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Item 3.5 Job Description Revisions0t ieFzo MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Administration City Administrator/Finance Director Flaherty April 12, 2021 PRESENTER(s) REVIEWED BY: ITEM #: Consent 3.5 Job Description Revisions STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. X Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff is recommending that the City Council approve job description revisions. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: Parks & Recreation Operations Coordinator The City's Personnel Policy (Section 24) outlines procedures for reviewing position scoring within the Systematic Analysis and Factor Evaluation (SAFE) System. This review was initiated by the employee and was reviewed by the supervisor and City Administrator/Finance Director. A position analysis questionnaire and the revised job description were provided to BakerTilly for scoring within the SAFE System. BakerTilly has completed their review and recommends a position score of 200.5 points. For comparison the current position score is 195 points. The change in points results in the position moving from Grade 6 to Grade 7 within the City's Pay Plan. City staff is recommending this change be made effective as of February 10, 2021, which is the date of review from BakerTilly which will result in a retroactive wage payment. The employee will be placed at the step within Pay Grade 7 closest to their current wage, not at their current step within Pay Grade 6. Utility Operator — Class B The City's Utility Department operations continue to increase in complexity and scope as the City continues to grow. In order to ensure operations, meet regulatory requirements, it is imperative that the City have Utility Operators with appropriate licensure. The City currently has two employees that meet experience requirements to sit for the State certification test for the Class B Wastewater License through MPCA. In accordance with the City's job evaluation system (SAFE), the Utility Operator— Class B position has been reviewed and scored by BakerTilly. The scoring recommendation was for 245 points, which falls within Pay Grade 8. For comparison, the Class C and Class D licensures fall within Pay Grades 7 and 6, respectively. Process In accordance with the City's Personnel Policy (Section 2-1.3-G); if a position's point value changes because of a review, a revised position description must be approved by the City Council reflecting the new pay grade in order for it to become effective. SUPPORTING DOCUMENTS ATTACHED: • Job Description: Parks and Recreation Operations Coordinator • Job Description: Utility Operator PnSS1i3LE M�TI�N PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve job description revisions to the Parks and Recreation Operations Coordinator position, effective as of February 10, 2021 and to authorize retroactive wage payment. Motion to approve job description revisions to the Utility Operator — Class B position, effective as of April 12, 2021. R(IIl(�FT INF[)RMATInN FUNDING: BUDGETED: Wages are budgeted for within the following funds: Yes #101— General Fund #601— Water Utility Fund #602 — Sanitary Sewer Utility Fund 0 CITY OF seo MINNESOTA Position Description Position: Parks and Recreation Operations Coordinator FLSA Status: Non -Exempt Pay Grade: 6-7 Date Approved: Api4l 27,20''OPresented to City Council April 12, 2021 DESCRIPTION OF WORK General Statement of Duties: Perform skilled equipment operation and parks maintenance work; provide operational support in the areas of programming, special events, and park administration. Immediate Supervisor: Parks and Recreation Director Supervises: None Provides Work Direction to: Seasonal Staff MAJOR JOB FUNCTIONS 1. Park Maintenance: a. Maintain playground facilities and equipment, including inspection, maintenance, and repairs b. Install, maintain, and repair irrigation systems c. Establish new turf areas by applying seed and/or laying sod d. Install trees, shrubs, and mulch e Identify noxious weeds apply fertilizer and weed control to parks. trails, and other public areas f Identify potentially hazardous situations in City owned public areas g Trim and chip limb trees and other debris h Maintain accurate records of maintenance and repairs Apply f -til'zff .l .l „t -al to „a -ks r,- 'lo a other- publi f Trim nrl h' limb, trees, and other deb -' 2. Equipment Operation and Maintenance: a. Operate heavy and light equipment to perform a variety of park maintenance related duties b. Perform preventative maintenance and light repair of park equipment 3. Operational Support a. Participate in the development and implementation of recreation programs that emphasize safety, fun, and skills of the program or sport b. Contribute ideas and suggestions for programs c. Assist with marketing via social media as directed by the Parks and Recreation Director d. Coordinate training for seasonal park staff e. Assist the Director of Parks and Recreation with contract administration, and grant writing f. Participate in community engagement, and community educational programs 4. Other Duties and Responsibilities a. Remove snow from city streets, municipal parking lots and trails b. Perform miscellaneous maintenance, construction, and repair work on City buildings and properties c. Provides strong communication, teamwork and works closely with other departments for the betterment of the City d. Attend City Council, Commission and Sub -Committee meetings as requested 5. General: a. Treat fellow employees with respect and integrity b. Promote a positive and motivating environment c. Provide exceptional customer service d. Confer with supervisor, peers, and employees to discuss and resolve issues e. Make decisions that are always in the best interest of the City f. Preform other duties as assigned g. Follow all safety policies and procedures h_Follow all City policies and procedures KNOWLEDGE, SKILLS AND ABILITIES • Demonstrable knowledge of and experience in park maintenance including turf, weed control, conservation methods, native plants, and tree care • Demonstrable knowledge of playground installation, maintenance, repair, inspection • Demonstrable knowledge of playfield maintenance and setup • Demonstrable experience following oral and written instruction and prioritizing work • Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing • Ability to resolve and diffuse conflicts • Ability to understand, manage, and communicate complex ideas, projects, and situations • Ability to work independently and as part of a team and to coordinate work with other departments • Strong sense of honesty, integrity, and credibility • Demonstrable skills of the tools equipment and standard practices of maintaining streets, parks, and trails • Considerable knowledge of stationery and hand -powered tools equipment and standard practices of maintaining parks and trails • Considerable knowledge of the establishment and maintenance of turf and planting and care of trees grasses, shrubs, and flowers • Considerable knowledge of traffic laws ordinances and regulations involved in equipment operation • Considerable knowledge of occupational hazards and safety precautions involved in street park storm sewer and vehicle and equipment repair and maintenance work • Working to considerable knowledge of equipment and vehicle repair, including procedures methods and tools • Working knowledge of standard building construction and repair practices and sign fabrication • Demonstrable skill in the operation of snow removal light and heavy quipment and other public works equipment and vehicles • Working skill in building and grounds maintenance including carpentry, plumbing, welding basic electrical, painting and staining • Ability to follow oral and written instruction prioritize work and perform duties independently and as a member- of a team • Considerable ability to analyze repair and maintenance problems and determine appropriate and cost-effective solutions • Working ability to establish and maintain good working relationships and communicate effectively with City staff and the general public • Working ability to work with moving or vibrating parts on equipment and to manipulate levers and tools • Knowledge of recreation programming • Knowledge of marketing and social media • Ability to operate office equipment including a personal computer with specialized and standard office software including word processing, spreadsheets, and websites • Ability to establish effective working relationships and to communicate effectively, both orally and in writing with customers vendors City staff, and the general public • Ability to prepare spreadsheets analyze data and identify and resolve discrepancies •—Ability to organize and prioritize the work and meet deadlines MINIMUM QUALIFICATIONS 1. High School Diploma/GED 2. Two years of park maintenance experience 3. One year of relevant office experience 4_One year of recreation experience �-.S.Class B driver's license with ability to obtain a Class A within six months PREFERRED QUALIFICATIONS 1. Certified Playground Inspector 2. Certified Tree Inspector 3. Class A driver's license 4 Herbicide Applicator Certification 5. Associates degree in related field PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may made to enable individuals with disabilities to perform the essential functions. NON-DISCRIMINATION POLICY To perform thisjob successfully an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill and abilities required Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. The Essential functions listed above are intended as illustrations of the various types of work that may performed The omission of specific duties does not exclude them if the work is similar, related or a logical assignment to the position. Note• This job description does not constitute a contract or employment agreement. 0 CITY OF e o MINNESOTA Position Description Position: Utility Operator FLSA Status: Non-exempt Pay Grade: Class D Pay Grade 6; Class C Pay Grade 7: Class B Pay Grade 8 Approved: Aril 27, 2024 esented to City Council April 12. 2021 DESCRIPTION OF WORK General Statement of Duties: Under direction of the Utility Manager and/or Foreperson is responsible for operating and maintaining wastewater and water facilities, collection and distribution systems. Weekend rotation and on call rotation are required. Immediate Supervisor: Utility Manager Supervises: None Provides Work Direction to: None MAJOR JOB FUNCTIONS 1. Water System: a. Monitor, operate and maintain water treatment facilities b. Monitor, operate and maintain water distribution equipment and components c. Follow federal, state and Local requirements, licenses, guidelines, and policies d. Conduct water quality sampling and testing to meet drinking water standards e. Documents, completes and communicates regulatory reports 2. Wastewater System: a. Monitor, operate and maintain wastewater treatment facilities b. Monitor, operate and maintain wastewater collection system equipment and components c. Follow federal, state and local requirements, licenses, guidelines and policies d. Conducts process testing to ensure efficient function of process e. Documents, completes and communicates regulatory reports 3. Other Duties and Responsibilities: a. Assist public works with snow plowing as needed b. Assist public works and park crews with street, storm water, and park maintenance as needed c. Communicate with engineer, contractors and vendors for assistance and suggestions d. Responsible for following all policies and procedures at the federal, state, and local level through all applicable agencies 4. General a. Treat fellow employees with respect and integrity b. Promote a positive and motivating environment c. Provide exceptional customer service d. Confer with supervisor, peers, and employees to discuss and resolve issues e. Make decisions that are always in the best interest of the City f. Perform other duties and projects as assigned g. Follow all safety policies and procedures h. Follow all City policies and procedures KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of and experience in operating water and wastewater utilities including water distribution and wastewater collection systems • Knowledge of biosolids application requirements and methods • Knowledge of and experience in City operations, ordinances, and practices related to water and wastewater applications • Experience in use of heavy equipment such as lift truck, jet -vac, and generators • Knowledge of SCADA, Microsoft Office (Excel, Word, and PowerPoint) and standard computer systems and programs used in operation of water and wastewater facilities • Experience and applied knowledge in laboratory tests, testing methods and techniques, testing requirements, and interpretation of test results • Experience analyzing problems, identifying solutions, and implementing solution successfully • Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing • Ability to resolve and diffuse conflicts • Ability to understand, manage, and communicate complex ideas, projects, and situations • Ability to work independently and as part of a team • Strong sense of honesty, integrity, and credibility MINIMUM QUALIFICATIONS 1. Minnesota Class D Wastewater Certification 2. Minnesota Class D Water Certification 3. A valid Class B driver's license or ability to obtain within six months 4. 30-minute response time to the wastewater treatment facility PREFERRED QUALIFICATIONS 1. Associates degree in water and environmental technologies or a Bachelor's degree in biology, chemistry, or environmental services 2. Class B Wastewater License. 5. Class C Water License. 3. Type IV Biosolids License 4. Experience working for a growing city PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: This job description does not constitute a contract or employment agreement.