Item 3.6 Zero Turn Mower9
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MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Parks & Recreation
Parks and Recreation Director Demant
March 22, 2021
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/ Finance Director Flaherty
3.6 Zero Turn Mower
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council approve a Fleet purchase.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
The Parks and Recreation Department maintains approximately 30 city owned properties totally over 110
acres. Zero turn mowers are used extensively to assist staff with maintaining these properties. PW-22 is a
2012 John Deere zero turn that has approximately 1,360 hours. Staff monitors zero turn hours annually to
determine the best time to trade-in the units. Typically, once a unit reaches the 1,200-hour mark, staff
closely monitors the unit for breakdowns and maintenance issues. Now that PW 22 has surpassed the
1200-hour threshold, staff is recommending replacement of this unit with a John Deere Z930M Ztrak.
The State contract quoted amount from Minnesota Equipment, Inc. is $10,112.41 for a 2021 John Deere
Z930M Ztrak. It is estimated that PW-22 will be auctioned for approximately $4,000 which would create a
budgetary impact of approximately $6,112.41 for the purchase of the 2021 zero turn mower. The auction
amount that is being estimated based off 2019 where our 2012 zero turn sold for $4,250. The 2021 Capital
Improvement Plan includes a budget of $11,000 for the purchase of a zero -turn mower in 2021.
The Public Works Subcommittee was presented with this information at its March 17 meeting and
recommended that it be placed on consent agenda.
SUPPORTING DOCUMENTS ATTACHED:
0 Quote - Minnesota Equipment, Inc.
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to approve the quote from Minnesota Equipment, Inc. to purchase a zero -turn mower in the
amount of $10,112.41 and to authorize City staff to auction the current 2012 John Deere zero -turn mower.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 206 - Capital Equipment Revolving Yes
aJOHN DEERE
I$ W M A
1k a 1k
YOUR QUOTE.
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Ensure your equipment arrives with no delay.
Issue your Purchase Order or Letter of Intent.
To expedite the ordering process, please include
the following information in Purchase Order
or Letter of Intent.
❑ Shipping address
❑ Billing address
Vendor: John Deere Company
❑ 2000 John Deere Run Cary,
NC 27513
❑ Contract name and/or number
❑ Signature
❑ Tax exempt certificate, if applicable
The John Deere Government Sales Team
For any questions, please contact:
John Braunshausen
Minnesota Equipment, Inc.
13725 Main Street
Rogers, MN 55374
Tel: 763-4284107
Fax: 763-428-2700
Email: johnbraunshausen@mnequip.com
WDJOHN DEERE
Quote Id: 23655774
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
Delivering Dealer:
John Braunshausen
Minnesota Equipment, Inc.
13725 Main Street
Rogers, MN 55374
rogerssales@mnequip.com
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Minnesota Equipment, Inc.
13725 Main Street
Rogers, MN 55374
763-4284107
rogerssales@mnequip.com
Prepared For:
CITY OF OTSEGO
Proposal For:
Quote Prepared By:
JOHN BRAUNSHAUSEN
johnbraunshausen@mnequip.com
Date: 11 February 2021
Confidential
Offer Expires: 31 May 2021
JOHN DEERE
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
Prepared For:
CITY OF OTSEGO
8899 NASHUA AVE NE
ELK RIVER, MN 55330
Business: 763441-4414
Equipment Summary
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Minnesota Equipment, Inc.
13725 Main Street
Rogers, MN 55374
763428-4107
rogerssales@mnequip.com
Quote Summary
Delivering Dealer:
Minnesota Equipment, Inc.
John Braunshausen
13725 Main Street
Rogers, MN 55374
Phone: 763-4284107
johnbraunshausen@mnequip.com
Quote ID:
Created On:
Last Modified On:
Expiration Date:
Selling Price Qty
JOHN DEERE Z930M ZTrak $ 10,112.41 X
Contract: Sourcewell Grounds Maintenance 062117-DAC (PG NB CG 70)
Price Effective Date: February 10, 2021
Equipment Total
* Includes Fees and Non -contract items
Quote Summary
Equipment Total
Trade In
SubTotal
Est. Service
Agreement Tax
Total
Down Payment
Rental Applied
Balance Due
23655774
11 February 2021
11 February 2021
31 May 2021
Extended
$ 10,112.41
$ 10,112.41
$ 10,112.41
$ 10,112.41
$ 0.00
$ 101112,41
(0.00)
(0.00)
$ 10,112.41
Salesperson : X
Confidential
Accepted By : X
.IOHN DEERE
Selling Equipment
Quote Id: 23655774 Customer Name: CITY OF OTSEGO
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Minnesota Equipment, Inc.
13725 Main Street
Rogers, MN 55374
7634284107
rogerssales@mnequip.com
JOHN DEERE Z930M ZTrak
Hours:
Stock Number.
Contract: Sourcewell Grounds Maintenance 062117-DAC Selling Price
(PG NB CG 70) $ 105112041
Price Effective Date: February 10, 2021
* Price per item - includes Fees and Non -contract items
Code Description Qty List Price Discount% Discount Contract Extended
Amount Price Contract
Price
216ATC Z930M ZTrak 1 $ 11,689,00 23.00 $ 2,688047 $ 9,000,53 $ 9,000,53
Standard Options - Per Unit
001A United States/Canada 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
1040 24x12N12 Michelin X Tweel 1 $ 949.00 23.00 $ 218.27 $ 730.73 $ 730.73
Turf for 54 In. and 60 In.
Decks
1504 60 In. Side Discharge 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
Mower Deck
2093 Fully Adjustable Suspension 1 $ 495.00 23.00 $ 113.85 $ 381.15 $ 381.15
Seat with Armrests (24"
High Back)
Standard Options Total $ 13444.00 $ 332.12 $ 11111288 $ 1,111.88
Value Added Services
Total
$ 0.00 $ 0.00
Confidential