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02-08-10 CC--pk� `I - I CITY OF TSEGO8899 Nashua Avenue N.E. • Otsego, MN 55330 (763) 441-4414 • Fax: (763) 441-8823 ON THE GREAT RIVER ROAD E-mail: cityhall®ci.otsego.mn.us INVOICE OTSEGO DPB MGMT LLC DATE: 01/14/10 9100 QUADAY AVE NE OTSEGO, MN 55330 PROPERTY: ROCKWOODS - PID #118-093-001010 DESCRIPTION FEES TO ADMINISTRATE, INVESTIGATE AND VERIFY CORRECTION OF STORM SEWER CONNECTION 11/25/2009 HAKANSON ANDERSON ASSOC. INC. $520.77 12/29/2009 HAKANSON ANDERSON ASSOC. INC. $594.50 1/13/2010 HAKANSON ANDERSON ASSOC. INC. $301.50 PEOPLESERVICE INC. $285.00 TOTAL DUE: 1,701.77 PLEASE REMIT PAYMENT TO THE CITY OF OTSEGO. Hakanson 30 Anderson 3601 Thurston Avenue, Anoka, MN 55303 Assocnder �nC. Phone: 763/427-5860 Fax: 763/427-0520 Invoice Number: 26311 InvoiceInvoice Date: January 13, 2010 To: CITY OF OTSEGO-PUBLIC 8899 NASHUA AVE. N.E. OTSEGO, MN 55330 Attention: Project: OT426-2009 OTSEGO NPDES PHASE 11 Manager: RON J. WAGNER Professional Services for the Period: 12/1/2009 to 1!8/2010 Billing Group: 006 Cost Plus Invoice: 26311 Contract # January 13. 2010 ENGINEERING AND SURVEYING SERVICES PROVIDED TO SET UP DOCUMENTATION AND DEVELOP A PROGRAM FOR THE CITY OF OTSEGO'S COMPLIANCE WITH SMALL MS4 REQUIREMENTS GENERAL - GENERAL MS4 ISSUES ITEM 1 - MCM 1 ITEM 2 - MCM 2 ITEM 3 - MCM 3 ITEM 4 - MCM 4 ITEM 5 - MCM 5 ITEM 6 - MCM 6 ITEM 7 - MCM 7 ITEM 8 - GIS STORM SEWER Professional Services GENERAL BENJAMIN NELSON UPDATE STORM WATER POND INFORMATION Date Bill Hours Bill Rate 12/08/09 2.50 66.41 GENERAL Total: 2.50 Charge 166.03 $166.03 ITEM 2 Date Bill Flours Bill Rate Charge RON J. WAGNER 12/03/09 0.50 95.00 47.50 COMM. W/ ROCKWOODS - SET UP SUBSEQUENT MEETI,h'G TO REVEIW PLUMBING PLANS RON J. WAGNER 12/08/09 1.00 95.00 95.00 MEETING W/ PLUMBERS ON CORRECTIVE ACTIONS TO ILLICIT DISCHARGE - ROCKWOODS RON J. WAGNER 12/10/09 0.50 95.00 47.50 FOLLOW UP W/ BARB AND HAROLD ON ROCKWOODS PLUMBING ISSUES RON J. WAGNER 12/15/09 0.50 95.00 47.5 FOLLOW UP ON ILLICIT DISCHARGE FIX AT ROCKWOODS Hakanson Anderson .associates, In -Project: OT426-2009 rEM 2 Date Bill Hours RON J. WAGNER 12.22/09 0.50 CHECKED W.'HAROLD REGARDING ROCKWOODS PLUMBING CHANGE TO CORRECT ILLICIT DISCHARGE ITEM 2 Total: 3.00 Professional Services Totals: Reimbursables Expense COPIES FLYERS/ BROCHURES ETC. MILEAGE ROCKWOODS ILLICIT DISCHARGE (ITEXI 3) Billing Group 006 Totals: Project Totals: Date Bill Units Unit Bill Rate 09/16/09 250.00 0.200 12/08/09 30.00 0.550 Reimbursables Totals: Billing Group Total: *** Total Project Invoice Amount Invoice: 26311 January 13, 2010 Page 2 of 2 Bill Rate Ch;true 95.00 47 .50 $285.00 $451.03 Bill UnitChurec $50.00 C16.50 $66.50 $517.53 $517.53 Billing Summary Current Prior Total Professional Services $451.03 $26,226.68 $26,677.71 Reimbursable Expenses: $66.50 $224.40 $290.90 Outside Services: $0.00 $0.00 $0.00 Other Services and Fees: $0.00 $3.40 $3.40 Finance Charges: $0.00 $0.00 $0.00 Taxes: $0.00 $0.23 $0.23 Total: $517.53 $26,454.71 $26,972.24 Aged Receivables: Current 31-60 Days 61-90 Days 91-120 Days > 120 Days $4.971.64 $0.00 $0.00 $0.00 $0.00 All Imroiees are due upon receipt. A late charge of h.5% will be added to any unpaidbalance after 30 days. Hakanson Anderson__ Assoc., Inc. lillHakanson Anderson Assoc-,Inc. Invoice To: CITY OF OTSEGO-PUBLIC 8899 NASHUA AVE. N.E. OTSEGO, IVI, 55330 Attention: Project: OT426-2009 OTSEGO NPDES PHASE It Manager: RON J. WAGNER 3601 Thurston Avenue Anoka, Minnesota 5530.3 76.3/427-5860 763/427-0520 Fax Invoice Number: 26267 Invoice Date: December 29, 2009 Professional Services for the Period: 11/1/2009 to 11/30/2009 Invoice: 26267 Billing Group: 006 Cost Plus Contract #: December 29. 2009 SET UP ENTATION PROGRAMIFOR THE CITY OF OTSEGO'S COMPLOIANCVIDEE WIDTH SMALL MS4�D DEVELOP A REQUIREMENTS GENERAL - GENERAL MS4 ISSUES ITEM 1 - MCM I ITEM 2 - MCM 2 ITEM 3 - MCM 3 ITEM 4 - MCM 4 ITEM 5 - MCM 5 ITEM 6 - MCM 6 ITEM 7 - MCM 7 ITEM 8 - GIS STORM SEWER Professional Services ENGINEERING SERVICES SHANE M NELSON DRAFT MEMO - MS4 ANNUAL STAKEHOLDER'S MEETING SUNIbfARY ENGINEERING SERVICES Tutal: Date 11112/09 Bill Hours 1.50 1.50 Bill Rate Charee 95.00 142.50 $142.50 Date Bill Hours Bill Rate Charn ITEM 3 11/02/09 1.50 71.50 107.25 KENNETH BECK MEETING WITH KURT AND BRAD AT ROCKWOODS REGARDING STORM SEWER OUTLET 11/02/09 1.00 95.00 95.00 RON J. WAGNER COM&I. W/ KEN ON ILLICIT DISCHARGE FROM ROCKWOODS 11/03/09 1.50 71.50 107.25 KENNETH BECK PREPARE MEETING MINUTES AND COMMUNICATIONS REGARDING FINDINGS 11/23/09 2.00 95.00 190.00 RON J. WAGNER Invoice: 36267 Hakanson Anderson Associates, In December 39, 3009 Project: O'r426-2009 Page' ora Date Bill Hours Bill Rate Chart-ye ITEM 3 SITE VISIT TO ROCKWOODS - DETERMINE ILLICIT DISCHARGE SOURCE (DISHW.aSHER)l 1/30109 1.00 95.00 95.00 RON J. WAGNER LETTER TO ROCKWOODS REGARDING ILLICIT DISCHARGE ITEM 3 Total: 7.00 $594.50 Date Bin Hours Bill Rate Charg ITEM 6 11/04i09 4.00 66.41 265.65 BENJAMIN NELSON PREFOR.ti1 POND INSPECTIONS 11/04/09 4.00 71.50 286.00 KENNETH BECK POND INSPECTIONS WITH BE.V 11/04/09 1.00 95.00 95.00 RON J. WAGNER CO,W,w. W1 KEN ON STORM POND REVIEWS 4.50 66.41 298.86 BENJAMIN NELSON 11/09/09 POND INSPECTIONS 11/12/09 6.50 66.41 431.68 BENJAMIN NELSON POND INSPECTIONS 11/13/09 7.00 66.41 464.89 BENJAMIN NELSON POND INSPECTIONS 11/16/09 3.00 66.41 199.24 BENJAMIN NELSON POND INSPECTIONS 11/17/09 5.50 66.41 365.27 BENJAMIN NELSON POND INSPECTIOSS 11/18/09 4.50 66.41 298.86 BENJAMIN NELSON POND INSPECTIONS 11/19/09 6.50 66.41 431.68 BENJAMIN NELSON POND INSPECTIONS 11/23/09 6.00 66.41 398.48 BENJAMIN NELSON POND INSTPECTIONS 52.50 $3,535.61 ITEM 6 Total: Professional Services Totals: $4,272.61 Reimbursables Date Bill Units Unit Bill Rate Bal 6Kharee Expense 11/04/09 35.00 11/04/09 0.550 MILEAGE POND INSPECTION 0.550 16.50 11109/09 30.00 MILEAGE POND INSPECTIONS 19.25 11112/09 35.00 0.550 MILEAGE POND INSPECTIONS 19.25 11/13/09 35.00 0.550 MILEAGE POND INSPECTIONS 0.550 19.25 11/16/09 35.00 MILEAGE POND INSPECTIONS 0.550 22.00 11/17/09 40.00 MILEAGE POND INSPECTIONS 22.00 MILEAGE 11/18/09 40.00 0.5 -' Hakanson POND INSPECTIONS Assoc., Inc. Hakanson Anderson Assoc., Inc. Invoice To: CITY OF OTSEGO-PUBLIC 8899 NASHUA AVE. N.E. OTSEGO, MN 55330 Attention: Project: OT426-2009 OTSEGO NPDES PHASE II Manager: RON J. WAGNER 3601 Thursion Avenue Anoka, Minnesota 5530.3 763/427-Sfi0 763/427-0520 Fax Invoice Number: 26153 Invoice Date: November 25, 2009 Professional Services for the Period: 10/1/2009 to 10/31/2009 Invoice: 26153 Billing Group: 006 Cost Plus November 25. 2009 Contract H ENGINEERING VIDED TO SET UP ENTATION PROGRAM FOR THDE CITY OFING SERVICES OTSEGO'S COMPLOIANCE WITH SMALL MS4MREQUIREN EN TD DEVELOP A GENERAL - GENERAL MS4 ISSUES ITEM 1 - MCM I ITEM 2 - MCM 2 ITEM 3 - MCM 3 ITEM 4 - MCM 4 ITEM 5 - MCM 5 ITEM 6 - MCM 6 ITEM 7 - MCM 7 ITEM 8 - GIS STORM SEWER Professional Services ENGINEERING SERVICES Date JOE MACPHERSON 10/01/09 REVIEW STORM SEWER GIS AJAPS BRENT LARSON 10/08/09 SITE VISIT WITH KENNY TO DETERMINE IF OR WHERE AND ILLICITE DISCHARGE IS COMING FROM IN THE 10/14/09 BRENT LARSON DOWNLOAD WATERFRONT WEST ILLICIT DISCHARGE PICTURESAND CREATE MAP E,rHIB1T ENGINEERING SERVICES Total: GENERAL RON J. WAGNER OGRESS Bill Hours Bill Rate 1.50 70.81 1.25 73.56 0.75 73.56 3.50 Date Bill ours Bill Rate 10/05/09 0.50 95.00 Charee 106.22 91.95 55.17 $253.34 Charge 47.50 COMM. W1 KENNY ON PR RON J. WAGNER 10/06/09 0.50 95.00 47.50 RETURN YELLOW COPY WITH REMITTANCE Hakanson Anderson Associates, In Project: OT426 2009 GENER-kL COMM. W.- KEYN F ON PROGRESS PON J. WAGNER COMM. W/ KENNY ON PROGRESS KENNETH BECK REVIEW SYVPPP FEE CHARGES VERSUS 2009 FEE SCHEDULE RON J. WAGNER ISSUES WITH SUF LETTER RON J. WAGNER COM,vf. W/OTSEGO STIFF REGARDING HOW TO RESPOND TO QUESTION ON SUF KENNETH BECK UPDATE TRANS,blI77ALS ITEM 3 KENNETH BECK REVIEW SITE FOR ILLICIT DISCHARGE KENNETH BECK ILLICIT DISCHARGE RESEARCH FOR ROCKWOODS 'RON J. WAGNER COtiLvf. W1 KEN ON ILLICIT DISCHARGE FROM ROCKWOODS KENNETH BECK RESEARCH ILLICIT DISCHARGE NEAR ROCKPVOODS ITEM 6 KENNETH BECK REVIEW DOOR HANGER EYAMPLES KENNETH BECK PREPARE FOR POND INSPECTIONS KENNETH BECK POND INSPECTIONS WITH OTSEGO STAFF Date Bill Hours 10/07/09 0.50 10/14/09 0.50 10/14/09 0.50 10/15/09 0.50 10/21/09 GENERAL Total: Date 10108/09 10/12/09 10/13/09 1.00 4.00 Bill Hours 1.50 1.00 0.50 10/14/09 2.00 ITENI 3 Total: 5.00 Date Bill ours 10/06/09 0.50 10/07/09 1.00 10/08/09 3.00 ITEM 6 Total: 4.50 Professional Services Totals: lnvoice: 26153 November 25. 2009 Pne 2 of 4 Bill Rate Chame 95.00 47.50 71.50 35.75 95.00 47.50 95.00 47.50 71.50 71.50 $344.75 Bill Rate 71.50 71.50 95.00 71.50 Bill Pate 71.50 71.50 71.50 107.25 71.50 47.50 143.00 35.75 71.50 214.50 $321.75 $1,289.09 Reimbursables Bill unit Expense ate Bill Units Unit_ Bill Rate MILEAGE 10/08/09 8.00 0.550 34.40 ILLICIT DISCHARGE INSPECTION Reimbursables Totals: $4.40 Billing Group 006 Totals: Billing Group Total: $1.293.49 ft � Haicanson 1 Anderson Rockwoods Storm Sewer Investigation Billable Time and Material PeopleService Inc. Oct — Nov 2009 Time 2 site visits Initial meet Investigation Scheduling Material order Time total Material 3 dyes, tax, shipping $85 INTEROFFICE MEMORANDUM TO: MME ROBERTSON FROM: LYNN PAULSON- BUILDING INSPECTOR SUBJECT: PERMIT 2009-848,,FOR ROCKWOODS -9100 QUADAY AVE NE DATE: 1/28/2010 CC: PROPERTY FILE 118093001010 I inspected the connection of the kitchen dishwasher to the sanitary sewer line on 12/18/09. The plumber on site showed me where it was connected to the 8" pvc roof drain pipe. It was a 2" pvc pipe with adapters to the 8" pipe and the vent ran vertical along the inside of the finished wall to the vent system above the ceiling. The plumber stated that this was done after the original plumbing was installed and was not done by a professional plumber. Lynn Paulson Building Inspector ,I3 -logo _ � � cr�ICc,�ds � (� �o•�,f- _ .rte- r✓(�'" _ _ __ _ S�•,c�- C.�t.�e- _r� ti 12 — 18 09F_77a OIL 100kV V f&J /'+� ®C),011 G--- ISA CITY OF OTSEGO 8899 NASHUA AVENUE NE OTSEGO, MN 55330- 1) 441-2593 FAX: (763 44) 1-8823 REPRINTED ON 1/28/2010 ADDRESS 9100 QUADAY AVE NE PIN 118093001010 LEGAL DESC OTSEGO WATERFRONT LOT 001 BLOCK 001 PERMIT TYPE PLUMBING PERMIT NO.: 2009-00848 DATE ISSUED: 12/17/2009 PROPERTY TYPE COMMERCIAL CONSTRUCTION TYPE COMMERCIAL PLUMBING PERMIT VALUATION $ 3,500.00 APPLICANT THOMPSON PLUMBING 15001 MINNETONKA INDUSTRIAL RD MINNETONKA, MN 55345- (952) 933-7717 Minnesota State License #: 58282PM OWNER — PERMIT FEE 106.98 MN STATE SURCHARGE, VALUE 1.75 Tlt R ONE LLC DONNA K PETERSON PROPERTIES PLAN REVIEW FEE 69.54 , 1715 STERLING DR TOTAL 178.27 MINNETRISTA, MN 55364-8249 PAID WITH CC # 5822 RECEIPT NUMBER: 474265 AGREEMENT AND SWORN STATEMENT The work for which this permit is issued shall be performed according to: (1) the conditions of this permit; (2) the approval plans and specifications; (3) the applicable City approvals, Ordinances and Codes; and (4) the State Building Code. This permit is for only the work described and does not grant permission for additional or related work which requires separate permits. This permit will expire and become null and void if construction authorized is not commenced within 180 days, or if construction is suspended for a period of 180 days at any time after work has commenced. The applicant is responsible ssuring all required inspections are requested in .armance with the State Building Code. SEPARATE PERMITS REQUIRED FOR WORK OTHER THAN DESCRIBED ABOVE. ADDRESS PIN LEGAL DESC PERMIT TYPE PROPERTY TYPE CONSTRUCTION TYPE VALUATION INSPECTION TYPE CITY OF OTSEGO PERMIT NO.: 2009-00848 8899 NASHUA AVENUE NE DATE ISSUED: 12/17/2009 OTSEGO, MN 55330- (763) 441-2593 FAX: (763) 441-8823 REPRINTED ON 1/28/2010 9100 QUADAY AVE NE PERMIT APPLICANT: 118093001010 OTSEGO WATERFRONT LOT 001 BLOCK 001 PLUMBING : COMMERCIAL COMMERCIAL PLUMBING PERMIT : $ 3,500.00 THOMPSON PLUMBING 15001 MINNETONKA INDUSTRIAL RD MINNETONKA, MN 55345 - BUILDING INSPECTION RECORD 24 HOUR NOTICE REQUIRED FOR ALL INSPECTIONS. CALL FOR INSPECTIONS WEEKDAYS: M -Th 8:30a-4:30p;F 8:30-11:30a DATE INSPECTOR INSPECTION TYPE PLUMBING ROUGH -IN —UMBING FINAL INSPECTION COMMEIN b: DATE INSPECTOR IN ACCORDANCE WITH CITY ORDINANCE, NEW OR SUBSTANTIALLY REMODELED BUILDINGS SHALL NOT BE OCCUPIED UNTIL ALL WORK HAS BEEN APPROVED, AND A CERTIFICATE OF OCCUPANCY HAS BEEN ISSUED BY THE BUILDING DEPARTMENT. THIS CARD MUST BE POSTED AND VISIBLE AT ALL TIMES UNTIL WORK IS COMPLETE- CLAIMS LIST CITY COUNCIL MEETING FEBRUARY 8, 2010 TO: Tami Loff ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER PAYROLL 01-28-2010 $ 22,722.46 02-03-2010 $ 108,241.76 01-27-2010 $ 32,828.16 ELECTRONIC PYMTS FOR JAN: Check #48236 - 48251 Check #48252 - 48274 Qwest $ 105.10 Centerpoint Energy $ 6,504.09 Dept. of Revenue -Fuel Tax $ 0.00 Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 2,004.03 Wright -Hennepin $ 10,773.30 Delta Dental $ 1,288.02 Total $ 20,674.54 GRAND TOTAL $ 184,466.92 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 02/03/10 1:47 PM Page 1 *Check Summary Register© FEBRUARY 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048252 DAN D HOMES 2/1/2010 $70.47 W/S REFUND - 11238 71ST ST Paid Chk# 048253 UNITED STATES POSTAL SERVI 2/2/2010 $875.25 POSTAGE FOR OTSEGO VIEW Paid Chk# 048254 ABDO ABDO EICK & MEYERS LL 2/3/2010 $2,300.00 2009 AUDIT SERVICES Paid Chk# 048255 ALBERTVILLE CAR CARE CENTE 2/3/2010 $624.66 REPLACE TIRES Paid Chk# 048256 BOYER TRUCKS 2/3/2010 $46,520.00 02 STERLING L8511 DUMP/PLOW TR Paid Chk# 048257 CENTRAL HYDRAULICS, INC. 2/3/2010 $39.55 FILLER CAPS Paid Chk# 048258 CHARTER COMMUNICATIONS 2/3/2010 $119.06 MONTHLY SERVICE Paid Chk# 048259 CITY OF MONTICELLO 2/3/2010 $6,093.84 1ST QTR 2010 FIRE Paid Chk# 048260 CROW RIVER FARM EQUIPMEN 2/3/2010 $176.23 REPAIR SUPPLIES Paid Chk# 048261 DEPT OF LABOR & INDUSTRY 2/3/2010 $2,724.44 3RD QTR 2008 PERMIT SURCHARGE Paid Chk# 048262 GIS RANGERS, LLC 2/3/2010 $5,937.50 GIS SERVICES Paid Chk# 048263 GOVERNMENT TRAINING SERVI 2/3/2010 $245.00 MCFOA 2010 CONF - KATHY GROVER Paid Chk# 048264 HAKANSON ANDERSON ASSOC 2/3/2010 $20,232.92 TODAY PROPERTIES Paid Chk# 048265 HOTSY EQUIPMENT OF MINNES 2/3/2010 $319.44 SOAP, OIL Paid Chk# 048266 MILLER CHEVROLET 2/3/2010 $687.41 TRUCK REPAIR Paid Chk# 048267 MINNESOTA UNEMPLOYMENT 1 2/3/2010 $7,178.00 4TH QTR 2009 - ACCT #07993041 Paid Chk# 048268 NAPA OF ELK RIVER INC 2/3/2010 $427.37 MISC GUN COUP Paid Chk# 048269 NORTHWEST ASSOC CONSULT 2/3/2010 $4,075.25 DUKE - GATEWAY NORTH Paid Chk# 048270 QWEST 2/3/2010 $152.49 PW PHONE SERVICE Paid Chk# 048271 RICOH AMERICAS CORPORATIO 2/3/2010 $1,700.43 4TH QTR 2009 COPIES Paid Chk# 048272 SCHINDLER ELEVATOR CORPO 2/3/2010 $583.56 2/1/10 - 1/31/11 SVC CONTRACT Paid Chk# 048273 VILLAS AT PHEASANT RIDGE 2/3/2010 $2,522.03 ACCT #14130-01 OVERPAYMENT REF Paid Chk# 048274 XCEL ENERGY 2/3/2010 $4,636.86 16935 56TH CT Total Checks $108,241.76 FILTER: None CITY OF OTSEGO 02/03/10 1:48 PM Page 1 *Check Detail Register© FEBRUARY 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER��--- �p��µ ��Y PaiddCFik# 0482526 2%1%20109 DAN D HOMES R 601-37150 WATER SALES $70.47 W/S REFUND - 11238 71ST ST Total DAN D HOMES $70.47 Paid Chk#� 048253 2/2%2010 UNITED STATES POSTAL SERVICE �- E 101-41400-347 Newsletter $875.25 POSTAGE FOR OTSEGO VIEW Total UNITED STATES POSTAL SERVICE $875.25 ;. ,- 1�= ...�M. - . Paid Chk# 048254 2/3/2010 ABDO ABDO EIC K &MEYERS LLP E 101-41600-304 Accounting & Auditing $2,300.00 259188 2009 AUDIT SERVICES Total ABDO ABDO EICK & MEYERS LLP $2,300.00 ..�,,,-C. CCENT� w Paid Chk# 048255 2%3/2010 ALBERTVILLE CAR AREER - ----�- E 101-43100-400 Repairs & Maint Cont $624.66 38527 REPLACE TIRES Total ALBERTVILLE CAR CARE CENTER $624.66 PaidjChk# 048256 - 2/3/2010 BOYER TRUCKS E 206-43100-501 Equipment $46,520.00 N101013 02 STERLING L8511 DUMP/PLOW TRK Total BOYER TRUCKS $46,520.00 Paid Chk# 048257 2%3!2010 CENTRAL HYDRAULICS, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $39.55 13907 FILLER CAPS Total CENTRAL HYDRAULICS, INC. $39.55 Paid Chk#048258 ?J3%2010 CHARTER COMMUNICATIONS E101-41400-390 Contracted Services $119.06 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 Paid Chk# 048259 2/3/2010 CITY OF MONTICELLO E101-42710-390 Contracted Services $432.84 6277 DEC ANIMAL CONTROL E 213-42200-390 Contracted Services $5,661.00 6277 1ST QTR 2010 FIRE Total CITY OF MONTICELLO $6,093.84 Paid-Chk# 048280 2/3/2010 CROW RIVER FARM EQUIPMENT E 101-43100-220 Repair/Maint Supply (GENERAL) $176.23 140204 REPAIR SUPPLIES Total CROW RIVER FARM EQUIPMENT $176.23 Paid Chk# 048261 2/3/2010 DEPT OF LABOR &INDUSTRY G 250-21801 BUILDING PERMIT SURCHARGE $2,724.44 SEPT 2008 3RD QTR 2008 PERMIT SURCHARGE Total DEPT OF LABOR & INDUSTRY $2,724.44 �, � Paid Chk# 048282 2/3/2010 GIS RANGERS, LLC E 101-41400-391 GIS Services $5,937.50 243 GIS SERVICES Total GIS RANGERS, LLC $5,937.50 Paid Chk# 048283 2/3/2010 GOVERNMENT TRAINING SERVICE E 101-41600-360 Education/Training/Conferences $245.00 MCFOA 2010 CONF - KATHY GROVER Total GOVERNMENT TRAINING SERVICE $245.00 Paid Chk# 048264 2/3/2010 HAKANSON ANDERSON AS3OC INC G 701-21938 TMH Development $120.38 26389 TODAY PROPERTIES G 701-22374 KITTREDGE FINAL $140.44 26391 KITTREDGE CROSSING G 701-22462 DUKE REALTY $140.06 26392 GATEWAY NORTH G 701-22366 MARTIN FARMS $1,771.48 26393 MARTIN FARMS E 414-43100-390 Contracted Services $100.13 26394 REMINGTON COVES G 701-22349 ARBOR CREEK $120.00 26395 ARBOR PLACE G 701-22394 DUERR PROP $120.00 26396 DUERR CREEK CITY OF OTSEGO 02/03/10 1:48 PM Page 2 *Check Detail Register© FEBRUARY 2010 Check Amt Invoice Comment G 701-22396 ARBOR CREEK 2ND $121.75 26397 ARBOR CREEK 2 G 701-22397 SUNRAY FARMS 2ND $120.00 26398 SUNRAY FARMS 2 R 101-34330 GRADING REVIEWS $120.00 26399 GRADING REV - ZIMMER FARMS 3 G 701-22374 KITTREDGE FINAL $60.19 26400 KITTREDGE 5/6 G 701-22409 PLEASANT CRK 3RD $160.50 26401 PLEASANT CREEK 3 G 701-22413 OTSEGO PRESERVE II $120.00 26402 OTSEGO PRESERVE 2 R 101-34330 GRADING REVIEWS $121.65 26403 GRADING REV - ZIMMER FARMS 4 G 701-22426 FIN PLAT ARBOR CRK 3 $1.75 26404 ARBOR CREEK G 701-22431 PLEASANT CRK 4TH $80.25 26405 PLEASANT CREEK 4 G 701-22392 MISSISSIPPI COVE 1 & 2 $160.13 26406 DAVIS MISSISSIPPI COVE G 701-22479 RIVERPLACE 3RD ADDITION $120.00 26407 RIVERPLACE 3 G 701-21870 DARA GLEN ADDN - SHAMROCK D $180.38 26408 DARA GLEN E 101-41560-302 Engineering Fees $849.01 26410 2009 MSAA E 403-43100-302 Engineering Fees $108.28 26411 KADLER/194 INTERCHANGE E 201-43100-302 Engineering Fees $128.73 26412 2009 RD MAINT PROJ E 101-41560-302 Engineering Fees $37.81 26413 WETLAND CONS ACT 1991 E 444-49400-302 Engineering Fees $142.50 26414 WT 31 ALT VLV/BOOSTER PUMP E 444-43256-302 Engineering Fees $749.28 26415 UPGRADE LS & SCADA E 101-41560-302 Engineering Fees $1,125.50 26417 STAFF MEETINGS E 101-41400-348 Maps $2,125.81 26418 GOPHER ONE CALL MAPS E 101-41400-391 GIS Services $110.34 26419 GIS G 701-22256 RANCH ACRES $3,916.92 26420 RANCH ACRES E 101-41560-302 Engineering Fees $250.00 26421 MISC DEV REVIEWS G 701-22495 ANOKA EQUINE EXPANSION $597.56 26421 ANOKA EQUINE G 701-21886 THE SHOPPES OF GRC - OUTLOT $40.13 26421 SHOPPES OF GRC 2 G 701-22258 TWIN CITY ORTHOPEDICS $60.00 26421 TC ORTHOPEDICS E 403-43100-302 Engineering Fees $1,964.40 26422 75TH ST IMPR E 250-42410-302 Engineering Fees $604.24 26424 PERMITS E 601-49400-302 Engineering Fees $337.37 26424 MISC W/S E 602-49450-302 Engineering Fees $337.36 26424 MISC W/S E 101-41560-302 Engineering Fees $2,311.59 26424 MISC ENG E 101-41560-302 Engineering Fees $557.00 26424 MISC GRADING/SS ISSUES Total HAKANSON ANDERSON ASSOC INC $20,232.92 Paid Chk# 048265 2/3/2010 HOTSY EQUIPMENT OF MINNESOTA E 101-43100-210 Operating Supplies (GENERAL) $319.44 34767 SOAP, OIL Total HOTSY EQUIPMENT OF MINNESOTA $319.44 Paid Chk# 048266 2/3/2010 MILLER CHEVROLET E 101-43100-400 Repairs & Maint Cont $687.41 TCS362078 TRUCK REPAIR Total MILLER CHEVROLET $687.41 Pad Chk# 048267 2/3/2010 MINNESOTA UNEMPLOYMENT INS E 250-42410-140 Unemployment Comp (GENERAL $7,178.00 4TH QTR 2009 - ACCT #07993041 Total MINNESOTA UNEMPLOYMENT INS $7,178.00 Paid Chk# 048268 2!3/2010 NAPA OF ELK RIVER INC E 101-43100-210 Operating Supplies (GENERAL) $12.95 473637 MISC GUN COUP E 101-43100-210 Operating Supplies (GENERAL) $15.82 473750 WIPER BLADES E 101-43100-210 Operating Supplies (GENERAL) $49.63 473843 CLEANER E 101-43100-210 Operating Supplies (GENERAL) $16.57 473887 LUBRICANT E 101-43100-220 Repair/Maint Supply (GENERAL) $17.63 474346 FHP POWERATED BELT E 101-43100-220 Repair/Maint Supply (GENERAL) $9.14 474718 HOSE FITTING E 101-43100-220 Repair/Maint Supply (GENERAL) $23.92 474719 COUPLER E 101-43100-220 Repair/Maint Supply (GENERAL) ($0.37) 474743 HOSE FITTING E 101-43100-220 Repair/Maint Supply (GENERAL) ($11.96) 474744 COUPLER E 101-43100-210 Operating Supplies (GENERAL) $11.95 476052 MOUNTED POINT, FLAP WHEELS E 101-43100-210 Operating Supplies (GENERAL) $27.53 476610 BLADE CITY OF OTSEGO 02/03/10 1:48 PM Page 3 *Check Detail Register© FEBRUARY 2010 Check Amt Invoice Comment E 101-43100-210 Operating Supplies (GENERAL) $184.63 476782 BATTERY, TERMINALS E 101-43100-220 Repair/Maint Supply (GENERAL) $69.93 477250 TURN LAMP Total NAPA OF ELK RIVER INC $427.37 Paid Chk# 048269 2!3/2010 NORTHWEST ASSOC CONSULTANTS G 701-22261 GATEWAY N 2ND, OUTLOT A - IUP $96.80 E 250-42410-303 Planning Fees $181.50 E 101-41570-303 Planning Fees $541.90 E 203-45210-303 Planning Fees $43.05 E 101-41570-303 Planning Fees $232.30 E 101-41570-303 Planning Fees $303.00 E 101-41570-303 Planning Fees $1,750.00 E 250-42410-303 Planning Fees $926.70 Total NORTHWEST ASSOC CONSULTANTS $4,075.25 Paid Chk#19048270 2/3/2010 QWEST 19097 DUKE - GATEWAY NORTH 19097 6263 QUALE SEPTIC VARIANCE 19098 GENERAL 19098 LAHN PARK 19098 HPC 19098 HOSPITAL STUDY 19099 MEETINGS 19100 GENERAL - CODE ENF E 101-43100-320 Telephone $152.49 PW PHONE SERVICE Total QWEST $152.49 Paid4Chk# 048271 2%3/2010 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rental $1,700.43 407835731 4TH QTR 2009 COPIES Total RICOH AMERICAS CORPORATION $1,700.43 , Paid Chk# 048272 22/2010 SCHINDLER ELEVATOR CORPORATION E 101-43100-402 Repairs/Maint Buildingss $583.56 8102543887 2/1/10 - 1/31/11 SVC CONTRACT tal SCHINDLER ELEVATOR CORPORATION $583.56 Paid Chk# 048273 2/3/2010 VILLAS AT PHEASANT RIDGE R 601-37150 WATER SALES $562.64 ACCT #13780-02 OVERPAYMENT REFUND R 601-37150 WATER SALES $1,011.02 ACCT #14130-01 OVERPAYMENT REFUND R 601-37150 WATER SALES $948.37 ACCT #14110-01 OVERPAYMENT REFUND Total VILLAS AT PHEASANT RIDGE $2,522.03 Paid Chk# 048274 2/3/2010 XCEL ENERGY E 601-49400-322 Utilities $299.19 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $74.05 17388 52ND ST E 602-49450-322 Utilities $110.08 16935 56TH CT E 602-49450-322 Utilities $4,153.54 5850 RANDOLPH Total XCEL ENERGY $4,636.86 10100 BANK OF ELK RIVER $108,241.76 CITY OF OTSEGO 02/03/10 1:48 PM Page 4 *Check Detail Register© FEBRUARY 2010 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $25,056.70 201 PAVEMENT AND TRAIL MANAGEMENT $128.73 203 PARK DEVELOPMENT $43.05 206 CAPITAL EQUIPMENT REVOLVING $46,520.00 213 Monticello Fire District $5,661.00 250 Comm. Dev. & Bldg Safety $11,614.88 403 COLLECTOR RDS (FORMERLY MSA) $2,072.68 414 Revolving Capital Improvements $100.13 444 SE Utilities Project $891.78 601 WATER FUND $3,229.06 602 SEWER FUND $4,675.03 701 DEVELOPMENT ESCROWS FUND $8.248.72 $108,241.76 CITY OF OTSEGO 01/28/10 8:22 AM Page 1 *Check Summary Register© JANUARY 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048236 101 MARKET 1/28/2010 $1,446.67 Paid Chk# 048237 ALLIANCE BENEFIT GROUP 1/28/2010 $1,840.40 Paid Chk# 048238 AVENET, LLC 1/28/2010 $171.00 Paid Chk# 048239 CENTRAL HYDRAULICS, INC. 1/28/2010 $171.85 Paid Chk# 048240 CUMMINGS PROPERTY MGMT II 1/28/2010 $25.59 Paid Chk# 048241 DNR WATERS 1/28/2010 $6,521.10 Paid Chk# 048242 ECM PUBLISHERS INC 1/28/2010 $354.00 Paid Chk# 048243 ELK RIVER WINLECTRIC CO. 1/28/2010 $271.44 Paid Chk# 048244 ICMA RETIREMENT TRUST 1/28/2010 $686.00 Paid Chk# 048245 MN DEPT OF PUBLIC SAFETY 1/28/2010 $400.00 Paid Chk# 048246 PUBLIC EMPLOYEES RETIREME 1/28/2010 $3,762.42 Paid Chk# 048247 RANDY'S SANITATION 1/28/2010 $220.41 Paid Chk# 048248 SRF CONSULTING GROUP, INC. 1/28/2010 $4,153.18 Paid Chk# 048249 TARGET STORES 1/28/2010 $83.88 Paid Chk# 048250 TOSHIBA AMERICA BUSINESS S 1/28/2010 $55.49 Paid Chk# 048251 YALE MECHANICAL 1/28/2010 $2,559.03 Total Checks $22,722.46 FILTER: None ESCROW REF -101 MARKET 2ND AD PPE 1/23/10 CH DTD 1/27/10 EMAIL ACCOUNTS -1ST QTR 2010 REPAIR SUPPLIES ESCROW REF - CUMMINGS MOBILITY 2009 FEE - PERMIT #2005-3146 LEGAL - SUMMARY BUDGET REPLACEMENT BULBS PLAN #304185 2009 HAZMAT FEE - WELL HOUSE # #677600 PPE 1/23/10 8899 NASHUA AVE PARKS CONSULTING HAROLD RETIREMENT CAKE PW TOSHIBA COPIER REPAIRS Q PW BLDG CITY OF OTSEGO 01/28/10 8:23 AM Page 1 *Check Detail Register© JANUARY 2010 Check Amt Invoice Comment 1010_0 BANK OF ELK RIVER Paid Chk# 048236 1/28%2010101 MARKET�� G 701-22480 NATHE RETAIL BUILDING $1,446.67 ESCROW REF - 101 MARKET 2ND ADDN Total 101 MARKET $1,446.67 Paid Chk# 048237 1/28/2010 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins E 101-41400-123 Health E 101-43100-123 Health E 101-41600-123 Health E 250-42410-123 Health Total ALLIANCE BENEFIT GROUP $390.40 PPE 1/23/10 CH DTD 1/27/10 $250.00 PPE 1/23/10 CH DTD 1/27/10 $625.00 PPE 1/23/10 CH DTD 1/27/10 $375.00 PPE 1/23/10 CH DTD 1/27/10 $200.00 PPE 1/23/10 CH DTD 1/27/10 $1,840.40 Paid Chk# 048238 1/28/2010 AVENET, LLC ��-� �� E 101-41600-390 Contracted Services $27.00 25755-A EMAIL ACCOUNTS - 1ST QTR 2010 E 101-43100-390 Contracted Services $63.00 25755-A EMAIL ACCOUNTS - 1ST QTR 2010 E 601-49400-390 Contracted Services $4.50 25755-A EMAIL ACCOUNTS -1ST QTR 2010 E 250-42410-390 Contracted Services $27.00 25755-A EMAIL ACCOUNTS - 1 ST QTR 2010 E 101-41400-390 Contracted Services $45.00 25755-A EMAIL ACCOUNTS - 1ST QTR 2010 E 602-49450-390 Contracted Services $4.50 25755-A EMAIL ACCOUNTS -1ST QTR 2010 $25.59 Total AVENET, LLC $171.00 Paid Chk# 048241 1/28/2010 DNR WATERS Paid Chk# 048239��1%28/2010 CENTRAL HYDRAULICS, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $80.28 13772 REPAIR SUPPLIES E 101-43100-220 Repair/Maint Supply (GENERAL) $91.57 13823 REPAIR SUPPLIES Total CENTRAL HYDRAULICS, INC. $171.85 $100.00 M-35498 PaidChk#048240 1/28/2010 CUMMINGS PROPERTY WG—Mf II Miscellaneous $100.00 G 701-21898 CUMMINGS MOBILITY IUP $194.20 $400.00 ESCROW REF - CUMMINGS MOBILITY IUP G701-21888 CUMMINGS MOBILITY- IND PK 5TH ($168.61) ESCROW REF - CUMMINGS MOBILITY IUP Total CUMMINGS PROPERTY MGMT II $25.59 Paid Chk# 048241 1/28/2010 DNR WATERS E 601-49400-310 Miscellaneous $6,521.10 2009 FEE - PERMIT #2005-3146 Total DNR WATERS $6,521.10 Paid Chk# 048242 1/28/2010 ECM PUBLISHERS INC E 101-41600-350 Print/Binding (GENERAL) $279.00 308256 LEGAL - SUMMARY BUDGET E 101-41400-350 Print/Binding (GENERAL) $75.00 308281 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $354.00 Paid Chk# 048243 1/28/2010 ELK RIVER WINLECTRIC CO. E 101-43100-402 Repairs/Maint Buildingss $271.44 150569-00 REPLACEMENT BULBS Total ELK RIVER WINLECTRIC CO. $271.44 Paid Chk# 048244 1/28/2010 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $473.78 PPE 1/23/10 PLAN #304185 E 101-41400-121 PERA $212.22 PPE 1/23/10 PLAN #304185 Total ICMA RETIREMENT TRUST $686.00 Paid Chk# D48i45 1/28%2010 MN DEPT OF PUBLIC SAFETY E 601-49400-310 Miscellaneous $100.00 M-35484 2009 HAZMAT FEE - WELL HOUSE #1 E 601-49400-310 Miscellaneous $100.00 M-35494 2009 HAZMAT FEE - WELL HOUSE #2 E 601-49400-310 Miscellaneous $100.00 M-35498 2009 HAZMAT FEE - WELL HOUSE #3 E 601-49400-310 Miscellaneous $100.00 M-35501 2009 HAZMAT FEE - WELL HOUSE #4 Total MN DEPT OF PUBLIC SAFETY $400.00 Paid Chk# 048246 1/28/2010 PUBLIC EMPLOYEES RETIREMENT FD CITY OF OTSEGO 01/28/10 8:23 AM Page 2 *Check Detail Register© JANUARY 2010 10100 BANK OF ELK RIVER $22,722.46 Fund Summary 101 GENERAL FUND 203 PARK DEVELOPMENT 250 Comm. Dev. & Bldg Safety 601 WATER FUND 602 SEWER FUND 701 DEVELOPMENT ESCROWS FUND 10100 BANK OF ELK RIVER $9,681.97 $4,153.18 $393.60 $6,971.28 $50.17 $1,472.26 $22,722.46 Check Amt Invoice Comment E 101-41600-121 PERA $478.13 #677600 PPE 1/23/10 E 101-43100-121 PERA $1,036.26 #677600 PPE 1/23/10 G 101-21704 PERA $1,736.51 #677600 PPE 1/23/10 E 250-42410-121 PERA $166.60 #677600 PPE 1/23/10 E 601-49400-121 PERA $45.68 #677600 PPE 1/23/10 E 602-49450-121 PERA $45.67 #677600 PPE 1/23/10 E 101-41400-121 PERA $253.57 #677600 PPE 1/23/10 �tal PUBLIC EMPLOYEES RETIREMENT FD $3,762.42 Paid Chk# 048247- 1/28/2010 RANDY'S SANITATION E 101-43100-325 Garbage Service $104.46 13400 90TH ST E 101-41940-325 Garbage Service $115.95 8899 NASHUA AVE Total RANDY'S SANITATION $220.41 Paid Chk# 048248 —1/28/2010 SRF CONSULTING GROUP, INC. E 203-45210-390 Contracted Services $4,153.18 5521-36 PARKS CONSULTING Total SRF CONSULTING GROUP, INC. $4,153.18 Paid Chk# 048249 1%28/2010@ TARGET STORES E101-43100-210 Operating Supplies (GENERAL) $65.89 24560761072 OPERATING SUPPLIES E 101-41400-310 Miscellaneous $17.99 24560905391 HAROLD RETIREMENT CAKE Total TARGET STORES $83.88 Paid Chk# 0482501%28/2010TOSHIBA AMERICA BUSINESS SOLUTi E 101-43100-413 Office Equipment Rental $55.49 53335673 PW TOSHIBA COPIER 'otal TOSHIBA AMERICA BUSINESS SOLUT $55.49 Paid Chk# 048251 1!28%2010 YALE MECHANICAL. p E101-43100-402 Repairs/Maint Buildingss $2,349.78 107336 REPAIRS @ PW BLDG E101-43100-402 Repairs/Maint Buildingss $209.25 107582 REPAIRS @ PW BLDG Total YALE MECHANICAL $2,559.03 10100 BANK OF ELK RIVER $22,722.46 Fund Summary 101 GENERAL FUND 203 PARK DEVELOPMENT 250 Comm. Dev. & Bldg Safety 601 WATER FUND 602 SEWER FUND 701 DEVELOPMENT ESCROWS FUND 10100 BANK OF ELK RIVER $9,681.97 $4,153.18 $393.60 $6,971.28 $50.17 $1,472.26 $22,722.46 ITEM 5-2 Fl`� IC to C#Y cbk, q1Y of ROGERS (763) 428-3500 • Fax: (763) 42$=2534 21201 Memorial Drive • Rogers, Minnesota 55374 FIRE DEPARTMENT September 11, 2009 Gary Groen City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: 2010 Fire Contract Rate Dear Mr. Groen: The City of Rogers Fire Department service contract rate will remain the same as the current contracts on file from 1994. Based on the current rate, the 2010 Fire Contract for Otsego will be: $32,222.30 The following information was supplied to our Fire Chief, by your office, and was used in preparing the 2010 contract amount: 2008 Market Value: $73,232,500 Calculation: $73,232,500 x .00044 = 32,222.30 This invoice is due and payable by July 15, 2010, unless other arrangements have been made. If you should have any questions, please feel free to contact me at 763-428-2253. Sincerely, tStacyy szenski Assistant City Administrator/ City Clerk Memo To: City Council From: Gary Groen Date: January 6, 2010 Re: Council Review of 2010 Budgeted Expenditures The City Council and City Staff recognize the need to have an understanding about the line items in the 2010 budget that will require additional review and approval by the Council before the expenditures are incurred. I believe both Council and Staff recognize the benefit of such an understanding of this process. I believe it is necessary to identify these specific line items within each departmental budget after the general guidelines have been established. My suggested general guidelines include: • All personnel changes whether it is additional staffing, benefits, or position changes, etc., • All capital outlay items whether paid from the General, Capital Equipment or any other funds of the City, • All transfers between funds to finance projects or fund planned reserves, • All contractual agreements that obligate the City beyond a one year operational cycle or include changes in service levels, and • All extraordinary items not included in the planned budget for the current year. If these general guidelines are reasonable, I will provide a line item detail of all expenditures included in these categories for your review and approval. 0 Page 1 ITEM 8_1 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 4 February 2010 RE: Otsego — Heritage Preservation Commission NAC FILE: 176.08 The Planning Commission held a public hearing on 1 February 2010 for the purpose of considering possible amendments to or repealing of Chapter 96 of the Zoning Ordinance, which establishes the Heritage Preservation Commission and its responsibilities. Mr. Ron Black, Ms. Chris Wilson, Ms. Shirley Isaacson of the Heritage Preservation Commission were present and spoke during the public hearing in favor of continuing the advisory committee. Ms. Gail Anderson also spoke in support of continuing the Heritage Preservation Commission and is interested in becoming a member. The public hearing was closed and the Planning Commission discussion focused on two issue; First was recognizing their procedural role in considering any changes to the Zoning Ordinance, which would be required if changes are made regarding the Heritage Preservation Commission. The second issue was the Planning Commission's place in providing comment as to the role of the Heritage Preservation Commission. The members felt that those decisions belong with the City Council and were not inclined to make a formal recommendation. However, the sentiment of the Planning Commission members is that the past work of the Heritage Preservation Commission is of value to the community and there should be a continued effort to preserving Otsego's history. The Planning Commission suggested a work session between the City Council, Planning Commission and Heritage Preservation Commission to discuss how to better define the role and responsibilities of the Heritage Preservation Commission. As a result, the Planning Commission tabled action on any changes to Chapter 96 of the Zoning Ordinance. City staff would agree with the suggestion of a work session to discuss the Heritage Preservation Commission but would recommend that the meeting include the City Council and Heritage Preservation Commission only. In considering the discussion at the public hearing, our office did not provide the City Council with good advice when the issue of the Heritage Preservation Commission was raised. In addition to explaining how the Heritage Preservation Commission is established and the process for making changes or eliminating the advisory commission, I should have suggested the issue be discussed between the City Council and Heritage Preservation Commission at a work session before starting a formal process. A work session such as is now recommended will allow for the discussion needed regarding the Heritage Preservation Commission's role, its responsibilities as a Certified Local Government under the State Historic Preservation Office and expectations of the City Council. Any formal changes to Chapter 96 of the Zoning Ordinance that would result from the work session meeting may either be sent to the Planning Commission for recommendation or acted upon directly by the City Council under the procedures established in Chapter 3 of the Zoning Ordinance regarding amendments. C. Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Black, Heritage Preservation Commission ITEM 9-1 FINAL PAY ESTIMATE CITY OF OTSEGO Quaday Avenue Lift Station No. 1 Phase 1 Improvements Improvement Project No. 06-06 Date: January 12, 2010 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Quaday Avenue Lift Station No. 1 Phase 1 Improvements, Improvement Project No. 06-06 Contractor: R.L. Larson Excavating Contract Amount: $208,750.00 Award Date: May 27, 2008 Completion Date: September 5, 2008 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by R.L. Larson Excavating. ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Mobilization 1 LS $16,000. $ 16,000-00 1 $ 16 000.00 2 Class 5 Aggregate Base - 100° Crushed Recvde 150 TON $30.00 $ 4,500.00 67 $ 2,010.00 3 Seed Mixture 260 50 LBS $20.00 $ 1,0W.00 35 $ 4 1 Mulch Material Type 1 1 TON $600.00 $ 600.00 48 $ 5 Sift Fence Type Machine Sliced 300 LF $4.00 $ 1,200.00 25 $ 6 Salvage and Reinstall FAnfinn a" Gate Valve 1 EA $800-001$ 800.00 1 $ 800.00 7 Bollard 4 EA $200.001$ 800.00 4 $ eoo.00 Total Bid Schedule "A" $ 24,900.00 0 ,e,o,u.uu ITEM „ate NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Core Into Existing Manhole 2 EA $800.00 $ 1,600.00 2 $ 1,600.00 2 Connect to Existing Sanitary Sewer Forcemain 3 EA $800.00 $ 2,400.00 3 $ 2,400.00 3 4" Ductile Iron Pipe Class 52 - Drain Pie 35 LF $100.00 $ 3,500-00 35 $ 3,500.00 4 8" Ductile Iron Pipe Class 52 - Flanged Joint Pipe 60 LF $100.00 $ 6,000-00 48 $ 4,800.00 5 8" Ductile Iron Pipe Class 52 - Mechanical Joint Pi 25 LF $90.00 $ 2,250.00 25 2,250.00 6 12" Ductile Iron Pipe Class 52 - Mechanical Joint Pi 25 LF $110.001$ 2,750.00 25 $ 2,750.00 7 Ductile Iron Fittings 1,000 LBS $1.50 $ 1,500.00 1027 $ 1,540-50 8 4" Plug Valve with Valve Box, Extension Stem and Gear Box 1 EA $1,000.00 $ 1,000.00 1 $ 1 000.00 9 8" Plug Valve with Valve Box, Extension Stem and Gear Box 1 EA $1,500.00 $ 1,500.00 1 $ 1,600.00 10 8" PlugValve with Extension Stem 1 EA E$2200.(00 $ 1,600.00 1 $ 1.600.00 11 9" Check Valve 1 EA $ 2 200.00 1 $ 2,200.00 12 8" Flow Meter 1 EA $6,000.00 $ 6,000.00 1 $ 6,000.00 13 48" Diameter Sanitary Sewer Manhole (0'- 8' Depth) 2 EA 3,600.00 $3L,600-01) $ 7,200.00 2 $ 7 200.00 14 48" Diameter Sanitary Sewer Manhole (Extra De th 8 LF $200.00 $ 1 600.00 6 $ 1 200.00 S:WlunicipaPAOTSEG01627%Pay Estimates%ot627pe.xls PE -1 FINAL PAY ESTIMATE CITY OF OTSEGO Quaday Avenue Lift Station No.1 Phase 1 Improvements Improvement Project No. 06-06 ou a..nauu,o ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 15 Sanitary Sewer Manhole Casting and Lid 3 EA $600.00 $ 1,800.00 4 $ 2,400.00 2 6" Gate Valve with Valve Box 1 EA $850.00 $ 850.00 $ 16 Install new pump, pump base, guide rails and associated appurtenances 1 LS $16,000.00 $ 16,000.00 1 $ 16 000.00 17 Forcemain Bypass - Includes: bypass pump and piping, installation/removal of same 1 LS 1 $58,000.001 $ 58 000.00 1 $ 58 000.00 18 Construct Concrete Pad for Proposed Control Panel 1 LS $600.00t$ 600.00 1 $ 600.00 Total Bid Schedule "B" $ 117,500.00 0 l le,04wou ITEM NO. oK. ' ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Relocate Existing Hydrant 1 EA $5,000.00 $ 5,000.00 $ 2 6" Gate Valve with Valve Box 1 EA $850.00 $ 850.00 $ 3 Ductile Iron Fittings 125 LBS $4.001$ 500.00 $ Total Bid Schedule "C" 5 a,aau.uu a ITEM ESTIMATED ESTIMATED CONTRACT UNIT 117,500.00 USED TO NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Electrical Work - Install (3) new VFDs, Control 1 Panel, PLC, SCADA upgrades, etc. 1 LS $60,000.00 $ 60 000.00 1 $ 60,0W.00 Total Bid Schedule "D" Bid Schedule "A" Bid Schedule "B" Bid Schedule "C" Bid Schedule "D" TOTAL S:\MunicipaPAOTSEGO%6271Pay Estimates\ot627pe.xls PE -2 4 eu,uuu.uu $ 24,900.00 $ 117,500.00 $ 6,350.00 $ 60,000.00 a w,uuu.vv $ 19,610.00 $ 116,640.50 $ 60,000.00 $ 196,150.50 FINAL PAY ESTIMATE CITY OF OTSEGO Quaday Avenue Lift Station No.1 Phase 1 Improvements Improvement Project No. 06-06 Total Work Completed to Date LESS PAY ESTIMATE NO. 1 LESS PAY ESTIMATE NO.2 LESS SANITARY SEWER JETVAC CLEANING: DUE TO ADDITIONAL SEWAGE BACK-UP DURING GUIDERAIL AND PUMP BASE ELBOW INSTALLATION ($0.65* / FT x 3,185 LF = $2,070.25) * CLEANING PRICE PER 2008 OTSEGO SANITARY SEWER CLEANING PROJECT LESS PAY ESTIMATE NO. 3 LESS PAY ESTIMATE NO. 4 LESS LIQUIDATED DAMAGES PER PARAGRAPH 4.02 OF THE CONTRACT AGREEMENT SUBTOTAL WITH ALL LIQUIDATED DAMAGES ASSESSED WE RECOMMEND PAYMENT OF ZERO WHILE RESERVING THE CITY OF OTSEGO'S RIGHTS TO THE NEGATIVE BALANCE INCURRED BY THE ASSESSMENT OF ALL LIQUIDATED DAMAGES: APPROVALS: Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. CONTRACTOR: R.L. LARSON EXCAVATING Certification by Contractor. I certify that all items and amounts are correct for the work completed to date. Signed: Title: Date ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by Engineer: We recommend payment for work and quantities as shown. Signed: Title: Date OWNER: CITY OF OTSEGO Signed: Title: Date S:WunicipalW0TSEG0%62TPay Es11matesbt627pe.xls PE -3 $ 196,150.50 $ 53,789.00 $ 44,203.98 $ 2,070.25 $ 57,779.75 $ 128,307.53 $ 40,200.00 s 30� 200.00) $ 0.00 MEMORANDUM TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, City Engineer CC: Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Kurt Neidermier, People Services DATE: January 7, 2010 RE: Quaday Avenue Lift Station Upgrade Project We are writing this memo to update the council with regards to timelines and possible assessment of liquidated damages on the above referenced project. The Lift Station #1 (Quaday Ave) Upgrade project had a bid opening in May of 2008 with contract signed in June of 2008. Substantial completion of the project was to happen by August 22'0 of 2008. According to Automatic Systems (ASC), a subcontractor of Electrical Installation and Maintenance (EIM), who is a subcontractor to RL Larson, the prime contractor, 15 weeks were necessary for delivery and installation of their portion of the project, once shop drawings were approved. With this in mind the substantial completion date would be moved back to Nov. 25, 2008. Actual substantial completion occurred December 23rd of 2008. There are 28 calendar days between November 25 n and December 23rd. After December 23rd the lift station was running as a duplex station (2 pumps alternating) rather than as theNlanned triplex station. This was because an existing pump malfunctioned on December 23 . A new replacement pump was ordered. From December 23rd, 2008 until May 31st, 2009 the lift station functioned as a duplex station while waiting for the newly ordered pump to arrive. During this time several warranty type issues occurred. At times ASC was not very responsive handling these warranty issues. ASC complained of nonpayment from their primes on this job and others and used it as a reason to stop work. The City of Otsego was not to blame for nonpayment. Kurt Neidermier made an emergency call to Tri-State on May 31st 2009 when the lift station completely shut down. Tri-State was called due to unresponsiveness from ASC over the past several weeks. liquidated damages letter Tri-State was able to get one pump running. Two of the three Variable Frequency Drives (VFD's) were damaged at some point. Determination of who, how and when exactly these VFD's were damaged has been an issue. All of June, July and August the lift station ran on one pump while two were available as only one VFD was operable. In early September of 2009 the 3rd pump was installed. During September and % of October the lift station continued to run on one pump although three were available. On October 13th, 2009 the lift station was competed as a triplex station. Operations and Maintenance Manuals (O&M's) were received on December 29th 2009 completing the project. Our opinion is liquidated damages could be assessed from September 4th until October 13th for an addition 39 days for a total of 67 days. At the contract amount of $600/day this amounts to $40,200. Currently the City is retaining $10,000 and we would recommend assessing all $10,000 with the stipulation if the contractor disputes the liquidated damages the city reserves the right to full compensation of $40,200 of liquidated damages. Attached is a calendar describing the events as we documented them and invoices sent to the city and EIM by ASC. Also attached is an invoice from Tri-State to the City to perform the emergency work needed to have the lift station running on May 31St. Lastly, we have attached ASC letter to EIM describing their version of occurrences. Needless to say the project, unfortunately, did not go as planned and there are additional costs and issues the city should be compensated for. If you have any questions I will be available at the council meeting. liquidated damages letter AUTOMATIC SYSTEMS 1 i ;_ _ � •- t 30X 1:20359 ST. PAUL, MN.55112 (651) 631-9005 TO Otsego, City of City Hall 8899 Nashua Ave. NE. Otsego, MN 55330 OUR ORDER NO YOUR ORDER NO. JOB NU EXHIBIT A DESCRIPTION CODE IMIX 9 97 SHIP TO Otsego, City of Quaday LS Otsego, MN 55330 TERMS SHIPPED VIA SEE 69LdlM1f :..: 70 Miles of Travel 3.4 I urs of Travel Time & On Site Services performed on 4113!09 Re" 06 t that LP 2 would not accelerate to speed. Upon arrival on s U00tion has been operating in automatic for staalthatoly 2 months. *►ts had been experiencing a lot of debris in this station, arts vMps were pulled to clean the impellers. Per operator- they hod nluivertsntly changed this max freq setting SUb Total: . wllas Tax (Minnesota 6.5%) Material Only .1PPDosC0LLI SALES 14$1lppinglDelivery Charges Applicable Total: °`' $474.50 . Unless other arrangements have been made and approved in writing by this office at time of order, payment is due in full and payable 30 days from the date of invoice, unless start up service is required prior to the expiration of the 30 days, in which case payment is due in full prior to start up. Your payment to us will not be dependent or contingent upon receipt of payment by you from any other party. Any balance remaining due 31 days beyond the invoice date will be subject to a 1.5 percent monthly service fee until paid. IJP.-..__.._....._--•----' .. - t n` I," x Unless other arrangements have been made and approved in writing by this office at time of order, payment is due in full and payable 30 days from the date of invoice, unless start up service is required prior to the expiration of the 30 days, in which case payment is due in full prior to start up. Your payment to us will not be dependent or contingent upon receipt of payment by you from any other party. Any balance remaining due 31 days beyond the invoice date will be subject to a 1.5 percent monthly service fee until paid. IJP.-..__.._....._--•----' .. - 08/25/2009 16:49 763-428-9215 763 428 9215 TR; -STATE PUMP & CONTROL 20092 21st AVENUE EAST POBOX7 CLEARWATER, MN 65320 USA 320-568-2000 or 1-800-537.2010 Fax: 320-653-2002 Email: tristate®tristatepump.com `^" ti's'. trista tepum p . co m Bili To: CITY OF OTSEGO CITY HALL 6899 NE NASHUA AVE OTSEGO, MN 55330 11.5 1 11.6 10.00 ILF1OT OTSEGO PEOPLESERViCE E X H I E3 17 g Invoice29O89 Customer OTSEGO Ship To: CITY OF OTSEGO CITY HALL, 8899 NE NASHUA AVE OTSEGO. MN 68330 0 LABOR IN FIELD, 1 MAN, AFTER HOURS, 5/31/09 I HR I N I 195.00 Pulled both pumps. Cleared debris from pump #2. [ec-*d CA JID JAcct Co. def Approv Date, _. VISA & MASTERCARD ACCEPTED NET 30 DAYS-1.6%MO THEREAFTER NO RETAINAGE ALLOWED VISIT OUR WEBSITE AT WWW.TRISTATF.PUMP.COM c Uok- 2242,50 THANK YOU FOR YOUR BUSINESSI PLEASE CALL AGAIN NonTaxable Subtotal 2242.50 Taxable Subtotal 0.00 Tax (e,500%) 0.00 Total lnvoka $g�'n:e^�rr,•'7-N 8 RECEIVED TIME AUG, 25. 4:44PM�stomarOriginal PRINT TIME AUG. 25. — 4:46P paaa 1 Aug "Lb U9 l Z b -1p Automatic systems t;o n� �_0a�'o�� r � � r EXHIBIT C� June 12, 2009 k� , � . L-ck-c:'c C AUTOMATIC SYSTEMS CO. FAXE Mr. Al Klein VIA FAX: 763-479-3745 JUN 121009 Electrical Installation & Maintenance 1480 County Road 90 nCg}�5� Maple Plain, MN 55359 RE: Otsego, MN QUADAY LIFT STATIONNFD ISSUES -reference email/fax of 6/10/09 & emails of 6/4/09 Dear Al, While we were on site at the Otsego-Quaday Lift Station on June 40, 2009, it was discovered that two (2) of the drives have damaged connector boards (which is the connection board in the drives that allows connection of the display modules for setup and programming of the drives). It was apparent that these drives had been worked on by someone ther than Automatic Systems which resulted in this damage. This damage is not covered under warranty. The cost for Two (2) replacement connection boards is $961.65/each x 2, for a total net material cost of $1923.30; plus applicable freight charges, and sales/use taxes. This cost also does not include installation labor or travel time, which can be handled utilizing our service rates of .95 per mile, and $120.00 per hour. Should you wish us to proceed in procuring the board, please sign in the space provided below and return to us as approval to proceed at the above detailed costs. Sincerely, e Kramer Automatic Systems Company MANUFACTURERS REPRESENTATIVES 3 MAIN OFFICE: P.O. BOX 120359 Approval to Proceed Date • CONTROLS 0 MECHANICAL EQUIPMENT ST. PAUL, MINNESOTA 55112 PHONE 651-631-9005 (FAX) 651-631-0027 May 2008 May 2008 June 2008 S M T W T F 5 S M T W T F 5 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Monday Tuesday Wednesday Thursday Friday Sat/Sun May 1 23 I 9 5 6 7 8 1 L 12 13 14 16 1 18 19 20 21 22 29 23 2 2 26 27 28 3 31 Joe MacPherson 1 1/7/2010 1:42 PM June 2008 1 1 8 15 22 29 June 2008 M T W T F S 2 3 4 5 6 7 7 9 10 11 12 13 14 6 16 17 18 19 20 21 13 23 24 25 26 27 28 20 30 27 July 2008 M T W T F 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 5 5 12 19 26 Monday Tuesday Wednesday Thursday Friday Sat/Sun June 1 2 31 4 5 6 8 q 10 11 12 13 1 ASC rcvd order for equip. ASC released proj. to eng. 1 161 17 18 19 2 21 ASC requested drawingof existing equipment 2 23 24 25 26 27 28 ASC rcvd drawing of MH shop drawings rcvd otice to Proceed Acknowledged_; 29 existin equipment 30 Joe MacPherson 2 1/7/2010 1:42 PM July 200s July 2008 August 2008 5 M T W T F 5 5 M T W TF S 1 2 3 4 5 1 2 6 7 89 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun July 1 2 3 11 6 8 9 10 1 ASC shop drawings ASC shop drawings sent dated 7/8/08 to R.L. Larson 13 1 15 16 17 18 19 20 21 22 23 2 31 2 2 2 28 29 30 Joe MacPherson 3 1/7/2010 1:42 PM S M T W T F 5 S M T W T F 5 A �� O 0 August 2008 September 2008 1 2 1 2 3 4 5 6 3 4 5 6 7B 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 Monday Tuesda Wednesday Thursday Friday Sat/Sun August 1 2 ASC shop drawings reviewed,_ by Stuart Stephens ' s9ned and returned to H_AA� - -- 3 5 6 7 o Pso.L ararswiiperti rsril` rpdn 10 11 12 13 1 15 16 SC rcvd approved sho drawin SC re uested um motor FLA 1 18 19 20 21 22 23 ASC rcvd pump motor FLArMV�jjj 2 25 26 27 28 29 30 31 Joe MacPherson 4 1///Lulu 1:4G NISI in v�mry M O N LL MO�Vr+ C (10 O � � N N N N -_ tiff N Ln... - - N _-_ -.___C5 m E m B O c v VI �O.r'1NN M C fn LL m 'O C O F- d'timN m L U C °� 3 MOAN E U v Ln --. ti N N N VI h V.r m ti N N Ql a cu N- N M .--1 r O ai UJ o40 N t LLn o __. c7NN .n E c y c rlp w N N m U c 0CL c o v u ro O O November 2008 November 2008 December 2008 S M T W T F S 5 M T W T F S 1 1 2 3 4 5 6 2 3 4 5 6 7 8 7 8 9 10 11 12 13 9 10 11 12 13 14 15 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 31 30 Monday Tuesday Wednesday Thursday Friday Sat/Sun November 2 3 5 6 7 8 9 10 11 12 13 14 1 1 17 18 19 20 21 22 ASC requested and received paint color from en ineer 23 2 Joe MacPherson 25 26 27 28 29 Liquidated Damages (based T on ASC 15 weeks) 30 Liquidated Damages (based on ASC 15 weeks 1/7/2010 1:42 PM S M T W T F S S M T W T F 5 December 2008 December 2008 January 2009 1 2 3 4 5 6 1 2 3 7 8 9 10 11 1213 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 Z3 24 28 29 30 31 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday FridaySat/Sun December 1 2 3 4 5 6 Liquidated Damages (based on ASC 15 weeks _ Control panel arrives _J Liquidated Damages based on ASC 15 weeks 12 13 — g 9 10 Liquidated Damages (based _ on ASC 15 weeks) _— 1 Liquidated Damages (based on ASC 15 weeks) 15 161 171 18 19 20 Liquidated Damages (based on ASC 15 weeks) Liquidated Damages (based on ASC 15 weeks) 22 23 24 25 26 2__ Liquidated Damages (based on ASC 15 weeks) Connected pumps to (2) VFD Exd/new _pump removepu— Existing pump malfunction ` Substantially complete Two pumps still operational 28 29 30 31 Joe MacPherson 8 1///LULU 1:4L F'M J a n u a ry 2009 January 2009 February 2009 5 M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 1B 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun January 1 2009 2 3 6 7 8 9 10 Site visit wJStuart Stephens - _�_� to inspect control panel J I I� 11 12 13 14 15 16 1 18 19 20 21 22 23 2 2 26 lna MnrPh-- 27 28 29 30 31 _ 1/7/2010 1:42 PM February 2009 February 2009 March 2009 5 M T W T F 5 S M T W T F 5 1 2 3 4 5 6 7 1 2 3 4 5 6 7 89 10 11 12 13 14 8 9 10 11 12 13 14 15 16 17 18 19 20 21 15 16 17 18 19 20 21 22 23 24 25 26 27 28 22 23 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun February 1 2 3 4 5 6 8 _ 9 10 11 121 131 1 i 161 17 18 19 20 21 Letter sent to R.L. Larson " regarding project status and the control anel statu . 22 23 24 25 26 27 28 Joe MacPherson 10 1/7/2010 1:42 PM A ril 2009 April 2009 5 M T W T 1 2 5 6 7 B 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 F S 3 4 10 11 17 18 24 25 May 2009 S M T W T F 12 3 4 5 6 7 8 10 11 12 13 14 15 17 18 19 20 21 22 24 25 26 27 28 29 31 S 9 16 23 30 Monday Tuesday Wednesday April 1 Thursday 2 FridaySat/Sun 3 61 i I 8 g Kurts crew onsite due, 10 11 12 1 131 14 15 16 17 Autome c s onsite 7W to seivice VF - Exhibit A,-. 1 20 21 22 23 21 2 2 2 28 29 30 visit w uart Step ens Joe ema, e ASC regarding lift station issues 0 WN FDs Joe MacPherson 12 i./i/20iu 1:qc Fm May 2009 May 2009 June 2009 5 M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Mav Sat/Sun 1 3 5 6 8 9 10 11 12 13 1 15 1 1 18 19 20 21 23 2 25 26 27 28 29 3 31 Lift station shutdown Tri-State called PY Kurt - Exhibit Joe MacPherson 13 1/7/2010 1:42 PM June 2009 June 2009 S M T W T F S 1 2 3 4 5 6 7 1 9 10 11 12 13 14 15 16 17 18 11 20 21 22 23 24 25 26 27 28 29 30 Jury 2009 S M T W T F S 1 2 3 4 5 6 7 191011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Monday Tuesday June 1 zi Wednesday Thursday Friday 3 4 Sat/Sun 5 6 Pump 3new ump� out for repair Pump 1(existing um out for repairs LS operating on i pump/2oumps available/2 VFDs inoperable P_ �I Automatic S stems onsite 7 Y _ to ins pect_VFDs j Pump 3 (new pump) out for repa LS operating on 1 pump/2 pump 101— 13 91 Pum 3 new um out for repair EDs inoperable— Letter to EIM from ASC ,regarding 19 VFDrmanr,Co6k<.tk !ppmp 3 new pump) out for repa 1 S o erating on 1 pump/2 pump _ 15 16F 17 18 19 20 Pump 3 (new pumps out for repair LS operating on1_pump_ um )s available/2 VFDs inoperable 21 Pump 3 (new pumpZ out for repa LS operatin2on 1 pump/2-p-g-mm -- 22 - 24 2 23 25 26 Pum 3 new pum out for repair 28 Pump 3(new pump out for repa LS operating_on 1 pump/2 pump 29 30 - Pump 3new umout for repair ---- LS opuating on Imp/2pumps available/2 VFDs_inoperable Joe MacPherson 14 1///LUlU L. -TL rV O Ln m .-a f0 O O� cn ^ I En .-r E E v —O N• N O LL I�tiNN C O = O =S U-1E i� ca. c Q •-� d 7 rn ~ MiNN (p C ca C .-( o cr Q) C 3 N C Q F V m vi M w E cl cl M 7 d O d (n ry rn � ra oM M '-+ a J •-y N M _O O OI d O N Vl LL u O LL r�o.^i Nri O. N� d F- Nm�Nm � Ni I .ymtiNN T 3 O IC rt �I O_ N C Ni > O_ O. 0 C T _O ViI O d C O� Q, LL 0 �. L 01 f > .O (p F- N N N 41 i (U O w faI 40-. CU ca, > > OI Ji O. O O O C . N En JE' i _ _. _... __ u, E 7 d... _- N EO L O� W _ •--� N 7 N ro > C 4J al C p �i '0O a E o a o I EI o_ a � N Q) Q Ni C O O O o EI MI Oi J J ti N � Ot.__—, —_ N p C � O a N n m � oiJ � _ra 0 w LL N O > C .— N "O �.r N J l0 rn 45 O N O N C O � O Q) 75u O QJ O n O —t p I Qi N p (b T r0 I N N N C:, �' I C+1 `�'j a N vE 172:5 = _ O O Ni = u-- N N O N r C In u+rvi�N � = p E O E 7 o f 7 O p• p C C �r�-yy 7 CL aQ1 _ (3 7 062 a ��~ = r oCL E r1 c a c 7 cl H .. C1 Q 7 Ln �� C 3 al E 3 ry m i� r�i O0ai C C C. 0 i Mcl M Cn mom-' E a O_I E p > E OQQ0' E a �I a acne I —. LIEUn _ ^ N co LL h�NN O T i N 4 H v�mN � C:, N CD N 2: �n rvm�No C1 C+ E n' of rav m cl N rj 7ro>i ro >I �' L d N! v N OC)2 fE UlE EIE _'� —E7'� N 7 =Nck NCU N NN Th c o �I EIS w fel Ei 7 M � fel 7 ' u a ra 10 E a E� E `a a a a- c o f 7 n o = c 7 c! o p l c I tm ., c N C12 C CIN L ul E Ql N O O QI fes' y CD o p J J J J Ln T p � N I N =' a[IE-= 0 C 0 Qj aca September 2009 S September 2009 M T W T October 2009 F 5 S M T W T F S 6 13 20 1 2 3 7 89 10 14 15 16 17 21 22 23 24 4 5 11 12 4 5 6 7 8 9 10 18 19 11 12 13 14 15 16 17 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun Se tember 1 2 3 4 Pum 3 np um out for repair - operating on 1 pump/3 available/2 VFDs inoperable u l_ LS operating on! -pump 2 mPs)available Z VFDs inoperable 3Pumps installed/avaslablee Liquidated damages Lwarranty work) LS operating on 1 pump/3 avai Liquidated damages (warrantv w 7 89 10 it 12 LS operating on 1 pump/3 available/2 VFDs inoperable Liquidated�damage5,(warranty work) 13 LS operating on 1 pump/3 availa (Liquidated dama�es-(arranty w 14 151 161 18 19 LS operating on 1 pump/3 a ttoperable _- -_- Liquidated damages (warranty work) LS operating on 1 pump/3 availa Liquidated damages warranty w 211--221 23,F — Z4- --25 26 LS operating on 1 pump/3 available/2 VFDs inoperable - --- Liquidated damag_els_(warran�y work — 27 LS operating on 1 pumpJ3 availa Li ui41 eJ damages (warranty w Z8 - -- 29I 30 — LS operating on 1 pump/3 available/2 VFDs inoperable Li uidated damages (warranty work Joe MacPherson 1/7/2010 1:42 PM October 2009 November 2009 October 2009 S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Monday Tuesday Wednesday Thursday Friday Sat/Sun October 1 21 3 LS operating on 1 pumpj3 available/Z VFDs inoperable Liquidated damages (warranty work)— ASC repair two VFD boards LS operating on 1 pump 3 availa Liquidated damages warrantyA( 71 81 - 9F 1C 5 61 LS operating on 1 purr /3 availableJZ VFDs Inoperable idated daages (warranty wo� _ - Liqum LMeeetinq with ASC, IM n to discuss_VFD repair, ally_complete_CwarranLS -- _ - 11 operating on 1 pumpJ3 ava Liquidated damages warrantyw -_ - 12 13 -- - 14 15 16 _ 1 LS operating on 1 pump available ope — _ Liquidated damages (warranty work) ASCand EIM finish ASC !connections./repairs at lift station? Pro ect complete except 0&Ms 18 19 20 21 22 23 2 25 26 27 28 29 30 31 Joe MacPherson 18 1//// -Ulu L.'YL rill December 2009 December 2009 S M T W T 6 7 89 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 F 5 11 12 18 19 25 26 January 2010 S M T W T F 3 4 5 6 7 8 10 11 12 13 14 15 17 18 19 20 21 22 24 25 26 27 28 29 31 S 9 16 23 30 Monday Tuesday Wednesday Thursday Friday Sat/Sun December 1 2 3 6 7 8 9 10 11 12 13 11 15 16 17 18 19 20 21 22 23 24 25 26 2 28 29 30 31 Final Completion E:O:A7KS r=iVed fr m A C Joe MacPherson 20 1/7/2010 1:42 PM January 6, 2010 Mr. Paul Fulkerson AUTOMATIC SYSTEMS CO. Electrical Installation & Maintenance Co. 1480 County Road 90 Maple Plain, Mn. 55359 Reference: Otsego, MN — Quaday Lift Station Dear Paul: Our order from EIM for the Otsego, MN Quaday Lift Station totaled $45,525.00 including tax. To date we have received $35,525.00 in payments leaving a balance of $10,000.00 or 22% retainage that is now more than 8 months overdue. It has come to our attention that the general contractor has been paid down to $10,000.00 on a $208,750.00 contract or 4.8% retainage. This is in direct violation of state statute 11471.425 PROMPT PAYMENT OF LOCAL GOVERNMENT BILLS" which requires the general contractor to pay his sub- contractors within ten days of receipt of payment from the municipality. Please be advised that we will aggressively pursue collection of our remaining balance through all available means including legal if necessary. We also have been informed that the City may be pursuing liquidated damages on this project. In response we offer the following: • The contract included a total of 108 days from bid date to final completion. Automatic Systems waited 21 days for an order, 5 days for the engineer to provide existing drawings, 36 days for submittal approval, 7 days for the motor Full -Load -Amps and 4 days waiting for paint color confirmation for the air conditioner. That is a total of 73 days or 68% of the total contract time that was spent due to delays beyond our control. And this only accounts for time up to the shipment of the control panel, additional delays can be documented after the panel was in the field. if you consider that the contract duration includes two holidays (Memorial Day and Independence Day) this leaves only 24 weekdays to engineer, manufacture, program, install, field modify, test, startup and provide training. It is simply not possible to complete 100% of a project in 32% of the time. A full third of the contract time was spent for control panel submittal review, it literally took less time to prepare the submittal data/drawings than it did to review the submittals. 'ANUFACTURERS REPRESENTATIVES CONTROLS MECHANICAL EQUIPMENT MAIN OFFICE: P.O. BOX 120359 ST. PAUL, MINNESOTA 55112 PHONE 651-631-9005 (FAX) 851-831-0027 0 BRANCH OFFICE: - P.O. BOX 787 AMES, IOWA 50010 PHONE 515-232-4770 (FAX) 515-232-0795 January 6, 2010 Page 2 Otsego, MN • Automatic Systems Company specifically quoted delivery dates that could be met. Our quotation is our only offer of sale and stated 8-10 weeks for submittal approval and 10-12 weeks for equipment delivery for a total of 18-22 weeks. We produced submittals in 4 weeks and equipment in 15 weeks for a total of 19 weeks, well within our quoted deliveries. • The terms and conditions of our quotation clearly states "AUTOMATIC SYSTEMS CO. SHALL NOT BE HELD RESPONSIBLE FOR, OR SHALL ACCEPT ANY BACKCHARGES FOR LIQUIDATED DAMAGES RESULTING FROM FAILURE OF THE CONTRACTOR TO COMPLETE THE PROJECT CONTRACT ON TIME, OR ANY EXTRA ENGINEERING COSTS NECESSITATED BY THE CONTINUANCE OF WORK BEYOND THE SPECIFIED COMPLETION DATE. AUTOMATIC SYSTEMS CO. ANTICIPATES DELIVERY OF APPROVAL DRAWINGS AND MATERIAL/EQUIPMENT IN ACCORDANCE WITH THE PERIODS STATED ON PAGE l OF THIS PROPOSAL". • A complete project time line is attached for reference. If you review the time line you will notice that ASC made multiple requests for information throughout the submittal/approval process in an effort to expedite the project. Despite our efforts we never did received a response to our multiple requests for the status of the pump 3 seal failure module, we were delayed due to numerous pump problems, our -equipment was damaged by an unauthorized service organization, etc., etc, etc. • Automatic Systems Company has incurred significant additional expense throughout the duration of the project that up to this point we have been willing to absorb in the spirit -of - cooperation. Should liquidated damages continue to be a topic of discussion we will have no choice but to issue an invoice for the following expenses and aggressively pursue collection through all means necessary: 5/4/07 ASC provided design assistance to HA/Barr through existing drawings, phone calls and sending a service technician to the site. 4.0 hours @ $120.00/hour for a total of $480.00. Waived travel and mileage since we were in the area for other work. 9/21/07 ASC provided additional design assistance to HA/Barr including phone calls, a second site visit by an application engineer and emailing pictures to Barr. 3.5 hours @ $160.00/hour plus travel and mileage for a total of $598.00. 3/20/08 Reviewed design philosophy with Barr. 2.0 hours @ $160.00/hour for a total of $320.00. 3/26/08 Additional design review with Barr. 2.0 hours @ $160.00/hour for a total of $320.00. January 6, 2010 Page 3 Otsego, MN 1/5/09 ASC had to purchase materials and build a shelter to allow work to continue in the bitter cold. 4.0 hours @ $120.00/hour plus $85.35 in materials for a total of $565.35. 1/5/09 Changed the scaling of the wetwell per the request of People's Service 1.0 hour at $160.00/hour for a total of $160.00. 1/19/09 Changed the scaling of the wetwell again per the request of People's Service 1.0 hour at $160.00/hour for a total of $160.00. 6/l/09 Service call to troubleshoot VFD damage and defective pump after the control panel was service by an unauthorized and unqualified service organization. 6.0 hours at $120.00/hour for a total of $720.00. 6/17/09 Extra service trip to install the sea] failure module. This module was requested for installation in our control panel back on 8/22/08, 12/31/08 and again on 2/25/09. 6.0 hours at $120.00/hour plus travel and mileage for a total of $758.00 6/17/09 Warne with People's Service called after we had left the site indicating they received an overtemp alarm on pump 3. ASC pulled a service engineer off another project to assist with troubleshooting and after the pump was removed by the People's Service it was determined that an 8" piece of PVC pipe was lodged in the pump, along with other debris. The obstruction was removed and the pump ran fine. 3.0 hours of emergency service at $240.00/hour plus travel and mileage for a total of $748.50. 10/2/09 ASC replaced the control boards on the VFDs damaged when the lift station was serviced by Tri-State on 5/31/09. Materials $1923.30, freight $30.00, $135.00 tax, 4.0 at $120.00/hour plus travel and mileage for a total of $2568.30. Grand total of $7398.15. We are amazed at how the contract schedule was compressed yet the last guys on site are somehow expected to turn back time and make up for all past delays. If you consider that 68% of the contract time was lost due to delays beyond our control before we could even begin the manufacturing process, coupled with the fact that pump failures occurred on at least 4 occasions and the third pump was not even installed until many weeks after the project completion date, it is obvious that ASC was not the source of the project delays. January 6, 2010 Page 4 Otsego, MN We look forward to immediate payment down to the 4.8% retainage, the same level as the general contact. Please provide written confirmation of payment status on or before January 8`h, 2010. This is your final opportunity to settle this matter quickly and amicably. Should you fail to comply with the January 8d'° 2010 deadline we will forward all project documentation to our legal department to take whatever steps are necessary to protect our interests. Should it be necessary to file suit, and/or file a lien on the General Contractor's Bond, we will request prejudgment and post judgment interest, court cost and all additional attorney's fees incurred in the prosecution of such an action, as allowable by law. Sincerely, Lane Stewart Automatic Systems Co. Cc: Mr. Brent Hamak — R.L. Larson Excavating, Inc. Mr. Ron Wagner — Hakanson Anderson Mr. Bruce Wirth — ASC President AUTOMATIC SYSTEMS CO. Otsego, MN — Quaday Lift Station Project Timeline: 5/20/08 Project bid date 6/10/08 ASC received an order (3 weeks or 20% of total contract time) 6/11/08 ASC released the project into engineering 6/19/08 ASC requested drawings of the existing equipment. 6/24/08 ASC received requested drawings from the engineer (5 days or 5% of total contract time). 7/9/08 ASC completed the engineering and sent submittals to EIM. 8/13/08 ASC received a "No Exceptions Taken" submittal approval (5 weeks or 33% of total contract time). 8/14/08 ASC made a second requested for the missing motor FLA information to allow proper sizing of the motor starting components. This information was first requested in tab 2 sheet 20080616.2.8 of the submittal. 8/21/08 ASC received the requested motor FLA (7 days or 6% of total contract time). 8/22/08 ASC confirmed the motor FLA to the contractor, released the equipment for production and formally requested the pump 3 sea) failure module (provided by others). 11/17/08 ASC requested the air conditioner paint color from Barr. 11/21/08 ASC received the requested paint color from the engineer (4 days or 4% of total contract time). 12/5/08 Control Panel shipped to EIM. 12/15/08 ASC received notice from EIM that the panel was set in place allowing field modifications to the existing control panel. 12/18/08 ASC began interconnection between the new and old panel. Station continued to operate from the existing across -the -line starters. 12/19/08 Per a conversation with Joe MacPherson ASC was informed that the City had pump 2 out for service and pump 3 had not yet been installed by the contractor. Joe MacPherson was going to check with the general contractor and Kurt with People's Service to see when pump 3 was to be installed. 12/22/08 The switch from the old controls to the new controls was postponed to 1/5/09 under the direction of Joe MacPherson. \ AANUFACTURERS REPRESENTATIVES Fl MAIN OFFICE: P.O. BOX 120359 0 BRANCH OFFICE: P.O. BOX 787 • CONTROLS. MECHANICAL EQUIPMENT ST. PAUL, MINNESOTA 55112 PHONE 651-031-9005 (FAX) 651-631-0027 AMES, IOWA 50010 PHONE 515-2324770 (FAX) 515-232-0795 January 6, 2010 Page 2 Otsego, MN 12/31/08 ASC sent an email to Joe MacPherson requesting the status of all three pumps. 12/31/08 Joe MacPherson sent a response to ASC that Kurt was still trying to determine if 1/6/09 they would repair or replace the defective pump. EIM finished their wiring and Pumps 1 & 2 were placed on-line in automatic. Pump 3 was not available and the flow meter was not yet electrically installed. 2/16/09 ASC received a copy of a letter from Joe MacPherson to R.L. Larson stating all work was complete with the exception of the control panel yet we had still not received a response to our 12/31/09 request for status of the third pump or the status of the seal failure module requested on 8/22/09. 2/25/09 ASC provided additional testing on pump alternation, pump control, flow control / and provided training. V 2/25/09 ASC responded to Joe MacPherson's letter and made a third request for the status of the third pump and the seal failure module. 4/30/09 ASC received a punch list developed by Stuart Stephens that included 9 items. •514/09 ASC was notified by Kurt with People's Service that the third pump would be installed on 5/7/09. At this point Automatic Systems Company had not received any payment on the project and began making requests for the status of payment on our 12/9/09 invoice in the amount of $37,285.00 that was now 5 months old. -X5/11/09 ASC received a call from AI with EIM who had received a call from Joe MacPherson to report that the third pump was installed, they powered the VFD but it did not run. We were also informed that the pay request was being signed paying the project down to $10,000.00 and would go to the City on the 26tH 5/29/09 ASC was notified of a meeting scheduled for 6/1/09 to discuss the project. i/ 5/31/09 The City had a problem with pump no. 2 and called Tri-State rather than calling Automatic Systems Company. Tri-State pulled both pumps and according to their service report ended up clearing debris from pump 2. E/ 6/l/09 ASC's Service Engineer met Kurt with People's Service at the site. A pump had failed the previous night and Kurt had the remaining pump operating in hand at 100 GPM when we arrived. ASC's Service Engineer discovered that the cables from the VFDs to the associated interface modules had been switched around and VFD 1 & 2 had been damaged. ASC's Service Engineer also found that the motor leads had been swapped around. ASC's Service Engineer determined pump 2 motor leads where shorted to ground. With the assistance of People's Service ASC placed the remaining pump in lead and in auto. 6/1/09 A meeting was held at HA to discuss project with Ron Wagner, Joe MacPherson, Doug Moen, Al Klein and Automatic Systems. /6/4/09 V ASC received notice that the pump 3 motor had failed and was being pulled for repair/replacement. ASC also received notice that two of the VFDs had issues (no mention that they were damaged by Tri-State). January 6, 2010 Page 3 Otsego, MN 6/5/09 ASC sent an email to RL Larson and EIM advising them that the drives had been damaged when someone other than ASC performed work on the lift station and that we were in the process of determining the repair costs. 6/5/09 ASC's Service Engineer was on site after W.W. Goetsch had been on site earlier in the day. ASC's Service Engineer found wetwell pump 2 was wired into VFD 3 and the overtemp circuits for pumps 1 & 2 were jumpered out. 6/10/09 ASC's Service Engineer was on site to confirm the pump 3 seal failure and overtemp circuitry. The seal failure module was still not present. 6/12/09 ASC sent a cover letter with the cost of VFD repairs to our customer, EIM. 6/19/09 ASC sent a second copy of the VFD repair cost to our customer, EIM. t/ 8/25/09 ASC faxed a copy of the VFD repair proposal to Doug at RL Larson. 8/26/09 ASC received a letter from RL Larson claiming VFD repairs should be warranty and that they were also looking for someone to cover the cost of the Tri -State's 9/1/09 invoice. ASC sent a letter responding to the 8/26/09 letter requesting a meeting also requesting the name and address of the bonding company. j 9/3/09 Brent with RL Larson requested a meeting for 9/15/09 at 9:30 AM at HA. V 9/3/09 Joe MacPherson responded stating he would check the schedule and get back to 9/11/09 Brent. ASC requested an update if the meeting had been confirmed. u 9/17/09 ASC received a request from Brent with R.L. Larson for the shop pictures confirming the panel was properly wired when it was delivered. 9/17/09 ASC responded to Brent with R.L. Larson stating we would bring the pictures to / the meeting and again asked for the meeting date. 10/2/09 ASC's Service Engineer replaced the control boards on VFD 1 & 2. 10/13/09 ASC's Service Engineer found one of the VFD control boards that was recently replaced was not functioning, a new board was dispatched and installed the same day. Even after the drive repair pump 1 would not run. After swapping pumps and drives it was determined that the City/People's Service had a problem with pump 1. People's service was going to pull the pump the next day. Michael C. Couri- Andrew J. MacArthur Robert T. Ruppe— *Also licensed in Illinois "Also licensed in California February 3, 2010 City Council Members City of Otsego c/o Tami Loff, City Clerk 8899 Nashua Avenue NE Otsego, MN 55330 COURI, MACARTHUR & RUPPE, AL.L.A Attorneys at Law 705 Central Avenue East PO Box 369 St. Michael, MN 55376-0369 (763) 497-1930 (763) 497-2599 (FAA9 www.courimacarthw.com RE: Pressure Control Station No.1 Dear Council Members: ITEM Sarah E. Schwarzhoff The City was served with a levy on proceeds that were held for payment to Jay Bros. for the above mentioned project. The City has paid out certain bills that have been determined to be prior to the tax levy and with approval of the IRS. The remaining balance held by the City is $ 20,098.32. A dispute arose between Jay Bros. and Waldor Pump & Equipment Company for amounts owed on the project. The base amount owed to Waldor is $ 11,430.00. Waldor also claims it is owed an additional $ 10,156.77 in interest for a total claim of $21,586.77. The IRS has indicated that they do not recognize the interest payments as having any priority over their levy. Based upon that determination, it is my opinion that the best course for the City is to make the payment without interest to Waldor in the amount of $ 11,43 0.00, and to send the remainder of the money due on the Jay Bros. contract to the IRS. Since the City Council has not yet authorized the payment, we are requesting and recommending that the City Council approve payment in the amount of $ 11,430.00 to Waldor Pump & Equipment Company, with the remaining $ 8,668.32 held by the City to be sent to the IRS in satisfaction of the levy. 9_2 Letter to Otsego City Council February 3, 2010 Page 2 Very truly yours, Andrew J. MacArthur COURI, MACARTHUR & RUPPE PLLP cc: Ron Wagner, City Engineer Joe MacPhearson, Assistant City Engineer