02-22-10 CCITEM 3-1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
FEBRUARY 22, 2010
7:00 PM
1 Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner and Dan Scharber. CM Tom
Darkenwald absent. Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen,
Finance Director; Dan Licht, City Planner; Ron Wagner, City Engineer. City Attorney Andy
MacArthur arrived at 8:13 PM.
Pledge of Allegiance: Mayor Stockamp led in the pledge of Allegiance.
2. Consider agenda approval.
CM Heidner requested to move item 10.1 to the end of agenda and to add item 5.8 Veit Painting
to the consent agenda. City Administrator Robertson requested to add closed meeting for
Attorney/Client Privilege under City Attorney's items.
CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in favor.
Motion carried.
3. Consider the following minutes.
3.1. December 7, 2009 Council Workshop.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor.
Motion carried.
3.2. February 8, 2010 City Council Meeting.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor.
Motion carried.
3.3. February 8, 2010 Council Workshop.
Mayor Stockamp requested to add under motion "Option to consider an appointment immediately
if the situation changes".
CM Scharber motioned to approve with changes. Seconded by Mayor Stockamp. All in
favor. Motion carried.
4. Open Forum: (5 minute limit)
4.1. New River Hospital.
Jim Agosto, New River Medical Center Representative, said that he will be attending a City Council
meeting every other month and introduced Heather Eidem who will be here once a month to help
improve communication. Mr. Agosto invited the City Council to an Open House on March 18 at
6:30 PM.
Joni Pawelk, New River Medical Center, said the board is recruiting community members to serve
on a Legal Status Education Committee and the applications are due by Friday. Otsego would have
one member. Mr. Agosto said board is just looking at becoming a non-profit origination; they are
at the early stages. CM Heidner said who would own? Mr. Agosto said there would be no transfer
of ownership and most Hospitals in MN are non-profit. CM Heidner asked if this issue can be put
out to residents for a vote. Mr. Agosto said he will bring that back to the Board. Ms. Pawelk said it
is important to send feedback to the Board. Mayor Stockamp said regarding the Legal Status
Education Committee she is worried on the deadline for people to respond. It was just in the last
weekend paper, this is the first residents have heard of it. Ms. Pawelk said everyone was notified
at the same time and all meetings will be open to the public.
City Council Meeting February 22, 2010. Page 2.
Mr. Agosto said he would ask the Board for an extension of time. Mayor Stockamp asked if the City
Council would be able to apply. Ms. Pawelk said yes. Mayor Stockamp said she thought that
Otsego should have two members since the city is so big. Ms. Pawelk said the requirements are a
minimum of one for each community.
Brad Oleary, Rockwoods Manager, and David Peterson, owner, regarding an invoice received from
the City for $1701.77. City Engineer Wagner said the invoice was for time spent on the storm
sewer correction. Mr. Oleary said they fixed the problem and that Dave was not the original owner
who created the problem, why not go back to original owners. CM Heidner said the city has to go
to the current property owner. CM Heidner said he doesn't know your purchase agreement but
most say you take responsibility for any liabilities. Mr. Oleary said work was stamped with approval
by the City. CM Heidner said there was a document that said it was a done after the city inspected
from the Building Inspector. Mr. Oleary said he would contact the Building Inspector about this
and come back to the City Council.
Jason Warehime, 9149 Page Ave, introduced himself as the new Police Commission member. He
owns Metro Recycling in Otsego and said that being that clean up month was cut for residents he
would be interested in working something out for Otsego residents at no charge. City Council
agreed and told him to meet with City Administrator Robertson.
Rob Vandenberg, 8575 Ogren Ave NE, Snowmobile Club, said they hosted a hot dog event fast
Saturday and had about 60 snowrnobders. He thanked the Council for the 16 new trail signs.
S. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Approval of Mary Olson to increase from .BFTE to .9FTE.
5.3. City contribution for Mike Robertson to ICMA.
5.4. Review of hour's worked-PW 2009 & January 2010 for all staff.
5.5. Received January 12, 2010 Police Commission Minutes.
5.6. Received January 13, 2010 Parks & Rec Commission Minutes.
5.7. Approve Pay Request in the amount of $9,214.81 to SRF for Otsego Parks.
5.8. Veit Painting Quote in the amount of $6,462.75.
CM Scharber motioned to approve with addition of S.S. Seconded by CM Heldner. All in
favor. Motion carried.
6. Unfinished Business.
No items.
7. Public Works.
No items.
8. Dan Licht, City Planner.
8.1. Frankfort Park Plans & Specs.
City Planner Licht presented the Planners Report. The Parks and Recreation Commission has been
working with City Staff and SRF on draft plans, specs and cost estimates. Mayor Stockamp
said we are going with a few different quotes because we are going to negotiate some of the cost.
City Planner Licht said yes that is right.
City Council Meeting February 22, 2010. Page 3.
CM Heidner motioned to approve Resolution 2010-05 approving plans and specs and
authorizing solicitation of quotes for Frankfort Park. Seconded by Mayor Stockamp. All
in favor. Motion carried.
8.2. Heritage Preservation Commission update.
City Planner Licht presented the Planners Report. The City Council agreed to wait until CM
Darkenwald returns to schedule a Workshop with the commission. This item should be brought
back to the next City Council meeting.
8.3. Otsego View Park Insert.
City Planner Licht presented. The Parks and Recreation Commission requested that a map of the
existing parks and trails and a description of their amenities be included in the next Otsego View.
Finance Director Groen contacted the printer and for 5000 additional pieces it would be $500.50.
CM Heidner said the concept is good but Rice Lake Preserve and DNR land should be removed.
Mayor Stockamp said that the VFW should be called to make sure they would like to be included
on the map. CM Scharber said the trails are a little confusing. City Planner Licht will look that over.
Mayor Stockamp motioned to approve. Seconded by CM Heidner. All in favor. Motion
carried.
9. Ron Wagner, City Engineer.
City Engineer Wagner asked if he should continue working on the Street Renewal Policy. The City
Council agreed and City Engineer Wagner said he will write up a draft for City Council to review.
City Engineer Wagner said the CSNf 42 bike path has been approved and the $5006 for education
was approved. Mayor Stockamp asked what the $5000 can be used for. City Engineer Wagner said
flyers, vests, signs etc, anything for safety or education for the kids.
Mayor Stockamp said that rain gardens were brought up at Parks and Recreation meeting. City
Engineer Wagner said if it's in the City Right -of -Way there should be some kind of an agreement
with the property owner. City Planner Licht said staff talked about the potential for a rain garden
at Prairie Park and maybe the Park Commission would take care of it through Adopt- a -Park.
10. Andrew MacArthur, City Attorney. MOVED.
11. Council Items.
11.1. Scharber & Sons Invoice.
CM Heidner motioned to approve. Seconded by Mayor Stockamp. Motion carried 2-0.
CM Scharber abstained.
11.2. Review of Building Safety Department Job Descriptions
City Administrator Robertson reviewed. CM Heidner wondered if all zoning questions should
go to Zoning Administrator? City Planner Licht said they have not had any issues with this since
the Building Department always comes and asks if it has any concerns. CM Heidner said under
minimum qualifications it should say criminal background checks will be done and updated.
CM Heidner suggested the organizational chart be changed to show that the Building
Official works under the Community Development Director. City Administrator Robertson is also the
Community Development Director, so nothing would currently change, but this sets the
organization up for the future. City Council agreed.
CM Heidner motioned to approve with changes. Seconded by CM Scharber. All in favor.
Motion carried.
City Council Meeting February 22, 2010. Page 4.
12. Mike Robertson, City Administrator.
12.1. Review of Emergency Management Plan.
City Admin Robertson presented. CM Scharber asked to update organization chart to include
Community Development Director. City Council agreed for this to be on the next City Council when
CM Darkenwald is back.
CM Heidner asked about a letter stating NSP was changed from loan to grant. City Administrator
Robertson said that was just confirming what was told to us a year ago.
13. Gary Groen, Finance Director.
No items.
14. Tam! Loff, City Clerk.
14.1. Laserfiche/Document Management.
City Clerk Loff presented the quote. City Council wants more information on the leasing option.
Staff will bring back with more information.
14.2. Council Chambers remodeling project.
City Clerk Loff presented a quote for remodeling the Council Chambers that included the addition
of a meeting room and to replace the old wallpaper. The wallpaper quote includes the Council
Chambers with an additional quote for re -wallpapering the hallways and painting all trim. CM
Heidner said to check the rest of City Ball to see if any other areas need fixing as well.
CM Heidner motioned approve Heritage Construction base bid with no windows in the
amount of $12,480 and Novak Decoration for wall paper quote in the amount of
$5,48O. Seconded by CM Scharber. All in favor. Motion carried.
15. Andrew MacArthur, City Attorney.
15.1. Closed meeting Attomeylaient Privilege.
CM Heidner motioned to close the meeting at 8:41 PM. Seconded by CM Scharber. All.
in favor. Motion carried.
CM Scharber motioned to open the meeting at 9:14 PM. Seconded by CM Heidner. All in
favor. Motion carried.
There was a General discussion on D & Y Riverbend SAC and WAC charges.
15. Adjourn by 10 PM.
CM Scharber motioned to adjourn. Seconded by CM Heidner. All in favor. Motion
carried. Adjourned at 9:51 PM.
ATTEST:
Tam! Loff, City Clerk
Mayor 3essica Stockamp