Item 3.12 - MBR Equipment0
Otkoo
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Utilities
Utility Manager Neidermeier
April 26, 2021
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director Flaherty
AE2S Engineer Schaefer
3.12
STRATEGIC VISION
MEETS:
I THE CITY OF OTSEGO:
Equipment Procurement" contract to Filmtec Corporation (Memcor).
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
No
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
In March 2021, the City Council authorized advertisement for Bids for the West WWTF Improvements —
Is a social community with diverse housing, service options, and employment opportunities.
outlined in the attached recommendation of award letter from AE2S. Filmtec Corporation (Memcor) was
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending that the City Council award the "Otsego West WWTF Improvements - MBR
Equipment Procurement" contract to Filmtec Corporation (Memcor).
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
Yes
No
BACKGROUND/JUSTIFICATION:
In March 2021, the City Council authorized advertisement for Bids for the West WWTF Improvements —
MBR Equipment Procurement. Bids were opened on April 15th, with the City receiving five bids, which are
outlined in the attached recommendation of award letter from AE2S. Filmtec Corporation (Memcor) was
the apparent low bidder.
The Public Works Subcommittee was presented with this information at their April 211t meeting, and
recommended consent agenda approval by the City Council.
City Attorney Kendall has reviewed the agreement documents and has provided his approval of the
documents for City Council consideration.
SUPPORTING DOCUMENTS ATTACHED:
• AE2S: Recommendation of Award Letter
• Notice of Award
D(1CCIR1 F MC1TI[1N
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to authorize City Staff to enter into an agreement with Filmtec Corporation (Memcor) for the
"Otsego West WWTF Improvements - MBR Equipment Procurement".
RI InC,F'T IN1:YIRMAT10KJ
FUNDING: BUDGETED:
Fund 602 — Sanitary Sewer Utility Yes
4n A
www.ae2s.com
April 26, 2021
City of Otsego
Kurt Neidermeier
Utility Manager
13400 90t' St. NE
Otsego, MN 55330
RE: Recommendation of Award for Otsego West WWTF Improvements — MBR Equipment
Procurement
Dear Council Members:
Recommendation:
AE2S recommends awarding the Otsego West WWTF Improvements — MBR Equipment
Procurement Contract to FilmTec Coporation (Memcor) in the amount of $1,385,000 on a Lump
Sum basis. Included in this letter you will find a summary of bids received for the contract, an
executive summary of the basis for award, specifics of the contract, and a summary of the
sequence of events upon council approval.
General Summary Bid Opening:
Bids were opened April 15, 2021 for the Otsego West WWTF Improvements — MBR Equipment
Procurement. The project received bids from the five bidders. FilmTec Corporation was the
apparent low bidder and is recommended for award. The bid tabulation is attached.
Request for Council Action:
The following council actions are requested:
• Award of equipment procurement contract.
• Following Council approval, the Notice of Award will be issued, and a contract will be
prepared.
With the Notice of Award, the Supplier will begin the process of executing the Agreement,
securities, and other Contract Documents. The Agreement included in the Contract Documents
has already received preliminary legal review by the City Attorney. AE2S will conduct a cursory
review of the Contract Documents for general completeness and deliver to the City of Otsego for
a final legal review and execution. The Membrane Suppler will then work with the design team to
Advanced Engineering and Environmental Services, LLC
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763-463-5036
FilmTec
SUEZ Water
CrossTek
Corporation
Treatment &
Membrane
(MEMCOR)
Fibracast Ltd.
Solutions
MBR, Ovivo
Technology
Base Bid
Total:
$1,385,000.00
$1,580,000.00
$1,744,000.00
$3,077,200.00
$3,708,126.00
Request for Council Action:
The following council actions are requested:
• Award of equipment procurement contract.
• Following Council approval, the Notice of Award will be issued, and a contract will be
prepared.
With the Notice of Award, the Supplier will begin the process of executing the Agreement,
securities, and other Contract Documents. The Agreement included in the Contract Documents
has already received preliminary legal review by the City Attorney. AE2S will conduct a cursory
review of the Contract Documents for general completeness and deliver to the City of Otsego for
a final legal review and execution. The Membrane Suppler will then work with the design team to
Advanced Engineering and Environmental Services, LLC
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763-463-5036
City of Otsego Council Meeting
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further develop the overall project design to develop the final design and bidding documents for
selecting the General Contractor in Spring 2022. The actual membrane equipment will be
delivered during the construction phase after the Agreement is assigned to the General
Contractor.
Basis for Award:
The bids were subjected to the bid evaluation process outlined in the bidding documents, which
included an evaluation scoring matrix that was developed in collaboration with the City. Selection
criteria and total potential scores for each criterion were included for all bidder's reference on the
Bid Form. Each Bidders' proposal was thoroughly evaluated and scored. The attached score sheet
shows that FilmTec Corporation was the highest scoring bidder.
AE2S sincerely appreciates the opportunity to provide you with professional services for this
project. If you wish to discuss any of this information or have questions prior to issuing this Notice
of Award, please do not hesitate to contact me.
Sincerely,
AUS
Zcott4chr,
Wastewater Practice Leader
Encl.: Notice of Award for Otsego West WWTF Improvements — MBR Equipment Procurement
Contract I April 27, 2021
Advanced Engineering and Environmental Services, LLC
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763-463-5036
1.J UK
ENGINEERS )01t.T CCINTRarr
T10001E?M COMMITTEE
NOTICE OF AWARD
Date of Issuance:
April 27, 2021
Owner:
City of Otsego
Owner's Contract No.:
Engineer:
Advanced Engineering and
Environmental Services, LLC
Engineer's Project No.:
P05409-2017-004
Project:
Otsego West WWTF Improvements
Contract Name:
]Equipment
Otsego West WWTF
Improvements — MBR
Procurement
Bidder:
FilmTec Corporation
Bidder's Address:
5400 Dewey Hill Road, Edina, MN 55439
TO BIDDER:
You are notified that Owner has accepted your Bid dated April 15, 2021 for the above Contract, and that you
are the Successful Bidder and are awarded a Contract for:
Equipment Supplier: Otsego West WWTF Improvements — MBR Equipment Procurement
The Contract Price of the awarded Contract is: Total Base Bid — MBR Equipment Procurement $1,385,000
[5] unexecuted counterparts of the Agreement accompany this Notice of Award, and one copy of the
Contract Documents accompanies this Notice of Award, or has been transmitted or made available to
Bidder electronically.
You must comply with the following conditions precedent within 15 days of the date of receipt of this Notice
of Award:
1. Deliver to Owner [6] counterparts of the Agreement, fully executed by Bidder.
2. Deliver with the executed Agreement(s) the Contract security [e.g., performance and payment bonds]
and insurance documentation as specified in the Instructions to Bidders and General Conditions,
Articles 2 and 4.
Failure to comply with these conditions within the time specified will entitle Owner to consider you in default,
annul this Notice of Award, and declare your Bid security forfeited.
Within ten days after you comply with the above conditions, Owner will return to you one fully executed
counterpart of the Agreement. Fully executed copies of the Contract Documents will be retained at the office of
AE2S until the Installation Contractor is assigned.
Owner: Citv of
Authorized Signature
By:
Title:
Copy: Engineer Scott Schaefer PE —Advanced Engineering and Environmental Services, LLC
EJCDC® C-510, Notice of Award.
Prepared and published 2013 by the Engineers Joint Contract Documents Committee.
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