02-08-10 CCITEM 3-2
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
FEBRUARY 81 2010
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber and Tom
Darkenwald. Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen,
Finance Director; Dan Licht, City Planner; Joe MacPherson, Assistant City Engineer and Kurt
Neidermeier, PeopleService.
Pledge of Allegiance: Mayor Stockamp led in the pledge of Allegiance.
2. Consider agenda approval.
Mayor Stockamp requested to add item 9.3 CSAH 42 Trail update.
CM Heidner motioned to approve as amended. Seconded by CM Darkenwald. All in
favor. Motion carried.
3. Consider the following minutes.
3.1. January 25, 2010 City Council Meeting.
CM Darkenwald motioned to approve as written. Seconded by CM Scharber. Motion
carried 3-0. Mayor Stockamp abstained.
4. Onen Forum: (5 minute limit
4.1. Review of Rockwoods Bill.
Not present.
4.2. Jim Agosto-New River Hospital.
Not present.
S. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Otsego/Rogers 2010 Fire Service Rate.
CM Heidner motioned to approve. Seconded by CM Schaber. All in favor. Motion
carried.
6. Unfinished Business.
6.1. 2010 Budget Review.
Finance Director Groen reviewed the 2010 budget with City Council. Mayor Stockamp said that
the dollar amount that needs city council approval for purchase should be included in the
budget book.
7. Public Works.
8. Dan Licht, Citv Planner.
8.1. Heritage Preservation Commission Update.
City Planner Licht presented the Planners Report. Staff is recommending that the City Council
set a Workshop to meet with the Heritage Preservation Commission. Mayor Stockamp asked if
the City were made aware of a possible State grant application prior to the Public Hearing. City
City Council Meeting February 8, 2010. Page 2.
Administrator Robertson said he has had some brief discussion with Heritage Preservation
Commission member Chris Wilson but was not given a lot of information. Mayor Stockamp said
she was disappointed that the City Council hadn't met with the Commission prior to the hearing.
Mayor Stockamp said it was brought up at the hearing about the archives that are sitting over
at the Public Works building. Those items should be inventoried.
CM Scharber asked if we need to keep them as a Commission versus a group that meets less
formally. City Planner Licht said the Commission is concerned that they will not be able to get
State grants if they are not a City Commission. CM Scharber asked if we could submit for them.
City Planner Licht said yes. The City Council directed staff to write a memo summarizing the
state's requirements from the State Historic Preservation Office along with possible options for
the next City Council meeting. They also directed City Administrator Robertson to request
minutes from the commission.
9. Joe MacPherson, Assistant City Engineer.
9.1. Payment for Quaday Lift Station #1.
Assistant City Engineer MacPherson said he submitted the timelines and is waiting to hear back
and will keep the City Council posted on the status.
9.2. Pressure Control Station #1.
Assistant City Engineer MacPherson said the City received a letter from the IRS; they want the
City to pay them because the contractor Jay Brothers owes money to the IRS. The remaining
balance held by the city is $20,098.32. Staff is recommending payment in the amount of
$11,430.00 to the subcontractor Waldor Pump & Equipment Company and the remainder of the
money due on the Jay Brothers contract to the IRS. By paying this the city is no longer liable.
CM Heidner motioned to approve payment. Seconded by CM Schaber. All in favor.
Motion carried.
9.3 CSAH 42 Trail update
Mayor Stockamp asked for an update on the bike trail on CSAH 42. Assistant City Engineer
MacPherson said they are waiting on a Federal project number because the city cannot do any
work until we get that number. When awarded the project would go to the county as it's a
county road.
10. Andrew MacArthur, City Attornex.
No items.
11. Council Items.
No items.
12. Mike Robertson, City Administrator.
12.1. Joint meeting with the City of Albertville.
City Administrator Robertson said Albertville agreed to meet Thursday, February 25 at 7 PM in
Albertville. CM Darkenwald and CM Scharber will not be able to attend.
13. Gary Groen, Finance Director.
Finance Director Groen said that the new utility billing software for work orders is in and the
training is completed. CM Scharber asked if the new minimum monthly fee is in effect. Finance
Director Groen said it will be implemented on the March billing.
City Council Meeting February 8, 2010. Page 3.
14. Tami Loff, City Clerk.
No items.
15. Adjourn by 10 PM.
CM Scharber said he will not be at the March 22, 2010 meeting_
CM Darkenwald said he would like to set a Workshop to discuss the cities website. Mayor
Stockamp and CM Darkenwald were set as a committee to handle this issue.
Mayor Stockamp asked on the status of the newsletter. Newsletter Editor Pat Brink said it is out
and he is working on the next newsletter. Mayor Stockamp said one comment would be to
make sure and make corrections requested by Staff it was noticed that some items were not
changed.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 8:08 PM.
ATTEST:
Tam! Loff, City Clerk
Mayor Jessica Stockamp