03-08-10 CCITEM 3_1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
MARCH 812010
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Stockamp; Councilmembers: Vern Heidner, Dan Scharber and Tom Darkenwald.
Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen, Finance Director; Ron
Wagner, City Engineer and Andy MacArthur, City Attorney.
Pledge of Allegiance: Mayor Stockamp led in the pledge of Allegiance.
2. Consider agenda approval.
City Clerk Loff requested to move item 12.1 to 4.1.
CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in favor.
Motion carried.
3. Consider the following minutes.
3.1. February 22, 2010 City Council Meeting.
CM Scharber motioned to approve as written. Seconded by CM Heidner. Motion carried
3-0. CM Darkenwald abstained.
4. Open Forum: (5 minute limit).
4.1. Metro Appliance proposed May 3-8, 2010 Recycle Program.
Jason Warehime, Metro Appliance Recycling, has proposed an Otsego Clean up week from May 3-8
where residents can bring items listed on the attached sheet to his business for a reduced cost to
recycle. Mayor Stockamp requested that vouchers be available to residents for two weeks. This will
be advertised in the newsletter, website and on utility bills.
CM Heidner motioned to approve the cost of 500 vouchers to be printed. Seconded by
Mayor Stockamp. All in favor. Motion carried.
Mike Garding, 8105 Parell Ave, Treasurer of the Great River Riders Snowmobile club, said they have
over 55 members, they are planning a year end party at Riverwood and they also are working on a
Otsego 5K or first time golf event.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
CM Scharber motioned to approve. Seconded by CM Heidner. All in favor. Motion carried.
6. Unfinished Business.
6.1. Review of Emergency Management Plan.
CM Heidner motioned to approve as revised in March 2010. Seconded by CM Scharber.
All in favor. Motion carried.
6.2. Set Workshop with Heritage Preservation Commission for March 11, 2010.
Dan Licht said this was held over from the last meeting until CM Darkenwald returned. Council set
April 8th at 6:30 PM.
6.3. Crabtree Companies will be present for questions regarding Laserfiche/Document
Management.
Curt Thompson and Clay Baer from Crabtree Companies reviewed the quote.
City Council Meeting March 8, 2010. Page 2.
CM Heidner motioned to proceed with Laserfiche in the amount of $19,607 plus tax.
Seconded by Mayor Stockamp. All in favor Motion carried.
7. Public Works.
City Administrator Robertson said Public Works have used the ]et Vac every day since they got it
and have saved several days worth of time.
8. Andrew MacArthur, City Attorney.
8.1. Proposed termination of NAC agreement.
City Attorney MacArthur reviewed NAC Agreement. There is a 30 day termination notice.
CM Darkenwald motioned to terminate the agreement with NAC. Seconded by CM
Scharber. All in favor. Motion carried.
CM Darkenwald motioned to approve the City Attorney send a letter of termination to
NAC. Seconded by CM Scharber. All in favor. Motion carried.
8.2. Proposed agreement with The Planning Company LLC.
City Attorney MacArthur reviewed The Planning Company contract. City Council requested striking
the travel time costs and also ask for delivery of all reports and materials if terminated.
Daniel Licht of The Planning Company agreed.
CM Heidner motioned to enter into a contract with The Planning Company with
corrections stated. Seconded by CM Darkenwald. All in favor. Motion carried.
8.3. Revised Resolution appointing Zoning Administrator.
CM Heidner motioned to approve Resolution 2010-06 appointing The Planning Company
as Zoning Administrator. Seconded by CM Darkenwald. All in favor. Motion carried.
8.4. Proposed agreement with Apello LLC regarding deferred assessment.
City Attorney MacArthur reviewed. With additions of language that "Appello agrees not to challenge
the valuation of those parcels as set forth in Exhibit A to Resolution 2010-07 for a period of three
years."
Dave Taus, Appello Group, agreed with changes. Tom Brown, Terra, said their closing is set for
Friday.
CM Scharber said if closing doesn't happen then agreement is null and void? City Attorney
MacArthur said yes.
CM Scharber motioned to approve the agreement with changes to the language.
Seconded by Mayor Stockamp. All in favor. Motion carried.
CM Scharber motioned to approve Resolution 2010-07 reassessing and deferring certain
assessments for improvements to County Road 42 among properties owned by Appello
Group, LLC lying within the plats of Great River Centre of Otsego, Great River Centre of
Otsego Second Addition and Great River Centre of Otsego Third Addition contingent on
Agreement. Seconded by Mayor Stockamp. All in favor. Motion carried.
9. Ron Wagner, City Engineer.
9.1. Consider draft Ordinance for Street Renewal Policy.
City Engineer Wagner reviewed the first draft of the Ordinance. City Council would like a map
showing zones of assessments. City Engineer Wagner will bring back to the Council.
CM Darkenwald said the traffic lights on the North bond 101 on /off ramp on Cty Road 37 timing
used to change quickly and now you sit there for a long time. City Engineer Wagner will contact the
County.
City Council Meeting March 8, 2010. Page 3.
10. Planning Items.
10.1. Darkenwald:
A. Zoning map amendment rezoning from A-1 to A-2 District.
B. Conditional use permit allowing lot area less than 20 acres and indirect
access to a public street.
C. Preliminary / final plat.
CM Darkenwald will be abstaining from this item.
City Planner Licht presented the staff report. The Applicant had no comments.
CM Heidner motioned to approve a Zoning Map amendment rezoning the subject site
from A-1 District to A-2 District based on a finding that the request is consistent with
the Comprehensive Plan. Seconded by Mayor Stockamp. Motion carried 3-0.
CM Heidner motioned to approve a Conditional Use Permit subject to the nine conditions
listed in the report dated February 17, 2010. Seconded by Mayor Stockamp. Motion
carried 3-0. CM Darkenwald abstained.
10.2. Ordinance requiring sump pumps.
City Planner Licht presented the staff report. PeopleService has noticed additional flows coming into
the West Waste Water Treatment Facility. Staff believes the additional flow is being caused by
residential sump pumps being discharged into the sewer system. The additional flows into the
system increase treatment costs that are not being accounted for. Staff has drafted an amendment
to the City Code to address this.
CM Scharber motioned to approve Ordinance 2010-02 amending the City Code
regarding stormwater discharge. Seconded by CM Darkenwald. All in favor. Motion
carried
11. Council Items.
12. Mike Robertson. Citv Administrator.
13. Gary Groen, Finance Director.
Finance Director Groen said the utility bills will go out Friday with new sewer rates.
14. Tami Loff, City Clerk.
City Clerk Loff handed out Board of Review training sessions for the City Council. She will keep them
posted on future dates.
15. Adjourn by 10 PM.
CM Scharber asked for update on the Water Tower light. City Engineer Wagner said that due to the
snow it cannot be repaired until the ground firms up.
City Council set meeting with Albertville on Thursday, March 25"' at 7PM. CM Scharber cannot
attend.
CM Scharber motioned to adjourn. Seconded by CM Heidner. All in favor. Motion carried.
Adjourned at 8:37 PM.
ATTEST:
Tami Loff, City Clerk
Mayor 3essica Stockamp