ITEM 3.2A 12.9.2013 MinutesITEM 3.2^
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
December 9r 201.3
7:00 PM
Call to order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime and Tom
Darkenwald. Excused absence: CM Doug Schroeder.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Dan Jordet, Administrative Services Director; Ross Demant,
Parks and Recreation Manager and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. open Forum.
Special Presentation: Bank of Elk River.
Bank of Elk River Representative Bill Levine presented a donation to the City in the amount of
$4,500 for 2014 to be used for Parks and Recreation including movies in the park and
entertainment in the park. The City Council thanked the Bank of Elk River for their donation and
partnership.
Pat Hilden, President of RiverRiders Snowmobile Club, 7091 Odell Avenue, gave an update on
snowmobile club activity. The City Council thanked for Mr. Hilden and the club for their support
and efforts.
2. Consider agenda approval.
CM Heidner motioned to approve as written. Seconded by CM Darkenwaid. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items.
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. November 25, 2013 Meeting.
B. November 25, 2013 Special Meeting.
3.3 Received Commission Meeting Minutes.
A. Planning July 15, 2013.
B. Planning Worksession November 18, 2013.
3.4 West WWTF Generator.
3.5 Pay Esti mate/Requests:
A. Approve Pay Estimate #1 in the amount of $21,000 for the Otsego Soccer
Fields -Turf Establishment to Professional Turf and Renovation.
B. Approve Final Payment in the amount of $4,055.55 for Needham Avenue
Drainage Improvements -Phase 1 Project to Dave Perkins Contracting, Inc.
C. Approve Pay Estimate #2 in the amount of $0,450.47 for the Otsego Soccer
Fields -Well Room Modifications and Irrigation System to Great Northern
Landscapes, Inc.
D. Approve Pay Estimate #2 in the amount of $105,082.33 for LaBeaux Avenue
Project to Fehn Companies.
3.0 Approve MS4 Permit Renewal.
3.7 Approve proposed supplemental agreement between Wright county and the city of
Otsego regarding additional city maintenance to lot" Street.
3.8 Adopt revised job descriptions and revised Personal Policy.
CM Heidner motioned to approve. seconded by CM Darkenwald. All in favor. Motion
carried.
4. Administration.
4.1 2014 Tax Leyy and Budget.,
A. Budget and Leyy Presentation.
B. Public In ut.
C. consider Resolution 2013-61 Ad.olqflinci the Final 2014 Tax Le
D. consider Resolution 2013-63 Adopting 2014 Budgets.
Administrative Services Director Jordet presented the proposed budget and levy presentation.
Mayor Stockamp opened for public comment.
Tony and Bonnie Hollermann, 11676 Both Street NE, said they received their property tax
estimate and are requesting to turn back to agriculture classification stating they use their land
for farming. city Planner Licht said the city did not change the zoning. CM Heidner asked how
many acres the Hollermann's have. Mrs. Hollermann said 9.9 acres. city Administrator Johnson
stated the change was made by the county as required for agricultural properties under ten
acres. She recommended they contact the county Assessor's office and offered to help with
that connection if they leave their contact information with the city clerk.
Hearing no other comments Mayor Stockamp closed this section.
4.2 24142018 Ca ital Improvement Plan.
A. CIP Presentation.
B. Public Input.
C. consider Resolution 2013.64 Adopting.,2014-2018 Capital Improvement Plan.
Administrative Services Director Jordet presented for 2014-2018 CIP presentation.
Mayor Stockamp opened for public comment hearing no public comments she returned back to
the City council for discussion.
Mayor Stockamp said the entrance signs were directed to be removed from the CIP at the
November 4 meeting. City staff will remove.
City Engineer Wagner said the CSAH 39 service road was pushed back after 2018 with notes
until the county goes to four lanes. city staff will update.
CM Darkenwald motioned to approve Resolution 2013.61 as written. seconded by
CM `JVarehime.
CM Heidner said after reviewing information in the newspaper about surrounding cities budgets,
he feels the city should consider lowering the general property tax levy. CM Darkenwald said he
thought they had already gone through the process at previous meeting and come to a
consensus. CM Heidner said yes but with the new information provided he feels it should be
reviewed again. CM Darkenwald said the big increases were due to contracted service for fire
and police and maintenance of the roads and you also have to consider more users and
inflation.
City Administrator Johnson clarified the payroll allocations and said the $34,917 was left in the
budget as* directed at the last meeting. CM Warehime said he agrees the police and fire is a big
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portion of the increase but he would be willing to look at options for lowering. CM Heidner said
he would like to see the amount levied adjusted. CM Darkenwald asked if CM Heidner had any
recommendations. CM Heidner recommended a $44,465 reduction which would be a 2.67
increase. CM Darkenwald said have to make sure to keep dollars in for debt service fund. CM
Darkenwald said the expenditure reductions need to come from somewhere. Mayor Stockamp
said she agrees with CM Heidner that the more detailed information for the public works
budgeted is needed. CM Darkenwald disagreed. CM Heidner said there may be other areas
that can be cut but haven't seen all the information. Mayor Stockamp recommended looking at
street and fleet budget first.
CM Darkenwald removed his motioned and CM Warehime agreed.
CM Heidner motioned to approve Resolution 201.3-51 with reduction of the general
government fund by $39,255 with total tax levy at $4,,500,000.00. Seconded by CM
Warehime, Motion carried 3-1. CM Da rkenwa Id opposed.
Administrative Services Director Jordet said the general fund detail can be brought back in
January for consideration. No action was taken on Resolution 2013.63.
CM Heidner motioned to approve Resolution 2013-54 adopting 2014-2018 capital
Improvement Plan with corrections noted above. Seconded by CM Darkenwald. All
in favor. Motion carried.
4.3 Motion to call a Special meeting on Janua 6 2014.
City Administrator Johnson reviewed request.
CM Heidner motioned to call a special meeting January 5, 2014 at 5:30 PM.
Seconded by CM Warehime. All in favor. Motion carried.
4.4 Duke Tax Abatement discussion.
City Administrator Johnson requested approval to proceed under the previous Gateway North
development agreement for up to $500,000 in tax abatement for Duke by process a tax
abatement application for Gateway North Business Park on a proposed 2014 development in
Gateway North. City Council agreed to proceed under the provisions of the development
agreement.
5. Community Developmenta
5.1 Zimmer Farms NW:
A. Preliminary Plat.
F3_ PLID-CUP.
City Planner Licht presented the staff report. Applicant Mike Suel, DR Horton Representative,
was present.
CM Heidner motioned to approve the Zimmer Farms NW Preliminary Plat and PUD -
CUP subject to the eleven conditions outlined in the Findings of Fact dated
December 9, 2013. Seconded by CM Darkenwald. All in favor= Motion carried.
5.2 consider ordinance 2013-16 regarding advisory commission bylaws.
City Planner Licht presented the staff report. CM Warehime questioned if only one nonresident
would be allowed on the Heritage Preservation Commission.. city Planner Licht said correct. CM
Heidner recommended allowing up to two nonresidents. CM Warehime agreed stating he also
likes the idea of allowing renters on the Police commission. There was discussion on allowing
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renters on the Parks and Recreation also. City Planner Licht recommended removing "property
owners" from section 1C to read all residents.
CM Heidner motioned to Adopt ordinance 2013-16 amending the city code related
to advisory commissions with changing HPC to allowing up to two nonresidents and
changing Section 1C, to state "all residents'' removing "property owners". Seconded
by CM warehime. All in favor. Motion carried.
6. Parks and Recreation,
6.1 consider Prairie Center Rental Policy ordinance 201317 and Resolution 201365.
(tabled from 11-25-13)
Parks and Recreation Manger Demant presented the staff report. CM Heidner recommended
City staff keep records of rentals and then provide the City Council a report at least once a year.
CM Heidner motioned to amend Resolution 2013-55 reservations Policy for Prairie
Center. Seconded by Mayor Stockamp. All in favor= Motion carried.
CM Heldner motioned to approve ordinance 2013-17 amending the city code
Regarding Rental Fees for Prairie Center. Seconded by Mayor Stockamp. All in favor.
Motion carried.
7. Public Hearin
7.1 To consider the 2014 Fee Schedule.
A. City Clerk attests to legal notice.
B. Presentation of the ro osed fee schedule.
C. Public Comments.
D. close the Public Hearing.
F. Approve ordinance 2013-18.
City Clerk Loff attested to all the proper noticing, posting and publishing has been completed.
Mayor Stockamp opened the Public Hearing at 9:24 PM. Hearing no public comments Mayor
Stockamp closed the Public Hearing at 9.24 PM. CM Heidner said on page 9 under public
works; employee labor and equipment; he felt the fees need to be adjusted stating they are too
low. city Administrator Johnson suggested that be added to the January Public Works
Subcommittee for review. City Council agreed. After Subcommittee review, recommendations
for adjustment will be presented to the Council for consideration.
CM Heidner motioned to approve ordinance 2013-18 establishing the fee schedule
of city fees for 2014 and publication of summary form. Seconded by CM Warehime.
All in favor. Motion carried.
8. City Council Reports and Updates.
CM Heidner said in the past the city council has given city Employees an extra four hours leave
time and would like to recommend that again this year.
CM Heidner motioned to give city Employees an additional 4 hours of leave to be
used New Year Eve day and to close city Hall on december 31, 2013 at 1 PM.
Seconded by CM Darkenwald. All in favor. Motion carried.
CM warehime said he learned from Albertville Fire Chief that not all Wright county Deputies are
trained first responders and that Albertville Fire will be hosting a first responder training in
January. He is recommending opening that training up to Wright county Deputies that work in
Otsego. Mayor Stockamp said makes sense but she is worried about timing as the shift change
is usually in the spring. There was discussion on whether Otsego could require the training. The
City Council directed city staff to research the matter.
Cl
Mayor Stockamp called a special meeting on december 18, 2013 at 1:00 PM with the Wright
County Sheriff to discuss public safety.
Mayor Stockamp thanked the Public works staff for the snow removal stating the roads look
good.
9. Staff Reports and Updates.
City Administrator Johnson stated the city has a volunteer who would like to donate time to
flood the City ice rink.
City Administrator Johnson gave an update on RiverRider stating she is looking for direction to
proceed to work with the county and MNDot to secure public transit if RiverRider dissolves. city
Council agreed.
10. Adjourn.
CM Darkenwaid motioned to adjourn. Seconded by CM Warehime. All in
favor. Motion carried. Adjourned at 9:59 PMR
ATTEST:
Tami Loff, city Clerk
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Mayor Jessica Stockamp