ITEM 3.7A Street Improvement Project 13-03Request for
otSCITY2OF g0 City Council Action
TA INNESO
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE:
Public works City Engineer Wagner January 13, 2014
PRESENTER(s): REVIEWED BY: ITEM #:
Consent Agenda City Administrator Johnson 33A
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff Recommends approval of payment in the amount of $5,521.08 for the Labeaux Avenue
Improvement Project, City Project No. 13-03 to Fehn Companies, Inc.
ARE YOU SEEKING APPROVAL OF A CONTRACT? I IS A PUBLIC HEARING REQUIRED?
No
BAC ICG RO U N DM USTI FICATI O N:
Fehn Companies has previously completed all of the culvert replacements as well as the street
construction including both lifts of bituminous for the Labeaux Avenue Improvement Project and had
submitted a request for payment for the work completed to dated 12/5/13. Pay Estimate #2 was based
on only those quantities Hakanson Anderson had confirmed at the time. Fehn Companies has submitted
additional documentation of quantities used. Pay Estimate #3 includes the items left out of Pay
Estimate #2 because of lack of load tickets or other documentation.
The remaining work (i.e. some small areas of ditch grading remain where utility pedestals need to be
relocated, some final grading of the ditches and around the culverts as well as establishing vegetation)
will be completed in the spring.
SUPPORTING DOCUMENTS: ® ATTACHED ❑ NONE
• Pay Estimate No. 3
POSSIBLE MOTION
Please word motion as you--would-1-1 it to appear in the minutes.
Motion to approve payment to Fehn Companie, Inc. in the amount of $5,521.08 for the Labeaux
Avenue Improvement Project, City Project No. 13-03.
BUDGET INFORMATION
AC'.TInN TAKEN
. ,... m ,..... . r
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
PAY ESTIMATE #3
CITY OF OTSEGO
LaBeaux Avenue Improvements
City Project No. 13-03
January 8, 2014
Honorable Mayor & City Council
City of Otsego
13400 90th Street
Otsego, MN 55330
RE: LaBeaux Avenue Improvements
Contractor: Fehn Companies
Contract Amount: $183,048.82
Award Date: August 15, 2013
Completion Date: October 28, 2013
Dear Honorable Mayor and Council Members:
The following work has been completed on the above -referenced project by Fehn Companies.
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OWNER
ITEM
NO.
I ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT UNIT
PRICE CONTRACT AMOUNT
USED TO
DATE
EXTENSION
EXTENSION
1
MOBILIZATION
0.2
LUMP SUM
$13,000.00 $
2,600.00
0.2
$
2,600.00
2
REMOVE BITUMINOUS PAVEMENT
582
SQ YD
$2.50 $
1,705.00
682
$
1,705.00
3
SAWING BITUMINOUS PAVEMENT FULL DEPT
194
LIN FT
$3.50 $
679.00
181
$
633.50
4
SELECT BORROW LV - PIT RUN
335
CU YD
$9.80 $
3,283.00
644
$
6,311.20
5
SUBGRADE PREPARATION
37
ROAD STA
$50.00 $
1,850.00
37
$
1,850.00
6
AGGREGATE BASE CLASS 5
1,276
TON
$10.75 $
13,717.00
1,123.0
$
12,072.25
7
AGGREGATE SHOULDERING CLASS 2
178
TON
$30.00 $
5,340.00
176
$
5,280.00
8
MILL BITUMINOUS SURFACE (211)31
29
SQ YD
$15.69 $
486.39
31
$
486.39
9
BITUMINOUS MATERIAL FOR TACK COAT
370
GALLONS
$3.02 $
1,117.40
300
$
906.00
10
TYPE LV4 WEARING COURSE MIXTURE B
672
TON
$61.44 $
41,287.68
627.74
$
38,568.35
11
TYPE LV3 NON WEARING COURSE MIXTURE Ll
900
TON
$52.28 $
47,052.00
912.46
$
47,703.41
12
ADJUST VALVE
6
EACH
$150.00 $
900.00
0
$
-
13
ADJUST HYDRANT
4
EACH
$650.00 $
21600.00
❑
$
-
14
TRAFFIC CONTROL
1
LUMP SUM
$4,725.00 $
4,725.00
0.5
$
2,362.50
Total Bid Schedule "A" $ 127,342.47 $ 120,478.59
Rfrf gr.hpdiiIn "R" - Rtorm Sewer Construction
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT UNIT
PRICE CONTRACT AMOUNT
USED TO
DATE
EXTENSION
15
MOBILIZATION
0.8
LUMP SUM
$13,000.00 $
10,400.00
0.65
$ 8,450.00
16
REMOVE METAL CULVERTS
440
LIN FT
$6.00 $
2,640.00
440
$ 2,640.00
17
REMOVE PLASTIC CULVERTS
25
LIN FT
$6.00 $
150.00
25
$ 150.00
18
REMOVE CONCRETE WALL
1
SQ YD
$100.00 $
100.00
1
$ 100.00
19
REMOVE CONCRETE APRON
2
EACH
$75.00 $
150.00
0
$ -
20
REMOVE METAL APRON
22
EACH
$25.00 $
550.00
22
$ 550.00
21
REMOVE PLASTIC APRON
2
EACH
$25.00 $
50.00
2
$ 50.00
22
REMOVE SIGN TYPE C
8
EACH
$37.00 $
296.00
3
$ 111.00
23
SALVAGE BOULDER WALL
29
LIN FT
$10.00 $
290.00
29
$ 290.00
24
SALVAGE FENCE
20
LIN FT
$5.00 $
100.00
20
$ 100.00
25
SALVAGE CONCRETE PIPE STORM SEWER
68
LIN FT
$10.00 $
680.00
0
$
26
SALVAGE SIGN
1
EACH
$37.00 $
37.00
❑
$ -
27
SALVAGE MAIL BOX AND SUPPORT
19
EACH
$20.00 $
380.00
23
$ 468.00
28
SALVAGE CONCRETE APRON
2
EACH
$50.00 $
100.00
1
$ 50.00
29
COMMON EXCAVATION P
1,310
CU YD
$10.86 $
14,225.60
1,048
$ 11,381.28
30
HAUL & STOCKPILE EXCESS MATERIAL EV
795
CU YD
$6.00 $
4,770.00
300
$ 1,800.00
31
15" CM PIPE APRON
22
EACH
$125.D0 $
2,750.00
22
$ 2,750.00
S:1Mun1cipaI\AOTSEGO13891Pay Estimates\OT389 PE.xls PE - I
PAY ESTIMATE #3
CITY OF OTSEGO
LaBeaux Avenue Improvements
City Project No. 13-03
OWNER
Bid Schedule "B" - Storm Sewer Construction - Continued
$
120,478.59
$ 55,706.35
$
43,694.58
$ 31530.40
ITEM
21507.20
ESTIMATED
$
CONTRACT UNIT
USED TO
168,430.37
NO.
I ITEM DESCRIPTION
QUANTITY
UNIT
PRICE CONTRACT AMOUNT
DATE
$
EXTENSION
32
15" RC PIPE CULVERT DESIGN 3006 CLASS V
68
LIN FT
$36.00 $
2,448.00
68
$
2,448.00
33
INSTALL SALVAGED 18 RC PIPE CULVERT
64
LIN FT
$30.00 $
1,920.00
❑
$
-
34
15" RC APRON
4
EACH
$300.00 $
1,200.00
4
$
1,200.00
35
INSTALL SALVAGED CONCRETE APRON
2
EACH
$100.00 $
200.00
1
$
100.00
36
15" CM PIPE CULVERT
257
LIN FT
$26.00 $
6,682.00
370
$
9,620.00
37
INSTALL MAIL BOX AND SUPPORT
19
EACH
$32.00 $
608.00
23
$
748.80
38
INSTALL LANDSCAPE ROCK
1
SQ YD
$150.00 $
150.00
❑
$
-
39
INSTALL SALVAGED SIGN
1
EACH
$100.00 $
100.00
❑
$
-
40
SILT FENCE, TYPE MACHINE SLICED
425
LIN FT
$2.75 $
1,168.75
250
$
687.50
41
SEEDING
2.4
ACRE
$500.00 $
1,200.00
0
$
-
42
SEED MIXTURE 250
75
LBS
$4.00 $
300.00
0
$
-
43
SEED MIXTURE 270
168
LBS
$5.00 $
840.00
❑
$
-
44
MULCH MATERIAL TYPE 1
5
TON
$100.00 $
500.00
0
$
-
45
FERTILIZER TYPE 3
720
LBS
$1.00 $
720.00
0
$
-
Total Bid Schedule "B"
$
55,706.35
$
43,694.58
Change Order 1 - Bus Stop Trail and Culvert
ITEM
ESTIMATED
CONTRACT UNIT
USED TO
NO.
I ITEM DESCRIPTION
QUANTITY
UNIT
PRICE CONTRACT AMOUNT
DATE
EXTENSION
1
18" RC PIPE CULVERT DESIGN 3006 CLASS V
24.0
LF
$39.60 $
950.40
32
$
1,267.20
2
18" RC 6:1 SAFETY APRON
2
LF
$670.00 $
1,340.00
2
$
1,340.00
3
5' WIDE CONCRETE SIDEWALK, 4" THICK
12.4
SY
$100.00 $
1,240.00
0
$
-
Total Bid Schedule "A"
$
3,530.40
$
2 607.20
Change Order 2 -Striping_
ITEM
ESTIMATED
CONTRACT UNIT
ICONTRACT
USED TO
NO.
ITEM DESCRIPTION
QUANTITY
UNIT
PRICE - AMOUNT
............... .
DATE
EXTENSION
1
REMOVAL AND ADDITION OF STRIPING
1.0
LS
$1,650.001 $
1,650.0❑
1
1 $
1,650.00
Total Bid Schedule "A"
$
1,650.00
$
1,650.00
Bid Schedule "A"
Bid Schedule "B"
Change Order I
Change Order 2
TOTAL
Total Work Completed to Date
LESS Pay Estimate #1:
LESS Pay Estimate #2:
LESS 5% RETAINAGE;
WE RECOMMEND PAYMENT OF:
S:IMunlcipaM0TSEG0l3891Pay Estimates\OT389 PE.xls PE -2
$ 127,342.47
$
120,478.59
$ 55,706.35
$
43,694.58
$ 31530.40
$
21507.20
$ 11650.00
$
11650.00
$
168,430.37
$
168,430.37
$
48,405.45
$
105,082.33
$
8,421.52
$
6,521.08
PAY ESTIMATE #3
CITY OF OTSEGO
LaBeaux Avenue Improvements
City Project No. 13-03
APPROVALS:
CONTRACTOR: FEHN COMPANIES
Certification by Contractor: I certify that all items and amounts are correct for the work completed to date.
Signed:
Title: Date
ENGINEER: HAKANSON ANDERSON
Certification by Engineer: We recommend payment for work and quantities as shown.
Signed:
Title: Date
OWNER: CITY OF OTSEGO
Signed:
Title: Date
SAMunicipa1\A0TSEG01389\Pay EstimatesXOT389 PEAs PE -3
IOWA ZIA V