Item 3.3 Calling special meetings0
Otkoo
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT REQUESTOR:
MEETING DATE:
Administration City Administrator/Finance Director Flaherty
February 22, 2021
PRESENTER(s) REVIEWED BY:
ITEM #:
Consent
3.3 Call for Special Meeting
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
X
Is a strong organization that is committed to leading the community through innovative
communication.
No
Has proactively expanded infrastructure to responsibly provide core services.
BACKGROUND/JUSTIFICATION:
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
The most recent Strategic Plan (the Plan), was developed in February 2020 through a facilitated discussion
Is a social community with diverse housing, service options, and employment opportunities.
meeting to evaluate progress, measure success and provide direction on implementation of the Plan. The
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council call for three special meetings.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Strategic Planning
The most recent Strategic Plan (the Plan), was developed in February 2020 through a facilitated discussion
including the Council and staff. One of the focused implementation steps was to provide at least an annual
meeting to evaluate progress, measure success and provide direction on implementation of the Plan. The
City Council has concurred that this annual meeting should rotate bi-annually between external and
internal facilitation methods. The last annual meeting was held on February 7, 2020, and was facilitated by
Huel-ife. City staff is recommending this annual meeting be scheduled for March 8, 2021 at 6PM.
Fire Protection Services
In 2018, the City commissioned a Response Time Improvement & Fire Service Model study, which was
completed by BeaconGlS. With any planning document, it is important to dedicate an annual review
process to evaluate the study, monitor progress and consider recommendations. With newly elected
councilmembers, City staff believes it is a good time to conduct the annual review session. City staff is
recommending this meeting be scheduled for March 22, 2021 at 530PM.
Human Resources / Assistant City Administrator Interviews
The City Council approved this new job description at the February 8, 2021 meeting, with City staff
advertising the position. The timeline for the recruitment process identifies finalist interviews with the City
Council. City staff is recommending this meeting be scheduled for March 29, 2021 at 530PM.
SUPPORTING DOCUMENTS ATTACHED:
• None
POSSIRI F MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to call for the following special City Council meetings, all to be held at the Prairie Center:
- March 8, 2021 at 6:OOPM.
- March 22, 2021 at 5:30PM.
- March 29, 2021 at 5:30PM.
RIIIIC.FT INFORMATION
FUNDING: BUDGETED:
N/A N/A