03-22-21 City Council MinutesOTSEGO CITY COUNCIL MEETING
MONDAY, MARCH 22, 2021
7:00 PM
OTSEGO PRAIRIE CENTER
Call to Order.
Mayor Stockamp called the meeting to order at 7:01 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Jeff Dahl, Tina Goede, Tom Darkenwald and
Brittany Moores. City Staff: City Administrator/Finance Director Adam Flaherty; Parks and Recreation
Director Ross Demant; Streets Operations Manager Kevin Lamson (*); Assistant City Attorney Soren
Mattick (*); City Planner Daniel Licht; City Engineer Ron Wagner; and City Clerk Audra Etzel.
This meeting is preceding under MN State Statute 13D.021 allowing members to appear by telephone or
video conference due to the ongoing health pandemic and state of emergency. Those indicated with a
(*) attended via video conference.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum:
Mayor Stockamp opened the Open Forum at 7:03 PM.
Bradley Feist, Fire Chief for Rogers Fire Department. Fire Chief Feist presented their 2020 Annual
Report. Their department responded to 569 calls, which is up about 10%. COVID caused challenges,
but still had good response to calls. Seeing a lot of growth in Rogers and existing buildings are changing
occupancy. Prevention and Public Relations were due down to COVID-19. The day and time of calls
were reviewed. EMS was 41% of the calls and 23% fire alarms and false calls, seeing increase in fire
alarms and false calls. Call breakdown by City: Otsego 28 (71% EMS, 18% Fires, 7% False Alarms),
Corcoran 54 and Rogers was 462, Mutual Aid 25 calls.
CM Darkenwald asked about future projects. Fire Chief Feist said a new engine is being ordered for
2021, replacing a 1995 - 25 year old engine; added jaws -of -life to the new engine. Also looking at
future stations and trying to hire more fire fighters for paid on call. I-94 will be a mess this summer with
the construction.
Mayor Stockamp closed the Open Forum at 7:26 PM
2. Consider Agenda Approval.
CM Darkenwald motioned to approve as written, seconded by CM Goede. Roll Call: Voted in
favor; Goede, Stockamp, Darkenwald, Moores and Dahl. Voted against; none. Motion carried
5-0.
3. Consent Agenda.
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. March 8, 2021 Meeting.
B. March 8, 2021 Special Meeting.
3.3 Accept the Resignation of an Employee from the Street Maintenance I Position.
3.4 Adopt Resolution 2021-23 and Ordinance 2021-08 — Assessment Policy and Fee Schedule.
3.5 Approve Pay Application #11 for the East WWTF Biosolids Project.
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3 6 Approve Quote and Authorize Fleet Vehicle Purchase — Zero Turn Mower.
3.7 Motion to Call for a Special City Council Meeting on April 12tH
3.8 Adopt Resolution 2021-24 Declaring Surplus Property and Authorizing sale.
3.9 Authorized Advertisement for Bids for the West WWTF Improvements — MBR Equipment.
3.10 Approve Park Planning and Design Services for Prairie Park Ballfields & River Access
Improvements.
3.11 Approve Services Contract for Commercial Cleaning Services.
CM Darkenwald motioned to approve the consent agenda as written, seconded by CM
Moores. Roll Call: Voted in favor; Goede, Stockamp, Darkenwald, Moores and Dahl. Voted
against; none. Motion carried 5-0.
4. Planning•
4.1 Parkview Retail 2nd Addition:
A. Presentation by City Planner Licht.
B. Public Hearing.
C Consider Resolution 2021-25 Vacating Drainage and Utility Easements.
D. Consider Approval of Final Plat.
E Consider Resolution 2021-26 Approving a Development Contract.
City Planner Licht presented the staff report.
Mayor Stockamp opened the Public Hearing at 7:32 PM. No one from the public spoke.
Mayor Stockamp closed the public hearing at 7:33 PM.
CM Darkenwald asked why just Lot 1. Planner Licht said the developer has an option not to file if the
sale does not go through.
CM Darkenwald motioned to adopt Resolution 2021-25 vacating existing drainage and
utility easement within Outlot B, Parkview Retail; approve the final plat of Parkview Retail
2nd Addition subject to the conditions stated in the Findings of Fact and Decision as
presented; and adopt Resolution 2021-26 approving a development contract, seconded by
CM Goede. Roll Call: Voted in favor; Goede, Stockamp, Moores, Dahl, and Darkenwald.
Motion carried 5-0.
4.2 Boulder Pass:
A. Presentation by City Planner Licht.
B Consider Resolution #2021-20 Vacating Right -of -Way and Drainage/ Utility
Easement.
C. Consider Approval of Final Plat.
D Consider Resolution #2021-21 Approving a Development Contract.
CM Darkenwald said his family owns property to the north of this project, he abstained and recused
himself from the discussion and stepped down from the dais at 7:36 PM.
City Planner Licht presented the staff report.
Mayor Stockamp has questions regarding the Outlots. Outlot B property to the north has the ability to be
graded, what about Outlot A? Planner Licht noted Outlot A is being deeded to the City.
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CM Moores motioned to adopt Resolution 2021-20 vacating existing right-of-way and
drainage and utility easements; approve the final plat of Boulder Pass subject to the
conditions stated on the Findings of Fact and Decision as presented; and adopt Resolution
2021-21 approving a development contract, seconded by CM Dahl. Roll Call: Voted in favor;
Goede, Stockamp, Moores, and Dahl. Motion carried 4-0.
CM Darkenwald rejoined the meeting at 7:41.
4.3 Mississippi Landing:
A. Presentation by City Planner Licht.
B Consider Planned Unit Development Concept Plan.
City Planner Licht presented the staff report.
Applicant, Jesse Hartung with Modern Construction of Minnesota, 18837 Ogden Street NW, Elk River.
Understands there are challenges with the proposal and is willing to work through the issues discussed
in the staff report.
CM Goede likes the concept to utilize the space.
CM Darkenwald asked what the applicant is looking for from the City. Mr. Hartung would like to trade
amenities in park easement for abatement, form a partnership with the City. They will maintain the
park. Phasing of the project will be important and written within the Development Agreement. They will
buildout the commercial space as the residential is built. This will be a world class attraction with the
Mississippi River. Understands the site sits low, need to find the right location for underground parking.
Anticipate over 500 spaces for parking needs. CM Darkenwald is concerned if Mr. Hartung has spoken
with the DNR, at this time the applicant has just spoke with City Staff. There are challenges and he will
invest and solve.
CM Dahl thinks the plan looks great. CM Dahl asked if any of the issues discussed with the Planning
Commission were discussed with his team? Mr. Hartung has not discussed with his team at this time,
but is willing to once Council give an approval to the concept plan.
CM Moores likes the plan; she has concerns about access to the property, congestion and parking.
Applicant feels there is a market for the design presented. Concerns regarding parking will be addressed
in the development agreement with phased development. This is a very early concept.
Mayor Stockamp has major concerns with the parking; the water table is high in this area. Also has
concerns about road access and safety with the people coming and going. Parking would need to be
provided for the park. Mr. Hartung has looked at the water table and understands this will need to be
addressed. Engineer Wagner noted parking has to be not more than 2-3' below the 100 -year event
which is close to the elevation the ground is now. The site may need to be elevated 8-10'. Mr. Hartung
is looking to blend in the parking to have a walkout feel.
Mayor Stockamp has issues with the height of the building for safety concerns. Asked if the applicant
has done mixed use buildings before. Mr. Hartung said not, but he has a team he would bring on -board
that have the experience.
CM Goede asked about a public landing, the applicant said there will just be a dock.
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CM Darkenwald said the water level can get low for dock use. Also, would prefer not to see 8-10 story
buildings and has concerns about the one access point to the road. He likes the concept of the project.
CM Moores asked when buildout might happen. Mr. Hartung said if all went well they would break
ground in 2022 with a 17-18 months to build.
Mayor Stockamp asked if there is a breakeven amount. Mr. Hartung does have a square footage cost,
but not specifics. They will look for more land to do surface parking.
Planner Licht said the history in this area is that the entire area east of 101 was in the wild and scenic,
with zoning the DNR previously allowed a 300' setback allowing commercial development from that point
to the freeway and preserving the natural portion of the shoreline under the strictest interpretation of
the rules. Planner Licht is unsure if the DNR would be flexible to allow.
Mayor Stockamp noted that she would not be in support of any public financial assistance with the
information currently available. CM Darkenwald and CM Moores concurred.
CM Dahl motioned to support the PUD Concept Plan for Mississippi Landing subject to the
comments outlined in the Planning Report dated 11 March 2021, seconded by CM Goede.
CM Darkenwald asked if comments and concerns made tonight will be addressed? Planner Licht said
yes, comments and concerns will be made part of the minutes.
Roll Call: Voted in favor; Goede, Stockamp, Moores, Dahl, and Darkenwald. Motion carried
5-0.
4.4 Villas at Kittredge Crossing:
A. Presentation by City Planner Licht.
B Consider Approval of PUD Development State Plan, Preliminary Plat and Final
Plat.
C Consider Resolution #2021-27 Approving a Development Contract.
D Consider Resolution #2021-28 Establishing Parking Zones.
City Planner Licht presented the staff report.
Steve Kroisse, the developer was available by video conference to answer any questions.
CM Dahl asked about the length of the driveway. Planner Licht said they would be 25'.
Mayor Stockamp asked about safety vehicles and garbage trucks being able to access the dead-end
roadways. Planner Licht said they can back in or use the street intersections to turn around.
Planner Licht said nothing has been built and the original preliminary plat approved last year was not
filed with the County.
CM Darkenwald asked about the use of vehicles onto 71St Street NE. Planner Licht said there is lots of
visibility. Staff is comfortable with the access and there will be no parking on south side of 71St Street
and no overnight parking on the north side.
Mayor Stockamp asked if there would be issues about drive-thru traffic. Planner Licht, there will be
more traffic on 71St Street NE; the road was overbuilt and has two through lanes plus shoulders.
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CM Dahl motioned to approve a preliminary plat, PUD Development Stage Plan, and final
plat for the Villas at Kittredge Crossings subject to the stipulations as stated on the Findings
of Fact and Decision as presented; adopt Resolution 2021-27 approving a development
contract; and adopt Resolution 2021-28 establishing parking zones, seconded by CM Goede.
CM Darkenwald asked when the developer planned to start and who will review the driveway length.
Mr. Kroisse plans to start in May once the road restrictions are lifted. Planner Licht noted the building
department implemented policy; at the time a building permit is received the planning department will
review all the setback requirements for anything other than single family homes.
Roll Call: Voted in favor; Goede, Stockamp, Moores, Dahl, and Darkenwald. Motion carried
5-0.
S. Engineering:
5.1 Heritage Hills Feasibility Report:
A. Presentation by City Planner Wagner.
B Consider Resolution 2021-29 Receiving Feasibility Report and Calling
Improvement Hearing.
Engineer Wagner presented the Heritage Hills Feasibility Report.
Proposed Project Schedule:
• March 22 — City Council receive feasibility report and schedule a public improvement hearing
• April 8 — open house
• April 12 — public improvement hearing and orders plans and specifications
• May 10 — approve plans and specs and order advertisement for bid
• June 8th — open bids
• June 14th — award contract
• July 12th — hold assessment hearing
• September 30th — project completion
Engineer Wagner will meet with the residents wishing to discuss prior to the public hearing. Staff will
look to set up an appointment schedule for Thursday, April 8, 2021 (5:30pm-7pm), allowing for 15
minutes per appointment.
Estimated total project cost $681,276, 20% of total project cost up to $1,000 per lot for reconstruction
or reclaim projects, 35 property @ $1,000 per property = $35,000, about 5% of the project.
Staff recommends that Council receives the feasibility report with any revision(s) and sets a public
hearing date.
CM Darkenwald motioned to approve Resolution 2021-29 receiving feasibility report and
calling hearing on the improvement for Heritage Hills for April 12th, seconded by CM
Moores.
CM Darkenwald thinks the April 8th open house will eliminate many questions. Mayor Stockamp said if
the residents are unable to attend the open house, they can call the engineer or attend the April 12th
public hearing.
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Roll Call: Voted in favor; Goede, Stockamp, Moores, Dahl, and Darkenwald. Motion carried
5-0
6. Administration:
6 1 Discussion on the Part -Time Finance Department Position.
City Administrator/Finance Director Flaherty reviewed the hiring process. 13 applications were received
and 4 candidates were interviewed. The top candidate did not accept the job. A staffing agency, Robert
Half, has a candidate that has utility billing experience. Looking for authorization to hire a temporary
employee through an agency. Cost is very similar; the rate would accommodate 23 hours per week with
the funds that were budgeted. The employee could start next week. If needed the recruitment process
could be started over, taking about 1 1/z months to hire.
Mayor Stockamp motioned to enter into a contract with Robert Half and to stay within the
budgeted amount for the part-time finance department position, seconded by CM
Darkenwald. Roll Call: Voted in favor; Goede, Stockamp, Moores, Dahl, and Darkenwald.
Motion carried 5-0
7. City Council Reports and Updates.
7.1 Commission Liaison Updates:
A. Heritage Preservation Commission Liaison CM Moores. They are continuing to meet via video
conference, busy digitizing photos, and updating the website.
B. Parks and Recreation Commission Liaison Mayor Stockamp. HKGI was at the last meeting to
discuss park planning and design services for Prairie Park Ballfields & River Access Improvements. The
Easter event this Saturday is full. And their events keep filling -up
C. Planning Commission Liaison CM Darkenwald. The Public Works Subcommittee had a
discussion regarding an access road for the wastewater facility — will discuss further at the April 121H
meeting.
D. Public Safety Commission Liaison CM Goede. There are concerns about ambulances being
called out, but not the Fire Department. Sergeant Jason Oltmanns said this is happening in the Elk River
Fire District — ambulance called, but not Fire Department. He spoke with dispatch to add to their system
to start both services. CM Goede rode along with Sergeant Oltmanns about two weeks ago from 6pm-
11pm, recommended the other council take a ride. The Lion's will have signage available for purchase
supporting local emergency responders.
Staff will post advertisement for Clean-up Day on-line and in the April utility bills.
8. Staff Reports and Updates.
City Administrator/Finance Director Flaherty — there is a meeting tomorrow with the County and
contractor to discuss CSAH 39 which starts construction on April 12th. Staff will interview Assistant
Administrator/HR candidates on 3/24 and CC at 5:30 PM on 3/29. Council photos on 3/30 at 5:30 PM.
City Clerk Etzel — renewal for liquor licenses is coming up, staff is looking for direction on the annual fee
and due date of the fee. Will bring to Administrative Subcommittee.
Planner Licht —There is no Planning Commission meeting on April 5th
Engineer Wagner — contract being signed tonight, preconstruction for water tower on 3/24 and
excavation to start the first week of April. Will have the 70th Street trail at the next meeting for
approval.
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8. Adjourn.
CM Darkenwald motioned to adjourn at 9:31 PM, seconded by CM Goede. Roll Call: Voted in
favor; Goede, Stockamp, Darkenwald, Moores and Dahl. Voted against; none. Motion carried
5-0.
ATTEST: Gwqu
Audra Etzel, City Clerle
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ayor Jessica Stockamp