Item 3.9 Streets Micro surfacing0
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DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
March 8, 2021
PRESENTER(S)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director Flaherty
3.9 Street Micro Surfacing
STRATEGIC VISION
MEETS:
I THE CITY OF OTSEGO:
Street Micro -Surfacing Project.
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
No
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Bids were opened for the 2021 Street Micro -Surfacing Project, City Project No. 20-02 on March 2,
Is a social community with diverse housing, service options, and employment opportunities.
The Engineers Estimate presented to council for approval of the plans and specifications was $392,153.33.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding contract for the
Street Micro -Surfacing Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/JUSTIFICATION:
Bids were opened for the 2021 Street Micro -Surfacing Project, City Project No. 20-02 on March 2,
2021. A total of one bid was received as shown on the attached Bid Tabulation.
The Engineers Estimate presented to council for approval of the plans and specifications was $392,153.33.
The low bid from ASTECH Corporation was in the amount of $343,629.20. Including engineering estimated costs
of 5%, the project cost as bid is $360,810.66, which is within the 2021 CIP budget.
City Staff recommends awarding of the contract to the low bidder, ASTECH Corporation. ASTECH has
completed Street Maintenance and Micro -Surfacing Projects within the City of Otsego in the past. The
work was completed to specifications and in a timely manner.
SUPPORTING DOCUMENTS ATTACHED:
• Bid Tabulation
• Engineers Estimate
• Resolution 2021-16
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2021-16 accepting bids and awarding contract for the 2021 Street Micro -
Surfacing Project, City Project No. 20-02 to Asphalt Surface Technologies Corporation of St. Cloud, MN in
the amount of $343,629.20.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201— Pavement Management Yes
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Engineers Estimate
2021 Street Micro -Surface Project
City of Otsego
CITY PROJECT #21-02
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SCHEDULE "A" - MICRO -SURFACE ESTIMATED TOTAL COST $373,479.36
SCHEDULE "A" - MICRO -SURFACE $373,479.36
ENGINEERING AND CONSTRUCTION ADMINISTRATION (5%) $18,673.97
TOTAL ALL SCHEDULES $392,153.33
OT387-2021 MS EngEstAs
Eng. Estimate Micro Surfacing 1 2/3/2021 12:14 PM
Item No. Description
Estimated
Quantity
Unit Price
Extension
1
2354.506 BITUMINOUS MATERIAL FOR MICRO -SURFACING
39,133 GAL
$3.00
$117,399.00
2
2354.509 MICRO -SURFACING SCRATCH COURSE
519 TON
$190.00
$98,610.00
3
2354.509 MICRO -SURFACING SURFACE COURSE
743 TON
$190.00
$141,170.00
4
1 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS -1H (DILUTED)
3,663 GAL
$1.72
$6,300.36
5
1 2563.601 TRAFFIC CONTROL
1 LS
$10,000.00
$10,000.00
SCHEDULE "A" - MICRO -SURFACE ESTIMATED TOTAL COST $373,479.36
SCHEDULE "A" - MICRO -SURFACE $373,479.36
ENGINEERING AND CONSTRUCTION ADMINISTRATION (5%) $18,673.97
TOTAL ALL SCHEDULES $392,153.33
OT387-2021 MS EngEstAs
Eng. Estimate Micro Surfacing 1 2/3/2021 12:14 PM
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2021-16
ACCEPTING BIDS AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of 2021 Street Micro -Surfacing
Project, City Project No. 21-02, bids were received, opened on March 2, 2021 and tabulated according to
law, and the following bids were received complying with the advertisement; and
Contractor Total Base Bid
Asphalt Surface Technologies Corp. $ 343,629.20
WHEREAS, it appears that Asphalt Surface Technologies Corporation of St. Cloud, Minnesota is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Asphalt
Surface Technologies Corporation of St. Cloud, Minnesota in the name of the City of Otsego for
2021 Street Micro -Surfacing Project, City Project No. 21-02, according to the plans and
specifications therefore approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond
made with their bids, except that the bid bond of the successful bidder and the next lowest bidder
shall be retained until a contract has been signed.
1
ADOPTED by the Otsego City Council this 8th day of March, 2021.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
2
CITY OF OTSEGO
Jessica Stockamp, Mayor
ATTEST:
Audra Etzel, City Clerk