Item 4.1 Heritage Hillsy
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MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
April 12, 2021
PRESENTER(s)
REVIEWED BY:
ITEM #:
City Engineer Wagner
City Administrator/Finance Director Flaherty
4.1 Heritage Hills
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council conduct the Public Improvement Hearing for the Heritage Hills
street reconstruction improvement and approve a resolution ordering plans and specifications.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
Yes — Will be held April 12, 2021
BACKGROUND/JUSTIFICATION:
Each year the City Engineer and Street Operations Manager review and score the entire existing street
infrastructure. Based on this review, the Capital Improvement Plan (CIP) is developed. This plan includes
street renewal projects prioritized towards the street infrastructure in the worst condition. For 2021, the
recommended project is Heritage Hills.
The streets within Heritage Hills are paved. The existing roadway consists of 3 %" of bituminous surface
approximately 34' feet wide with bituminous curb. The pavement is 24 years old and is experiencing
extensive block and thermal cracking as well as alligator cracking and scabbing due to its age.
The existing street surfaces in Heritage Hills have PCI (Pavement Condition Index) Ratings of 42, well below
the average in the City of Otsego. Typically, pavements with PCI Ratings 50 and lower are in their final stages
of useful life and will need to be reconstructed or overlaid in the very near future.
City Council authorized the preparation of a Feasibility Study to determine what needs to be completed to
remedy the issues, determine a cost estimate and allocate costs. A public hearing is being held to present
the study to the residents. The City Council will hear resident's comments or concerns regarding the
possibility of continuing toward a project and with regard to the potential for assessments in accordance
with MN State Statue 429 and City Policy.
If approved, the plans and specifications will be considered for approval by the City Council at a future
meeting, where staff would be seeking authorization to bid the project. The total estimated project cost is
$681,276 and is proposed to be funded using approximately 5% assessments and 95% City funds.
SUPPORTING DOCUMENTS ATTACHED:
• Engineer's Cost Estimate
• Map
• Resolution 2021-32
POSSIRI__E MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Resolution 2021-32 Ordering Preparation of Plans and Specifications for the
Improvement of Streets within Heritage Hills.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201— Pavement Management Yes ($715,582)
City of Otsego
2021 Street Reconstruction Project
Heritage Hills
ENGINEER'S COST ESTIMATE
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Item
No.
Spec. Ref
Description
Estimated
Quantity
Unit
Unit Price
Total Estimated
Extension
1
2021.501
Mobilization
1
LS
$27,030.00
$ 27,030.00
2
2104,503
Remove Sewer Pie Storm
722
LF
$10.00
$ 71220,00
3
2104.502
Remove Concrete Structure
4
EACH
$510.00
$ 21040,00
4
2104.505
Remove Bituminous Pavement (Driveways)
677
SY
$9.50
$ 61431650
5
2104.505
Remove Concrete Pavement (Driveways)
140
SY
$12.00
$ 11680,00
6
2104.513
Sawing Bituminous Pavement Full Depth)
609
LF
$2.20
$ 11339080
7
2104,513
Sawing Concrete Pavement Full Depth)
126
LF
$2.50
$ 315.00
8
2105.607
Haul & Stockpile Excess Material LV
281
CY
$10.00
$ 21810,00
2112.501
Subgrade Preparation
40
RDST
$250,00
$ 101000.00
9
2211.501
Aggregate Base Class 5 (Driveways)
181
TON
$36.00
$ 61516,00
10
2211.506
Salvage Aggre ate Reclaim and Res read Onsite
281
CY
$6.00
$ 1,686.00
11
2215.501
Full Depth Reclamation P
15900
SY
$1.00
$ 15,900.00
12
22320501
Mill Bituminous Surface 1.5"
23
SY
$6.50
$ 149.50
13
2357.502
Bituminous Material For Tack Coat
60
GAL
$3.00
$ 180.00
14
2360.501
Type Sp 9.5 Wearing Course Mixture 2,6 Driveways
140
TON
$100000
$ 14,000400
15
2360.501
Type Sp 9.5 Wearing Course Mixture 2,B
1205
TON
1 $73.00
$ 87,965,00
16
2360.502
Type Sp 12.5 Non Wear Course Mixture 2,C
1607
TON
$68.00
$ 109,276.00
17
2506.502
Adiust Concrete Structures to New Finish Grades
9
EACH
$685,00
$ 6,165.00
18
2531.503
Concrete Curb & Gutter Surrmountable
8709
LF
$19.00
$ 165,471,00
19
2531.504
6" Concrete Ped Ramps and Driveways)
1760
SF
$6.25
$ 111000.00
20
2531.618
Truncated Domes
88
SF
$50.00
$ 41400.00
21
2540.602
Relocate Mail Box Support
39
EA
$100.00
$ 31900,00
22
2563.601
Traffic Control
1
LS
$41400.00
$ 41400,00
23
2573,530
Culvert Inlet Protection
8
EA
$115,00
$ 920.00
24
2574.525
Pulverized Topsoil Borrow Lv
586
CY
$32.00
$ 18,752,00
25
2575.555
ITurf Establishment (Hydro Seed
0.35
AC
$151000.00
$ 51250.00
Total -Bid Schedule "A"
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Item
No.
Spec. Ref
Description
Estimated
Quantity
Unit
Unit Price
Total Estimated
Extension
26
2501,515
12"
RC
Pipe
Apron
1
EA
$850.00
$850.00
27
25014515
15"
RC
Pipe
Apron
1
EA
$875.00
$875,00
28
2501.515
18"
RC
Pipe
Apron
3
EA
$1,250,00
$3,750,00
29
2501,515
27"
RC
Pipe
Apron
1
EA
$117%00
$1,750000
30
2503.541
12"
RC
Pipe
Sewer
Design 3006 Cl
V All Depths)
32
LF
$43.00
$1,376.00
31
1 2503,541
15"
RC
Pipe
Sewer
Design 3006 Cl
V All Depths)
398
LF
$47.00
$18,706,00
32
2503,541
18"
RC
Pipe
Sewer
Design 3006 Cl
V All Depths)
173
LF
$52.00
$8,996.00
33
2503.541
27"
RC
Pipe
Sewer
Design 3006 CI
V All Depths)
119
LF
$70.00
$81330600
34
2506,503
Construct
Drainage
Structure Design
2'x3'
1
EACH
$1,700400
$15700,00
35
2506.503
lConstruct
Drainage
Structure Design
48-4020
3
EACH
$21200.00
$6,600.00
Total -Bid Schedule "B"
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Total -Bid Schedule "A" -Streets $514,797
Total -Bid Schedule "B" -Strom Sewer $52,933
TOTAL CONSTRUCTION COST $567,730
20 In Administration, Legal, & Engineering $113,546
TOTAL ESTIMATED PROJECT COST $6813276
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CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2021-32
ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
IMPROVEMENT OF STREETS WITHIN HERITAGE HILLS
WHEREAS, a resolution of the City Council adopted the 22nd day of March 2021, fixed a date for a Council
Hearing on the proposed improvement of streets within Heritage Hills subdivision; and,
WHEREAS, ten days mailed noticed and two weeks' published notice ofthe hearing was given and the hearing
was held thereon on the 12t" day of April, 2021, at which all persons desiring to be heard were given an
opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Hakanson Anderson is hereby designated as the engineer for this improvement, and are hereby
directed and authorized to prepare plans and specifications for the making of such improvements.
ADOPTED by the Otsego City Council this 12t"day of April, 2021.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
1
CITY OF OTSEGO
Jessica L. Stockamp, Mayor
ATTEST:
Audra Etzel, City Clerk