Re: City Financial Plan I have enclosed a list of updated changes the City Financial Plan. As a reminder this plan is a simplified version of our financial statements and would be easier to read for people who don't speak accounting. Please review this document and let us know of any changes or additions you would like to see in it. CITY OF OTSEGO FINANCIAL PLAN JULY, 2010 This Financial Plan lists a variety of City financial issues, from improvement assessments to particular bond issues to specially created funds, along with the assumptions, agreements, and reasoning that went into the creation of each financial issue. It is intended to be used as; 1) A historical tool for anyone who wants to review past decisions and their reasoning. 2) A reference for anyone who wants to understand the City of Otsego`s financial planning decisions. 3) Assistance for City staffs who may not have been involved in the decision-making but who are now charged with carrying out the decisions. This document is intended to be complementary to the annual audit of City finances. The audit contains more detailed information on City finances. 1991 ROAD IMPROVEMENT BOND PACKARD AVENUE The 1991 Improvement Bond was for $210,000 and was for Packard Avenue Reconstruction. The length of the bond was 12 years. The bond was called early and paid off from the Capital Improvement Fund to save on interest costs by Council resolution of April 23, 2001. The remaining past due assessments were transferred to the Capital Improvement Fund. 1992 CITY HALL CONSTRUCTION The construction of City Hall in 1992 was financed by debt issued by the City's Economic Development Authority (EDA). The r debt issued was $450,000. The debt service payment is budgeted as Rent/Debt Service in the General Fund budget each year and listed under the City Hall department. The final payment on the bond was December, 2007. Monies left in this fund after the final bond payment were rolled into the City Campus Fund. 2 1994 IMPROVEMENT BOND WELL #1 The 1994 Improvement Bond was for $210,000 and was for construction of the City's Well #1. The bond length was 10 years. Well #1 served only Otsego Elementary School until 1999 when the City constructed the East Otsego Water System and Well #1 was connected into that system. Payments totaling $153,464 on this bond were made from the general fund between 1995 and 1999. These payments were reimbursed to the Capital Improvement Fund from the 1999 Water & Sewer Debt Service Fund by Council resolution on December 23, 2002. The remaining balance was paid off in December 2004 using funds from the Water Fund. 1996 ROAD IMPROVEMENT BOND ISLAND VIEW & MISSISSIPPI SHORES The 1996 Improvement Bond was for road improvements in the Island View and Mississippi Shores Additions in the amount of $655,000. The bond length was 10 years. The bond was paid for entirely by assessments. Assessments were at 7.5% interest. The bond was called in December, 2003. $215,000 in principal remained and $147,942 was in the debt service fund. The difference of $67,058 was paid from the Capital Improvement Fund. Future assessments remain to be collected. Those assessments will be deposited in the Capital Improvement Fund as they are received. In 2006 $35,653 was transferred to the Capital Improvement Fund from this account and the Debt Service Fund was closed. This is the last assessment payment. Any future payments would be delinquent assessment payments. They will be transferred to the Capital Improvement Fund. 3 1998 & 1999 SEWER & WATER IMPROVEMENT BONDS EAST OTSEGO SEWER DISTRICT The 1998 & 1999 Sewer & Water Improvement Bonds were for the installation of Otsego`s first municipal water and sewer system. This was installed in eastern Otsego adjacent to Highway 101. $4,500,000 was borrowed in 1998, and $2,595,000 was borrowed in 1999, for a total of $7,095,000. The bond length was 22 years. The bond payments were made from the Sewer Accessibility Charges (SAC) and Water Accessibility Charges (WAC) paid by those developers, builders, and property owners who hooked into the system. These charges were deposited into the Water & Sewer Debt Service Fund. There was enough money in the fund to pay the bonds off early at their call date of December 1, 2004. The City Council paid the bonds off early and will save approximately three million dollars in future interest costs over the original life of the bonds. .19 1998 ROAD IMPROVEMENTS 78TH STREET, QUADAY AVENUE, & PAGE AVENUE The 78" Street, Quaday Avenue, and Page Avenue improvements were constructed in 1998 and 1999 as part of three residential developments that connected to City sewer and water. The improvements consisted of Quaday Avenue from County Road 42 south to 78th Street, 78th Street from Quaday Avenue west to Page Avenue, and Page Avenue from 78th Street north to 79th Street. These improvements were paid for by a combination of MSA funds, Road Access fees paid on a per lot basis by the developers, and Park Dedication funds for the trails. The Road Access fees were intended to cover approximately 500 of the road construction costs, because that was about the cost of a residential road. The City paid the additional costs because the roads were Collector streets and they were wider than a normal residential road. There is undeveloped land on the south side of 78th Street and the east side of Quaday Avenue. Because of that, both of those improvements show a deficit which will be made up when that land develops and the developers pay road access fees. The status (2009) of each of these projects is 78th Street (Between Quaday Avenue & Page Avenue) Road Improvement. There is a deficit of $183,727 in this account. This deficit will be made up when the area on the south side of 78th Street is developed and assessed street access fees. Quaday Avenue (Between County Road 42 & 78th Street) Road Improvement. There is a deficit of $36,720 in this account. This deficit will be made up when the area on the east side of Quaday Avenue is developed and assessed street access fees. Page Avenue (Between 78th Street & 85th Street) Road Improvement. Page Avenue between 79th Street and 85th Street was constructed in summer, 2002 and summer, 2003 and all costs are paid. 1999 OVERLAY STREET IMPROVEMENT BOND The 1999 Overlay Improvement consisted of the milling and overlay of a number of streets in the City of Otsego. Besides street overlays, a small amount of storm sewer work was done on 80th Street. Though begun in 1999, the improvement was not totally completed until 2001, and contractor delays caused a lot of complaints. The improvement was bonded for at the same time as the Sewer & Water improvement, and was included in the same bond issue. Consequently the bond amount of $1,800,000 was based on a cost estimate, and bids came in well under the estimate. The additional funds were transferred to the debt service account for this improvement in 2002. This, along with considerable pre -payment of assessments, allowed the City tax levy contribution to be reduced from initial estimates. The bond length was 10 years. The total cost was $1,425,128.40. 43% of the cost was assessed. The rest is being paid for on a yearly basis as part of the general tax levy. This improvement was assessed in November, 1999 at $1,164.50 per benefiting household unit. The assessment was for 10 years at 6% interest. There were 525-% benefiting household units, including undeveloped acreage. In the rural parts of the improvement, acreage was assessed at one benefiting unit per 40 acres. Property owners were told that if they developed their acreage in the future, they could be assessed for each new lot created. In June, 2003, the bonds maturing in the years 2005-2009 (totaling $925,000) were refunded. The money needed to pay these bonds off came from the 1999 Overlay Debt Service Fund ($480,000) and $460,000 in new bonds issued at a much lower interest rate than the 1999 Bonds. The net present value of the refunding transaction to the City was $37,181. These new bonds will be paid by tax levies and the remaining assessments due. The City levied $45,000 in 2006 and $40,000 in 2007 in taxes for this bond. 2 ODEAN AVENUE IMPROVEMENT 1999-2000 The Odean Avenue Improvement consisted of the reconstruction and widening of a little over two miles of Odean Avenue from County Road 39 south to County Road 37. The city received a grant of over one million, three hundred thousand dollars through the ISTEA(T-2000) federal grant program. This grant, MSA funds, assessments of benefited properties, and Park Dedication funds for the bike trail were the funding sources for the improvement. $82,571.44 of the storm sewer work benefited the Halls Pond Watershed, so it has been accounted for under that watershed. Total Costs: Construction $1,848,933.11 Engineering $ 322,221.46 Easements $ 331,797.00 Appraisals $ 54,370.00 Legal $ 25,314.50 TOTAL $2,582,636.07 Funding Sources: ISTEA Grant $1,343,558.91 MSA Funds $ 848,197.00 Assessments $ 178,500.00 Cap Improvement funds $ 69,809.72 Bike Trail Funds $ 60,000.00 Halls Pond Funds $ 82,571.44 TOTAL $2,582,636.07 This improvement was assessed in July 30, 2001 at $3,500 per benefiting household unit. There were 51 benefiting household units, including undeveloped acreage. In the rural parts of the improvement, acreage was assessed at one benefiting unit per 40 acres. Property owners were told that if they developed their acreage in the future, they could be assessed for each new lot created. The assessment was for 10 years at 6% interest. 7 Of the $178,500 in assessments, $54,000 was initially deferred pending future development. The deferred parcels ($28,OOQ) remaining and their current (12/06) owners are; Contractor Property Development 3 Units DeSoto Associates 2 Units Frank & Melanie Morrisette 2 Units Rex & Karen Osterbauer 1 Unit 2001 SLABTOWN IMPROVEMENTS The Slabtown Improvement assessment was one of the most complicated assessments ever done by the City of Otsego. The improvements consisted of sewer, water, storm sewer, and street improvements which were installed by the City of Dayton in 2001. The Public Improvement hearing was held July 31, 2000, and August 8, 2000. The Assessment Hearing was held September 10, 2001 and September 24, 2001. The assessment period is for 20 years, the interest rate is 60, and the first installment was paid in 2002. These improvements were part of a larger Dayton improvement project which provided sewer and water to the "Old Village" of Dayton, along with street and stormwater improvements, while providing the same improvements to the Slabtown neighborhood, four properties of which were in Otsego. In addition, one of the Otsego properties was in the process of being subdivided into an additional 5 lots, with the final platting of the 5 lots being delayed until the sewer and water were installed. This was part of Otsego's construction of the East Otsego Sewer Plant, of which Dayton contracted to purchase and pay for 20% of the 1st Phase of the plant. Dayton entered into an agreement with the Otsego City Council to assess the City of Otsego for the improvements to the four Otsego properties, and Otsego then assessed the four properties directly. Since Dayton and Otsego's assessment policies were different, this resulted in slightly different amounts being assessed to the Otsego properties. The total assessments were as follows. 1. Clare T. Brauch, PID#118-500-364100, 17950 62nd Lane NE, $22,536.00 2. Earl & Elaine Schulenburg, PID#118-500-364101, 6276 Rawlings Avenue NE, $15,270.00 3. Bruce & Nancy McAlpine, PID#118-500-364401, 6169 Richardson Avenue NE, $19,770.00 4. Rick & Rebecca Grupa, PID#118-500-364400, 6201 Richardson Avenue NE, $86,222.00 E The breakdown of the assessment was as follows; Street & Storm Sewer $ 9,104 Sewer Trunk $ 2,033 Water Trunk $ 1,538 Sewer Lateral $ 2,380 Water Lateral $ 4,715 Sewer Plant Access Fee $ 2,766 Total $22,536 The Sewer Plant Access fee was not part of Dayton's expenses that was assessed to the City of Otsego, but was the City of Otsego's cost as part of its regular SAC fee. Dayton had paid their SAC fees by paying for 20% of the cost of the construction of the sewer plant. The Otsego City Council offered all four property owners the opportunity to have the SAC fee assessed as part of the improvement assessment. The benefit for the property owners is that they could pay off the fee as part of their assessment. Those property owners who did not agree to this will have to pay the SAC fee in its entirety in the future when they hook up to City sewer. Clare T. Brauch was the only one who agreed to this. That is why her assessment is $2,766 higher than the others. The McAlpines and Schulenburgs did not agree to be assessed since they did not intend to hook up to sewer until some time in the future. The Grupas did not agree since they were intending to subdivide their property in the future. The Schulenburg assessment is lower by $4,500 because they were not charged for Y of a street/storm water assessment because their driveway went into County Road 36 rather than the improved city street. The City Council told the Schulenburgs that if they or future property owners ever put a driveway into the improved city street the City could assess them for the street improvement. The Grupa assessment is larger because they received Preliminary Plat approval for five additional lots, so their assessment is spread across six total lots. The Grupa assessments have been paid because the lots were developed. As of 12/07, the only assessments remaining are those belonging to Schulenburgs and McAlpines. 10 2001 IMPROVEMENTS - 88TH STREET STREET, SEWER, WATER, & STORMSEWER The 2001 88th Street improvements were petitioned for by Christ Lutheran Church. As part of their expansion plans the City required them to be hooked up to City sewer and water. Among other benefiting property owners were the Bank of Elk River and land to the south owned by Mary Rose Dare. The improvements consisted of reconstruction of the existing street, construction of a new street extension, and installation of sewer, water, and storm sewer. The improvement hearing was held August 22, 2000. The total cost was $318,158. The improvement was funded by the City out of cash balance and 100% assessed to benefiting properties. The assessment hearing was held July 30, 2001. The assessment period is for 10 years, with an interest rate of 6% and all costs were 100% assessed. The storm sewer costs ($151,162) were assessed as a storm sewer fee on a cost per acre basis to benefiting developed properties. In April, 2003 the Bank of Elk River paid all of their storm sewer fees and Christ Lutheran Church paid the fees on the developed portion of their property. Undeveloped benefiting properties will pay the storm sewer fee when they develop, as will Christ Lutheran Church on the remainder of their property. Total Costs: Street $ 21,961 Stormwater $151,162 Water $ 46,090 Sewer $ 36,347 Engineering $ 43,625 Easements $ 16,800 Legal $ 2,173 Total $318,158 Funding Sources: Christ Lutheran Church Assessments $ 98,570 Mary Rose Dare Assessments $103,414 Bank of Elk River Assessments $ 19,570 Storm Sewer Fees (Assessed) $ 25,156 Storm Sewer Fees (Deferred) $ 71,448 Total $318,158 11 2001 IMPROVEMENTS - PULTE SEWER & WATER EXTENSIONS, QUADAY AVENUE The 2001 Sewer & Water line extensions were installed by Pulte Homes as part of their development at Highway 101 and County Road 37 known as The Point. The sewer and water lines were extended south of 78th Street in order to serve the Pulte Homes development. Pulte Homes paid 100% of the costs. They were extended past undeveloped properties. If those properties develop by 2020, Pulte Homes is due reimbursement of $193,500, minus land acquisition costs. That reimbursement is spelled out in the Pointe development agreement signed with Pulte Homes. 12 2002 IMPROVEMENTS - WATERFRONT WEST STREET, SEWER & WATER, AND TRAFFIC LIGHT This improvement was the installation of street (Quaday Avenue north of County Road 39), sewer, water, storm sewer, and a traffic light at the intersection of County Road 39 and County Road 42. These improvements were for the Waterfront West commercial development located at County Roads 39 & 42. These improvements were paid for by the City out of cash balance and then the City reimbursed cash balance from the proceeds of the 2003 Improvement Bond. The costs were guaranteed by the developer, LandCor, Inc., which provided a Letter of Credit of $1,500,000.00. The improvement was 100% petitioned for by LandCor, Inc., which waived all hearings. Construction of the improvements began in summer 2002 and they were finished in summer 2003. The assessments were adopted on November 10, 2003. The interest rate was 7%. Total Costs: Sewer $ 220,699 Water $ 234,034 Street $ 412,527 Storm Sewer $ 211,517 Traffic Light $ 526,125 Engineering $ 278,026 Legal $ 5,422 Other $ 7,185 Total $1,895,535 13 Costs were 100% assessed to benefiting properties. Portions of the assessments were paid up front. Assessments remaining as of 12/09 for the Waterfront West Addition are; Lot 1, Block 1. Rockwoods Restaurant $ 0 2nd Add, Lot 1, Block 1. Marketplace West $ 0 2nd Add, Lot 1, Block 1. Hempl Bldg $ 31,653 3rd Add, Lot 1, Block 1. Medical Bldg $ 18,649 3rd Add, Lot 2, Block 1. Gas Station $ 0 3rd Add, Lot 1, Block 2. Denny's Restaurant $ 0 3rd Add, Lot 2, Block 2. Riverview Bank $ 0 4th Add, Lot 1, Block 1. Hotel/Water Park. $ 0 Total $ 50,302 This is a reduction of $238,559 from 2007's amount. A portion of these assessments are WAC & SAC fees, which are paid to the Water & Sewer Debt Service Fund. 14 2002 IMPROVEMENTS - 85TH STREET EXTENSION STREET, SEWER & WATER This improvement is the extension of 85th Street east from its intersection with County Road 42 (Parrish Avenue). This improvement includes installation of sewer and water, storm sewer, and street reconstruction. The improvement was petitioned for by Today Companies as part of the development of a four lot business park on the south side of 85th Street. The improvement hearing was held October 22, 2001. Construction began in fall, 2002 and was completed in spring, 2003 for a total cost of $380,755. The improvement was paid for out of cash balance. The City later reimbursed cash balance from the proceeds of the 2003 Improvement Bond. The south side of the street, then owned by Today Companies, guaranteed payment of their share of improvement costs with a letter of credit. The north side of the street, then owned by the Kolles Family Trust, was assessed for their share. The assessment hearing was held September 25, 2003. The final assessments were set on November 24, 2003. The terms were 10 years at 4.8% interest. Total Costs: Construction $233,962 Easements $ 86,500 Engineering $ 49,569 Legal $ 8,750 Other $ 1,974 Total $380,755 Funding Sources: Today Assessment $186,500 Kolles Assessment $186,500 MSA Funds $ 7,755 Total $380,755 The deferred Kolles Assessment was reassessed to the Great River Centre commercial development in 2007 as part of the developer's agreement with Appello Development. 15 2002 EAST OTSEGO SEWER PLANT PHASE II EXPANSION The Phase II expansion of the East Otsego Sewer Plant was ordered by Council on October 8, 2001. Construction began in spring 2002 and was completed in summer 2003. The cost of the expansion was $2,514,906. This was funded out of the Water & Sewer Debt Fund. The cost was reimbursed to the Water & Sewer Debt Fund as part of the 2003 Water & Sewer Bond. The bond payments will be paid for by sewer hookup charges paid by users of the system. 2003 IMPROVEMENT BOND The 2003 Improvement Bond borrowed $4,970,000 for the following uses. $2,660,000 Reimbursed the City for the Waterfront West Improvements (2002). Costs on this improvement were 1000 assessed. $2,310,000 Funded the 85th Street/Page Avenue Improvement. Costs on this improvement will be paid for by a combination of City tax levies, assessments, and Park & Trail fees. The bond length is 10 years. 2003 85TH STREET/PAGE AVENUE IMPROVEMENTS The 85th Street and Page Avenue Improvements began in summer, 2003 and were completed summer, 2004. The improvements consisted of the reconstruction of 85th Street from Page Avenue west to Nashua Avenue, and the reconstruction of Page Avenue from 85th Street north to County Road 39. The improvements were paid for from proceeds from the 2003 Improvement Bond. The bond payments will be paid for by a combination of general tax levies, assessments, and Park Dedication Funds for the bike trails. The improvement hearing was held January 16, 2003. The assessment hearing was held September 25, 2003 and the assessment was set at $4,186.72 per benefited residential parcel. The interest rate was 6% and the term was 10 years. Total Costs: Construction $1,798,902 Engineering $ 355,526 Easements $ 186,374 Other $ 2,631 Legal $ 23,548 TOTAL $2,366,981 Funding Sources: Tax Levies $2,103,678 Assessments $ 183,303 Bike Trail Funds $ 80,000 TOTAL $2,366,981 A total of $2,103,678 is scheduled to be levied on property taxes to pay the non -assessed portion of this improvement. Any remaining balance after the bond is paid off will be transferred to the Capital Improvement Fund. 17 2003 SEWER & WATER REVENUE BOND The 2003 Water & Sewer Revenue Bond borrowed $11,370,000 for the following uses. $2,500,000 reimbursed the City for the East Sewer Plant Phase II Expansion. These costs will be paid for by sewer hookup fees on users who hook into the sewer system. $8,870,000 funded the West Otsego Sewer & Water System construction based on preliminary cost estimates. These costs will be paid for by sewer and water hookup fees on users who hook into the system. The bond length is 20 years. Note: Costs over the preliminary cost estimate for the West Sewer & Water System will be funded by WAC & SAC fees collected from new development in the West Sewer District. 18 2003 WEST OTSEGO SEWER & WATER IMPROVEMENTS The West Otsego Sewer and Water improvements were constructed in 2003, 2004, and 2005, and were financed by the 2003 Water & Sewer Revenue Bond. The bond will be paid by sewer (SAC) and water (WAC) hookup charges paid by users of the sewer and water system. The costs incurred in the planning of these improvements were $136,436. Total construction costs are $8,320,817 for the sewer system and $3,815,303 for the water system. This includes costs for two improvement projects that are funded as follows. Total Costs: Construction $10,571,062 Engineering $ 1,430,424 Easements $ 57,392 Other $ 62,891 Legal $ 14,351 Total $12,136,120 Kittredge Crossings - Trunk water and sewer lines were extended through other properties and paid for by Farr Development's Kittredge Crossings at a total cost of $400,262. These lines will also serve properties west of County Road 19, including the "Golden Polygon" area south of I-94. Farr Development will be reimbursed for these costs, minus the $69,350 paid for easements, up to a total of $330,912, once these areas develop and the City receives the SAC and WAC fees from the development. 19 2003 PARK CONSTRUCTION The 2003 Park Construction projects consisted of improvements to Prairie Park and the construction of School Knoll Park. These improvements were funded from the Park Development Fund, which consists of park dedication funds paid by the developers of new homes. Construction began in June 2003 and was substantially complete in October, 2003, with additional work done in 2004 and 2005. Total Costs: Prairie Park $ 897,446 School Knoll Park $ 354,358 Total $1,251,804 ** Total expenditures on Prairie Park, including original development costs in the mid 1990's but not including land costs are estimated at $1,350,236. 2003 O'BRIAN AVENUE & 87TH STREET IMPROVEMENT The O'Brian Avenue and 87th Street Improvement was petitioned for by the affected landowners. The Improvement Hearing was held September 4, 2003. Construction began in fall, 2003 and was completed in summer, 2004. The total cost was $150,745 consisting of $128,060 in construction costs and $22,685 in engineering costs. The improvement was 100% funded by assessments. The Assessment Hearing was held August 9, 2004. The improvement was assessed at $6,465 per parcel. The assessment was for 10 years at 6%. WE 2004 MACIVER AVENUE & 70TH STREET IMPROVEMENT The 2004 MacIver Avenue & 70th Street Improvement consisted of the reconstruction and widening of a little over two miles of gravel road (MacIver Avenue) from 80th Street south to County Road 37. A quarter mile of new road (70th Street) was constructed east of MacIver Avenue. The roads are 44 foot wide with curb and gutter and storm sewer. The improvement was funded primarily by Road Access fees paid by area developments. Additional funding was provided by the MSA fund. Construction began in summer of 2004 and was completed in 2005. Total Costs: Street $2,259,611 Trunk Storm Sewer $ 479,161 Water Line Extensions $ 9,183 Sewer Line Extensions $ 8,193 Bike Path Construction $ 125,604 Engineering $ 392,500 Easements $ 65,370 Legal $ 7,286 Other $ 40,000 Total $3,386,908 Funding Sources: ** Road Access Fees $1,537,331 (60%) MSA Funds $1,024,888 (40%) Otsego Creek Fund $ 191,860 Bike Trail Fees $ 146,816 WAC Fees $ 10,434 SAC Fees $ 9,309 Albertville Portion $ 466,270 Total $3,386,908 **Road access fees and other funding sources include their pro - rata share of engineering, easements, legal, and other expenses. 21 2004 IMPROVEMENT BOND The 2004 Improvement Bond borrowed $1,675,000 for the Quaday Avenue Improvement. The bond length is 10 years. The improvement was delayed until 2005 by federal and state review requirements. Bond payments will be made by a combination of a Federal T2000 grant, assessments, stormwater funds, City tax levies and Park & Trail fees. 2004 PARK CONSTRUCTION The 2004 Park Construction projects consisted of some improvements to Prairie Park and the construction of Lily Pond Park. These improvements were funded from the Park Development Fund, which consists of park dedication funds paid by the developers of new homes. Construction began in July 2004 and was finished in October 2005. Landscaping was completed in 2006. Total Costs: Lily Pond Park $452,520 In 2008 and 2009, irrigation and lighting were added to Lily Pond Park. Irrigation $36,068 Lighting $15,275 $51,343 22 2005 QUADAY AVENUE IMPROVEMENT The Quaday Avenue Improvement consisted of the reconstruction and widening of a little over % of mile of gravel road (Quaday Avenue) from 78th Street south to County Road 37. The improvement is partially funded by a Federal T2000 grant the City received. The Improvement Hearing was held April 26, 2004. Due to delays in Federal and State review of the plans, the improvement could not start until summer, 2005. Construction began in the summer of 2005 and was completed in summer, 2006. The Assessment Hearing was held October 30, 2006. The assessment was for 10 years at 6% interest. Total Costs: Street $ 762,488 Water $ 111,941 Sewer $ 117,251 Storm Sewer $ 132,611 Bike Path $ 43,975 Engineering $ 193,514 Easements $ 190,000 Legal $ 19,371 Other $ 33,724 Total $1,604,875 Funding Sources: T2000 Grant $ 530,000 Assessments (Current) $ 186,678 Assessments (Deferred) $ 614,991 Stormwater Fees $ 132,500 Tax Levies $ 91,454 Bike Trail Funds $ 49,252 TOTAL $1,604,875 *Many Assessment costs were traded for free easements. Some Storm Sewer fees were traded for a drainage easement to build the regional storm pond. These are still accounted for as cash in these figures. 23 2005 89T11& PARELL IMPROVEMENT This improvement, the paving of an existing gravel road, was been requested by the residents by petition of a majority of affected property owners. The improvement hearing was held March 28, 2005. Construction began in May 2005 and was complete in June 2005. The assessment hearing was held October 24, 2005. This improvement was 100% assessed. This improvement was financed through the Revolving Capital Improvement Fund, and the assessments received will go back into that fund. Total Costs: Construction Engineering Public Works Costs Total $33,152 $ 8,353 $ 1,617 $43,122 2005 IMPROVEMENT BOND The 2005 Improvement Bond borrowed $3,000,020 to fund the Waterfront East and Mississippi Shores Frontage road improvements. The bond term is 20 years. These costs will be paid for primarily by assessments on benefiting properties. The City portion was paid for by a transfer from the Revolving Capital Improvement Fund. WELLHEAD PROTECTION Wellhead Protection is an unfunded State mandate. The City has spent $46,545 on this mandate as of December 2009. $7,550 was spent in 2008 and $3,672 was spent in 2009. These expenditures are taken from the Water Fund account. 2005 FRONTAGE ROAD IMPROVEMENT MISSISSIPPI SHORES 6TH & 7TH ADDITIONS This improvement consisted of improving the frontage road adjacent to the older businesses along County Road 39 just west of County Road 42. The improvement was petitioned for by some of the property owners and all of the owners signed waivers of assessment. The Improvement Hearing was held November 8, 2004 and January 24, 2005. Construction began in 2005 and was completed in 2006. Initial assessments were made in 2006 in the amounts the property owners had waived. A second assessment hearing of the amounts over what the property owners had waived was held March 12, 2007 and March 26, 2007. This improvement was financed through the 2005 Improvement Bond. The City paid a portion of the costs with the remainder being assessed or paid by fees. The City share was paid from the Revolving Capital Improvement Fund. Total Costs: $ 635,569 Street $ 299,239 Storm Sewer $ 128,128 Sewer $ 248,444 Water $ 73,947 Engineering $ 156,239 Legal $ 15,616 Park Ave Improvements $ 106,467 Total $1,028,080 Funding Sources: Assessments $ 635,569 SAC Fees $ 164,867 WAC Fees $ 9,350 Stormwater Funds $ 55,306 Cap Improvement Fund $ 162,988 Total $1,028,080 Lateral costs were assessed to benefiting property owners. Trunk costs are funded from SAC, WAC and Stormwater fees. 25 2005 SEWER & WATER REVENUE BOND The 2005 Water & Sewer Revenue Bond borrowed $10,855,000 to fund the East Otsego Sewer Plant Phase III Expansion. The bond term is 20 years. These costs will be paid for by sewer hookup fees paid by users who hook into the system. 2005 EAST SEWER PLANT PHASE III EXPANSION The Phase III expansion of the East Otsego Sewer Plant was ordered in February 14, 2005. The expansion increased the size of the East Otsego Sewer Plant from 400,000 gallons per day to 1,000,000 gallons per day. Construction began in April, 2005 and was completed in fall, 2006. The cost of the expansion was $10,290,876. This was funded by the 2005 Sewer & Water Revenue Bond. The costs will be paid for by sewer hookup charges paid by users who connect to the system. Total Costs; Construction Engineering Easements/Land Purchase Legal Sludge Hauling Total $ 9,271,516 $ 600,849 $ 339,579 $ 4,442 $ 74,490 $10,290,876 2005 IMPROVEMENTS WATERFRONT EAST - PHASE I STREET, SEWER & WATER, AND STORM SEWER This improvement consisted of the installation of street (County Road 39/90th Street extension), sewer, water, streetlights, and storm sewer at the northeast corner of the intersection of County Road 39 and State Highway 101 for the Waterfront East commercial development. All improvements were assessed 100% per developer's agreement. City agreed as a development incentive that assessments would not be filed until Pay 2008. The assessment term is 15 years and the interest rate is 7%. The improvement was 100% petitioned for by the developer, LandCor, Inc., which waived all hearings. Construction of the improvements began in summer 2005 and was completed in 2006. A portion of these assessments are WAC & SAC fees, which will be paid to the Water & Sewer Debt Service Fund. Total Costs: Street $ 208,306 Storm Sewer $ 869,449 Sewer $ 109,793 Water $ 328,776 Engineering $ 222,523 Legal $ 1,979 Easements $ 0 SAC/WAC $ 188,611 Streetscape Enhancements $ 136,178 Total $2,065,615 27 2006 IMPROVEMENT BONDS The following Bonds were sold in 2006. 1) 2006 SE Otsego Sewer & Water Improvements. This bond was in the amount of $8,875,000 and funded water & sewer improvements for SE Otsego including water tower #3, wells, water line extensions, sewer line extensions, and sewage lift stations. This also included the movement of city water and sewer utilities out of the Highway 101 right-of-way and the extension of sewer forcemain. The bond payments will be made from SAC and WAC fees paid by new development. 2) 2006 Road Improvements. This bond was in the amount of $5,985,000 and funded road improvements including the widening of Parrish Avenue from two lanes to four lanes between County Road 39 and 85th Street, the improvement of the County Road 39 and Parrish Avenue Intersection and the extension of Queens Avenue north to County Road 37. The bond payments will be made from a combination of assessments, Capital Improvement Funds, and City tax levies. 3) Public Works Building. This bond was in the amount of $3,595,000 and funded the construction of a Public Works building. The bond payments will be made by a combination of tax levies and funds that were set aside in the City Campus account. 28 2006 SE OTSEGO SEWER & WATER IMPROVEMENTS These improvements consist of extending sewer and water infrastructure to SE Otsego including water tower #3, wells, water line extensions, sewer line extensions, and sewage lift stations. These improvements also included the movement of city water and sewer utilities out of the Highway 101 right-of-way and the extension of an additional sewer force main from the Quaday Avenue Lift station to the East Treatment Plant. The improvements were expected to be completed by the end of 2007 but the construction of Water Tower #3 ran into 2008. The improvements were paid for by the 2006 Sewer & Water Bond. Bond payments will be paid from SAC and WAC fees paid for by new development. Total Costs as of 12/07; Water Tower #3 $1,583,000 Well #8 $ 790,000 Sewer $2,554,107 Water $1,047,327 Storm Sewer $ 48,281 Street $ 5,425 Engineering $ 546,110 Easements $ 268,500 Other $ 2,639 Legal $ 3,816 Total $6,849,205 Funding Sources; SAC Fees $3,006,179 Storm Sewer Fund $ 55,580 WAC Fees $3,787,446 Total $6,849,205 29 2006 ROAD IMPROVEMENTS PARRISH AVENUE & QUEENS AVENUE These improvements consisted of the widening of Parrish Avenue (CSAH 42) from two lanes to four lanes between County Road 39 and 85th Street, the improvement of the County Road 39 and Parrish Avenue Intersection and the extension of Queens Avenue north to County Road 37. The improvements were funded by the 2006 Road Improvement Bond and bond payments will be made from a combination of Assessments, Storm Sewer Funds, SAC & WAC Fees, Park & Trail Fees, and City tax levies. Construction began in 2006 and was completed in 2007. PARRISH AVENUE (CSAH 42) Total Costs: Street $1,593,995 Storm Sewer $ 221,819 Water $ 21,009 Sewer $ 11,200 Bike Trail $ 30,757 Traffic Signals $ 466,431 Engineering $ 292,634 Easements $ 373,691 Other (Trees + Testing) $ 16,932 Legal $ 25,763 Total $3,054,231 Funding Sources: Assessments $2,457,140 Lefebvre Creek Fund $ 195,820 N. Mississippi Fund $ 48,950 WAC Fees $ 23,180 SAC Fees $ 12,360 Bike Trail Funds $ 33,940 Trees $ 5,025 Tax Levies $ 277,816 Total $3,054,231 30 2006 QUEENS AVENUE This improvement consists of the extension of Queens Avenue north to County Road 37 from its previous terminus at 60th Street. The improvement was funded by the 2006 Road Improvement Bond and bond payments will be made from a combination of Assessments, Road Access Fees, Storm Sewer Funds, SAC & WAC Fees, Capital Improvement Funds, and City tax levies. Construction began in 2006 and was completed in 2007. Total Costs: Street $1,571,499 Sewer $ 426,450 Water $ 675,029 Storm $ 219,383 Engineering $ 353,549 Easements $ 142,547 Trail $ 68,526 Other $ 25,123 Legal $ 34,764 Total $3,516,870 Funding Sources; Assessments $ 530,000 Road Access Fees $1,460,000* SAC & WAC Fees $ 858,917 Trail Fees $ 75,413 Stormwater Fees $ 241,431 Duke Infrastructure $ 321,000 Other $ 30,800 Total $3,517,561 *Projected based on future development. 31 2006 IMPROVEMENTS PUBLIC WORKS BUILDING This improvement consisted of the construction of a Public Works building. The building can be easily expanded northward when additional vehicle storage is needed. The improvement was funded by the 2006 EDA Public Works building bond. The bond payments will be made by a combination of tax levies and funds that were set aside in the City Campus account. Total Costs: Building Construction $3,905,129 Land Acquisition $ 902,439 Architect $ 302,907 Salt Storage Facility $ 128,998 Engineering $ 10,551 Utilities $ 9,688 Other $ 18,594 Legal $ 15,178 Total $5,293,484 Funding Sources: City Campus Fund $1,803,224 Tax Levies $3,490,260 Total $5,293,484 M 2006 SEWER & WATER EXTENSION TO I-94 WEST INDUSTRIAL PARK This improvement consists of the extension of sewer and water west from Farr Development's Kittredge Crossings to serve the I- 94 West Industrial park. This improvement was 100% petitioned for by the property owners. The improvement was paid for from the Capital Improvement Fund and was 100% assessed to the benefiting property owners. Some of the assessments were deferred up to three years until the development of the property. Some of the assessments were deferred until the property hooks up to sewer and water. Some of the WAC & SAC fees will go towards reimbursing Farr Development up to $330,912 of their costs to oversize the trunk water and sewer mains installed in the Kittredge Crossings development. Total Costs: Sewer $339,730 Water $212,485 Engineering $ 81,310 Legal $ 3,454 Total $636,979 Funding Sources: Current Assessments 3 Year Deferred Assessments Development Deferred Assessments SAC Fees WAC Fees Total 33 $134,000 $154,213 $233,500 $107,506 $ 17,200 $646,419 2006 PARK CONSTRUCTION The 2006 Park Construction projects consisted of the construction of Beaudry Meadows Park, Kittredge Park, and Zimmer Farms (Otsego Preserve) Park to serve new development on the west side of Otsego. These improvements were funded from the Park Development Fund, which consists of park dedication funds paid by the developers of new homes. Construction began in June 2006 and was finished in October 2007. Total Costs: Zimmer Park (Otsego Preserve) $ 524,778 Beaudry Meadows Park $ 599,242 Kittredge Crossing Park $ 508,927 $1,632,947 34 2007 IMPROVEMENTS GRENIN'S MISSISSIPPI HILLS SEWER EXTENSION This improvement consists of the extension of sewer service from the Riverwood National Golf Course to serve an area of failing septic systems. The improvement will also serve five vacant lots which are expected to develop in the future. Private entities made contributions as a way of resolving issues with the septic systems. The assessment roll was adopted November 13, 2007. Total Costs: Sewer $113,903 Engineering $ 35,827 Easements $ 8,288* Other $ 764 Legal $ 5,580 Total $164,362 Funding Sources: Assessments $ 16,667 Deferred Assessments $ 91,995 SAC Fees $ 25,700 Private Contributions $ 30,000 Total $164,362 *The easements for this improvement were donated and a cost was assigned. 35 75TH STREET EXTENSION CRIMSON PONDS WEST TO ODEAN AVENUE This improvement consisted of extending 75th Street from Padgett Avenue to Odean Avenue. The Improvement was ordered April 14, 2008. Construction began in 2008 and was completed in 2009. This improvement was financed by Municipal State Road Aid funds and by SAC and WAC funds. Total Costs: Street $ 335,376 Storm Sewer $ 99,277 Sewer $ 10,140 Water $ 15,012 Engineering $ 110,111 Legal $ 378 Total $ 570,294 Funding Sources: State Road Aid (MSA) $ 528,334 SAC Fees $ 20,980 WAC Fees $ 20,980 Total $ 570,294 2008 IMPROVEMENTS FRIENDSHIP ADDITION STREET, SEWER & WATER, AND STORM SEWER This improvement consisted of the installation of street (88th Street extension), sewer, water, and storm sewer at the northwest corner of the intersection of County Road 42 and 88th Street for the Friendship Addition. All improvements were assessed 100% per developer's agreement. City agreed as a development incentive that assessments would not be filed until Pay 2009. The assessment term is 7 years and the interest rate is 7%. The improvement was 100% petitioned for by the developer, LandCor, Inc., which waived all hearings. Construction of the improvements began in summer 2007 and was completed in 2008. A portion of these assessments are WAC & SAC fees, which will be paid to the Water & Sewer Debt Service Fund. Total Costs: Streets $ 52,943 Sewer $ 26,026 Water $ 54,012 Storm Sewer $ 35,670 Engineering $ 41,575 Testing $ 3,040 Legal $ 70 Total $213,336 Funding Sources: Assessments $215,000 Total $215,000 37 2008 IMPROVEMENTS QUANTRELLE AVENUE NORTH STREET, SEWER & WATER, AND STORM SEWER This improvement consisted of the installation of street (Quantrelle Avenue North extension), sewer, water, and storm in Waterfront East, located northeast of the intersection of County Road 39 and State Highway 101. All improvements were assessed 100% per developer's agreement. The City agreed as a development incentive that assessments would not be filed until Pay 2009. The assessment term is 15 years and the interest rate is 7%. The improvement was 100% petitioned for by the developer, LandCor, Inc., which waived all hearings. Construction of the improvements began in summer 2007 and was completed in 2008. A portion of these assessments are WAC & SAC fees, which will be paid to the Water & Sewer Debt Service Fund. Total Costs: Streets $110,815 Sewer $ 54,478 Water $113,053 Storm Sewer $ 76,976 Engineering $ 87,030 Testing $ 6,360 Legal $ 146 Total $448,858 Funding Sources: Assessments $450,000 Total $450,000 38 2010 PARK CONSTRUCTION The 2010 Park Construction project consisted of the construction of Frankfort Park to serve new development on the southeast part of Otsego. This improvement was funded from the Park Development Fund, which consists of park dedication funds paid by the developers of new homes. Construction began in fall, 2009 and finished in summer, 2010. The Public Works department acted as general contractor for the project. Total Costs: 2009 Land Purchase $262,599 Preliminary Site Work $ 28,777 $291,376 39 WEST OTSEGO STREET IMPROVEMENTS FUND The West Otsego Street Improvements Fund consists of street access fees paid per lot by developers for new development to construct their portion of the collector roads needed to serve the new developments. State law does not allow 100% of the cost of collector roads to be assessed to new development as they are considered to provide a partial benefit to the rest of the City. Consequently developers are assessed collector road access fees based on the estimated cost of a local street. This fund has a balance of $266,802 as of 2009. That's an increase of $6,507 from 2008. .O COLLECTOR ROAD FUND The Collector Road Fund (formerly the MSA Fund) is funded by money Otsego receives on a yearly basis from the State of Minnesota for major road improvements. The amount of those funds is determined by State formula, which is based on population and mileage of City roads. Twenty five percent (25%) of the funds the City receives are designated for road maintenance. The funds designated for maintenance by the State have gone into the general fund on a yearly basis to help pay for City road maintenance. This fund is intended to be used to finance road improvements on major city roads such as collectors or arterials. The fund will pay the balance of costs for collector or arterial roads that cannot, per State law, be charged to a developer or other benefitting property owners. The fund will occasionally be used to finance collector or arterial roads in advance of receipt of a developer's road access fees. The Collector Road Fund will be paid back when the road access fees are received from development. The current balance in the fund is $476,857 which is a decrease of $129,688 from 2008. The Collector Road Fund received $73,259 in State MSA construction reimbursement and $14,594 in interest in 2009. The expenditures from this fund in 2009 were $111,882 for the 75th Street improvement, $5,659 for I-94/Kadler and other miscellaneous projects and $100,000 for the yearly debt service payment of the 2006 Improvement Bonds. **This fund also is responsible for the maintenance of collector streets and receives occasional funds from the General Fund for that purpose. The amount of funds contributed from the General Fund in 2009 is $0. 41 DEVELOPMENT ASSISTANCE The City of Otsego currently has two development assistance agreements, both for tax rebates, with Apex Warehouse and Duke's Gateway Industrial Park. APEX WAREHOUSE On December 15, 1998, the City of Otsego signed an agreement with Apex Business Center to provide financial assistance as part of the development of Apex Business Center. The total assistance would be 3.75% of the building market value for Pay 2000, which was $1,842,200. This means the total assistance will be $69,082.50. This would be paid from 30% of the City portion of taxes received yearly until such time as the assistance was fully paid. The total amount of taxes paid to the City in 2009 was $20,115. 30% of that is $6,034.55. That check, plus the previous payments that are listed below, reduces the total amount of assistance owed to Apex to $6,699.29. Year Payments 2009 $ 6,034.55 2008 $ 5,929.18 2007 $ 5,967.65 2006 $ 5,907.26 2005 $ 5,878.31 2004 $ 6,131.90 2003 $ 7,184.64 2002 $ 8,435.83 2001 $ 5,636.96 2000 $ 5,276.93 Total $62,383.21 LONG HAUL TRUCKING On December 14, 1998, the City of Otsego signed an agreement with Long Haul Trucking, Inc. to provide financial assistance as part of the development of the Otsego Industrial Park. After seven years the agreement was complete and the City had paid Long Haul Trucking $20,824.53. CN GATEWAY INDUSTRIAL PARK In January, 2008, the City of Otsego signed an agreement with Duke Realty Inc. to provide financial assistance as part of the development of Gateway Business Park. The total assistance would be no more than $380,000. This would be paid from 30% of the City portion of taxes received yearly for ten years or until such time as the assistance was fully paid, whichever comes first. The total amount of taxes paid to the City in 2009 was $4,463. 30% of that is $1,338.99. Year Payments 2009 $ 1,338.99 43 FUTURE IMPROVEMENTS This list of improvements contemplated in the future is listed below. 62nd STREET AND QUALE AVENUE This would involve paving the existing gravel road which is needs constant repair because stormwater washes gravel away due to the steepness of the road. This would be paid for by assessments and tax levies. Estimated cost is $240,000 to $435,000 depending on which streets were paved. 70th STREET EAST OF MACIVER AVENUE This would be an extension from the new road currently being built on 70th Street 1/ mile east of MacIver Avenue. 70th would extended 1/ mile further east. This would be based on new development. Estimated cost is $225,000. 75th STREET IMPROVEMENT Construct road from Quaday Avenue east to Highway 101 Frontage Road with street, sewer & water, and storm sewer. This would be based on development. Estimated Cost: $210,000 Funding Source: Capital Improvement Funds for north side, assessments for south side. RANDOLPH AVENUE This would be a new major north -south collector road that would run from County Road 36 north to 65th Street in SE Otsego. The first quarter mile of this road north of CSAH 36 was constructed by Orrin Thompson in 2006. Extension of the road would be based on development. 70TH STREET BETWEEN MACIVER AVENUE AND CSAH 19. This project requires the cooperation of the City of Albertville and would be done under an agreement with Albertville. It would consist of widening a two lane rural section road into a four lane divided road with curb and gutter. QUEENS AVENUE REALIGNMENT (COUNTY ROAD 36 NORTH) Upgrade road to urban section with sewer and water. MNDOT will only construct rural section. (Also known as the City Engineer's Pipe Dream.) Estimated Cost: $120,500 Funding Source: Unknown. QUEENS AVENUE SOUTH RECONSTRUCTION Reconstruct Queens Avenue from CSAH 36 north to the City water tower with curb & gutter, sewer, water, and storm sewer. (Known as the City Engineer's Big Pipe Dream). Estimated Cost: $605,000 Funding Source: Unknown. RECONSTRUCTION OF KADLER AVENUE This would involve reconstructing Kadler Avenue to meet City arterial road standards. 'k, RESERVE FUNDS (As of DECEMBER 311 2009) Reserve funds are necessary for financial management for several reasons. Some reserves are for specific projects that are contemplated in the future, some are for assistance with improvement projects that cannot be 100% percent assessed, some are for cash flow purposes, and some are for emergencies. Cash Flow/Budget Reserve The City receives its property tax revenues in July and December. Because of this, the City needs to have funds on hand to pay for the first six months of its operations. The City's auditors have recommended that Otsego have a reserve of at least 40-45% of its general yearly budget. The State Auditor has recommended that a budget reserve of 35-50% is proper. Year Cash Flow Reserve % of Budget 2001 $ 710,411 45% 2002 $ 791,000 46% 2003 $ 945,979 54% 2004 $1,004,940 45% 2005 $1,027,382 38% 2006 $1,001,198 31% 2007 $1,100,748 31% 2008 $1,544,719 43% 2009 $1,685,623 47% Water & Sewer Debt Service Fund The Water & Sewer Debt Service fund contains the Water Access Charges (WAC) and Sewer Access Charges (SAC) paid by the developers and builders of new homes and commercial buildings in the sewer district, as well as the SAC/WAC fees paid by existing homes and buildings that hooked up to City sewer and water. These funds are used to make,the payments on the money that the City borrowed to construct the sewer and water system. This fund currently has a balance of $6,368,601, which is an increase of $128,979 from 2008 due to refinancing. Bond payments remaining to be paid from this fund total $27,740,000. .o Park Development Fund This fund consists of the Park & Trail fees paid by developers when they plat their land. These fees are used for the purchase of park land, construction of parks, purchasing park equipment, and construction of trails. This fund currently has a balance of $866,628 which is a decrease of $291,069 from 2008. Park Tree Fund This fund consists of donations and grants for the purchase of trees for City parks, trails, and boulevards. This fund currently has a balance of $3,570, up $90 from 2008. Pavement & Park Trail Management Fund This fund was established in 2007 to accumulate funds for regular maintenance of the City's street paths and park trails. There is $399,966 in the fund, an increase of $132,517 from 2008. Building Inspection Fund This fund tracks the revenues received from building permits and septic permits on a yearly basis along with the expenditures for the Building Inspection contract. If there is a surplus at the end of the year, it is transferred to other City funds, typically the Revolving Capital Improvement Fund or General Fund, and this fund starts the year with a zero balance. There is a deficit of ($401,238) in the fund, which is a decrease of $277,517 from 2008. Revolving Capital Equipment Fund This fund consists of funds transferred to it from other funds, typically a designated transfer from the General Fund that's part of the regular budget. This fund is set up to purchase new City equipment either outright or provide a source of yearly payments, so that the purchase of a major piece of equipment does not strain the budget in any one year. The balance in the fund is $598,991, an increase of $192,999 from 2008. Revolving Capital Improvement Fund This fund consists of; cash left over when improvement bonds are closed out, delinquent assessments still coming in on closed bonds, assessments on City financed (non -bonded) improvements, and budget surpluses from previous years. This fund is intended to be used to finance smaller City improvements that are not EVA bonded and to finance the portion of City improvements that are not supported by other fund sources such as assessments, MSA funds, and State or Federal grants. The current balance in the fund is $500,882 which is a decrease of $6,742 from 2008. The transfers to this fund in 2009 were $137,040 in assessments received and $13,435 in interest earned. The expenditures from this fund in 2009 were $45,537 for Friendship Addition, $35,411 for the final payment for the 1999 Street Improvement bonds, $27,045 for the 2006 Street Improvements, $20,038 for the Quantrelle Avenue Sewer & Water improvements, $15,813 for the Remington Coves work, $5,871 for streetlights at 93rd & Parrish Avenue, $5,742 for highway signage, $1,175 for the I-94/CSAH 37 Coalition, and $586 for the Waterfront East/Mississippi Shores fund. Fire District Funds The Fire Funds consist of the funds assessed each property in the City for fire protection. 2000 was the first year these funds were broken into sub -districts for each fire department the City contracts with. Elk River Fire District - There is a balance of $384,148 in this district, an increase of $154,592 from 2008. The City has purchased land on 85th Street for a future Fire Station. The City was billed $117,156 in 2009 from Elk River for fire protection. Albertville Fire District - There is a balance in this district of $393,462, an increase of $75,336 from 2008. The City was billed $101,619 in 2009 from Albertville for fire protection. The City is accumulating funds for construction of a fire station in this district. Rogers Fire District - There is a balance in this district of $11,068, which is a decrease of $6,993 from 2008. The City was billed $27,510 in 2009 from Rogers for fire protection. Monticello Fire District - There is a balance in this district of $23,180, which is an increase of $9,943 from 2008. The City was billed $22,644 in 2009 from Monticello for fire protection. ER !" Watershed Funds The Watershed Funds consist of storm sewer work done by watershed. This work is funded by the storm sewer fees paid by developers and assessments to property owners benefited by storm sewer improvements. The watershed districts are established by the City. North Mississippi Watershed Fund - There is a deficit in this fund of -$302,692. This is unchanged from 2008. There is a deficit because most of the trunk storm sewer facilities in this district have been completed in advance of development. As this area develops further, particularly the Waterfront East, Great River Centre and Waterfront North(?) developments, the fees received from development should bring this fund into balance. Lefebvre -$126,813, developmen tCreek Watershed Fund - The balance in this fund is which is a decrease of $14,700 from 2008. Additional in the watershed will bring this fund into balance. South Mississippi Watershed Fund - The balance in this fund is $76,451., which is an increase of $1,927 from 2008 due to interest earnings. This watershed district mainly covers the area east of Highway 101 and north of 60th Street which is being developed as part of Duke's Gateway Industrial Park. Crow River Watershed Fund - The balance in this fund is -$11,814. This watershed district mainly covers the area east of Highway 101 and south of 60th Street. Otsego Creek Watershed Fund - The balance in this fund is $833,451. This is an increase of $4,738 over 2008, due to interest earnings. This money will be used to improve Otsego Creek to accommodate future development. Halls Pond Watershed Fund - There is a deficit in this fund of -$86,407 which is unchanged since 2003. This represents the amount of storm sewer work done on the Odean Avenue Improvement (1999-2000) beyond what was necessary to capture storm water generated by Odean Avenue. It is principally the cost of establishing the Wilson -Berge storm water pond on 85th Street and Odean. It also represents minor improvements made to the Heritage Hills pond in 2003. Collector Street Reconstruction Fund The Collector Street Reconstruction Fund was established in 2009 to account for the money set aside to assist with the future reconstruction of collector streets, which cannot be fully assessed to property owners on the street. The Fund currently has a balance of $150,000 which was a transfer from the General Fund. Street Lighting Fund The Street Lighting Fund was established in 2009 to account for the money set aside to fund future maintenance and pay street lighting bills in the commercial and industrial districts. The Fund currently has a balance of $17,363. City Campus Fund The City Campus Fund has been established to account for the money set aside for the purchase of land and the construction of facilities on the City Campus. The Fund currently has a balance of $590,769. This is a decrease of $251,215 from the 2008 balance, which reflects bond payments. This fund was the initial source of funds for the construction of the new Public Works building before the 2006 Bond funds were received. Community Facilities Fund This fund was established by Council action in 2004 for the future construction of major community facilities. It consists of funds paid as part of the park & trail fees by developers of new housing units. It also consists of funds obtained from donations, grants, and other sources for the purpose of constructing a community center. The balance in this fund is $1,023,907 as of December, 2009, an increase of $25,166 from 2008. 50