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03-08-10 CCCLAIMS LIST CITY COUNCIL MEETING MARCH 8, 2010 TO: Tami Loff ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 02-23-2010 $ 36,616.71 Check #48332 - 48341 02-23-2010 $ -3,621.70 Voided check #48328 03-03-2010 $ 251,438.95 Check #48342 - 48381 PAYROLL 02-24-2010 $ 32,264.41 ELECTRONIC PYMTS FOR Bldg Permit Surcharge $ Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ GRAND TOTAL $ 316,698.37 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 03/03/10 10:41 AM Page 1 *Check Summary Register© MARCH 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048342 AFFORDABLE SANITATION 3/3/2010 $322.00 FEB PORTA RENTALS Paid Chk# 048343 AIRGAS, INC. 3/3/2010 $191.34 TES WELD TIPS Paid Chk# 048344 ARMOR MECHANICAL 3/3/2010 $2,395.00 MOVE GAS LINE @ EAST WWTF Paid Chk# 048345 ARROW TERMINAL LLC 3/3/2010 $23.49 CABLE TIES Paid Chk# 048346 AUDIO COMMUNICATIONS 3/3/2010 $763.09 RADIO FOR 02 STERLING Paid Chk# 048347 BATTERIES PLUS 3/3/2010 $383.68 BATTERIES Paid Chk# 048348 BEAUDRY OIL & SERVICES INC. 3/3/2010 $4,340.83 GAS & OIL Paid Chk# 048349 BRADLEY BELAIR 3/3/2010 $7.25 BAL OF LICENSING - 02 STERLING Paid Chk# 048350 CENTRAL HYDRAULICS, INC. 3/3/2010 $2,852.85 MALE PIPE FITTINGS Paid Chk# 048351 CITY OF MONTICELLO 3/3/2010 $288.56 JAN ANIMAL CONTROL Paid Chk# 048352 DAKOTA SUPPLY GROUP 3/3/2010 $11,756.25 WATER METERS Paid Chk# 048353 DEPT OF LABOR & INDUSTRY 3/3/2010 $30.00 AIR TANK/FIRE TUBE HOT WATER I Paid Chk# 048354 ECM PUBLISHERS INC 3/3/2010 $75.00 LEGAL - PUBLIC HEARING Paid Chk# 048355 ELK RIVER PRINTING & PARTY 3/3/2010 $206.27 ENVELOPES Paid Chk# 048356 FIRST FINANCIAL TITLE 3/3/2010 $39.16 W/S REFUND - 12311 63RD ST Paid Chk# 048357 GIS RANGERS, LLC 3/3/2010 $4,023.75 GIS SERVICES Paid Chk# 048358 GOPHER STATE ONE -CALL INC 3/3/2010 $76.85 LOCATE TICKETS Paid Chk# 048359 HAKANSON ANDERSON ASSOC 3/3/2010 $17,443.01 2010 MSAA Paid Chk# 048360 HELGESON MAILING SERVICE L 3/3/2010 $1,415.47 FEB/MAR NEWSLETTER Paid Chk# 048361 LITTLE FALLS MACHINE 3/3/2010 $621.69 WING BOLTS, NUTS, BUSHING, SEA Paid Chk# 048362 MAMA 3/3/2010 $20.00 1/14/10 MAMA LUNCHEON Paid Chk# 048363 MENARDS 3/3/2010 $107.89 BULBS, ANGLE GRINDER Paid Chk# 048364 MILLER CHEVROLET 3/3/2010 $326.78 REPLACED OIL COOLANT LINES Paid Chk# 048365 MN DEPARTMENT OF HEALTH - 3/3/2010 $3,562.00 1 ST QTR WATER SUPPLY CONN FEE Paid Chk# 048366 NAPA OF ELK RIVER INC 3/3/2010 $175.19 FUSE Paid Chk# 048367 NEWMAN TRAFFIC SIGNS 3/3/2010 $1,350.63 SIGN MAT'L Paid Chk# 048368 NEXTEL COMMUNICATIONS 3/3/2010 $364.63 CELL PHONES Paid Chk# 048369 NORTHERN TOOL & EQUIPMEN 3/3/2010 $10.71 EYEBOLTS W/NUTS Paid Chk# 048370 NORTHWEST ASSOC CONSULT 3/3/2010 $6,398.20 DARKENWALD SPLIT Paid Chk# 048371 OFFICEMAX 3/3/2010 $636.42 OFFICE SUPPLIES Paid Chk# 048372 PEOPLE SERVICE INC. 3/3/2010 $44,435.00 MONTHLY SERVICE - MAR Paid Chk# 048373 PLAISTED COMPANIES 3/3/2010 $1,357.08 SALT & SAND Paid Chk# 048374 POMP S TIRE SERVICE INC 3/3/2010 $88.24 TIRE REPAIR Paid Chk# 048375 QWEST 3/3/2010 $152.49 PW PHONE SERVICE Paid Chk# 048376 RANDY'S SANITATION 3/3/2010 $219.11 8899 NASHUA AVE Paid Chk# 048377 SCHWAAB, INC 3/3/2010 $38.99 NOTARY STAMP - TAMI LOFF Paid Chk# 048378 TARGET STORES 3/3/2010 $107.90 EXT CORD Paid Chk# 048379 TOSHIBA AMERICA BUSINESS S 3/3/2010 $55.49 PW TOSHIBA COPIER Paid Chk# 048380 WRIGHT COUNTY AUDITOR -TRE 3/3/2010 $139,916.67 JAN & FEB SHERIFF PATROL Paid Chk# 048381 XCEL ENERGY 3/3/2010 $4,859.99 16935 56TH CT Total Checks $251,438.95 FILTER: None CITY OF OTSEGO 03/03/10 10:41 AM Page 1 *Check Detail Register© MARCH 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 048342 3%3/2010 AFFORDABLSANITATION���� � �...� d.N....�....-.,,,...........�._,_�_..._-�-_.__ E101-45200-410 Rentals (GENERAL) $322.00 8848 FEB PORTA RENTALS Total AFFORDABLE SANITATION $322.00 Repair/Maint Supply (GENERAL) Paid —Ch—k# 048343 3/3/2010 AIRGAS, INC. MALE PIPE FITTINGS E 101-43100-210 E 101-43100-240 Small Tools/Equipment $191.34 105403471 TES WELD TIPS E 101-43100-240 Total AIRGAS, INC. $191.34 14004 Paid Chk# 048344 3/3!2010 ARMOR MECHANICAL Repair/Maint Supply (GENERAL) $377.82 E 602-49450-402 Repairs/Maint Buildingss $2,395.00 2632 MOVE GAS LINE @ EAST WWTF $50.99 Total ARMOR MECHANICAL $2,395.00 E 101-43100-220 Trai Chk# .048�5.—m 3/2010 ARROW TERMINAL LLC BULKHEAD CABLE Total CENTRAL HYDRAULICS, INC. E 101-43100-210 Operating Supplies (GENERAL) $23.49 66309 -IN CABLE TIES Total ARROW TERMINAL LLC $23.49 Paid Chk# 048346 3/3/2010 AUDIO COMMUNICATIONS E 101-43100-240 Small Tools/Equipment $763.09 82370 RADIO FOR 02 STERLING Total AUDIO COMMUNICATIONS $763.09 Paid Chk# 048347 3/3/2010 BATTERIES PLUS -—,_.. E101-43100-210 Operating Supplies (GENERAL) $383.68 033-801143 BATTERIES Total BATTERIES PLUS $383.68 Paid Chk# 048348 3%3%2010 BEAUDRY OIL 8 SERVICES INC.�� E101-43100-202 Gas & Oil $4,340.83 750912 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $4,340.83 Paid Chk# 048349 3/3/2010 BRADLEY BELAIR - E 206-43100-501 Equipment $7.25 BAL OF LICENSING - 02 STERLING Total BRADLEY BELAIR $7.25 Paid Chk# 048350 3/3/2010 CENTRAL HYDRAULICS, INC. E 101-43100-220 Repair/Maint Supply (GENERAL) $2,388.96 1257 PISTON PUMP & REPAIR PARTS E 101-43100-220 Repair/Maint Supply (GENERAL) $42.19 13950 MALE PIPE FITTINGS E 101-43100-210 Operating Supplies (GENERAL) $24.96 13964 10 MICRON FILTER E 101-43100-240 Small Tools/Equipment $23.36 14004 GAUGE & CONNECTOR E 101-43100-220 Repair/Maint Supply (GENERAL) $377.82 14089 REPAIR PARTS FOR 02 STERLING E 101-43100-220 Repair/Maint Supply (GENERAL) $50.99 14112 BULKHEAD CABLE E 101-43100-220 Repair/Maint Supply (GENERAL) ($55.43) 14152 BULKHEAD CABLE Total CENTRAL HYDRAULICS, INC. $2,852.85 Paid Chk#048351 3/3/2010 CITY OF MONTICELLO E 101-42710-390 Contracted Services $288.56 6325 JAN ANIMAL CONTROL Total CITY OF MONTICELLO $288.56 Paid Chk# 048352 3/3/2010 DAKOTA SUPPLY GROUP E 601-49400-203 Other Supplies $11,756.25 6371916 WATER METERS Total DAKOTA SUPPLY GROUP $11,756.25 Paid Chk# 048353 3/3/2010 DEPT OF LABOR &INDUSTRY E 101-43100-390 Contracted Services $10.00 1342351111792 AIR TANK INSPECTION E 101-43100-390 Contracted Services $20.00 B42351R1793 AIR TANK/FIRE TUBE HOT WATER INSPECTIONS Total DEPT OF LABOR & INDUSTRY $30.00 Paid Chk# 048354 3/3/2010 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $75.00 309255 LEGAL - PUBLIC HEARING CITY OF OTSEGO 03/03/10 10:41 AM Page 2 *Check Detail Register© MARCH 2010 Check Amt Invoice Comment Total ECM PUBLISHERS INC $75.00 Paid Chk# 048355 3/3%2010 ELK RIVER PRINTING &PARTY PLU ��� ���� E 101-41400-350 Print/Binding (GENERAL) $206.27 29130 ENVELOPES Total ELK RIVER PRINTING & PARTY PLU $206.27 Paid Chk# 048356 3/3/2010 FIRST FINANCIAL TITLE R 601-37150 WATER SALES $39.16 W/S REFUND - 12311 63RD ST Total FIRST FINANCIAL TITLE $39.16 Paid Chk# 048357 3/3%2010 'GIS LLC a. E 101-41400-391 GIS Services $4,023.75 252 GIS SERVICES Total GIS RANGERS, LLC $4,023.75 Paid Chk# 048358 3/3/2010 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $76.85 20760 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $76.85 Paid Chk# 048-6-5 /3/2010 HAKANSON ANDERSON ASSOC INC�� G 701-22374 KITTREDGE FINAL $298.88 26462 KITTREDGE CROSSING G 701-22261 GATEWAY N 2ND, OUTLOT A - IUP $60.00 26463 GATEWAY N - DUKE IUP G 701-22422 ROTTLUND HOMES $98.63 26464 ROTTLUND HOMES E 101-41560-302 Engineering Fees $180.00 26465 MISC DEV REV (6263 QUALE) E 101-41560-302 Engineering Fees $285.00 26466 2010 MSAA E 403-43100-302 Engineering Fees $646.81 26467 75TH ST IMPROVEMENTS E 101-41560-302 Engineering Fees $240.64 26468 WETLANDS CONS ACT E 408-43100-302 Engineering Fees $669.44 26469 OTSEGO CREEK IMPR PROJ E 444-49400-302 Engineering Fees $93.26 26470 WT #1 ALT VLV & BSTR PUMP E 444-43256-302 Engineering Fees $2,205.03 26471 UPGRADE LS & SCADA FOR SE W/S IMPR E 601-49400-302 Engineering Fees $141.63 26472 SCADA IMPROVEMENTS E 101-41560-302 Engineering Fees $885.00 26473 STAFF MEETINGS E 101-41400-348 Maps $2,424.58 26474 GOPHER ONE CALL MAPS E 222-49490-302 Engineering Fees $186.52 26477 OTSEGO NPDES PHASE II E 203-45210-302 Engineering Fees $3,977.09 26478 FRANKFURT PARK E 602-49450-302 Engineering Fees $551.43 26479 MISC W/S ISSUES E 101-41560-302 Engineering Fees $1,637.74 26479 MISC ENGINEERING E 441-41940-525 Building Improvements $323.80 26479 CITY HALL RENO PLANS E 601-49400-302 Engineering Fees $551.43 26479 MISC W/S ISSUES E 101-41400-391 GIS Services $1,986.10 26480 GIS INFORMATION Total HAKANSON ANDERSON ASSOC INC $17,443.01 Paid Chk# 048360 3/3/2010 HELGESON MAILING SERVICE LLC E 101-41400-347 Newsletter $1,415.47 3698 FEB/MAR NEWSLETTER Total HELGESON MAILING SERVICE LLC $1,415.47 Paid Chk# 048361 3/3/2010 LITTLE FALLS MACHINE E101-43100-220 Repair/Maint Supply (GENERAL) $621.69 44069 WING BOLTS, NUTS, BUSHING, SEAL KITS Total LITTLE FALLS MACHINE $621.69 Paid Chk#048362 3/3/2010 MAMA E 101-41400-360 Education/Training/Conferences $20.00 116 1/14/10 MAMA LUNCHEON Total MAMA $20.00 Paid Chk# 048363 3/3/2010 MENA --- E 101-43100-210 Operating Supplies (GENERAL) $12.77 34769 BULBS, ANGLE GRINDER E 101-43100-240 Small Tools/Equipment $95.12 34769 BULBS, ANGLE GRINDER Total MENARDS $107.89 CITY OF OTSEGO 03/03/10 1041 AM Page 3 *Check Detail Register© MARCH 2010 Check Amt Invoice Comment Paid Chk# 048364 3/3/2010 MILLER CHEVROLET E101-43100-400 Repairs & Maint Cont $326.78 CTCS362202 REPLACED OIL COOLANT LINES Total MILLER CHEVROLET $326.78 Paid Chk# 048365 3/3%2010 - MN'DEPART.MENT OF HEALTH - WATE E 601-49400-375 WATER TEST FEE $3,562.00 IST QTR WATER SUPPLY CONN FEE otal MN DEPARTMENT OF HEALTH - WATE $3,562.00 Paid Chk# —0465&6-3i J/201 0 NAPA OF ELK RIVER INC �HI E 101-43100-210 Operating Supplies (GENERAL) E 101-43100-220 Repair/Maint Supply (GENERAL) E 101-43100-220 Repair/Maint Supply (GENERAL) E 101-43100-210 Operating Supplies (GENERAL) E 101-43100-210 Operating Supplies (GENERAL) E 101-43100-220 Repair/Maint Supply (GENERAL) $24.18 Total NAPA OF ELK RIVER INC Paid Chk# 048367 3/3/2010 NEWMAN TRAFFIC SIGNS $40.91 477947 BLASTER $21.36 479081 SNOW PLOW RELAY $29.88 480270 WIRE KIT, HARNESS $52.85 481293 PAINT FOR PROPANE CAGE $24.18 481397 PROPANE CAGE - SUPPLIES $6.01 481535 FUSE $175.19 E101-43100-393 Sign material purchased $1,350.63 TI -0218650 SIGN MAT'L Total NEWMAN TRAFFIC SIGNS $1,350.63 Paid Chk# 048368 , 3/3%2010 NEXTEL COMMUNICATIONS E 250-42410-320 Telephone $135.86 184430382-02 CELL PHONES E 101-43100-320 Telephone $228.77 184430382-02 CELL PHONES Total NEXTEL COMMUNICATIONS $364.63 Pai-6—k#0483'69 3/3/2010 NORTHERN TOOL & EQUIPMENT CO E101-43100-220 Repair/Maint Supply (GENERAL) $10.71 193030413 EYEBOLTS W/NUTS Total NORTHERN TOOL & EQUIPMENT CO $10.71 Paid Chk# 048370 - 3%3/2010 NORTHWEST ASSOC CONSULTANTS G 701-22262 JOHN DARKENWALD CUP $302.50 19150 DARKENWALD SPLIT E 101-41570-303 Planning Fees $437.85 19151 GENERAL E 101-41570-303 Planning Fees $727.20 19151 HPC E 250-42410-303 Planning Fees $141.40 19151 SEPTIC/UTILITY ORDINANCE E 203-45210-303 Planning Fees $787.80 19151 FRANKFURT PARK E 203-45210-303 Planning Fees $344.40 19151 PARK PLANNING E 101-41570-303 Planning Fees $404.00 19151 HOSPITAL STUDY E 101-41570-303 Planning Fees $2,500.00 19152 MEETINGS E 250-42410-303 Planning Fees $753.05 19153 GEN'L CODE ENFORCEMENT Total NORTHWEST ASSOC CONSULTANTS $6,398.20 Paid Chk# 048371 3/3/2010 OFFICEMAX E 101-41600-201 Office Supplies and Expenses $198.74 122072 OFFICE SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $68.32 122072 OFFICE SUPPLIES E 601-49400-201 Office Supplies and Expenses $133.06 122072 OFFICE SUPPLIES E 602-49450-201 Office Supplies and Expenses $133.05 122072 OFFICE SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $37.26 17379 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $27.53 17379 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $38.46 17761 OFFICE SUPPLIES Total OFFICEMAX $636.42 Paid Chk# 048372 3/3/2010 PEOPLE SERVICE INC. E 601-49400-390 Contracted Services $13,819.29 15890 MONTHLY SERVICE - MAR E 602-49450-390 Contracted Services $30,615.71 15890 MONTHLY SERVICE - MAR Total PEOPLE SERVICE INC. $44,435.00 Paid Chk# 048373 3/3/2010 PLAISTED COMPANIES CITY OF OTSEGO 03/03/10 10:41 AM Page 4 *Check Detail Register© MARCH 2010 Check Amt Invoice Comment E101-43100-372 Salt & Sand $1,357.08 32686 SALT & SAND Total PLAISTED COMPANIES $1,357.08 Paid Chk# 048374 3/3/2010 POMP S TIRE SERVICE INC E101-43100-400 Repairs & Maint Cont $39.84 359063 TIRE REPAIR E101-43100-400 Repairs & Maint Cont $48.40 359063 TIRE REPAIR Total POMP S TIRE SERVICE INC $88.24 . Paid Chk# 04837-5 3/3/2010 QWEST , - E 101-43100-320 Telephone $152.49 PW PHONE SERVICE Total QWEST $152.49 Paid Chk# 048376 3/3/2010 RANDYS SANITATION E 101-41940-325 Garbage Service $115.26 8899 NASHUA AVE E 101-43100-325 Garbage Service $103.85 13400 90TH ST Total RANDY'S SANITATION $219.11 Paid Chk#048377 3/3%2010 SCHWAAB, INC E 101-41400-203 Other Supplies $38.99 Y86648 NOTARY STAMP - TAMI LOFF Total SCHWAAB, INC $38.99 Paid—Ch—k# —048376—F/00 -1f —TARGET STORES E 101-41400-201 Office Supplies and Expenses $21.36 24560763258 EXT CORD E 101-41400-201 Office Supplies and Expenses $86.54 97207780636 WEATHER RADIOS Total TARGET STORES $107.90 PaidChk#048379 3/3/2010 TOSHIBA AMERICA BUSINESS SOLUT� E101-43100-413 Office Equipment Rental $55.49 53501562 PW TOSHIBA COPIER otal TOSHIBA AMERICA BUSINESS SOLUT $55.49 Paid Chk# 048380 3/3/2010 WRIGHT COUNTY AUDITOR- TREASURE E 101-42100-390 Contracted Services $139,916.67 PATROL -101 JAN & FEB SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $139,916.67 - Paid— Chk# 048381 3/3/2010 � XCEL ENERGY . E 601-49400-322 Utilities $116.19 16575 61ST - WT #3 E 601-49400-322 Utilities $277.64 5750 RANDOLPH - WELL #3 E 601-49400-322 Utilities $1,060.31 5740 RANDOLPH - WELL #8 E 101-43160-322 Utilities $26.10 16501 53RD - ST LIGHT E 602-49450-322 Utilities $62.07 17388 52ND ST E 602-49450-322 Utilities $106.16 16935 56TH CT E 602-49450-322 Utilities $3,191.34 5850 RANDOLPH E 101-43160-322 Utilities $20.18 SIGNAL @ CR36 & 101 Total XCEL ENERGY $4,859.99 10100 BANK OF ELK RIVER $251,438.95 CITY OF OTSEGO 03/03/10 10:41 AM Page 5 *Check Detail Register© MARCH 2010 $251,438.95 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $171,818.66 203 PARK DEVELOPMENT $5,109.29 206 CAPITAL EQUIPMENT REVOLVING $7.25 222 Citywide Stormwater(NPDES ll) $186.52 250 Comm. Dev. & Bldg Safety $1,107.16 403 COLLECTOR RDS (FORMERLY MSA) $646.81 408 Otsego Creek Watershed $669.44 441 Otsego Municipal Building Fund $323.80 444 SE Utilities Project $2,298.29 601 WATER FUND $31,456.96 602 SEWER FUND $37,054.76 701 DEVELOPMENT ESCROWS FUND $760.01 $251,438.95 CITY OF OTSEGO 02/23/10 4:19 PM Page 1 *Check Summary Register© FEBRUARY 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048332 WRIGHT COUNTY AUDITOR -TRE 2/17/2010 Paid Chk# 048333 WRIGHT COUNTY AUDITOR -TRE 2/17/2010 Paid Chk# 048334 STANDARD INSURANCE CO 2/17/2010 Paid Chk# 048335 ALLIANCE BENEFIT GROUP 2/23/2010 Paid Chk# 048336 APEX BUSINESS CENTER 2/23/2010 Paid Chk# 048337 ATSSA 2/23/2010 Paid Chk# 048338 DUKE REALTY 2/23/2010 Paid Chk# 048339 ICMA RETIREMENT TRUST 2/23/2010 Paid Chk# 048340 PUBLIC EMPLOYEES RETIREME 2/23/2010 Paid Chk# 048341 SRF CONSULTING GROUP, INC. 2/23/2010 Total Checks FILTER: None $100.00 NOTARY COMMISSION - TAMI LOFF $3,521.70 SPEC ASSESSMENT CONTRACT 2010 $1,409.94 #150697 BAL JAN, FEB, MAR LIFE $1,840.40 PPE 2/20/10 CH DTD 2/24/10 $6,034.55 ECON DEV ASSISTANCE $50.00 RICK KNUTSON - 3/17 & 3/18 WKS $9,680.95 PROPERTY TAX ABATEMENT $1,054.88 PLAN #304185 $3,709.48 #677600 PPE 2/20/10 $9,214.81 PARKS CONSULTING $36,616.71 CITY OF OTSEGO 02/23/10 4:20 PM Page 1 *Check Detail Register© FEBRUARY 2010 Paid Chk# 048333 2/17/2010 WRIGHT COUNTY AUDITOR -TREASURE E101-41400-390 Contracted Services $3,521.70 SPEC ASSESSMENT CONTRACT 2010 tal WRIGHT COUNTY AUDITOR -TREASURE $3,521.70 Paid Chk# 048334 2/17/2010 STANDARD INSURANCE CO E 101-43100-130 Check Amt Invoice Comment 10100 BANK OF ELK RIVER E 101-41400-130 Employer Paid Ins (GENERAL) Paid Chk# 04832'8�� 2/17%2010 � WRIGHT COUNTY AUDITOR-TREASURE���-� ������*tt��'��-������ E 101-41400-390 Contracted Services ($3,521.70) VOID CHECK #48328 E 101-41400-310 Miscellaneous ($100.00) VOID CHECK #48328 tal WRIGHT COUNTY AUDITOR -TREASURE ($3,621.70) E 602-49450-130 Paid Chk# 048332 2/17/2010 WRIGHT COUNTY AUDITOR -TREASURE $39.69 150697 E 10141400-310 Miscellaneous $100.00 NOTARY COMMISSION - TAMI LOFF tal WRIGHT COUNTY AUDITOR -TREASURE $100.00 Total STANDARD INSURANCE CO Paid Chk# 048333 2/17/2010 WRIGHT COUNTY AUDITOR -TREASURE E101-41400-390 Contracted Services $3,521.70 SPEC ASSESSMENT CONTRACT 2010 tal WRIGHT COUNTY AUDITOR -TREASURE $3,521.70 Paid Chk# 048334 2/17/2010 STANDARD INSURANCE CO E 101-43100-130 Employer Paid Ins (GENERAL) $872.91 150697 #150697 BAL JAN, FEB, MAR LIFE INS E 101-41400-130 Employer Paid Ins (GENERAL) ($285.18) 150697 #150697 BAL JAN, FEB, MAR LIFE INS E 250-42410-130 Employer Paid Ins (GENERAL) $322.95 150697 #150697 BAL JAN, FEB, MAR LIFE INS E 601-49400-130 Employer Paid Ins (GENERAL) $39.72 150697 #150697 BAL JAN, FEB, MAR LIFE INS E 602-49450-130 Employer Paid Ins (GENERAL) $39.69 150697 #150697 BAL JAN, FEB, MAR LIFE INS E 101-41600-130 Employer Paid Ins (GENERAL) $419.85 /150697 #150697 BAL JAN, FEB, MAR LIFE INS Total STANDARD INSURANCE CO $1,409.94 Paid Chk#048335 2/23%2010 ALLIANCE BENEFIT GROUP E 250-42410-123 Health $200.00 PPE 2/20/10 CH DTD 2/24/10 E 101-41400-123 Health $250.00 PPE 2/20/10 CH DTD 2/24/10 E 101-41600-123 Health $375.00 PPE 2/20/10 CH DTD 2/24/10 G 101-21706 Hospitalization/Medical Ins $390.40 PPE 2/20/10 CH DTD 2/24/10 E 101-43100-123 Health $625.00 PPE 2/20/10 CH DTD 2/24/10 Total ALLIANCE BENEFIT GROUP $1,840.40 Paid Chk# 048336 2/23/2010 APEX BUSINESS CENTER E101-41900-439 Development incentives $6,034.55 ECON DEV ASSISTANCE PERA Total APEX BUSINESS CENTER $6,034.55 Paid Chk# 048337 2/23/2010 ATSSA PERA E 101-43100-360 Education/Training/Conferences $50.00 RICK KNUTSON - 3/17 & 3/18:WKSHP Total ATSSA $50.00 Paid Chk# 048338 2/23/2010 DUKE REALTY E 101-41900-439 Development incentives $9,680.95 PROPERTY TAX ABATEMENT Total DUKE REALTY $9,680.95 Paid Chk# 048339 2/23/2010 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $790.00 PPE 2/20/10 PLAN #304185 E 101-41400-121 PERA $264.88 PPE 2/20/10 PLAN #304185 Total ICMA RETIREMENT TRUST $1,054.88 Paid Chk# 048340 2/23/2010 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA E 101-41400-121 PERA E 101-41600-121 PERA E 101-43100-121 PERA G 101-21704 PERA E 250-42410-121 PERA E 601-49400-121 PERA Aal PUBLIC EMPLOYEES RETIREMENT FD $46.17 #677600 PPE 2/20/10 $247.59 #677600 PPE 2/20/10 $478.13 #677600 PPE 2/20/10 $1,012.74 #677600 PPE 2/20/10 $1,712.08 #677600 PPE 2/20/10 $166.60 #677600 PPE 2/20/10 $46.17 #677600 PPE 2/20/10 $3,709.48 CITY OF OTSEGO 02/23/10 4:20 PM Page 2 *Check Detail Register© FEBRUARY 2010 Check Amt Invoice Comment Paid Chk# 048341 2/23/2010 SRF CONSULTING GROUP, INC. E 203-45210-390 Contracted Services $9,214.81 5521-37 PARKS CONSULTING Total SRF CONSULTING GROUP, INC. $9,214.81 10100 BANK OF ELK RIVER $32,995.01 Fund Summary 101 GENERAL FUND 203 PARK DEVELOPMENT 250 Comm. Dev. & Bldg Safety 601 WATER FUND 602 SEWER FUND 10100 BANK OF ELK RIVER $22,918.90 $9,214.81 $689.55 $85.89 $85.86 $32,995.01 ITEM 6_7 MEMO Date: February 18, 2010 To: Mayor & Council From: City Administrator Mike Robertson Re: Emergency Management Plan Enclosed is an updated copy of Otsego's Emergency Management Plan. While the plan is fifty pages long, the heart of the plan is between pages six and twelve, which lists the emergency contacts and the immediate duties of City staff. This plan had not had a cover to cover update since it was passed in late 2005. While most of the changes involve routine information such as updates in phone numbers or name changes, several changes should be noted. 1) City Emergency Operations Center (EOC) - In 2005 the EOC was City Hall with the backup being the West Wastewater Treatment Facility since the new Public Works building had not been constructed. In 2007 we talked about using the Public Works building. This document now lists City Hall as the EOC, with the Public Works building and the West WWTF as the backup sites. 2) Finance Director - The Finance Director was not a full time position in 2005. Some duties previously assigned to the City Clerk have now been assigned to the Finance Director. 3) Volunteer Coordinator - The City Clerk has been designated the volunteer coordinator if one is needed. CITY OTSEGO EMERGENCY OPERATIONS PLAN Adopted: December, 2005 Revised: March, 2010 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN INDEX PART I Basic Plan Forward & Transfer of Office 4 Adoption & Record of Revision 5 Personnel Notification List 6 I. Situation 8 H. Assumptions 8 M. Reason for Plan 9 IV. Purpose 9 V. Legal Basis & References 9 VI. Corrective Plan Action 9 VII. Organization 9 VIII. Direction and Control 10 UL Emergency Responsibility Assignments 10 A. Mayor and City Council 10 B. City Administrator 10 C. Finance Director 11 D. Wright County Sheriffs Office 11 E. Jurisdictional Fire Departments 11 F. Public Works/Building Safety/City Engineer 11 G. Public Information Officer 11 H. City Clerk 12 X. Operations Policies 12 M. Support 13 A. National Guard 13 B. State and Federal Agencies 13 C. Training 13 XII. Plan Updating 14 Attachment 1: City of Otsego Organization 15 Attachment 2: Emergency Responsibility Assignments 16 Attachment 3: Plan Distribution Log 18 2 CITY OF OTSEGO Map 1: Fire Department Districts EMERGENCY OPERATIONS PLAN PART H Functional Annexes A. Warning and Notification Attachment A: Hazard Identification B. Direction & Control C. Public Information D. Search & Rescue E. Health/Medical F. Evacuation, Traffic Control, and Security G. Fire Protection H. Flood Protection I. Congregate Care J. Animal Emergency K. Damage Assessment L. Debris Clearance M. Utilities Restoration N. Environmental Hazard Response Attachment N: 1 Hazardous Materials Response Level Descriptions Attachment N: 2 Risk/Potential Risk Sites O. Terrorist Attacks 3 20 21 22 24 27 28 29 33 35 37 41 42 45 46 47 48 51 52 53 CITY OF OTSEGO Forward EMERGENCY OPERATIONS PLAN The basic purpose of this plan is to provide a guide for emergency operations. The plan is intended to assist key officials and emergency organizations to carry out their responsibilities for the protection of life and property under a wide range of emergency conditions. Although an organization may have the foresight to plan for anticipated situations, such planning is of little worth if the planning is not reduced to written form. Personnel familiar with unwritten plans may be unavailable at the very time it becomes necessary to implement them. A written plan will furnish a documentary record which can be referred to as needed. This documentary record will serve to refresh the knowledge of key individuals and can be used to inform persons who become replacements. Transfer of Office Upon termination of office by reason of resignation, election, suspension, or dismissal, the holder of this document will transfer it to his/her successor or to the City of Otsego administrator. Copy Number: Assigned to: 4 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN Adoption This page documents approval for the basic plan and annexes Adopted this day of , 2010 by the Otsego City Council Jessica Stockamp, Mayor 5 Tami Loff, City Clerk CITY OF OTSEGO Personnel Notification List EMERGENCY OPERATIONS PLAN Position/Organization I Name I Work Phone I Alt./Home Phone City of Otsego Electrical Mayor Jessica Stockam 763-635-1105 763441-0020 Acting Ma or/Councilmember Vern Heidner 763-497-4836 763-241-0651 Council Member Tom Darkenwald 763-2954111 612-227-9586 Council Member Dan Scharber 7634284107 612-306-4496 Council Member 800-214-9444 - Quest 24 -Hour 800-573-1311 City Administrator Mike Robertson 763441-4414 651-303-8661 City Clerk Tami Loff 763-441-4414 763-350-1700 Finance Director Gary Groen 763-441-4414 612-869-6483 Building Official Metro West 763441-2593 Kurt Neidermeier 763-428-9215 612-644-0612 Public Works Supervisor Brad Belair 763-441-8137 763-238-0564— City Engineer Ron Wagner 763-427-5860 612-919-9657' City Planner Dan Licht 612-991-223 Jurisdictional Fire Departments Electrical Elk River Fire Department John Cunningham 763-635-1105 800-771-7300 Albertville Fire Department Tate Mills 763-497-4836 Monticello Fire Department I Steve Joer 763-2954111 320-255-8611 Rogers Fire Department I Brad Feist 1 763428-3500 763428-4806 Utilities Electrical - Elk River Municipal Utilities 763-441-2020 - Xcel Ener 24 -Hour 800-771-7300 - Wright -Hennepin Electric 763477-3000 Gas/He9mL - CenterPoint Ener 612-372-4727 - Xcel Ener 320-255-8611 - Northern Natural Gas 888-367-6671 402-530-3180 Tele hone d Line - McLeod USA 800-214-9444 - Quest 24 -Hour 800-573-1311 - Sprint 800-788-2000 - TDS Telcom 763-295-2974 - W -H Link 763477-3668 IntemetBroadband - Charter Communications, Inc. 888-871-4485 - Nextera Wireless 218-818-6400 Water & Wastewater - People Service, Inc. Kurt Neidermeier 763-428-9215 612-644-0612 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN Wright County State Duty Officer Sheriff's Office Gary Miller 763-682-1162 Emergency Management Steve Berg 763-684-2364 Human Services Department of Transportation St. Cloud Maint. 320-255-4231 - Public Health Carol Schefers 763-682-7404 - Social Services Don Mleziva 763-682-7411 - Financial Services/Child Support Jami Schwartz 763-682-7412 Highway Department Wayne Fin alson 763-682-7383 State of Minnesota State Duty Officer 800-422-0798 Emergency Management 651-296-2233 Department of Health 612-627-6000 Dept. of Health, Radiation Control 651-643-2151 Department of Transportation St. Cloud Maint. 320-255-4231 MPCA Emergency Response Team 651-296-6300 Federal Departments/Agencies National Response Center 800-424-8802 Environmental Protection Agency 312-353-2318 Federal Emergency Management Agency 800-621-3362 312-408-5500 Schools Otsego Elementary School Erin Talley 763-241-3494 Kaleidoscope Charter School David Hoffman 763-428-1890 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN I. Situation A. The City of Otsego is a community transforming from agricultural to urban in orientation. There are 34 square miles of terrain, from the Crow River on the southeast to the limits of Monticello Township on the west, and from the Mississippi River on the north and east to the city limits of Albertville and St. Michael on the south. B. The population is approximately 14,650, which is mostly settled in the northeastern portion of the City, though development of the western portions has seen rapid growth in recent years. C. Three major transportation arterials service the City of Otsego. Trunk Highway 101 runs north and south along the City's eastern border and accommodates commercial and recreational traffic. While much of I-94 is not within the City's jurisdictional boundaries, the impacts of a disaster on the interstate in this corridor would definitely affect Otsego. US Highway 10 runs northwest and southeast along the Mississippi River just north of Otsego in the City of Elk River. Again, while it is not within the City's jurisdictional boundaries, the impacts of a disaster on this highway would definitely affect Otsego. D. Otsego is required by Minnesota State Statutes Chapter 12, Section 25 to develop, maintain and manage an emergency management program that includes an emergency operations plan. H. Assumptions A. The City of Otsego is exposed to hazards and disasters that could disrupt the community by causing damage and creating casualties. Natural hazards include droughts, floods, wildfires, winter storms, thunderstorms, and tornados. Although currently diminished, a threat of war remains and could include nuclear, chemical, biological or conventional attack. Other disasters could develop from a hazardous materials accident, conflagration, major transportation accident, radiological incident, deliberate act of terrorism, and civil disorder. (See Attachment A for full list). B. The City of Otsego will continue to be exposed to the hazards noted above as well as others that may develop in the future. C. It is possible for a major disaster to occur at any time, and at any place in the City of Otsego. In some cases, dissemination of warning and increased readiness measures may be possible. However, many disasters and events can, and will, occur with little or no warning. D. Response to disasters will require coordination and cooperation among governmental, private and volunteer organizations in order to protect lives and property of City of Otsego residents. E. The City recognizes its responsibility for the safety and well being of the public and will assume its responsibilities in the implementation of this emergency plan. F. Proper implementation of this plan may reduce or prevent disaster -related losses. G. Organizations and agencies tasked in this document will respond as required to fulfill their responsibilities in providing for public safety during an emergency response and/or recovery. CITY OF OTSEGO M. Reason for Plan: EMERGENCY OPERATIONS PLAN This plan is an attempt to address hazards that may pose a potential threat to public health and safety to the City of Otsego and its residents. An emergency management plan is needed to ensure the protection of the public against such hazards. IV. Purpose• The purpose of this plan is to ensure that in the event of any type of disaster, the City's facilities, equipment, and manpower will be used in a coordinated, effective way, so as to: A. Maximize the protection of life and property. B. Ensure the continuity of government. C. Sustain survivors. D. Repair essential facilities and utilities. V. Legal Basis and References: A. Public Law 920 as amended. B. Public Law 99-499 (Superfund Amendments and Reauthorization Act (SARA) of 1986). C. Minnesota Statutes Chapter 12 as amended. D. Minnesota Statutes Chapter 313, Community Right -to -Know Act. E. Minnesota Statutes Chapter 353, Pipeline Safety Act. F. Minnesota Division of Emergency Management Bulletin No. 87-1. G. Wright County Emergency Operations Plan. H. City of Otsego Ordinances as amended. I. Service contracts with the cities of Albertville, Elk River, Monticello and Rogers. VI. Training and Corrective Plan Action: The basic operations plan shall be updated periodically. At that time, all necessary policy and procedure revisions will be made, including necessary changes in personnel notification revisions. At least annually, the City Administrator and department heads will conduct a review, table top, or functional exercise to test the planning and operational components of the basic operations plan. Upon the completion of the exercise, a briefing will be held to determine strengths and areas for further development. In addition to the exercise, significant actual events occurring during the year will be recorded for inclusion as a test of the city emergency operations plan and program. VII. Organization: Existing government is the basis for emergency operations. That is, government agencies will perform emergency management activities related to those they perform on a day-to-day basis. City organization and interrelationships are shown in Chart A. 9 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN VIII. Direction and Control: A. In the City of Otsego, the City Administrator, under the Mayor and City Council, is responsible for providing overall direction and control of City government resources involved in the response to a disaster. The City Administrator will serve in staff capacity to the Mayor and City Council, and will coordinate all aspects of this plan. The City Administrator will also act as a liaison with the Wright County Emergency Management Director. B. Direction and control of the city's response to a disaster will take place from the Primary Emergency Operations Center (EOC), located at Otsego City Hall (8899 Nashua Ave. NE). The Alternate EOC will be either the Public Works building (13400 90s' Street NE) or the West Otsego Wastewater Treatment Facility (7551 Lancaster Ave). DL Emergency Responsibility Assignments: A summary of the City of Otsego emergency responsibility assignments, by function, is shown in Chart B. Heads of the various city, county and state government departments and agencies will be responsible for carrying out the assignments shown on this chart. In addition, City staff would be responsible for the following: A. Mayor and City Council: 1. Ensure that the City Administrator has activated/is activating the EOC. 2. Report to the EOC. 3. Ensure that the City Administrator provides an initial damage assessment and casualty report, with the guidance of the Wright County Sheriffs Office and the jurisdictional fire department(s). 4. Ensure that the City Administrator briefs City department officials as to the status of the disaster, with the guidance of the Wright County Sheriffs Office and the jurisdictional fire department(s). 5. Be ready to issue a declaration of emergency. a. A declaration of a local emergency invokes necessary portions of the response and recovery aspects of applicable local or inter jurisdictional disaster plans, and may authorize aid and assistance under those plans. 6. Serve as the City public information officer (PIO), or designate a member of City staff to perform this function. If a designated staff member works as the PIO, work with them to assemble and prepare public statements. 7. In consultation with the City Administrator, determine whether or not state or federal assistance should be requested. (City resources must be fully committed before state or federal assistance will be available. If assistance is requested, be specific in regards to needs.) B. City Administrator: 1. Ensure that City staff has been notified, key facilities warned, etc. 2. Activate the City EOC, make sure that it is fully operational, and that EOC staff have reported/are reporting to it. 3. Obtain initial damage assessment and casualty report from the Wright County Sheriff's Office and the jurisdictional fire department(s), and relay this information to the Mayor, City Council, City staff, and the county emergency management director. 4. Ask the City Council to issue a declaration of emergency. a. Declaration of emergency may be initiated for a natural, technological, armed violence, sabotage, or act of terrorism type of emergency. 10 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN 5. Evaluate available resources, including personnel, by checking with city department officials. If deficiencies exist, take action to obtain needed resources. 6. Ensure that good records are kept on expenditures. C. Finance Director: 1. Maintain records indicating City expenses incurred due to the disaster. 2. Assist in the damage assessment by: a. Providing information regarding the dollar value of property damage as a result of the disaster. b. Providing information (name, telephone number, act.) regarding the owners of property which has been damaged/destroyed as a result of the disaster. 3. Set up procedures to permit acquisition of equipment and supplies needed following a disaster. D. Wright County Sheriffs Office: In the event of a disaster, the Wright County Sheriffs Office will: 1. Dependent upon the type of disaster, the Wright County Sheriffs Office may work cooperatively with the fire department district(s) in which the disaster took place to direct that a separate Command Post be established (e.g. a Command Post is the field headquarters for the control of the tactical operations associated with the disaster and the person in charge of the Command Post is the Incident Commander.) E. Jurisdictional Fire Departments: See attached map (Map 3) for fire district boundaries. In the event of a disaster, locally contracted fire departments will: 1. Appoint a qualified liaison to work with the City in the development and maintenance of this Plan. 2. Develop and implement organizational response and recovery plans and procedures in support of emergency operations. 3. Establish procedures to provide for a staff member to be available on a 24-hour basis for EOC staffing and emergency assignment. 4. Make staff available for EOC training. 5. Provide disaster related information to the EOC in a timely manner. F. Public Works Supervisor/Building Safety/City Engineer/Utility Supervisor: 1. Ensure that all department personnel have been alerted to the disaster and that they report as the situation directs. 2. Report to the City EOC. 3. Review the disaster situation as it affects the Public Works, Building Safety departments and the engineering facets of the City, and forward this information to the City Administrator. 4. Coordinate the activities of your department with the other services being provided by rescue personnel and relief services. 5. Direct debris removal to permit passage of emergency vehicles. 6. Assist rescue personnel as needed. 7. Direct and assist in the restoration of utilities. 8. If assistance is required, coordinate with the City Administrator. G. Public Information Officer: 1. The Public Information Officer (PIO) is the City Administrator unless otherwise directed and shall be appointed by the Mayor and City Council. 11 CITY OF OTSEGO 0 EMERGENCY OPERATIONS PLAN 2. The PIO is responsible for acquiring, assembling, and delivering information about the disaster. 3. The PIO is also responsible for the verification of the accuracy of information and helping to determine what information should be made public and when it should be released. If possible, any information to be released should be given to the City Administrator and Wright County Sheriffs Office representative for review and approval. 4. No one other than the PIO, Sheriff, or Mayor should make any statements to the public or news media. Once a statement has been released, other personnel may repeat or pass along that information. 5. Unless directed otherwise, all inquiries regarding the incident should be directed to the PIO. The PIO shall keep a record of the news releases issued listing date, time, method of transmission and who the release was issued to. 6. If it becomes necessary to establish a news briefing room, the Otsego City Council Chambers will be used for this purpose. News media personnel will be asked to report to this facility. If the Otsego Council chambers are unavailable due to damage, the news media will be directed to an alternate location. 7. Public information will be disseminated through local radio and television stations. H. City Clerk: 1. Assist the City Administrator with their duties. 2. Function as the Volunteer Coordinator if needed. Operations Policies: A. Protection of life and property and alleviation of human distress will be the primary goal of City government emergency operations. B. In an emergency affecting more than one political jurisdiction, officials of all jurisdictions involved will coordinate their services to the maximum extent possible. C. The City Administrator will assist in providing resource coordination between government agencies and the private sector. D. City government resources will be utilized to the maximum before requesting county, state, or federal assistance. E. Each agency, department or service of City government will provide for the maintenance of records during an emergency. These records should include work hours, equipment hours, supplies and materials used, injuries to personnel, and damage to public facilities and equipment. F. Staging areas — in the case of situations that require a large response of personnel and equipment, the incident commander of the on-site Command Post shall be responsible for establishing various staging areas to accommodate and coordinate responding personnel. Generally, staging areas shall not be in the immediate area of the incident, but in the general area adjacent to the scene. Staging areas should be designated by the purpose (i.e. policelsheriff, fire, EMS, etc.) Open areas such as parking lots with well connected routes to the emergency scene are desirable. 12 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN G. In the event of a major disaster, the Mayor, Acting Mayor, or a quorum of the City Council may declare a local emergency. Such declaration will invoke necessary portions of this plan and will permit the City to take such actions as may be required to protect lives and property. XI. Sunnort• A. National Guard. 1. General: When natural disasters or major emergency is beyond the capability of local government, support from the National Guard may be available. Only the Governor has the authority to activate the Guard. The purpose of the activation is to ensure the preservation of life and property and to support civil law enforcement agencies. a. National Guard assistance will complement, and not be a substitute for city participation in emergency operations. b. If made available, National Guard personnel remain under military command at all times, but will support and assist city forces in the accomplishment of a specific task or tasks 2. Request Procedure: In the case of a major event in the City of Otsego, the Wright County Sheriffs Office must submit the request for assistance to the governor's office. Requests for activation of the National Guard should be submitted to the State duty officer. B. State and Federal Agencies: 1. A summary of State and Federal programs available to local governments which are experiencing or have experienced a disaster is contained in Minnesota Disaster Management Handbook; Guidance for Mitigation. Preparedness Response and Recovery and in the Emergency Management Handbook for Government Officials. These documents were developed by the Minnesota Division of Emergency Management Services (DEM), and are on file with the Otsego Primary Emergency Operating Center. 2. Information and assistance in securing State or Federal support may be obtained by contacting the Wright County Emergency Management Director and the Minnesota State DEM Duty Officer at (651) 649-5451. 3. State Assistance — Hazardous Materials Incidents: Minnesota State Chemical Assistance Teams and Hazardous Materials Teams can be accessed through the Minnesota DEM Duty Officer at (65 1) 649-5451. 4. Federal Assistance — Hazardous Materials Incidents: Federal assistance can be accessed through the Minnesota State Duty Officer at (651) 649-5451. X. Training: A. Additional trainings will be coordinated with the Wright County Sheriffs office and jurisdictional fire departments. Training will conform to federal, state, and county guidelines as to necessary hours and type. Instructors authorized and trained to conduct such training will provide training. Individual training criteria are on file with the responding agencies (i.e. fire, sheriff, EMS.). 13 CITY OF OTSEGO XII. Plan Undatina and Distribution EMERGENCY OPERATIONS PLAN A. For purposes of this plan, the City Administrator shall have overall authority and responsibility for the maintenance and implementation of the plan. This authority is granted through the Mayor and City Council. B. This plan will be reviewed and updated annually or as needed following an exercise. The City Administrator will be responsible for ensuring that this updating occurs, and that it is in accord with schedules and procedures established by the Minnesota Division of Emergency Services. In order to carry out this task, the City Administrator may request input from the Wright County Emergency Management Director. C. This plan will be distributed to all City departments and agencies that have emergency assignments in the event of a major disaster in the City of Otsego. The City Administrator will maintain a plan distribution list. A copy of this plan will be maintained by the City Clerk and available at City Hall. 14 oint Powers ltseao Creek CITY OF OTSEGO ORGANIZATIONAL CHART 2010 Citizens of Otsego Assessor City Atty City Eng City Planner Mayor and Council City Administrator Police Fire Utilities Adv Boards: Planning Comm Park and Rec Heritage Police Comm City Community Public Finance Clerk Development Works Director 1 Recreation Licensing -Bldg Insp Streets Acct Clerks HR Elections Bldg Techs Parks W/S Billin Bldg Maint Planning Fleet Maint Econ Develop CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ATTACHMENT 2: EMERGENCY RESPONSIBILITY ASSIGNMENTS A code letter has assigned responsibilities: "P", "S", or "C". • "P" indicates primary operational responsibility, which means the official or agency is in charge of, and responsible to make provisions for, that function. • "S" indicates support responsibility, which means the agency so assigned will, if possible, support and assist the official or agency designated primarily responsible. • "C" indicates coordination responsibility, as is assigned when several agencies have support capability but no specific official or agency has obvious primary responsibility. This will be especially true when non-government agencies are involved. - FUNCTION RESPONSIBLE AGENCIES Code: P = Primary; S = Support, C = Coordination Warning and Notification Wright CountySheriff's Office (P) City Administrator (C) Wright County Emergency Management Director (C) Direction and Control Mayor and City Council (P) City Administrator (C) Wright County Sheriff's Office (S) Wright County Emergency Management Director (S) Emergency Public City Administrator (P) Information Wright County Emergency Management Director (C) Wright County Sheriff's Office (S) Search and Rescue Wright County Sheriffs Office (P) Wright County Emergency Management Director (C) Jurisdictional Fire Departments (S) Red Cross / National Guard/ Civilian Volunteers (S) Health and Medical Ambulance Services / New River Medical Center (P) City Administrator (C) Jurisdictional Fire Departments (S) Wright County Human Services / Public Health (S) Red Cross / Salvation Army / Civilian Volunteers (S) Evacuation, Traffic. Wright County Sh'eriff's Office (P) Control, City Administrator: (C) . & Security Jurisdictional Fire Departments (S) Fire Protection Jurisdictional Fire Departments / Mutual Aid (P) City Administrator (C) Wright County Sheriff's Office (S) Damage Assessment ' Public Works / Building Safety (P) City Administrator (C) Wright County Assessor (S) City / Wright County Engineer (S) Congregate Care Red Cross (P) - City Administrator (C) Wright County Human Services (S) Wright County Emergency Management Director (S) CITY OF OTSEGO EMERGENCY OPERATIONS PLAN Animal Emergency City Administrator (P) Animal Coordinator (C) Animal Humane Society (C) Wright County Human Society/Monticello Animal Control (S) Veterinary Community (S) Debris Clearance Public Works / Building Safety (P) City Administrator (C) Wright County Environmental Health (S) Utilities Restoration Utility Companies (P) City Administrator (C) Public Works / Building Safety (S) Environmental Hazard Jurisdictional Fire Departments (P) Response City Administrator (C) Wright County Environmental Health (S) State HAZMAT Teams (S) Wright County Sheriff's Office (S) Terrorist Attacks Wright County Sheriff's Office (P) Jurisdictional Fire Departments (P) City Administrator (C) Wright County Public Health Department (C) Elk River, New River Ambulance Services (S) 17 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ATTACHMENT 3: EMERGENCY OPERATIONS PLAN DISTRIBUTION LOG 1. Otsego City Hall 8899 Nashua Avenue NE Otsego, MN 55330 2. Otsego Public Works 13400.90` Avenue NE Otsego, MN 55330 3. West Otsego Wastewater Treatment Plant 7551 Lancaster Ave Otsego, MN 55301 4. Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 5. Tami Loff City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 6. Brad Belair City of Otsego Public Works 13400 90th Street NE Otsego, MN 55330 7. Gary Groen City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 8. Metro West City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 9. Kurt Neidermeier People Service, Inc. East Otno Wastewater Treatment Plant 17330 53 Street NE Otsego, MN 55374 10. Gary Miller Wright County Sheriffs Office 3800 Braddock Avenue NE Buffalo, MN 55313 19 Original & Emergency Operating Center Alternate Emergency Operating Center Alternate Emergency Operating Center City Administrator City Clerk Public Works Supervisor Finance Director Building Official Water/Wastewater Operator Wright County Sheriff CITY OF OTSEGO 11. Tate Mills Albertville Fire Department 5975 Main Avenue Albertville, MN 55301 12. T. John Cunningham Elk River Fire Department 415 Jackson Avenue Elk River, MN 55330 13. Steve Joerg Monticello Fire Department 106 Division Street West Monticello, MN 55362 14. Brad Feist Rogers Fire Department 21201 Memorial Drive Rogers, MN 55374 15. Steve Berg Wright County Sheriff's Office 3800 Braddock Avenue NE Buffalo, MN 55313 16. Beth Bromen American Red Cross 1301 West St. Germaine St. Cloud, MN 56301 17. Mary Lanegran New River Medical Center 1013 Hart Boulevard Monticello, MN 55362 18. Carol Schefers, Director Wright County Department of Human Services 1004 Commercial Drive, Buffalo, MN 55313 19. File Copy Otsego City Hall 8899 Nashua Avenue NE Otsego, MN 55330 19 EMERGENCY OPERATIONS PLAN Albertville Fire Chief Elk River Fire Chief Monticello Fire Chief Rogers Fire Chief Emergency Management Director Central Minnesota Chapter Chair Safety Officer Director, Public Health Wcrry SEGO Monticello Mile Rogers N CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX A: WARNING & NOTIFICATION I. Purpose: To provide an overview of the responsibilities and the procedures whereby the notification of key City officials and the warning of the general public are accomplished. H. Responsibilities: A. The Wright County Sheriffs Office's Radio is the County Warning Point and is responsible for: 1. Relaying any warnings which it receives to the Otsego City Hall and the affected jurisdictional fire departments. 2. As City warning points, the Wright County Sheriff's Office, jurisdictional fire departments, and Otsego City Hall are responsible for all warnings and notifications which they receive. M. Operations Policies: A. Warnings Received from the County Warning Point: 1. Notify key government officials. (See Personnel Notification List). 2. Notify certain private and/or public facilities (schools, industries, hospitals, nursing homes) using such procedures as weather radio, telephones, or pagers. B. Weather Warnings: 1. Report conditions to Wright County dispatch warning point and request siren activation. 2. Notify key government officials. 3. Notify certain private and/or public facilities (schools, hospitals, nursing homes, etc.). C. Hazardous Materials Situations: 1. Facilities in Otsego that are required by either local, state, or federal regulations to have a "facility plan" on file with the jurisdictional fire department will ensure that proper procedures for notification of emergency personnel are followed. Generally, this is done via 911 unless otherwise specified in the facility plan. 2. Whenever mass evacuation is necessary: a. Obtain accurate description of the area to be evacuated from the Wright County Sheriff's Office and the jurisdictional fire department. If appropriate, identify suggested evacuation routes. b. If conditions permit, notify affected private and/or public facilities (schools, industries, hospitals, nursing homes). c. Notify the Minnesota State Duty Officer (651) 649-5451 or 911. D. All Other Emergencies: 1. Contact the City Administrator or Wright County Sheriff's Office, who will advise actions to be taken. 2. Succession of responsibility is City Administrator, Wright County Sheriffs Office, and jurisdictional fire department chiefs. IV. Supporting Documents Wright County Emergency Operations Plan, Annex A: Warning and Notification 21 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ATTACHMENT A: HAZARD IDENTIFICATION The City of Otsego is vulnerable to many hazards that have the capability of escalating into disaster. Although we cannot predicate exactly what may happen or where, it is possible to determine what risks exist and which communities are most likely to be effected by them. Growth, development, and technology present us with an ever-changing world in which situations may develop that we have not previously experienced. The City of Otsego is vulnerable to the following natural and human caused hazards, and technological events that could cause a disaster: • Air Traffic Accident: Air traffic accidents involve any aircraft that loses altitude, causing an impact to the immediate geographical terrain whether it is structural or natural. • Civil Disturbance: Civil disturbance is a tumultuous act in direct refusal of governmental law or laws as a means of resistance because of one's moral convictions • Drought: A drought is a long period of dry weather prolonged by the lack of normal or sufficient rainfall or other precipitation. Even in higher moisture years, Minnesota rainfall does not provide a consistent, dependable water supply throughout the year. • Fire/Urban: An urban fire is uncontrolled burning in urban areas. • Fire/Wildland: Wildland fire, both natural and human -caused, is a risk to which the entire state is susceptible. • Flooding: Disastrous riverine flooding, caused by rapid snowmelt from early spring rains and warm weather, usually occurs in May and June. Flash flooding, usually caused by heavy, stationary thunderstorms, most often occurs in the spring and early summer months. Damage potential is greatest along the river basins. Areas in and below land burned by wildfire have an increased risk of flooding. • Hazardous Materials Release: A hazardous materials incident, which is on a fixed site, is an occurrence of toxic material release from a manufacturing, storage or shipping site (to include high pressure gas lines). A hazardous materials incident, which is transportation related, is the release of toxic or harmful materials from carriers along designated roadways. • Mass Casualty Accident: A mass transportation/mass casualty incident can be an accident that involves one or more modes of transportation creating high risk of death and injury to those being transported or to populations nearby. • Mass Transportation Incident • Power/Utilities Failure: A severe power failure is any prolonged interruption of service that causes emergency actions to be implemented. • Seasonal Thunderstorm/Lightning Storm: A seasonal thunder/lightening storm is characterized when atmospheric conditions stimulate the chain reaction necessary to produce heavy precipitation and electric activity. 22 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN • Terrorism - Biohazard Incident/Epidemic Outbreak/Chemical: Bio -terrorism can be described as the use, or threatened use, of biological agents to promote or spread fear or intimidation upon an individual, a specific group, or the population as a whole for religious, political, ideological, financial, or personal purposes. • Terrorism - Cyber -Terrorism: Cyber -terrorism is the execution of a surprise attack by a sub -national foreign terrorist group, or individuals with a domestic political agenda; using computer technology and the Internet to cripple or disable a nation's electronic and physical infrastructures. • Terrorism - Weapons of Mass Destruction: Any act of violence using various forms of chemical, biological, nuclear/radiological and/or explosives to oppose a power or government. • Tornado: A tornado is a dark, funnel -shaped column of air, suspended from dark, black clouds and rotating around a low-pressure center at speeds up to 500 miles per hour. i • Wind Storm/Event (Severe): Severe wind -storms are characterized by winds that range from 65 to 100 miles per hour. These storms have the potential of damaging structures, power lines, and motor vehicles. • Winter Storm/Blizzard/Severe Weather Event: Winter storms are occasionally severe enough to overwhelm snow removal efforts, transportation, utilities, and business and commercial activities. The accompanying Hazard Analysis found in Attachment A is a broad overview of the hazards that are specific to the City of Otsego. These hazards include natural disasters, technological threat, and intentional threat; which are not prioritized. The data should be viewed as a guide to events and threats that may require attention by the county, towns and cities, and should be considered in terms of how they may require mitigation, response to, and recovery actions. 23 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX B: DIRECTION & CONTROL I. Purpose: To describe how direction and control of the City response to a disaster will be accomplished. II. Responsibilities: A. City Administrator: The City Administrator, under the direction of the Mayor and City Council, will be responsible for providing overall direction and control of City government resources and will coordinate all aspects of this plan in the response to disaster. The City Administrator will also act as a liaison with the Wright County Emergency Management Director and other jurisdiction leaders. Succession of the City Administrator during an emergency shall be the Finance Director?, Wright County Sheriff s Office, Jurisdictional Fire Department Chief(s), and Public Works Supervisor. B. Mayor and City Council. The Mayor and City Council shall act in a final decision and policy-making capacity. M. Emereencv Operating Center (EOCI: A. Direction and control of the City of Otsego response to a disaster will be carried out at the City of Otsego Emergency Operating Center (EOC). The EOC is not necessarily a building, but rather a function used to conduct business. The EOC operation and the on -scene command of the response will be coordinated using the National Incident Management System. B. The Primary EOC is located at the Otsego City Hall (8899 Nashua Avenue NE). If for some reason the EOC is not usable at the time of a disaster, the Public Works building (13400 90th Street) or the West Otsego Wastewater Treatment Facility (7551 Lancaster Ave.) will serve as the Alternate EOC. C. The EOC is designed to: 1. Collect, record, analyze, display and distribute information. 2. Coordinate public information and warning. 3. Prioritize and coordinate City disaster related activities. 4. Support field activities. 5. Conduct liaison and coordination activities within external entities. IV. Criteria for EOC Activation: The degree of EOC activation will be determined by the severity of the emergency. A. The EOC will be fully activated in response to an emergency resulting from an actual threat to life and property. This will include, but is not limited to: a tornado touchdown, flooding which causes damage to the public and private sector and requires a coordinated response effort, or a hazardous materials incidentlaccident involving the response of several agencies. B. The EOC may be partially activated due to aoto ential threat to life or property from severe weather (i.e. tornado, flooding, and blizzard) or a hazardous materials incidentlaccident that is a controlled release of a reportable product. 24 CITY OF OTSEGO V. VI. VII. VIII. Responsibility for EOC Activation: EMERGENCY OPERATIONS PLAN In the event of a major disaster, EOC staff will be expected to automatically report to the EOC. However, the City Administrator or his designee is responsible for ensuring that the EOC is activated according to the previously described criteria. Staffing the EOC: Staffing of the EOC will normally consist of the City Administrator, Public Works Supervisor, and representatives from each jurisdictional fire department and the Wright County Sheriff's office. EOC staff are responsible for the operations of their particular service or assignment. Each department which is represented in the EOC is responsible for ensuring that its representative is familiar with the duties which they are expected to perform at the EOC. Emereencv Power: Otsego City Hall, the Public Works building and the West Wastewater Treatment Facilities have emergency back-up generators which are automatically activated in the event of a power shortage. Communications Capability: A. City Forces: Name City Hall Public Works West Wastewater Treatment Facility B. County: Name Wright Hennepin Sherburne C. Adjacent Cities: Name Albertville Dayton Elk River Monticello Rogers St. Michael D. Public/Private Facilities: Name New River Medical Center 25 Means of Communications Direct Phone, Pager Direct Phone, Nextel Radio Direct Phone, Nextel Radio Means of Communication Direct Phone, Radio (frequencies vary) Direct Phone, 800 MHz Radio Direct Phone, VHF Radio, 800 HHz Radio (mutual aid only) Means of Communications Direct Phone, 650 MHz Radio Direct Phone, Nextel, Pager Direct Phone, VHF Radio, 800 MHz Radio (mutual aid only) Direct Phone, 650MHz Radio Direct Phone, 800 MHz Radio, Nextel Direct Phone, Nextel, Pager Means of Communications Direct Phone, Ham Radio * ask for the administrative supervisor CITY OF OTSEGO E. Regional Coordinator and State EOC Name Region State EOC F. Other Governmental Agencies Name National Weather Service Office G. News Media Name TV Radio Newspaper H. Schools/Churches Name Otsego Elementary School Kaleidoscope Charter School Christ Church Church of the Latter Day Saints EMERGENCY OPERATIONS PLAN Means of Communications Through Duty Officer — Direct Phone Through Duty Officer — Direct Phone Means of Communications Through Duty Officer — Direct Phone Means of Communications Direct Phone Direct Phone Direct Phone Means of Communications Direct Phone Direct Phone Direct Phone Direct Phone DL SunnortinLy Documents: A. Wright County Emergency Operations Plan, Annex A: Warning and Notification B. Wright County Emergency Operations Plan, Annex B: Direction & Control 26 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX C: PUBLIC INFORMATION I. PurRose:. To provide an overview of how public information will be disseminated in the event of an incident within the City of Otsego. H. Public Information Officer (PIO): A. In the event of an incident which affects only the City of Otsego, the City Administrator will serve as the PIO, or other person appointed by the Mayor and City Council. B. The PIO is responsible for acquiring, assembling, and delivering information about the disaster. The PIO is also responsible for the verification of the accuracy of information and helping to determine what information should be made public and when it should be released. If possible, any information to be released should be given to the City Administrator and Wright County Sheriffs Office's office representative for review and approval. C. No one other than the PIO, Wright County Sheriff's office, or Mayor should make any statements to the public or news media. Once a statement has been released, other personnel may repeat that information. D. Unless directed otherwise, all inquiries regarding the incident should be directed to the PIO. The PIO shall keep a record of the news releases issued listing date, time, method of transmission and who the release was issued to. M. Ouerations Policies: A. If it becomes necessary to establish a news briefing room, the Otsego City Council Chambers will be used for this purpose. News media personnel will be asked to report to this facility. B. In the event of a protracted disaster/emergency, news releases will be issued on a regular basis. C. Public information will be disseminated through local radio and television stations, EBS or EAS when available. D. All releases to the news media will be through the PIO. E. The PIO will edit and consolidate all releases for radio, TV and newspapers. F. Messages are to be cleared with the PIO before they are issued. G. During emergency situations, the PIO will: 1. Contact key information staff members. 2. Establish liaison with City departments, which may require information output. 3. Inform the media of public information capabilities and plan. 4. Release prepared messages to the media and to all City departments. IV. Supporting Documents: A. Wright County Emergency Operations Plan, Annex C: Emergency Public Information 27 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX D: SEARCH & RESCUE I. Purpose: To describe how search and rescue will be accomplished in the City of Otsego following a disaster. II. Responsibility: A. Resources responding to any search will function under the Minnesota Incident Management System. B. Within the City of Otsego, the primary responsibility for search and rescue belongs to the jurisdictional fire departments. C. In the event of a law enforcement event such as a missing child, or the search for a criminal suspect, the Wright County Sheriffs Office will assume the primary responsibility. D. Back-up assistance for search and rescue may be available from the Wright County Emergency Management Director, the National Guard, American Red Cross — Wright County Chapter, and civilian volunteers. M. Supporting Agencies/Organizations: The following government and volunteer organizations may be available to assist with a major search and rescue operation: A. The Civil Air Patrol B. The National Guard C. American Red Cross D. Salvation Army . E. Bureau of Criminal Apprehension F. Amber Alert IV. Supporting Documents: Fire and law enforcement agencies responsible for conducting or participating in a search and rescue operation will develop and maintain whatever standard operating procedures/guidelines they may need. Such procedures should include guidance and instructions for performing search and rescue following a disaster involving hazardous materials. The following procedures have been developed, and are on file with the Otsego City Hall: A. Wright County Emergency Operations Plan, Annex G: Search & Rescue B. Minnesota Disaster Management Handbook 28 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX E: HEALTH & MEDICAL I. Purpose: To provide an overview of how the health/medical care needs of City residents will be met in the event of a disaster, disease outbreak, and environmental health incident. U. Responsibilities: A. System Coordination: Overall coordination of EMS operations which will include coordination with hospitals, State and Federal medical agencies and other public health services organizations to ensure integrated medical operations will be the responsibility of the Wright County Public Health Department and the Minnesota Department of Health. B. Command -Control -Coordination: Elk River Fire & Ambulance, New River Ambulance, and their designated mutual aid ambulance services utilize the NIMS systems for coordination of EMS with other disciplines or agencies when responding to incidents within the City of Otsego. C. Transportation: It is the primary responsibility of Allina Ambulance, Elk River Fire & Ambulance, New River Ambulance, and their designated mutual aid ambulance services to provide emergency, non -emergency, and special population medical transportation. These resources will be utilized to respond to any incident within the City requiring the transportation of the sick or injured. In the event of an incident requiring the transportation of the physically challenged, Elk River Fire & Ambulance and their designated mutual aid ambulance services will provide transportation services as required to transport those with special medical challenges. D. Mutual Aid: Elk River Fire and Ambulance and New River Ambulance maintain mutual aid agreements with other ambulance services within the Minneapolis -St. Paul Metropolitan Region as required by Minnesota Law. In the event of an incident which exceeds the capabilities of the metropolitan regional and state EMS resources, Elk River Fire & Ambulance and New River Ambulance are participants in the National Disaster Medical System (NDMS) that provides federal medical assistance services which is coordinated through the Veterans Administration and the Department of Defense. E. Communications: Hennepin, Sherburne, and Wright County Sheriff's Office Communications Centers provide 24-hour coverage for regional ambulance services. F. Hospital and Patient Assignment: In the event of a mass casualty incident, hospital and patient assignments are coordinated by Medical Control Resource Center located at the Hennepin County Medical Center (HCMC) Ambulance Dispatch in Minneapolis. This resource is used in conjunction with Hennepin, Sherburne, and Wright County Sheriffs Office Communications Centers. G. Casualty/Patient Tracking: In the event of a mass casualty incident, the Medical Control Resource Center will perform patient tracking as a secondary function; the primary function being patient and hospital assignment. Patient tracking will be coordinated with the receiving facilities with assistance from Wright County Public Health and the American Red Cross. 29 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN H. Mass Casualty Protocols: All ambulance services that provide service in Wright County utilize the Task Card operations as noted in this annex. These protocols have been adopted by Elk River Fire & Ambulance, New River Ambulance, and their designated mutual aid ambulance services. Each ambulance service has the latitude to better define the guidelines set down in this protocol. Each ambulance service maintains their own set of protocols modeled after these guidelines. I. Triage and Scene Treatment: In the event of a mass casualty incident, the primary responsibility for triage of patients for transportation priorities will be the responsible jurisdictional fire department with local ambulance services and their designated mutual aid ambulance services fulfilling a secondary role as staff and equipment is available. All agencies engaged in triaging of patients in the pre -hospital setting will utilize the START (Simple Triage and Rapid Treatment) triage method. Scene treatment will also be the primary responsibility of the jurisdictional fire department, with a secondary role being fulfilled by the EMS transportation agencies. J. Disaster Emergency Treatment Facilities and Casualty Collection Areas: Injured victims will be transported to area hospitals based on the severity of the injuries and numbers of injured. These hospitals, in addition to other regional medical facilities, are participants in the NDMS program. Due to the unpredictable nature of disasters, casualty collection points are not pre- identified within the plan, but will be established as required by the EMS Branch Director as identified in the NIMS system. K. Equipment and Supplies: Local ambulance services and their designated mutual aid ambulance services maintain supplies and equipment specifically for use in mass casualty incidents which will occur within the City limits. Each EMS ambulance agency maintains a resource inventory of these supplies and equipment. L. Critical Incident Stress Management: Critical Incident Stress Management is available for public safety responders through the Metro CISM Peer Counseling Team which is notified through the Medical Services Resource Center (612-347-5710) or through the Elk River Fire & Ambulance, New River Ambulance, or their designated mutual aid ambulance services. CISM services for the general public can be accessed through the American Red Cross. M. Public Information: Elk River Fire & Ambulance Service, New River Ambulance, and their designated mutual aid ambulance services under the Minnesota Incident Management System will coordinate with and support the City public information officer as designated by the City Council. N. Hazardous Materials Incident Response: Elk River Fire & Ambulance Service, New River Ambulance, and their designated mutual aid ambulance services will respond to hazardous materials incidents within the City of Otsego at the Awareness level, as defined in NFPA 473 Standard — Chapter 2, EMS/HM 1. Each EMS agency maintains specific internal procedures for notification of key personnel and response to a hazardous materials incident. All EMS hazardous materials incident responses will be coordinated through the use of the Minnesota Incident Management System. O. Hazardous Materials Incident Response Training: Elk River Fire & Ambulance and their designated mutual aid ambulance services provide the necessary hazardous materials training for their staffs. Training records are available from the respective EMS ambulance agency training officer. 30 CITY OF OTSEGO "11 EMERGENCY OPERATIONS PLAN P. Hazardous Materials Incidents -Medical Receiving Facilities: New River Medical Center has the capability to decontaminate and treat those patients with radiological, biological, or chemical contamination. Elk River Fire & Ambulance Service will make the necessary determinations to send potentially contaminated patients to other facilities as the situation dictates. Q. Emergency Mortuary Operations: Will be the responsibility of the Wright County Coroner. R. Health Threats: Serious potential or actual health threats associated with a disaster will be the responsibility of the Board of Health. They key contact for this area will be the Wright County Public Health Services Department; however, coordination with other County agencies and outside organizations must occur. Examples include: Health Threat Disease -bearing pests Decontamination Detection of Potential Biological, Chemical, or Radioactive Agents Assessing/Coordinating Organization Wright County Public Health Local Environmental Health Departments Minnesota Department of Health Centers for Disease Control and Prevention Jurisdictional Fire Departments New River Medical Center & Other Hospitals Jurisdictional Fire Departments 55fl` Civil Support Team State Haz-Mat Teams New River Medical Center & Other Hospitals Minnesota Department of Health Centers for Disease Control and Prevention Food Contamination Wright County Public Health Local Environmental Health Departments Minnesota Department of Health Respiratory Protection Jurisdictional Fire Departments New River Medical Center & Other Hospitals Mass Clinics Wright County Public Health S. Inquiry and Referral Service: Will be the responsibility of Wright County Public Health Services. Coordination: A. If a serious disaster resulting in multiple casualties occurs in the City of Otsego overall coordination of the various health/medical organizations responses to the disaster will take place at the City EOC 31 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN B. New River Medical Center, along with Elk River Fire & Ambulance Service and New River Ambulance are equipped with radio communications equipment and can therefore communicate among themselves and with the City EOC. IV. Supporting Documents: A. Wright County Emergency Operations Plan, Annex D: Public Health B. Wright County Emergency Operations Plan, Annex F: Health/Medical./EMS/Mass Facilities C. New River Medical Center maintains a disaster plan. D. New River Medical Center maintains a chemical emergency plan. E. New River Medical' Center, Elk River Fire & Ambulance Service, and New River Ambulance have established protocols regarding which hospital an injured victim should be transported to. F. Fire, ambulance services, and other medical service agencies/organizations which respond to the scene of a serious incident are responsible for developing and maintaining whatever standard operating procedures/guidelines they may need. Such procedures should include guidance and instructions for operating in an environment in which hazardous materials are present. 32 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX F: EVACUATION, TRAFFIC CONTROL & SECURITY I. Purpose: To outline how evacuation, traffic control, and security will be carried out if they are required due to a disaster in the City of Otsego. H. Responsibilities: A. Pre -identified primary and secondary evacuation routes for the population(s) at risk for each disaster or critical incident will be the responsibility of the incident commander and will be individually determined at each incident, based on, but limited to the following factors: 1. Wind Speed and Direction. 2. Severity of Incident. 3. Population of Area Involved. 4. The Hazard Working With. B. The following officials will be responsible for recommending evacuation: Official Jurisdictional Fire Departments Wright County Sheriffs Office City Administrator Type of Incident Fire, Radiological, Hazardous Materials Law Enforcement, Crime Scene Investigation, Protection of Private and Public Property, Assist with Evacuation Procedure Coordinate Evacuation Procedure, All other incidents C. In the event of an emergency which will result in the loss of life if evacuation is not undertaken immediately, the Wright County Sheriffs Office, or jurisdictional fire chiefs could order such an evacuation. D. Within the City of Otsego, jurisdictional fire departments will be responsible for coordinating any large-scale evacuation that might be required by all incidents except criminal. Back-up assistance for evacuation will be available from the Wright County Sheriffs Office, Sheriffs Reserves, and Otsego Public Works staff. Relocation/security for critical resources will be the responsibility of the City. E. The Wright County. Sheriffs Office will be responsible for conducting and coordinating any large-scale evacuation of county and city residents. This coordination will include the evacuation activities of other participating agencies and jurisdictions. In the event of a large- scale and long-term evacuation, essential resources (critical supplies, equipment, personnel, etc.) will be relocated as necessary, using City/County vehicles. F. The Wright County Sheriffs Office and Emergency Management Director will be responsible for preparing instructions for people who must evacuate from a high-risk area. Instructions will include, but are not limited to, evacuation of individuals without transportation. G. The Wright County Sheriffs Office, jurisdictional fire departments, and Otsego Public Works staff will be responsible for establishing and staffing any traffic control points that may be necessary. 33 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN H. In consultation with local and/or state hazardous materials specialists, the Wright County Hazardous Materials Officer will be responsible for determining when evacuees can safety return to their residences. . M. Suonortine Documents: A. Wright County Emergency Operations Plan, Annex H: Evacuation/Traffic Control/Safety. 34 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX G: FIRE PROTECTION Purpose: To summarize how fire protection is provided in the City of Otsego. II. Responsibilities: Fire protection is provided by contract through the Albertville, Elk River, Monticello and Rogers fire departments; contract agreements exist and are on file at Otsego City Hall. M. Mutual Aid Agreements: Fire departments serving the City of Otsego participate in mutual aid agreements with one another and other surrounding communities as members of the North Suburban Mutual Aid Association. Written mutual aid agreements exist and are on file at the respective fire departments. IV. Jurisdictional Fire Department Capabilities: Contractual fire services are provided through the Albertville, Elk River, Monticello and Rogers fire departments. A. Command -Control -Coordination. Fire departments serving the City of Otsego utilize the National Incident Management System (NIMS) system for coordination of the fire department with other disciplines and agencies when responding to incidents within the city. B. Communications Capability. Fire departments are equipped with portable and mobile radio communications equipment and are dispatched by their respective public safety alert point (PSAP). If necessary, multiple purpose command vehicles are available to the City of Otsego from surrounding communities - including Elk River, Rogers, and the Hennepin County Sheriff's office. C. Hazardous Material Response. Fire departments have the primary responsibility for response and coordination of hazardous materials incidents within the City of Otsego. All fire departments respond at the Operations Level. Response is limited to doing initial size -up and support of responding hazardous materials teams with personnel and resources. D. Training. Fire departments train annually in extrication, rapid intervention, nuclear power plant response, structural burns, and air care (airlift) exercises. All fire department training records, including those pertaining to hazardous materials training, are maintained at respective fire department offices. E. EMS First Responder. The responding fire department has the primary responsibility with the Wright County Sheriff s Office in a secondary capacity for providing Emergency Medical Service (EMS) first responder service to its City of Otsego fire district. In the event of a mass casualty incident with in the fire district, the responding fire department will also have primary responsibility for providing scene treatment and triage for casualties in the absence of EMS transport resources. 35 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN F. Rescue and Extrication. Fire departments have the responsibility to provide and coordinate rescue services within their Otsego fire district. G. Search and Rescue. Fire departments and their designated mutual aid have the primary responsibility for search and rescue in the event of a natural or technological disaster. In the event of a search and rescue secondary to a law enforcement situation, the Wright County Sheriff s Office will have primary responsibility and the responding fire department will function under a unified command structure if requested to respond. H. Public Information. Fire departments and their designated mutual aid under the Minnesota Incident Management System will coordinate and support the City of Otsego Public Information Officer as designated by the City Administrator or designee. I. Fire Inspection Services. Fire departments will provide Otsego city departments with necessary fire related inspection services and information in support of congregate care, damage assessment, and other activities related to major incident response within their Otsego fire district. J. Investigation. Fire departments, along with the State Fire Marshall's Office, conduct and/or coordinate investigations into incidents as outlined in MN State Statute as it pertains to fire department investigations of fire related incidents. This is to include the coordination of county, state and federal investigative agencies when indicated. The NIMS system will be utilized to facilitate these efforts. K. Facility Plans. Those facilities defined under SARA Title III as 302 submit facility plans to their local fire department. These facility plans are maintained at the respective fire departments. V. Supporting Documents: A. Wright County Emergency Operations Plan, Annex I: Fire Protection. B. The Albertville, Elk River, Monticello and Rogers Fire Departments are responsible for developing and maintaining whatever standard operating procedurestguidelines they may need in order to carry out their fire protection responsibilities. 36 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX H: FLOOD MANAGEMENT I. Purpose To provide the City of Otsego with a flood management plan that identifies the threat, describes direction and control procedures, and provides checklists or emergency actions. H. Situation & Assumutions A. Situation 1. Portions of the City of Otsego have been identified as being vulnerable to the threat of flash floods and flooding, resulting in the potential loss of life and property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures or flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare. B. Assumptions 1. The City, in cooperation with other agencies, will provide periodic public education to the community regarding flooding hazards, preparedness and safety measures. 2. The National Weather Service will provide flood warnings. 3. Destruction to public buildings/facilities, and serious disruption of basic utilities may hinder the delivery of essential services. 4. Access roads and streets may be blocked by flood waters or debris, delaying emergency fire, law enforcement, and medical response, and necessitating public works/county highway crews to provide for clearance and public safety. 5. The City Administrator shall quickly assess the situation to determine if the Emergency Operations Center should be activated. M. Flood/Flash Flood Warnings A. Flood and flash flood warnings will be provided by the National Weather Service via the following systems: 1. NOAA Weather Radio — broadcast over a specialized radio frequency to the general public, and to local, state, federal, and private agencies. 2. Local television stations, including the Weather Channel. IV. Flood/Flash Flood Warning Responsibilities A. The National Weather Service Office activates and broadcasts a warning message over the NOAA Weather Radio. B. The local media will receive verbal information and retransmit to the public via the Emergency Alert System (EAS) over radio, commercial television, and the Weather Channel. C. Wright County Communications Center: 1. Announce the flood warning over law enforcement radio. 2. Activate NOAA weather radio by calling the National Weather Service in Chanhassen. D. City Administrator: 1. Monitor NOAA Weather, and commercial radio and television for weather updates. 37 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN E. City Department Heads: 1. Ensure that the warning message has been given to on -duty personnel. 2. Ensure that the personnel take appropriate protective measures. 3. Ensure that initial response equipment is operational and located in designated locations. V. Flood/Flash Flood Occurrence Responsibilities A. Wright County Communications Center: 1. Confirm that flooding has occurred, resulting in damages/injuries. 2. Dispatch fire, rescue, medical, or highway units has appropriate. 3. Notify the regional National Weather Service on confirmation of a flood with damage. B. City Administrator: 1. Designate and coordinate city response and recovery efforts for effected flood areas. 2. Coordinate damage assessment of public and private property with the Building Official and Public Works Director. 3. If damage exceeds local government resources, recommend the City Council issue a Declaration of Emergency (Refer to the Otsego Emergency Operations Plan: Basic Plan) and/or a Proclamation of Evacuation. C. Public Information Officer: 1. Coordinate media affairs, press releases and tours of the affected area. 2. Coordinate publication and distribution of emergency information for emergency workers and citizens in the affected areas. 3. Establish a media center. Provide news media with timely information updates. D. All City Departments: 1. Direct personnel and resources to respond as appropriate. 2. When the danger has passed: a. Check presence/status of all personnel. b. Verify that primary communications systems and their backups are operational. E. City Public Works/Wright County Highway Department: 1. Prepare for and conduct emergency pumping, debris clearance, and placement of barricades. 2. Clean up roadway areas with emphasis on flow of emergency traffic. 3. Ensure that all vehicles and equipment are ready for immediate use. 4. Deliver barricades and flashers to the site of the emergency if necessary. 5. Clear debris or snow in and around the emergency area and to tow light vehicles to the scene if the emergency area is off the road if necessary. 6. Conduct emergency pumping operations if required. 7. Control all sandbagging and pumping operations during floods. 8. Log and record all incidents as they occur during the emergency; Contact specific public/ private agencies as required. 9. Assign a person to be in -charge of the site operations. 10. Maintain a log outlining communications and actions taken as well as participating in debriefing, assisting the Community Emergency Management Coordinator in the preparation of a report on the emergency. 38 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN F. City Building Department: 1. Assess damage to buildings, other structures, vehicles, and equipment and report to the Building Official. G. Wright County Sheriff's Office, Jurisdictional Fire Departments, and Emergency Medical Services 1. Dispatch units to determine the extent, area, and intensity of damage. 2. Activate a command post in/near the damaged area, and establish an incident command system to ensure efficient coordination and timely and accurate flow of information between the command post and the Emergency Operations Center. 3. Maintain response units on standby for deployment as situations dictate. 4. Provide for physical security controls and limits to access into and within the disaster area. 5. In coordination with the City Administrator, contact the private sector to obtain needed resources (e.g. heavy equipment, generators). 6. Activate Mutual Aid Agreements/Letters of Understanding with neighboring jurisdictions to request personnel and equipment. VI. Flooding Facts Flooding in the City of Otsego has been recognized as a major hazard to public and private properties in the City. The Mississippi River forms the City's northern and eastern borders and the Crow River forms the City's southeastern border. Flooding on both of these rivers dates as far back as 1965. In 1969, an "emergency levee" was constructed in cooperation with Wright County, the City of Elk River and the U.S. Army Corps of Engineers on the Mississippi River in the northeast corner of the City. A November 2003 survey by the Corps concluded that the levee project remained "unacceptable" and retains it's emergency designation today. In 2003, the Corps estimated that the shoreline near the levee erodes at a rate of two (2) feet every year. Because of this erosion and the seasonal melting of snow upstream, significant flooding has periodically occurred in springtime along Parrish Avenue/County Road 42. In the past, the City has sought federal assistance to purchase houses in the affected area but has been unsuccessful. VII. National Weather Service Flood/Flash Flood Warning System A. A Flood Potential Outlook is issued when forecast metrological conditions indicate significantly heavy precipitation may occur. The flood potential outlook is generally issued 36 hours or more before the potential event. B. A Flash Flood Warning means flash flooding is occurring or is imminent in the specified area. C. A Flash Flood Statement is issued after a flash flood warning when flash flooding is actually occurring or imminent in a warning area. It is issued every one to six hours to update information provided in the previous flash flood statement, or in the original flash flood warning. D. A Flood Warning is a bulletin issued when main stem rivers or important creeks are expected to reach or exceed flood stage at specific sites. 39 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN VIII. Emergency Management Measures for Flood Hazards A. Mitigation: 1. Develop and implement an on-going public education program emphasizing flood characteristics, preparedness, and safety measures. 2. Work cooperatively with county/city officials to promote updated building codes, floodplain regulations, and defined city/resident responsibilities. B. Preparedness: 1. Maintain current emergency personnel and resource lists including shelters, heavy equipment, barricades, and road controls. 2. Annually review/update this plan. 3. Periodically review elements of this plan with emphasis on hazard identification and mitigation. 4. Develop flood/flash flood warning guides for the population. 5. Identify resources available for life and property protection. 6. Define roles of community organizations in providing assistance to victims & rescue workers. C. Response: 1. Activate warning systems for appropriate warnings. 2. Establish Command Post for field communications and coordination. Keep the Emergency Operating Center informed. 3. Provide emergency response to the injured or displaced and homeless. 4. Gather damage assessment figures for Emergency Operating Center. 5. Assess needs for short-term recovery. 6. Ensure resources are available to reinforce damaged property. 7. Keep State EOC informed of situation as appropriate. D. Recovery: 1. Continue collaboration with community service organizations to promote ongoing assistance to victims and facilities. 2. Prepare documentation for financial, political, and historical paperwork. 3. Have known resources available for reconstruction activities. IX. Additional Sources 1. 2005 Minnesota Building Official Disaster Preparedness Manual 40 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX I: CONGREGATE CARE I. Purpose: To describe how the congregate care needs of the City of Otsego residents and evacuees from other communities will be met in the event of a disaster. H. Responsibilities: City of Otsego, Public Works Department, Wright County government departments and private sector agencies are responsible for ensuring that the congregate care needs of disaster victims are met: A. Primary Needs 1. Housing - American Red Cross, Salvation Army 2. Food - American Red Cross, Salvation Army 3. Clothing - American Red Cross, Salvation Army, and Wright County Human Services. 4. Counseling - Counseling for victims will be coordinated by Wright County Mental Health Services, American Red Cross, Salvation Army, and related MnVOAD agencies. B. Additional Needs 1. Registration of Victims: American Red Cross and Salvation Army 2. Inquiry and Referral: American Red Cross M. Coordination: Wright County Public Health will be responsible for providing overall coordination of the congregate care and mass care facilities function. IV. Available Resources/Facilities: A. Wright County American Red Cross has oral agreements with schools, churches, County fairgrounds, and other public buildings for housing incoming evacueestdisaster victims. The Salvation Army can provide shelter in any one of seven corps buildings scattered throughout the Minneapolis/St. Paul area. It can also operate shelters in other facilities, as needed. B. Potential Reception Centers. Six facilities in Otsego have been identified as being appropriate for use as reception centers for incoming evacuees from other communities. These facilities, and their locations, are as follows: 1. Otsego Elementary School 2. Christ Lutheran Community Church 3. Rockwoods Banquet and Conference Center 4. Riverwood Inn & Conference Center 5. Holiday Inn 6. Kaleidoscope Charter School V. Supporting_ Documents: A. Wright County Emergency Operations Plan, Annex E: Congregate Care. B. The government agencies and private sector organizations that have agreed to carry out the congregate care responsibilities listed in this addendum are expected to develop whatever standard operating procedures/guidelines they may need. 41 CITY OF OTSEGO I. Purpose: Q EMERGENCY OPERATIONS PLAN ANNEX J: ANIMAL EMERGENCY To coordinate the effective care and well being of animals during and after an emergency/disaster. Animal Population Estimates: Based on the City of Otsego's human population of approximately 14,650 (5,000 households) and formulas developed by the American Veterinary Medical Association, the following are estimates of the number and types of companion animals in the City of Otsego. Companion Animals (Pets) Number Dogs 2625 Cats 2925 Birds 615 Horses 195 Rabbits & Ferrets 115 Rodents 115 Reptiles 75 Fish 315 Responsibilities: A. City Administrator: 1. The City Administrator is responsible for implementation of the City Emergency Operations Plan. The City Administrator designates an individual to serve as Animal Coordinator. (Crossroads/Dogue Spot???). B. Animal Coordinator (AC): 1. The AC assists the City Administrator with efforts to coordinate activities of animal welfare organizations that come to help during emergencies. The AC also coordinates with congregate care and evacuation representatives to make sure that animals brought to evacuation sites are sheltered and cared for. 2. The AC is responsible for disseminating information with the City PIO. The AC is also responsible for implementing a communications system among responding animal organizations to promote cooperative efforts between animal responders. C. Animal Humane Society: 1. The Animal Humane Society is the primary agency for animal issues, and will assist the AC by advising him/her on animal needs, and will coordinate information and records pertaining to animals during emergency situations. 2. The Animal Humane Society is the primary agent for the sheltering of animals brought to them by animal rescue personnel, or if found at large. Residents should, whenever possible, take their animals with them and provide for their private care when they are instructed to evacuate their homes. If the situation does not permit them to make appropriate care arrangements, the Humane Society is responsible for opening, managing, and operating shelters, providing food, water, and attention to critical medical needs. 3. The Humane Society will, in cooperation with congregate care providers during emergency situations, provide co -located or nearby housing for animals owned by 42 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN disaster evacuees staying in congregate care facilities. The Humane Society will also coordinate the animal sheltering activities of other responding organizations. Standardized forms and procedures will be adopted at each shelter established. 4. The Humane Society, local veterinarians, and other animal assistance organizations are encouraged to work together to provide care to domestic animals, both at shelters and in disaster areas. 5. The Humane Society is responsible for reuniting animals sheltered with their owners when the emergency situation passes. The Humane Society, in conjunction with other agencies and organizations, will develop and implement holding period and animal reclamation procedures specific to the event, and will publicize these procedures through the Public Information Officer. D. County Agricultural Extension: 1. Wright County Agricultural Extension can be contacted for possible sheltering for livestock and other animals. An attempt will be first made by the livestock owner to find sheltering. If sheltering is not available to the owner, Wright County Agricultural Extension will be contacted for possible sheltering at suitable facilities and sites. 2. Transportation of animals will be the responsibility of the owner. 3. Feeding, care, and medical concerns are the responsibility of the owner. E. Wright County Human Society/Monticello Animal Control: 1. In cooperation with the Animal Coordinator, local animal control will coordinate all rescue, capture, and transportation efforts of assisting animal organizations/responders. 2. The local animal control facility may be used as an initial holding and triage facility for rescued animals. F. Veterinary Community: 1. The Animal Coordinator will coordinate with the veterinary community for their services, including the treatment of minor and severe injuries, illness, and animal contamination issues. A triage veterinarian may be assigned to determine whether to provide care at the clinic or the shelter facility. G. Responding Animal Assistance Organizations: 1. Responding organizations are required to establish and maintain contact with the Animal Coordinator or assigned voluntary agency liaison/representative. H. Transportation: 1. Animal owners should be encouraged to plan in advance to take their animals (and appropriate health/vaccination records) with them, or arrange privately for a place to care for their animal if a future evacuation should become necessary. For those not able to do this: a. Small Animals — The Animal Humane Society may be able to coordinate transportation to an animal shelter. b. Large Animals — the Wright County Agricultural Extension may be able to coordinate transportation to a shelter for large animals. I. Dead Animal Disposal: 1. Disposing of animals that have died requires great care (especially in site selection) because as carcasses decompose, they release materials that can contaminate the environment or cause diseases, particularly if large volumes are involved. If disposal of dead animals becomes necessary, the Animal Coordinator will, with local, county, and 43 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN state health officials and with the Minnesota Board of Animal Health and the Minnesota Pollution Control Agency determine the best methods for dealing with dead animals. IV. Operations Policies: A. City Administrator: 1. The City Administrator will activate this emergency operations plan and the Animal Coordinator whenever the situation warrants. 2. The City Administrator, in coordination with the Public Information Officer and Animal Coordinator, will disseminate information about animal issues to evacuees and emergency personnel. To properly disseminate information, the City Administrator, Public Information Officer, and Animal Coordinator will coordinate to: 3. Notify agencies that provide congregate care that the plan has been activated, so that they can direct evacuees that cannot accommodate their own animals to appropriate animal shelters. 4. Notify law enforcement of the location of the animal care facilities 5. Notify evacuees, via media, instructing them on the location of the animal care facilities. 6. Notify the public, via media, about how to report animal needs and incidents that they observe in the community. 7. When required, the City Administrator will make requests for additional assistance and support. B. Animal Coordinator (AC): 1. The AC will be the on -scene commander for this emergency operations annex and will direct, manage, and oversee operations of this annex. 2. The AC will call the Executive Director of the Animal Humane Society to initiate their plan for the management and care of domestic animals. 3. The AC will notify appropriate animal control officers to assist with animal rescue. The AC will coordinate search and rescue for animals in the disaster area. 4. The AC will contact veterinarians needed for the management and care of the animals. 5. The AC coordinates with local/county/state health departments, the MN Board of Animal Health, and the MN Pollution Control Agency on the removal and disposal of dead animals. 6. The AC will continue directing, managing, and overseeing the operations of this annex. 44 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX K: DAMAGE ASSESSMENT I. Purpose: To provide an overview of how damage assessments will be accomplished following a disaster in the City of Otsego. H. Responsibilities: A. The Public Works and Building Safety Departments, along with the City Engineer are responsible for: 1. Maintaining the procedures to be used for damage assessment. 2. Coordinating the initial damage assessment process, following the occurrence of a disaster. B. These officials may be assisted by the Wright County Emergency Management Director, County Assessor, and the Social Services Director. C. Private sector agencies that might be available and that might be appropriate participants in damage assessment effort include: 1. American Red Cross — Wright County Chapter, official in charge of emergency services. 2. Insurance companies and realtors. 3. Hazardous materials clean-up contractors. If the incident does not involve a City vehicle or facility, contact the Minnesota Pollution Control Agency through the MN Department of Emergency Management Duty Officer prior to contacting a private hazardous materials clean-up contractor. 4. Christian Reformed World Relief Committee, contacted via the Minnesota State Duty Officer. Specialize in detailed damage assessment for long term recovery operations. III. Operations Policies: A. A damage assessment effort will be initiated as soon as practical following the occurrence of a disaster. B. Where possible, and when appropriate, pictures will be taken of damaged areas, and city maps will be used to show the location of damage sites. C. When damage assessment is carried out in conjunction with a request for state or federal assistance, the City Administrator will contact the Wright County Emergency Management Director, who will coordinate with the Minnesota Division of Emergency Management. D. When possible, the City Administrator and other appropriate local government officials will participate in damage assessment training. IV. Supporting Documents A. Wright County Emergency Operations Plan, Annex K: Damage Assessment. B. Minnesota Building Official Disaster Preparedness Manual. 45 CITY OF OTSEGO I. Purpose: U. M. IV. EMERGENCY OPERATIONS PLAN ANNEX L: DEBRIS CLEARANCE To describe how debris clearance will be accomplished following a disaster in the City of Otsego. Responsibilities: The Public Works Department will be responsible for debris clearance. Assistance will be normally provided by the County and other non -affected municipalities. Operations Policies: A. Except in unusual circumstances, removal of debris from private property will be the responsibility of the property owner. Public information will be disseminated instructing citizens as to how their debris may be disposed of. Residents will be asked to sort debris by: 1. Trees and Brush 2. Appliances 3. Household Hazardous Waste 4. Construction/Demolition Materials 5. Regular Garbage B. Debris will be disposed of at: Concrete, brick, and asphalt Non -contaminated soil Solid Waste Tree Debris Recyclable Material Hazardous/Contaminated Waste Public Works Building Backyard Public Works Building Backyard Public Works Building Backyard Public Works Building Backyard Various Contractors As determined by Wright County and MPCA State Duty Officer C. Determination of emergency routes will depend on the nature and location of the incident, and will be identified by the Wright County Sheriffs Office. D. The MPCA, the Board of Animal Health, the Minnesota Department of Agriculture, and other environmental health agencies will advise/assist on the disposal of animal carcasses. This contact will be available through the Minnesota Duty Officer. E. Contracting procedures will be determined by the City's purchasing guidelines or emergency action by the City Council. Supporting Documents A. Wright County Emergency Operations Plan, Annex J: Debris Management. B. Minnesota Building Official Disaster Preparedness Manual. 46 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX M: UTILITIES RESTORATION I. Purpose: To provide an overview of how utility services will be restored as a result of an emergency. H. Responsibilities: A. The following private sector organizations are responsible for providing utility services for the City of Otsego. In the event of a utility outage due to a disaster, they should be called in order to restore service. B. Priorities for restoration will depend on the nature and location of the incident. Vulnerable populations and facilities essential for public safety will be considered first. In the event of a utility outage due to disaster, the following offices should be called in order to restore service: 1. Electrical Service: a. Wright -Hennepin Electric b. Xcel Energy C. Elk River Municipal Utilities 2. Gas / Heating Service: a. CenterPoint Energy b. Xcel Energy 3. Telephone Service: a. McLeod USA b. Quest C. Sprint d. TDS Telecom e. W -H Link 4. Internet/Broadband Service: a. Charter Communications, Inc. b. Nextera Wireless 5. Water and Wastewater Service: a. People Service, Inc. M. State Support: A. For the most part, the restoration of a utility damaged as a result of a disaster/emergency is the responsibility of either a private company or a municipality; whichever owns and operates the utility. B. However, it is possible that a state agency might become involved in restoration efforts, either because of a state or federal statutory requirement to do so, or because of the consequences associated with the loss/disruption of utility service. C. Local governments that feel that state assistance is needed in a utilities restoration effort may contact the Minnesota Division of Emergency Management. 11V. Supporting Documents: A. Wright County Emergency Operations Plan, Annex L: Utilities Restoration. 47 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX N: ENVIRONMENTAL HAZARD RESPONSE L Purpose To provide an overview of how response will be coordinated as a result of an environmental hazard disaster/emergency. H. Responsibilities: A. Jurisdictional Fire Departments are responsible for: 1. Assuring that skills and knowledge, data, and information (e.g. radiation readings, damage reports, response requirements, chemical properties, and exposure estimates) and materials needed to minimize effects of all radiological accidents or threats are available and utilized in time of emergency. 2. Overall radiological preparedness and mitigation efforts, including planning, training, exercising, and developing radiological resources. 3. Overall radiological response and recovery efforts, including monitoring, reporting, assessment, containment and protective actions. B. The Radiological Control Section of the Minnesota Department of Health will be called upon for instrumentation, guidance, decontamination, and medical evaluation. Fire department personnel will respond as necessary, to assist in the execution of this responsibility. C. The Public Works Supervisor is responsible for: 1. Decontamination of, or arranging decontamination of, City streets and bridges, allowing for safe evacuation or movements. 2. Coordination with the County Engineer and the Minnesota Department of Transportation and/or a spill cleanup contractor for street decontamination and evacuation route clearance. D. The Wright County Sheriffs Office is responsible for: 1. Supporting emergency operations during radiological incidents. 2. Assisting in the decontamination of facilities, thoroughfares, and public areas. M. Operations Policies: A. Radiological protection operations will be directed and controlled at the scene during a small- scale radiological emergency utilizing the incident command system. During a large-scale radiological emergency operations will be coordinated from the Primary or Alternate EOC; scene operations will be controlled by the on-site incident commander (Wright County Sheriffs Office or jurisdictional fire chief). B. Radiological information will be obtained from shelter monitors, self support monitors, and state and regional EOC's where adequate communication exists. The primary center of radiological operations shall be the City EOC. 48 CITY OF OTSEGO IV. Response: EMERGENCY OPERATIONS PLAN A. Pre -Identification and Analysis of Risk. In response to the requirements and recommendations contained in the Superfund Amendments and Reauthorization Act (SARA) of 1986, Title III, as well as other legislation, the following facilities/locations within the City of Otsego have been pre -identified: 1. "Covered" facilities are facilities that possess extremely hazardous materials. A list of the covered facilities and their locations is given in Attachment N2. 2. Other facilities that may contribute an additional risk due to their proximity to "covered" facilities with extremely hazardous materials. A description and location of these facilities is given in Attachment N2. 3. Facilities (schools, hospitals, nursing homes, etc.) at risk due to proximity to facilities with extremely hazardous materials. A description and location of these facilities is given in Attachment N2. 4. Transportation routes (highways, railroad lines, etc.) for extremely hazardous materials are given in Attachment N2. B. Determination that a Release of Hazardous Materials has occurred. Facilities located in the City of Otsego that use, store, manufacture, or transport hazardous materials are responsible for developing systems and training their employees so as to be able to promptly determine and report that a release of hazardous materials has occurred. The systems, methods, and/or procedures in place at each facility for determining that a release occurred, along with a description of any specialized system are described in the facility emergency plans. Copies of these plans are available through jurisdictional fire departments. C. Response to a Release of Hazardous Materials 1. City Employees who respond to hazardous materials incidents within the City of Otsego must have received training designed to help them properly respond to such incidents. 2. Wright County Sheriffs deputies are trained to and respond at the Awareness Level. Training records are maintained by the Wright County Sheriffs Office at the Wright County Government Center. 3. Elk River Fire & Ambulance Service is the primary EMS transport agency for the City of Otsego. Elk River Fire & Ambulance Service and their designated mutual aid ambulance services are trained and respond at the Awareness Level. Training records are maintained by the Ambulance Coordinator at the Elk River Ambulance Service offices. 4. Jurisdictional Fire Departments are trained, equipped, and respond at the Haz-Mat Operations Level, as defined by 29 CFR 1910.120. Training records are maintained by each fire department at their respective offices. D. Response to a Release of Hazardous Materials. 1. Facilities within the City of Otsego that posses extremely hazardous materials are required to develop and maintain emergency response plans as specified in 29 CFR 1910.120 or emergency action plans as specified in 29 CFR 1910.120(a) that their employees will follow in the event of a release of those materials. At minimum, the plans must: a. Specify that the facility shall immediately notify the following in the event of an accidental emergency release: local authorities (911), the State Duty Officer (651-649- 5451), and the National Response Center (1-800424-8802). b. Designate one or more facility emergency coordinators who shall make determinations to implement the plan, with 24-hour contact telephone numbers. 2. All covered facilities have developed, or (new facilities) have under development, emergency response plans for on-site response. Copies of the plans are available from each 49 CITY OF OTSEGO jurisdictional fire department. EMERGENCY OPERATIONS PLAN E. Hazardous Materials Response Capabilities. 1. Within the City of Otsego, jurisdictional fire departments have the primary responsibility for responding to hazardous materials incidents in their district. 2. First responders will begin the determination of the area affected by a hazardous material release by identifying/verifying the hazardous material involved. They will then determine the need for evacuation and the area of the City to evacuate. 3. All responses to hazardous materials incidents within the City of Otsego will be coordinated through the use of the NIMS system. V. State Support: In the event of a hazardous materials incident that is beyond the capabilities of the City of Otsego, the Wright County Sheriff s Office, and jurisdictional fire departments and their designated mutual aid, assistance from Wright County and State agencies (CAT — Chemical Assistance Teams, and ERT — Emergency Response Teams) can be requested. Such requests should be submitted to the State Duty Officer (651-649-5451). VI. Suunorting Documents: A. Wright County Emergency Operations Plan, Annex M: Hazardous Materials Protection. 50 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN Attachment N:1 Hazardous Materials Response Level Descriptions Response Level I — An incident or threat of a release which can be controlled by the first response agencies and does not require the evacuation of other than the involved structure or the immediate outdoor area. The incident is confined to a small area and does not pose an immediate threat to life or property. Contacts: Wright County Sheriff City Action: Partial EOC Activation Jurisdictional Fire Department Elk River Fire & Ambulance Service Minnesota State Duty Officer City of Otsego Public Information Officer Response Level R — An incident involving a greater hazard or larger area which poses a potential threat to life or property and which may require a limited evacuation of the surrounding area. Contacts: All Level I Agencies plus: City Action: Full EOC Activation Wright County Emergency Management City of Otsego Public Works Department Public Utilities State Chemical Assistance Team State Haz-Mat Team Emergency Response Team American Red Cross Response Level III — An incident involving a severe hazard or large area which poses an extreme threat to life and property and will probably require a large-scale evacuation; or an incident requiring the expertise or resources of County, State, or Federal or private agencies/organizations. Contacts: All Level I and II Agencies plus: Ci , Action: Full EOC Activation MN Division of Emergency Management Environmental Protection Administration Federal Emergency Management Agency Mutual Aid Fire & Law Enforcement The contacts listed are only a guideline; any and all agencies could be contacted at any level as the situation would dictate. Additional resources from the public and private sector should be called upon as needed. 51 CITY OF OTSEGO EMERGENCY OPERATIONS PLAN Attachment N:2 Risk/Potential Risk Sites "Covered Facilities" (Tier II) (Facilities which store extremely hazardous substances in excess of threshold planning quantities) FacilLty Name Hazardous Substances Location 1. Otsego Pump House #1 Liquid Chlorine (CAS# 7782-50-5) 1550183' Street NE 2. Otsego Pump House #2 Liquid Chlorine (CAS# 7782-50-5) 5750 Randolph Avenue NE 3. Otsego Pump House #3 Liquid Chlorine (CAS# 7782-50-5) 11100 77th Street NE 4. Otsego Pump House #4 Liquid Chlorine (CAS# 7782-50-5) 10000 90th Street NE Daily Average DUs Container Pressure Temn 02 (100-999lbs) 02 (100-9991bs) 365 days L(Cylinder) 1(Amb) 4(Amb) Contact Name Phone 24 -Hour Contact Kurt Neidermeier 763/428-9215 612-644-0612 Chris Lisson 763/428-9215 612/644-6552 Lee Knutson 763/428-9215 320/420-1756 Jill Rymer 763/428-9215 320/420-7937 Kurt Neuman 763/428-9215 320/310-3724 Terry Gamble 763/428-9215 763/614-8995 Facilities that may Contribute to Additional Risk Facili Chemicals Contact & Tel hone # 1. Xcel Energy Nuclear Plant, Monticello Uranium 651-297-1304 or 800-657-3504 * The City of Otsego is in the Ingestion Exposure Pathway Emergency Planning Zone, an area within a 50 miles radius around the nuclear power plant in which people may be indirectly exposed to radiation by eating or drinking contaminated food, milk and water. Facilities at Risk (Schools, Hospitals, Nursing Homes, Day Care Centers, etc.) Facili Location Contact & Tel hone # 1. Otsego Elementary School 8125 River Road NE Erin Talley, Principal, 763/241-3494 Mark Bezek, Superintendent, 763/241-3401 2. Hannalee Daycare 15590 90" Street NE Peggy Peterson, 612/385-2050 3. Christ Church Pre School 15849 90' Street NE Helen Spaulding, 763-441-5097 4. Kaleidoscope Charter School 7525 Kalland Avenue NE David Hoffman, 763/428-1890 Pipelines Location 1. Quale Avenue & CSAH 37 2. Co Rd. 42 Company CentrePoint Energy Northern Gas Company 52 Produ s Diameter Natural Gas/Crude Oil 3" High Pressure Natural Gas 3" CITY OF OTSEGO EMERGENCY OPERATIONS PLAN ANNEX O: TERRORIST ATTACKS L Purpose To provide an overview of how emergency response operations will be coordinated as a result of a terrorist attack. U. Responsibilities: A. The Wright County Sheriffs Office is responsible for exercising broad lawful authority within existing capabilities to protect life and property threatened by terrorism incidents to include evacuations, curfews, and other necessary actions to contain or control the incident. B. Jurisdictional fire departments are responsible for providing fire control, rescue operations, and hazardous materials response and assist law enforcement in evacuations. C. The Otsego City Administrator is responsible for establishing overall direction, control and/or coordination through a unified command to support the response and assist law enforcement in evacuation. D. Elk River Ambulance Service, New River Ambulance, and their mutual aid ambulance services shall be responsible for transporting and coordinating patient care. E. Wright County Public Health Department shall be responsible for monitoring the emergency situation for health threats, initiate alerts, provide technical teams for epidemiological investigation and response, and implement a plan for mass treatment of citizens. F. Volunteer Agencies shall be considered for providing additional resources and support if necessary. They shall be responsible for providing various services, depending upon the event, including food, shelter, disaster mental and physical services, disaster welfare inquiry service, and financial assistance and/or referrals. G. If the incident is determined to be an act of terrorism, the Federal Bureau of Investigation (FBI) becomes the lead Federal agency. III. Operations Policies: A. The EOC shall be fully activated and, under the coordination of the City Administrator, will establish overall direction and control to support the response and recovery. 53 ITEM 6_3 Memo To: Administrative Subcommittee From: Tam! Loff Date: 2/8/10 Re: Laserfiche City staff has been researching options for electronic data storage for City files and reviewed options with the Administrative Subcommittee. The space available for file storage is at its maximum both in terms of existing file cabinets and also area within City Hall to put additional file cabinets. After checking around with other cities on what systems they used for electronic file storage, City staff found that Crabtree Companies and their Laserfiche system is highly recommended. Laserfiche scans, manages and archives information in any format into files electronically which allows for full text search and the ability to program removal as followed from the State retention schedule. It does have user and role based security options to ensure safety as well. They have a unique bar coding software that their company designed that would be very efficient. I set up a meeting with Crabtree which was attended by Harold Leonard, Rob Snavely, Blaine Hackett and I. Crabtree also came in to City Hall again and gave a presentation to staff in each department so that they could see the potential use in each of their work. Staff in each of the departments thought the document management system would be helpful as in going to an electronic storage system, City staff would have better access to information at their desks. The Administration and Building Safety Department staff in particular believed that this system would make answering questions for walk in or phone callers much more efficient. Barb Williams and I went to the City of Andover which implemented the Laserfiche system six years ago, and met with their IT Coordinator Scott Allen. It was extremely interesting to see. They had a file room that sits empty now that is double in size of the one at Otsego City Hall. It took the City of Andover about three years to complete most of their scanning, but they still have commercial plans they are slowly working on. Each department helped out on the process data entry process. Their City Clerk and Building Permit Technicians also demonstrated how fast and efficient the scanning process is. They set up a mobile scanning station on a cart (computer and scanner) that departments would sign out for the day. Each person has a file they place on their desk and when they are assigned the scanning equipment they enter their items at that time. Crabtree's quote (attached) includes: ■ LF United Server Software, LF Full User Client with Email and Snapshot, Quickfields, QF Bar Code & Validation, QF Real Time Lookup & Validation and Scan Connect - $12,550. ■ Support -$2,513. ■ Installation, consulting, end user and administrator training- $1,400 ■ Canon scanner model DR -5010c - $3,144 ■ Total = $19,607 plus tax A payment of 50% of total quote is due when authorization and acceptance of the project is signed. They also have a lease option at $441.16 month plus tax for 5 years with $1.00 buyout at the end of the lease. My recommendation is to go with Crabtree Companies if the City wishes to implement a document management system. The quote from Crabtree is to be reviewed at the Administrative Subcommittee meeting on February 10, 2010 for a recommendation to present the proposal to the full City Council. C. Mike Robertson Gary Groen L City of Otsego Attn:Tami Loff 8899 Nashua Avenue NE Otsego, MN Proposal By Curt Thompson Crabtree Companies, Inc. 1301 Corporate Center Drive #190 Eagan, MN 55121 (651) 688-2727 (651) 688-2041 fax Email: curtt@crabco.net e LF United Server Software {software @ $7,250 LSAP @ $14501 United is our high performance product. Laserfiche United will support MS SQL databases (engine not included) and comes with one database, which holds up to 10 billion pages and can support up to 1000 total users (full and retrieval). You can add full users, retrieval users, and databases in increments of one. Minimum of one year LSAP's must be purchased. * Laserfiche United MUST HAVE a SQL server to operate* LF Team Server Software {software @ $2,250 LSAP @ $4501 This is our entry-level product line bundled with MSDE. Laserfiche Team runs on Microsoft SQL Server and comes with one repository, which holds up to 1 million pages and can support up to 5 full & 10 retrieval users. You can add full users, retrieval users, and repositories in increments of one. Minimum of One Year LSAP must be purchased. LF Full User, Email, Snapshot License (Users @ $750 each LSAP @ $150) Full User Concurrent Licenses are available for searching, viewing, and printing documents in the database. They can also perform any manipulating of data in the database including adding annotations (sticky notes, highlighting, or redacting -black out). Email allows instant electronic document distribution via standard MAPI-compliant e-mail applications. Snapshot plug-in is used to import electronic documents such as Word, Excel, and Email and make them fully text searchable along with the rest of scanned documents in the Laserfiche database. LF Retrieval User, Email License {Users @ $300 each LSAP @ $601 Retrieval User Concurrent Licenses is a read-only license. The Retrieval User has the same search ability the Full User has but cannot import files, scan or manage record sets. Email allows instant electronic document distribution via standard MAPI-compliant e-mail applications. LF Plus (CD%DVD) {Software @ $3,795 LEAP @ $1,5901 Laserfiche Plus makes publishing documents via CD simple. It allows you to immediately create a CD of your Laserfiche documents bundled with a state-of-the-art search engine. The free Laserfiche document viewer allows anyone with a CD -drive to read and search the CD for documents. LF QuichRelds (Software @ $595 LEAP @ $1201 The base Quickfield precuts has advanced image processing tools such as border padding, crop, line removal, resize, deskew, and other features that allow you maximum image quality and minimum storage size. Once documents have been indexed, QuickFields has the ability to file documents automatically using a technology known as name and path parsing. LF QuickFields Bar Code & Validation Package (Bar Code, 2D Bar Code, Pattern Matching) (software @ $1,695 LEAP @ $3401 Bar Coding separates document types and populates index fields to streamline batch processing. Pattern matching identifies information that recurs in similar formats, such as addresses, and allows extraction of specific data like zip codes within that pattern. LF QuickFields Real Time Look -Up & Validation Package (RTL, Pattern Matching) (Software @$595 LSAP @ $120) Saves time by populating index fields from external compatible database. This feature avoids having the end users re-entering information, which saves, times and avoids human errors. Pattern matching identifies information that recurs in similar formats, such as addresses, and allows extraction of specific data like zip codes within that pattern. LF QuickNelds Zone OCR & Validation Package (Zone OCR, Pattern Matching) {Software @ $2795 LSAP @ $5601 Zone OCR allows users to read text -based information from form -based documents and enter the data into template fields. Information such as name, date, SSN may be read off of a form and then automatically entered into an index field as a search field. Zone OCR will identify the beginning and the end of each document, separate the individual documents and automatically file them in the proper folders. Pattern matching identifies information that recurs in similar formats, such as addresses, and allows extraction of specific data like zip codes within that pattern. LF QuickFields Auto Stamp / Redaction / Bates Numbering (software @ $495 LSAP @ $1001 Uniquely identifies pages and documents LF QuickFields Form Identification {Software @ $2,495 LSAP @ $5001 Automatically identifies a document type based on the overall structure of the form. LF QuichRelds Alignment {Software @ $2,495 LSAP @ s5oo1 Errors correct misaligned forms to improve data extraction accuracy. LF QuichRelds Optical Mark Recognition {Software @ $2,495 LSAP @ $5001 Detects marks such as check boxes and signatures; results can be used to populate index fields, determine document names, where the documents will be stored. LF Import Agent {Software @ $1,495 LSAP @ $3901 Import Agent monitors folders and on a scheduled basis and imports documents into Laserfiche. This tool can automate processes when used in conjunction with other devices such as a multi -function peripheral (N P) or a fax server, to begin workflow by automatically capturing content into Laserfiche. LF QuickField Agent {Software @ $9,995 LSAP @ $20001 Quickfield agent enables administrators to schedule forms processing and document indexing\routing around the clock and run quickfield sessions without operator intervention, reducing labor cost and optimizing business processes. LF Scripting Kit (Scripting and Custom Process) {Software @ $595 LSAP @ $1201 Quickfield scripting kit allows you to write custom codes LF Scan Connect {Software @ $165 LSAP @ $331 Laserfiche ScanConnect contains the ISIS drivers for many document scanners. ScanConnect increases the variety of scanners supported by Laserfiche and helps ensure that you have a supported scanner with which to scan documents into a Laserfiche repository. LF Workflow. {software @ $15,000 LEAP @ 53,000} The Laserfiche Workflow increases productivity by automating document -centered work processes. An intuitive graphical interface provides easy work process modeling and streamlining. Routing and notification services guarantee smooth workflow despite user error or absence. (Includes 10 workflow users) Additional workflow users require the purchase of Full user licenses. LF Workflow Additional Users {software @ $300 LEAP @ $601 Standard Workflow includes 10 users. To have additional users added to workflow, workflow user licenses must match Full user licenses. LF Weblink {Software @ $7,995 LfAP @ $1,5901 Laserfiche Weblink is a view only Web -based Client used to rapidly implement Laserfiche across a WAN. It provides secure document access to remote offices, clients, even the public, via standard Web browsers. LF WebAccess {software @ $7,995 LEAP @ $1,5901 Laserfiche WebAccess provides read/write access to the repository through a web browser. It is a feature- rich thin client solution allowing for scanning over the web, electronic document importing, annotation, and modification of documents through thumbnail drag and drop. a LF Starter Audit Trail {software @ $2,495 LEAP @ $500} The starter Edition logs actions in the document repository. • Track who accesses and modifies which documents. • Generate reports on the life cycle of documents for compliance audits. • Saves frequently viewed reports. • Simplifies the creation of reports with the report wizard LF Standard Audit Trail {software @ $4,995 LSAP @ $9991 The standard edition delivers more detailed reporting and configuration options are suited to organizations with a significant amount of repository activities. In addition, providing all the functionality of the starter edition plus • Monitors both successful and failed actions, such as attempts to modify documents. • Fine-tunes auditing to record the actions of individuals users. • Log changes to user groups. LF Advanced Audit Trail {software @ $7,995 LEAP @ $1,5991 The advanced edition meets the needs of organizations operating in a demanding environment. Advance includes features of both the starter and standard. In addition, advance audit records changes in security settings o the management and system administrators monitor system activities from all angles. • Track who assigns which rights to which users. • Maintains records of searches performed in the Laserfiche repository. • Requires users to submit reason for printer, emailing and exporting documents. • Enforces the application of watermarks containing the name of the user responsible for printing or other information. • Monitors attempts to change passwords. LF Integrator's Toolkit — Complete {Software @ $2,500 LEAP @ $7501 Allows users to customized systems and add document -imaging capabilities to existing applications. LF Application Integratlon {Software @ $4995 LSAP @ $7991 This product is a cost effective package integration solution that links Laserfiche almost any Windows third - party application. LF eCopy Connector ( e party application) {Software @ $1995 LSAP @ $2991 Loserfiche Software Assurance Plan i includes: The Laserfiche Software Assurance Plan (LSAP) empowers your staff with comprehensive, online educational resources that help your organization take full advantage of Laserfiche's capabilities. The support site includes step-by-step trouble shooting guides, a searchable knowledge base, training materials, and industry -specific best practices guides. Discussion forums give you in-depth advice from support experts. Beyond the support site, newsletter articles by other users offer practical expertise with Laserfiche solutions. LSAP provides a wealth of educational resources, allowing you to share the collective knowledge of the worldwide Laserfiche community. The initial purchase of a Laserfiche software system also requires purchasing LSAP for each component. The LSAP program ensures that Laserfiche clients are able to receive regular product updates and basic software support through their dealer. Services covered by your current LSAP • Crabtree Companies is your first line of support for all software and technical issues. • Current published technical bulletins and newsletter • Product updates • 100% credit towards product upgrades • 24-7 access to the knowledge base, discussion forums and other educational resources on the Laserfiche support site • Telephone hotline support from Crabtree Companies support team. Our telephone support coverage times are 8am to 5pm central time (excluding holidays) Installation and Training of software and hardware: • Installations and Training are normally 3-4 days, depending on project scope. • Training may be split where a portion of the training is performed initially and the follow-up training at a late date if desired by client. • Additional On -Site Training or Follow-up Visits will be billed at $155.00 per hour • Additional Installation and Training packs may be pre -purchased and pre -paid at a discounted rate of $140.00 per hour, sold in blocks of 8 hours. Support Services Crabtree Companies Inc. and Laserfiche provide both telephone and on-site support to ensure the success of the Laserfiche installation. Pricing for telephone Support with complete software upgrades has been included in the proposal. In addition, installation, configuration, and training services for the proposed system are included within this proposal. Additional on-site Professional Services support is available at an addition charge. Crabtree Companies is your first line of support and can be reached at 651-688-2727 or service tacrabco.net. On — Site Support Crabtree Companies will provide on-site support. This support would include the initial project installation, configuration training with the proposed solution. In addition to software troubleshooting, maintenance and repair, Crabtree Companies will also provide first line hardware support for manufacturer warranty items. This will include contacting the correct hardware manufacturer and scheduling the earliest possible on-site visit. For on-site responses, Crabtree Companies on-site customers receive a next business day guaranteed response time for any imaging system problems. This response time commitment begins from the time of the initial report. This support ensures that the problems are diagnosed, catalogued and remedied as quickly as possible. Technical Administrative Instructions Laserfiche provides an Installation Guide, which will be included with the server software that details the step- by-step procedures to proper software installation. In addition, a System Administration Guide is included to direct you on the procedural requirements and features of the proposed software. The System Administration Guide is shipped in hardcopy only. However, you could easily create an on-line version by scanning it into The Laserfiche database. Maintenance and Support The proposed scanner(s) is directly covered by a manufacturer's warranty. Crabtree Companies and the Laserfiche Software Assurance Plan (LSAP) will provide software Maintenance and Support. Crabtree Companies support center is open 8 to 5 Monday through Friday. We are your first line of support for any issues with the Laserfiche System. We accept incoming calls and email support calls at lfsupport(a-)crabco.net. If your organization keeps the maintenance plan in effect then phone support and on site support is at no additional charge to you. We offer remote diagnostics to all our clients. We have the ability to log into the clients system upon their approval, and see where the client is having issues. Crabtree Companies has also created "cheat sheets" that we provide to all of our clients. The "cheat sheets" provide detailed screen shots and directions to help the end- users resolve issues that they might encounter. We have created a variety of "cheat sheets" depending on the users needs such as, how to set up basic document management, how to set up security, or how to do basic scanning. Crabtree Companies highly recommends to all our clients, that they do backups to their systems for safety and security. To help with this procedure we have created a special cheat sheet for this purpose. Support service for 24 x 7, 365 days per year can be provided for an additional cost. Crabtree Companies has been in business for over 30 years. Our combined technical experience in imaging is about 150 years, which includes sales, technical and administrative personnel. Crabtree Companies, Inc. provides a training program that consists of the following elements: End User Training: This involves teaching end users the mechanics of the system. This training will be conducted at your site for one day. The amount of training necessary will depend on their level of familiarity with Windows applications. Our experience has shown us that most users can become proficient in a short time period, provided that the class size is limited to no more than 10 individuals and those participants are free from interruption due to phone calls and other day-to-day business. Implementation Consulting: This training is included and highly recommended. It involves assisting those responsible for the record management functions develop strategies for translating existing paper filing and indexing structures into their electronic form. Electronic filing is different from paper filing, and records managers need to take the differences into account in setting up their systems. Supervised Hands-on Training: This training involves supervision of your employees in using the system in actual operation, where they can pose questions directly to our trainer as they arise. Time for this training is one day per group, with the physical layout of the facility being the only limitation on group size. Training is at your site. Software Training: Session 1: For input / scanning station users: Use the customer's documents for training so they can become productive right then and there. Session 2: For general users / search stations: Use the customer's database that by now will have a fair amount of documents to search. User navigation, search by document, by template, by full text, by a combination, etc. Session 3: Administration: Setup, security, and maintenance tasks Session 4: Advanced administration: Volume management, exporting, importing, attaching, detaching, modify. If the Plus Plug in has been purchase, we will give instructions on how to burn a Laserfiche volume to CD. Session 5: Software add-ons User Manuals Laserfiche provides detailed manuals to accompany the Laserfiche software. These manuals include a Getting Started Manual that details the necessary fundamental for Laserfiche operation. The application software also includes a User's Guide for the Laserfiche Document Imaging Software and individual guides for each one of the selected software plug -ins. The User's Guide comes as both a paper manual and an on-line Windows Help file that also serves as the context -sensitive help screens used in the program. The content of the electronic and paper documentation is the same. Laserfiche Server 8 Recommended Requirements: • CPU: Dual Core Processor • Memory: 4 GB RAM • Operating System: Windows Server 2003 (Service Pack 1 or later) • Database Engine: Microsoft SQL Server 2005 (Service Pack 2), Microsoft SQL Server 2008, Oracle 9i Release 2 (9.2.0.6+), Oracle log (10.1.0.2+,10.2.0.3+), or Oracle I Ig (11.1.0.6+) Laserfiche Thick Client 8 % Scanning Station Recommendations: • CPU: 2.4 GHz processor or faster (Dual core 2.6 GHz or faster when performing OCR) • Memory: 1 GB RAM or more • Operating system: Windows XP, Windows Vista • Web Browser: Internet Explorer 6.0 Item # Description Quantity Price Extended 1 LF United Server Software 1 $7,250 $7,250 2 LF Full User Client with Email and Snapshot 3 $750 $2,250 3 Quickfields 1 $595 $595 4 QF Bar Code & Validation Bar Code, 2D Bar Code, Pattern Mat 1 $1,695 $1,695 5 QF Real Time Lookup & Validation Real Time, Pattern Matchin 1 $595 $595 6 Scan Connect 1 $165 $165 Software Subtotal $12,550 ri"r=,n(j `I. Item # Description Quantity Price Extended 1 LF United Server Software LSAP Billed Annually 1 $1,450 $1,450 2 LF Full User Client w/Email & Snapshot LSAP Billed Annually 3 $150 $450 3 lQuickfields LSAP Billed Annually 1 $120 $120 4 QF Bar Code & Validation LSAP Billed Annually 1 $340 $340 5 QF Real Time Lookup & Validation LSAP Billed Annually 1 $120 $120 6 Scan Connect LSAP Billed Annually 1 $33 $33 Support Subtotal $2,513 1 st year of LSAP's Must be purchased Item # Description Quantity Price Extended 1 Software Total 1 $12,550 $12,550 2 Su ort Total 1 $2,513 $2,513 3 1 Installation, Consulting, End User and Adminstrator Training 1 $1,400 $1,400 4 Canon Scanner model DR -5010c 1 $3,144 $3,144 sales tax is not included Project Total $19,607 Server Hardware Not Included Sales tax (if applicable) are additional on hardware and software. Payment A deposit of 50% of the total quote and a signed sales order is due when authorization and accepance of the project is signed. The balance of the payment id due once the software and hardware have been installed and training has begun. Payments can also be made using Visa, Mastercard or American Express. Lease Payment Option Lease 5 years with $1.00 buyout at the end of the lease $441.16 per month plus tax This lease structure offers the lessee the option to purchase the equipment and software at the end of the lease term for $1.00. Customers that want to conserve their cash resources and credit line favor this lease structure. (2 payments down) Acceptance of Proposal The above quoted prices; specifications and conditions are satisfactory and are hereby accepted. The person(s) signing below are authorizing Crabtree Companies to order the software and hardware as specified in the above quote. Down payment of 50% of the cost of the solution is due upon acceptance of this order and final payment is due upon installation of the software and when training has begun. Date Accepted: Accepted by: Date Accepted: Accepted by: Client Richard A. Crabtree Crabtree Companies, Inc. ITEM g_., Mel-Beo TO: Otsego City Council ry From: Andy MacArthur, City Atto y CC: Dan Licht Date: March 4, 2010 Re: Items Related to Planning Services, City Council Agenda March 8, 2010 Attached to this memo is a proposed letter terminating the City's contract with NAC. The only written Agreement between the City and NAC (also attached) that we could find dates back to 1995. That agreement only states that the City would use NAC Planning services on an as needed basis as determined by the City. It does not preclude the use of any other Planning services during the course of the contract. The contract does not have a termination date and provides for a 30 .ay notice of termination, so as a formality a motion should be made to terminate that Agreement If the NAC Agreement is terminated by motion the Council should make a separate Agreement approving the proposed letter of Termination. Also on the agenda is a proposed contract with The Planning Company, LLC a newly created entity started by Dan Licht. I have reviewed the Agreement and have requested a few changes which should be in the version provided by Dan to the Council. If the Council desires to .use the services of The Planning Company, LLC it should approve that Agreement by motion. The agenda also contains a revision to the current resolution which appointed NAC as the City Zoning Administrator. In the event that The Planning Company, LLC is retained this revised resolution should be adopted to name that company the City Zoning Administrator. It would be more appropriate to move these agenda items in front of the Planning agenda so that the status of the Planner could be clarified prior to any Planning presentations. Michael C. Couri* Andrew J. MacArthur Robert T. Ruppe— *Also licensed in Illinois **Also licensed in California March 3, 2010 COURI, MACARTHUR & RUPPE, P.L.L.P. Attorneys at Law 705 Central Avenue East PO Box 369 St. Michael, MN 55376-0369 (763) 497-1930 (763) 497-2599 (FAX) www.courimacarthur.com Al Brixius Principal Northwest Associated Consultants, Inc. 4800 Olson Memorial Highway Suite 202 Golden Valley, MN 55422 Sarah E. Schwarzhoff RE: Termination of Agreement and Relationship Between City of Otsego and NAC Dear Mr. Brixius: The Otsego City Council has decided to terminate its relationship with Northwest Associated Consultants. The only written Agreement that the City could locate on file was a 1995 Agreement wherein the City agreed to use NAC for various planning issues, at the sole discretion of the City. That agreement did not preclude use of any other person or entity for planning and related services during the term of the Agreement. The written agreement calls for a 30 day notice to terminate. In accordance with the original Agreement and as a formality, this letter serves as notice from the City to NAC of termination of the 1995 Agreement. The City requests that you provide the City with all documents, ordinances, ordinance amendments, studies, plans, code books and other material which you worked on for the City from the date that you begin working with Otsego, which pre -dates its incorporation as a municipality. The requested material should be delivered to the Otsego City Hall as soon as possible. Thank you for your service over the years and good luck with future endeavors. Very truly yours, Andrew J. MacArthur COURI, MACARTHUR & RUPPE, PLLP P William S. Radzwiil ,.drew J. MacArthur , dichael C. Court November 20, 1995 RADZWILL & CO URI Attorneys at Law 705 Central Avenue East PO Bax 369 St. Michael, MN 55376 (612) 497-1930 (612) 497-2599 (FAX) City of Otsego c/o Elaine Beatty, City Clerk 8899 Nashua Avenue NE Elk River, MN 55330 RE: Proposed Contract For Services- NAC Dear Elaine: I have reviewed the proposed contract submitted by NAC relative to ongoing Planning Services and find the form to be acceptable, assuming that the fees contained therein are acceptable to the City.. If you have any further questions please feel free to contact me. Very my yours, �� ew J �acArth RADZAILL' COURI cc: Dave Licht, NAC NORTHWEST ASSOCIATED CONSULTANTS C- COMMUNITY PLANNING - DESIGN - MARKET RESEARCH INC 14 November 1995 AGREEMENT FOR PROFESSIONAL PLANNING SERVICES THIS AGREEMENT entered into this day of 1995, by and between the CITY OF OTSEGO, MINNESOTA, hereinafter referred to as the "City", and NORTHWEST ASSOCIATED CONSULTANTS, INC., hereinafter referred to as the "Planner". WITNESSETH: ARTICLE 1. AREA OF SERVICE That the City does hereby agree to employ the Planner to render professional technical planning and development assistance services to the extent and kind described in Article 2 below, in and for the City of Otsego, Minnesota. ARTICLE 2. SERVICES OF THE PLANNER The Planner hereby agrees to render the professional services as follows: A. Technical Planning and Development Assistance 1. Provide general assistance and consultation to the City, regarding the City's planning, zoning, subdivision, and development projects plus related functions and activities. Services shall be rendered on an as needed basis to be determined by the City and authorized by the Zoning Administrator. Any services performed under this Article will be billed on a monthly basis as per Article 4.A of this Agreement. 2. The Planner will prepare written reports, provide general development assistance and make recommendations on matters as described by the City through the Zoning Administrator. B. Meetino Attendance 1. The Planner shall prepare for and attend staff meetings as directed by the Zoning Administrator. 5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 55416 PHONE 5 1 2-595-9635 FAX 612-595-9837 City of Otsego Page Two 2. The Planner shall prepare for and attend City meetings as directed by the Zoning Administrator. 3. The Planner shall prepare for and attend special meetings as directed by the Zoning Administrator. ARTICLE 3. SERVICES OF THE CITY The City hereby agrees to furnish to or make available for examination or use by the Planner, without charge, the following: A. All material and documents applicable to projects in which the Planner is involved. Such material and documents shall be submitted to the Planner within a reasonable period of time before any meeting at which they are to be considered. When written reports are required, all material and documents shall be submitted to the Planner no less than ten (10) working days or within a reasonable period of time to permit proper evaluation prior to the meeting at which they will be considered. B. Available material and documents, as determined by the Planner, that are necessary for the services to be performed. ARTICLE 4. PAYMENT A. Technical Planning and Development Assistance The City hereby agrees to pay the Planner for professional services included in Article 2.A of this Agreement as follows: The payment of these services shall include mileage, supplies, postage, graphic material, printing and labor according to the attached rate schedule. Labor involving City initiated projects as contrasted to private development projects shall be charged at a fifteen (15) percent reduction in hourly rates. The fee schedule, as provided in Attachment A, shall serve as the basis for charges made. 2. If the City finds it necessary to abandon requested work, the City shall notify the Planner in writing and the Planner shall be compensated for all work completed and materials expended. City of Otsego Page Three 3. The Planner shall submit a statement of services rendered under Article 2.A on a monthly basis, payable by the City within thirty (30) days of receipt of an invoice showing work completed. B. Meetina Attendance The City hereby agrees to pay the Planner for professional services included in Article 2.13 of this Agreement an amount of Two Hundred Dollars ($200.00) for company principals, directors and associates and One Hundred Fifty Dollars ($150.00) for professional support staff per public, staff, or special meeting, based upon invoices received documenting work completed. ARTICLE 5. OTHER PARTIES A. It is mutually agreed that this Agreement is not transferable by either party to a third party without the written consent of the other. B. The Planner's reports and other materials prepared in the performance of this Agreement are instruments of services and remain the property of the City. However, any further distribution of these reports by the City must note the Planner as the source. ARTICLE 6. TERMINATION A. This Agreement shall be terminated at any time by either party upon thirty (30) days written notice. The Planner shall be compensated for all work completed and materials expended upon the date of termination by the City. B. This Agreement shall not be effective until duly executed by both parties hereto and shall be in effect until terminated by either party. City of Otsego Page Four NORTHWEST ASSOCIATED CONSULTANTS, INC. avi R. Licht, Pre sid Date CONDITIONS HEREIN AGREED TO: CITY OF OTSEGO, MINNESOTA Norman F. Freske, Mayor Elaine Beatty, City Clerk Please Sign and Return One Copy Date Date NORTHWEST ASSOCIATED CONSULTANTS, Iii tC. RATE SCHEDULE* Effective 1 July 1993 RATE PER HOUR STAFF MEMBER Principals (Directors) ........................ $50.00 to $95.00 to $95.00 Associates...................................$50.00 SeniorAnalyst ............................... Senior Landscape Architect ................... ....$35.00 to $60.00 SeniorPlanner.......................... Senior Urban Designer ......................... Administration Specialist..... - Senior-Public Analyst...................................... Landscape Architect..........................$20.00 to $45.00 Planner...................................... Urban Designer ............................... Public Administration Specialist............. Aide.......................................... ...$15.00 to $35.00 Technician................................ Secretary.................................... Job Basis Outside Consultants ..........................Per Cost + 15% Supplies.....................................Actual Per Mile Mileage......................................$.35 Rate - Expert Testimony.............................Hourly Minimum Charge $500.00 * Classification ranges and individual staff rates are subject to change on a semi-annual calendar year basis. ITEM 8.2 THE PLANNING COMPANY LLC 3601 THURSTON AVENUE NORTH ANOKA, MINNESOTA 55303 PHONE: 763.427.5960 FACSIMILE: 763.427.0520 E-MAIL: PLANNINOCOQGMAIL.COM 8 March 2010 Otsego Mayor and City Council City of Otsego 8899 Nashua Avenue NW Otsego, MN 55330 RE: Otsego — Planning Services TPC FILE: 1002 Dear Mayor and City Council Members: This letter forwards a proposed contract for The Planning Company LLC (TPC) to provide professional planning services to the City of Otsego. TPC has been established to provide consulting planning services to local governments in the areas of comprehensive planning, drafting and implementation of ordinances, codes and policies, zoning administration, code enforcement and other duties as may be assigned by the City Council or City Administrator. We are to be collocated in an established professional office with access to administrative support as well as technical expertise in the areas of GIS and CAD. We also have established relationships with Landscape Architects and other design professionals. The financial structure of the proposed contract differs from that of the City's previous consulting arrangement. Previously hourly charge rates were assigned based on the experience of the individual rather than the significance or complexity of the task. As TPC is being founded by only senior level personnel, the proposed hourly rate structure assigns hourly rates to specific activities: Private Development Review: $120.00/hour City Initiated Planning Projects: $100.00/hour Code Enforcement: $60.00/hour Code Maintenance: $40.00/hour Expenses: Per rate schedule City of Otsego Page 2 TPC is continuing the previous 20 percent discount in standard charge rates for City initiated planning projects. This structure ensures that the City will see no difference in expected cost for planning related services in contracting with TPC. We believe that the proposed arrangement may ultimately prove more efficient as the staff involved in the work for the City will have greater familiarity with the community, it's goals and policies, ordinances and processes while still charging similar fees. I began my professional career in 1994 and it has been my pleasure to serve as the City Planner for the City of Otsego since 1998. 1 have worked very well with my City staff colleagues, City advisory commissions, the City Council as well as residents and businesses to effectively represent the goals and policies of the City of Otsego in the area of land use and community development. I believe it is the experience gained in working with the community through the changes that have occurred over these years that is of greatest value to Otsego going forward I look forward to continuing my relationship with the City of Otsego through TPC. Sincerely, THE PLANNING COMPANY LLC laT D. Daniel Licht, AICP Principal Attach. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Andy MacArthur, City Attorney AGREEMENT FOR PROFESSIONAL PLANNING SERVICES THIS AGREEMENT, dated 8 March 2010 and entered into by and between the CITY OF OTSEGO, WRIGHT COUNTY, MINNESOTA, hereinafter referred to as the "Municipality" and THE PLANNING COMPANY LLC, hereinafter referred to as the "Consultant". WITNESSETH: ARTICLE 1. AREA OF SERVICE That the Municipality does hereby agree to employ the Consultant to render professional technical planning and development assistance services to the extent and kind described in Article 2 below in and for the City of Otsego, Minnesota. ARTICLE 2. SERVICES OF THE CONSULTANT The Consultant hereby agrees to render the professional services as follows after receipt of a written or verbal work authorization by the City Administrator or City Council: A. Provide general assistance and consultation to the Municipality, regarding the Municipality's planning and development, and related functions and activities. The Consultant will be available to assist and advise the Municipality on the administration, structure, forms, procedures and processing of development ordinances and requirements. Services shall be rendered on an as needed basis to be determined by the Municipality. B. The Consultant will prepare written reports, complete with planning considerations, concerning Planning Commission agenda items which deal with rezoning, conditional use permits, variance and subdivision plans, etc. as directed by the Municipality. C. The Consultant shall attend staff, advisory committee, and/or City Council Meetings or other special public meetings as directed by the Municipality. D. The Consultant shall maintain and store files, maps and graphics of projects in which it has or is currently involved in until such time as the City requests the relinquishing of these materials. E. Any services performed under this Article will be billed on a monthly basis as per Article 4 of this Agreement. City of Otsego Page 2 ARTICLE 3. SERVICES OF THE MUNICIPALITY The Municipality hereby agrees to furnish to or make available for examination or use by the Consultant, without charge, the following: A. Agendas for all Planning Commission and/or City Council meetings when attendance of the Consultant is required within a reasonable time to allow for review of each item on the agenda. B. All materials and documents applicable to all Planning Commission and/or City Council agenda items, including those that are required by Ordinance for the consideration of various applications. These materials and documents shall be submitted to the Consultant within a reasonable period of time before any meeting at which time they are to be considered. C. Materials and documents, as determined by the Consultant, that are necessary for the services to be performed. ARTICLE 4. PAYMENT The Municipality hereby agrees to pay the Consultant for professional services included in Article 2 of this Agreement as follows: A. The work described in Article 2 of this Agreement will be charged to the Municipality on a time and materials basis and computed in accordance with the rate schedule included in Article 7 of this Agreement and the following specified hourly rates: 1. Private initiated development projects shall be undertaken at the rate of $120.00 per hour for Principals. 2. City initiated projects related to official controls, zoning administration, special studies or other activities not identified in Section 4.A.3 and Section 4.A.4 shall be undertaken at the rate of $100.00 per hour for Principals. 3. Consultant work related to code enforcement of the Zoning Ordinance and City Code including field surveys, preparation of notices, citations and other correspondence and preparation and attendance at hearings to consider appeals shall be undertaken at the rate of $60.00 per hour for Principals. City of Otsego Page 3 4. Consultant work related to codification and maintenance of ordinances, policies and resolutions shall be undertaken at the rate of $40.00 per hour. B. All meetings, as stated in Article 2.0 of this Agreement shall be payable at a fixed rate of two hundred fifty dollars ($250) per meeting for up to four (4) hours of meeting time including travel from the Consultant's offices to the meeting location with mileage expenses inclusive. C. The Consultant shall submit a statement of services rendered under Article 2 of this Agreement on a monthly basis payable by the Municipality upon receipt of an invoice showing work completed. D. If the Municipality finds it necessary to abandon requested work, the Municipality shall notify the Consultant in writing and the Consultant shall be compensated for all work completed and materials expended. ARTICLES. OTHER PARTIES A. The Consultant shall refrain from undertaking projects for public or private clients that may represent a conflict with the City's interests. Prior to the Consultant undertaking any work which holds such potential, the City shall have the right to approve or veto this activity. B. It is mutually agreed that this Agreement is not transferable by either party to a third party without the written consent of the other. C. The Consultant's reports and other materials prepared in the performance of this Agreement and paid for become the property of the Municipality. However, any further distribution of these reports by the Municipality must note the Consultant as the source. D. In the case of lawsuits or legal actions by a third party against the Municipality in which the Consultant is also named as a Defendant and related to matters worked on by the Consultant, when insurance coverage is available to the Municipality the Municipality shall assume responsibility and expense for legal defense so long as it is not determined that the Consultant was either intentionally or grossly negligent. City of Otsego Page 4 ARTICLE 6. TERMINATION A. This Agreement may be terminated by either party delivering to the other party written notice of termination in which case this Agreement shall be deemed terminated as of 9:00 AM on the thirtieth (30th) day following receipt of said written notice. B. In the event of termination by the Municipality, the Municipality shall pay the Consultant for work completed after the termination date on a time plus materials basis, such payment to be made within thirty (30) days after receipt of Municipality of a final invoice showing work completed. All materials shall be retained by the Consultant until all payments due from the Municipality have been received by the Consultant. C. In the event of termination by the Consultant, the Consultant shall forward to the Municipality on or prior to the termination date any unearned fees or retainers held by the Consultant shall be returned to the Municipality within thirty (30) days of termination date. D. This Agreement shall be effective as of 8 March 2010 upon execution by both parties hereto and this Agreement shall supersede any previous agreement established between both parties. ARTICLE 7. CONSULTANT RATE SCHEDULE Staff Member THE PLANNING COMPANY LLC RATE SCHEDULE Effective 8 March 2010 Rate Per Hour Principals (Directors) ............................................. $100.00 to $150.00 Associates............................................................. $75.00 to $150.00 SeniorAnalyst....................................................... Senior Landscape Architect ................................... Senior Planner....................................................... $70.00 to $130.00 SeniorDesigner ................................................... Senior Public Administration Specialist ................. City of Otsego Page 5 Analyst................................................................... GIS Snecialist......................................................... Landscape Architect .............................................. Planner.................................................................. $40.00 to $90.00 Designer.............................................................. Public Administration Specialist ............................ Aide....................................................................... Technician............................................................. $25.00 to $50.00 Secretary............................................................... Outside Consultants .............................................. Per Job Basis Supplies................................................................ Actual Cost + 15% Mileage.................................................................. Per Mile Rate as established by the IRS Expert Testimony ................................................... Hourly Rate CONDITIONS HEREIN AGREED TO: THE PLANNING COMPANY LLC D. Daniel Licht, AICP, Principal CITY OF OTSEGO, MINNESOTA By: Jessica Stockamp, Mayor Attest: Tami Loff, City Clerk 8 March 2010 Date Date ITEM 8_3 RESOLUTION NO.: 2010 - 06 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION APPOINTING THE ZONING ADMINSTRATOR FOR THE CITY OF OTSEGO. WHEREAS, Chapter 20, Section 11 of the Otsego City Code establishes the position of Zoning Administrator to carry out administration and enforcement of the Zoning Ordinance; and, WHEREAS, the Zoning Administrator position is currently vacant; and, WHEREAS, the City of Otsego is contracted with The Planning Company LLC to provide professional planning services; and, WHEREAS, the City Council has determined that The Planning Company LLC is qualified and capable for serving as the Zoning Administrator as part of its services to the City of Otsego; and, NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT The Planning Company LLC is hereby appointed as the Zoning Administrator for the City of Otsego. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 8th day of March 2010. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica Stockamp, Mayor 2 Michael C. Couri- Andrew I MacArthur Rohert T. Ruppe— *Also licensed in Illinois —Also licensed in California March 4, 2010 City Council Members City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 COURT, MACARTHUR & RUPPE, P.L.L.P. Attorneys at Law 705 Central Avenue East PO Box 369 St. Michael, MN 55376-0369 (763) 497-1930 (763) 497-2599 (FAX) www.courimacarthur.com RE: Appello Group LLC Proposal Regarding Assessments Dear Council Members: ITEM 8_4 Sarah E. Schwarzhoff Appello Group, LLC has approached the City requesting action by the City relative to a deferment of a portion of the assessments on County Road 42 related to Great River Centre of Otsego Third Addition. The requested deferment is related to 2010 assessments for Outlot A. The request is for the purpose of closing on the proposed Twin City Orthopedic property recently approved for development by the City. In order to close on the property the County requires payment of all 2009 and 2010 taxes and assessments related to the current Outlot D of Great River Centre of Otsego Second Addition, which was replatted as Great River Centre of Otsego Third Addition and divided into the lot being purchased for the Twin City Orthopedic and a new outlot. A portion of the assessment ($ 70,471.87) relates to the City assessments for the balance of the PID number for the former Outlot D, minus the new lot created by the replat. Appello is asking that this amount be deferred and reassessed and reallocated over other lots which they own within the Great River Centre of Otsego, Great River Centre of Otsego Second Addition and Great River Centre of Otsego Third Addition. There is no mechanism available to the City to reallocate those costs for this year after the Certification of Assessments done last Fall. The County Recorder must receive all taxes and assessments due on the currently existing PID (Outlot D, Great River Centre of Otsego Second Addition) in order to record the documents. The only mechanism available to the City would be to write a check to the County in the amount of the assessments to be reallocated. The County would then return this money to Letter to Otsego City Council March 4, 2010 Page 2 the City in July as a payment for assessment. The City could then take that unpaid amount and reallocate it over other Appello properties within the Plat, or against the newly created Outlot A of Great River Centre of Otsego Third Addition. This would facilitate closing between Appello and the Twin City Orthopedic group. The proposed closing is important to the City since 21S` Century Bank has agreed to withhold from that closing money ($125,000.00) necessary to make street and other improvements still not completed within the Plat. It is my understanding that the closing is currently scheduled for March 15. The City currently has a requirement within the Developers Agreement with Appello for Great River Centre of Otsego that a perpetual $300,000.00 Letter of Credit remain in place at all times to cover unfinished improvements as well as periodic payment of assessments for CSAH 42. The Developer is currently technically in default in that Agreement since they are not current with payment of taxes and assessments. The City has notified Appello of that default. In the event that the City were to draw on that Letter of Credit they would have enough money to complete the current outstanding public improvements with some left over to pay now due taxes and assessments. Although the Developers Agreement requires that another $300,000.00 Letter of Credit be immediately posted, the chances of the bank following through with another Letter of Credit without the current closing succeeding, would be diminished. In the event that the closing did not go through, the assessments would remain on the property and would eventually be collected by the City but it could take a period of years to actually collect the money. The City Council will be asked this evening to act upon whether or not they will facilitate the closing by deferring the assessment on that portion of the Outlot which is not to be currently developed. Attached to this letter is an Agreement which outlines the limited proposal to defer the assessments on a portion of the Outlot. The Agreement requires that the Developer renew the current Letter of Credit, which expires on April 3, and to come current on payment of outstanding taxes and assessments on all properties which it owns within the Plats of Great River Centre of Otsego as well as the Second and Third addition of the same. I will be available to further discuss this matter at the special City Council meeting and regular City Council meeting both scheduled for Monday, March 8. Letter to Otsego City Council March 4, 2010 Page 3 VeryyttT��urs, Andr J. cArthur C RI, MACARTHUR & RUPPE, PLLP Ends. cc: Ron Wagner, City Engineer Dan Licht Tim Stoltman, Larkin Hoffman Appello Group, LLC CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA AGREEMENT BETWEEN THE CITY OF OTSEGO AND APPELLO GROUP, LLC RELATIVE TO ASSESSMENTS FOR OUTLOT A, GREAT RIVER CENTRE OF OTSEGO THIRD ADDITION THIS AGREEMENT made this — day of March, 2010 between the City of Otsego (CITY), a Minnesota municipal corporation and Appello Group, LLC (APPELLO) a Minnesota limited liability company. WHEREAS, APPELLO owns certain property within Great River Centre of Otsego Third Addition, identified as Outlot A ; and WHEREAS, APPELLO wishes to sell a portion of Great River Centre of Otsego Third Addition, identified as Lot 1, Blockl, Great River Centre of Otsego Third Addition; and WHEREAS, Great River Centre of Otsego Third Addition is a replat of Outlot D of Great River Centre of Otsego Second Addition; and WHEREAS, upon sale of the property (Lot 1, Block 1 Great River Centre of Otsego Third Addition) and recording of the Plat of Great River Centre of Otsego Third Addition, APPELLO will have to pay all outstanding taxes and assessments on the former Outlot D, Great River Centre of Otsego Second Addition over which the assessment has already been certified, including a 2010 City assessment for improvements to CSAH 42 adjacent to the Plat in the amount of $ 70,471.87; and WHEREAS, APPELLO has requested that the City defer the assessment on Outlot A, Great River Centre Third Addition to be reassessed over the Outlot or other properties in the Plat to be determined later; and WHEREAS, the CITY has agreed to facilitate the closing on Lot 1, Block 1 Great River Centre of Otsego Third Addition by deferment of 2010 special assessments on Outlot A of the same, subject to certain conditions. NOW, THEREFORE IT IS AGREED BETWEEN THE PARTIES AS FOLLOWS: CITY will cause the payment of those 2010 special assessments related to Outlot A, Great River Centre of Otsego Third Addition, subject to reassessment and reallocation of the amount of that assessment over other properties owned by APPELLO within the Plats of Great River Centre of Otsego, Great River Centre of Otsego second Addition and Great River Centre of Otsego Third Addition. 2. APPELLO shall immediately cause the current $300,000.00 Letter of Credit required by the Developer's Agreement between CITY and APPELLO for Great River Centre of Otsego to be extended or renewed. 3. APPELLO will immediately pay all delinquent taxes and assessments for properties owned by APPELLO within the Plats of Great River Centre of Otsego, Great River Centre of Otsego Second Addition and Great River Centre of Otsego Third Addition. 4. APPELLO hereby waives any and all irregularities in procedure, any required hearings and right of appeal, statutory or otherwise to the reassessment and reallocation of assessments related to Lot 1, Block 1 and Outlot A, Great River Centre of Otsego Third Addition. Dated: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk 2 Dated: APPELLO GROUP, LLC By: Its COUNTY OF WRIGHT ) ) ss STATE OF MINNESOTA) Subscribed and sworn before me this _ day of March, 2010 by Jessica Stockamp, Mayor and Tami Loff, City Clerk with authority and on behalf of the City of Otsego, a Minnesota municipal corporation. NOTARY PUBLIC COUNTY OF WRIGHT ) )ss STATE OF MINNESOTA) Subscribed and sworn before me this _ day of March, 2010 by , its with authority and on behalf of Appello Group LLC, a Minnesota limited liability company. NOTARY PUBLIC DRAFTED BY: COURI, MACARTHUR & RUPPE, PLLP 3 705 Central Avenue East PO Box 369 St. Michael, MN 55376 763-497-1930 DRAFT- November 13, 2009 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA AGREEMENT BETWEEN THE CITY OF OTSEGO, APPELLO GROUP, LLC AND 21sT CENTURY BANK RELATIVE TO ESCROW FUNDS TO COMPLETE CERTAIN REQUIRED PUBLIC IMPROVEMENTS TO THE GREAT RVER CENTRE WHEREAS, the CITY OF OTSEGO (CITY) has entered into an Agreement and addendums thereto with APPELLO GROUP LLC (APPELLO) relative to the Plat of GREAT RIVER CENTRE located within the CITY; and WHEREAS, said Agreement and Addendums require APELLO to timely complete public improvements including, but not limited to, bituminous paving and repair work as well as construction of concrete medians; and WHEREAS, the CITY has been attempting to have APPELLO complete this work over the last six months, but the work has not been timely completed; and WHEREAS, manhole covers were raised in contemplation of the work being completed this year, and the CITY has documented portions of the street which now need patch work as a result of the second lift of bituminous not being applied; and WHEREAS, the CITY has contacted APPELLO and 21sT CENTURY BANK (BANK) and indicated that the CITY was prepared to draw on the existing Letter of Credit issued by the BANK on behalf of APPELLO in order to assure completion of the public improvements; and WHEREAS, APPELLO and the BANK have indicated that they would escrow certain proceeds from a contemplated closing between APPELLO and TWIN CITY ORTHOPEDIC, and dedicate them to the completion of those most needed public improvements by a date certain, in lieu of the CITY drawing on the Letter of Credit. NOW THEREFORE, IT IS AGREED BETWEEN THE PARTIES as follows: In the event that all conditions of the Purchase Agreement are complied with and the proposed transaction between APPELLO and TWIN CITY ORTHOPEDIC actually closes, BANK and APPELLO agree that from that transaction $125,000.00 will be held in escrow by BANK for the benefit of CITY and specifically to cause repairs to existing roadway, a second lift of bituminous and construction of concrete medians within GREAT RIVER CENTRE as set forth on attached Exhibit A, said repairs and improvements to be completed by June 1, 2010. 2. The escrowed funds may be released to make payment for the work if the work is completed by APPELLO, with written authorization of the CITY. In the event that APPELLO does not complete or undertake the work, or does not undertake or complete the work in a timely fashion the escrowed funds shall be released to CITY upon their request for the specific purpose of completing the designated work. 3. In the event that the above mentioned transaction, for whatever reason, does not proceed to closing, or the closing does not occur at such time as to allow the work to be completed by June 1, neither the CITY nor BANK shall have any obligations under this Agreement and the CITY may proceed with any and all other remedies available to it under its Agreements, or by statute or other law, including draw on the current Letter of Credit. AGREED to this _ day of November, 2009. APPELLO GROUP, LLC By: Its 21ST CENTURY BANK Jon Dolphin Vice President CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk 0 ITEM CITY OF OTSEGO POLICY FOR ASSESSMENT OF STREET CONSTRUCTION New Streets/Reconstruction Local streets are the street network within a subdivision that is intended to provide access to the directly abutting properties and primarily serves local traffic. These costs are assessed entirely to the abutting lots within the new subdivision or borne directly by the developer as part of a development agreement. Collector/Minor Arterial streets connect local streets to other major corridors. These streets serve a mix of local and through traffic. Access is restricted in order to balance needs of local and through traffic. The cost of these streets is assessed to the benefiting area surrounding the construction project. The benefiting area typically spans one-half the distance to the next city maintained Collector/Minor Arterial street. All parcels in developed or developing areas of Otsego will be included in one east -west and one north - south roadway benefit (assessment) area. A Collector street access fee may be charged to developers as part of a development agreement in lieu of an assessement. Residential Street Rehabilitation and Overlays Street Rehabilitation and Overlay costs are shared by property owners and the City of Otsego. The City share is funded by general property taxes, and in some cases, State and Federal funds. State and Federal funds are only available for Collector/Minor Arterial streets and are not available for local streets. Street Rehabilitation and Overlay project assessment rates are determined by a feasibility report for the benefiting project area. These rates are based on costs for a typical local residential street (soil dependent) and are on a unit basis assessment method. The Otsego City Council has set Otsego's portion of costs for rehabilitation and overlays of Otsego local streets at 50%. For lots that have access to the Collector or Minor Arterial street, a unit basis assessment is applied that is consistent with assessment for nearby local streets, as set out in the above paragraphs. In addition, Collector and Minor Arterial street rehabilitation and overlay on projects are also assessed a secondary benefit rate. The assessment area for this secondary benefit rate is typically one-half the distance to the next city maintained Collector/Minor Arterial street. All parcels in Otsego will be included in one east -west and one north -south roadway benefit (assessment) area. Commercial/Industrial Street Rehabilitation and Overlays All commercial/industrial street rehabilitation and overlay cost will be added 100% to benefiting property based on a feasibility firm prepared by the City Engineer. OT901 Policy for Assessment TPC Regular Maintenance Regular maintenance of all city streets will be paid by the City of Otsego through taxes. Regular maintenance includes but is not inclusive to the following routine items: crack filling, snow plowing, street sweeping, seal coating, patching, minor curb replacement, grading, and graveling.. OT901Policy for Assessment TPC ITEM 1p_, Memo To: Mayor and Council From: City Clerk Tami Loff Date: February 17, 2010 Re: Darkenwald Farm; Zoning Map AmendmenYCUP The Planning Commission held a public hearing on March 1, 2010 to consider the application of John and Tonya Darkenwald for a Zoning Map amendment and conditional use permit allowing a lot less than 20 acres within the A-2 District and also having indirect access to a public street. Mr. John Darkenwald, the property owner, was present to represent the application but had no comments. Mr. Daniel Licht spoke during the public hearing regarding the request complying with the Comprehensive Plan and applicable Zoning Ordinance requirements. Mr. Licht noted that the actual subdivision would be approved administratively by the Zoning Administrator. There were no other comments by the public and the public hearing was dosed. The Planning Commission had no questions or comments. The Planning Commission voted 7-0 to recommend approval of the applications as outlined below. The application will be considered by the City Council at their meeting on March 8, 2010 at 7:00 PM. POSSIBLE ACTIONS Decision 1 — Zoning Map Amendment A. Motion to approve a Zoning Map amendment rezoning the subject site from A-1 District to A-2 District based on a finding that the request is consistent with the Comprehensive Plan. B. Motion to deny the application based on a finding that the request is inconsistent with the Comprehensive Plan. C. Motion to table. Decision 2 — Conditional Use Permit A. Motion to approve a conditional use permit subject to the following conditions: A deed restriction shall be recorded with Parcel A prohibiting further subdivision of more than four (4) lots unless the lots are rezoned and the subdivided lots shall either: a. Have a minimum lot area of 20 acres. b. Have a maximum lot area of 2.5 acres. 2. A deed restriction shall be recorded with Parcel B prohibiting further subdivision unless the lot is rezoned. 3. Dedication of right-of-way for 70"' Street (CSAH 37) shall be subject to review by the City Engineer and approval of Wright County. 4. Right-of-way for the north 30 feet of 6e Street shall be dedicated to the City, subject to review and approval of the City Enigneer. 5. The applicant shall provide a delineation of wetlands within the subject site; All delineated wetlands and the wetland buffer required by Section 20-16-9.E.4 of the Zoning Ordinance shall be overlaid by drainage and utility easement and all wetland issues are subject to review and approval of the City Engineer. 6. The applicant shall pay a cash fee in lieu of land of $2,600.00 to satisfy park and trail dedication requirements applicable to the current subdivision application. 7. The ability of the proposed lots to accommodate on-site septic and well utilities shall be subject to review and approval by the City Engineer. 8. The administrative subdivision shall be subject to review and approval by the Zoning Administrator. 9. The applicant shall enter into a development contract with the City, subject to review and approval by the City Attorney. B. Motion to deny the application finding that the request is inconsistent with the Comprehensive Plan, Zoning Ordinance and/or Subdivision Ordinance. C. Mike Robertson, City Administrator Ron Wagner, City Engineer Andy MacArthur, City Attorney Casey Darkenwald, applicant CITY OF 03-01-10 OT S E G O FINDINGS & DECISION ZONING MAP WRIGIIT COUNTY, MINNESOTA APPLICANT: John and Tonya Darkenwald APPLICATION: Request for approval of a Zoning Map amendment rezoning property from A-1, Agriculture Rural Service District to A-2, Agriculture Long Range Urban Service District. CITY COUNCIL MEETING: March 8, 2010 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The property is legally described as provided for on Exhibit A. B. The subject site is guided for future urban uses within Urban Service Expansion Area E2 by the Comprehensive Plan. C. The subject site is zoned A-1 District; The applicant is requesting a rezoning to A-2 District to allow for subdivision of one lot less than 20 acres as allowed as a conditional use within the A-2 District. D. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-3-21 of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. Finding: The Comprehensive Plan guides the site for interim rural land uses until sanitary sewer and water utilities are available. The proposed rezoning will allow for a subdivision of three lots, which is consistent with the interim land use plan. 2. The proposed use's compatibility with present and future land uses of the area. Finding: Surrounding land uses currently consist of primarily agricultural -rural service area uses and large lot single family uses. The surrounding area is guided for rural land uses until such time as urban services are available. As such, the proposed subdivision will be compatible with the existing and planned land uses surrounding the subject site. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding. The proposed subdivision conforms to all requirements of the Zoning Ordinance, Subdivision Ordinance and Engineering Manual. 4. Traffic generation by the proposed use in relation to the capabilities of streets serving the property. Finding: The proposed use is not anticipated to generate traffic that will overwhelm the capabilities of the streets serving the property. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed subdivision can be accommodated by the City's existing service capacity. E. The Planning Report dated February 25, 2010 prepared by Northwest Associated Consultants, Inc. is incorporated herein. F. The Otsego Planning Commission conducted a public hearing at their regular meeting on March 1, 2010 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 7-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this a day of March, 2010. Attest: Tami Loff, City Clerk 2 CITY OF OTSEGO By: Jessica Stockamp, Mayor CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA APPLICANT: John and Tonya Darkenwald 03-01-10 FINDINGS & DECISION CONDITIONAL USE PERMIT APPLICATION: Request for approval of a conditional use permit to allow a lot less than 20 acres in area within the A-2, Agriculture Long Range Urban Service District and also having indirect access to a public street. CITY COUNCIL MEETING: March 8, 2010 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The property is legally described as provided for on Exhibit A. B. The subject site is guided for future urban land uses within Urban Service Expansion Area E2 by the Comprehensive Plan. C. The subject site is zoned A-2 District; The applicant is requesting a conditional use permit to allow an administrative subdivision of a lot less than 20 acres in area as provided for by Section 20-52-5.1-11 of the Zoning Ordinance. D. The subject site is proposed to have access to a public street via a private driveway constructed within a public right-of-way; Indirect access to a public street is allowed as a conditional use permit pursuant to Section 20-21-4.1-1.2 of the Zoning Ordinance. E. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-4-2.F of the Zoning Ordinance: The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. Finding: The Comprehensive Plan guides the site for interim rural land uses until sanitary sewer and water utilities are available. The proposed rezoning will allow for a subdivision of three lots, which is consistent with the interim land use plan. 2. The proposed use's compatibility with present and future land uses of the area. Finding: Surrounding land uses currently consist of primarily agricultural -rural service area uses and large lot single family uses. The surrounding area is guided for rural land uses until such time as urban services are available. As such, the proposed subdivision will be compatible with the existing and planned land uses surrounding the subject site. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The proposed subdivision conforms to all requirements of the Zoning Ordinance, Subdivision Ordinance and Engineering Manual. 4. Traffic generation by the proposed use in relation to the capabilities of streets serving the property. Finding: The proposed use is not anticipated to generate traffic that will overwhelm the capabilities of the streets serving the property. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed subdivision can be accommodated by the City's existing service capacity. F. The Planning Report dated February 25, 2010 prepared by Northwest Associated Consultants, Inc. is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on March 1, 2010 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 7-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: A deed restriction shall be recorded with Parcel A prohibiting further subdivision of more than four (4) lots unless the lots are rezoned and the subdivided lots shall either: a. Have a minimum lot area of 20 acres. b. Have a maximum lot area of 2.5 acres. 2. A deed restriction shall be recorded with Parcel B prohibiting further subdivision unless the lot is rezoned. 3. Dedication of right-of-way for 70th Street (CSAH 37) shall be subject to review by the City Engineer and approval of Wright County. 4. Right-of-way for the north 30 feet of 6e Street shall be dedicated to the City, subject to review and approval of the City Engineer. 5. The applicant shall provide a delineation of wetlands within the subject site; All delineated wetlands and the wetland buffer required by Section 20-16-9.E.4 of the Zoning Ordinance shall be overlaid by drainage and utility easement and all wetland issues are subject to review and approval of the City Engineer. 6. The applicant shall pay a cash fee in lieu of land of $2,600.00 to satisfy park and trail dedication requirements applicable to the current subdivision application. 7. The ability of the proposed lots to accommodate on site septic and well utilities shall be subject to review and approval by the City Engineer. 8. The administrative subdivision shall be subject to review and approval by the Zoning Administrator. 9. The applicant shall enter into a development contract with the City, subject to review and approval by the City Attorney. 2 MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 8t' day of March, 2010. Attest: Tami Loff, City Clerk ,kj CITY OF OTSEGO By: Jessica Stockamp, Mayor ORDINANCE NO.: 2010-01 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF OTSEGO TO PROVIDE FOR A CHANGE IN ZONING CLASSIFICATION. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. The official Zoning Map of the Otsego Zoning Ordinance is hereby amended to change the zoning classification of the property legally described as provided for on Exhibit A. Section 2. The property is hereby rezoned from A-1, Agriculture Rural Service District to A-2, Agriculture Long Range Urban Service District. Section 3. The zoning reap of the City of Otsego shall not be republished to show the aforesaid rezoning, but the City Clerk shall appropriately mark the zoning map on file in the City Clerk's office for the purpose of indicating the rezoning hereinabove provided for in this Ordinance, and all of the notations, references and other information shown thereon are hereby incorporated by reference and made part of this Ordinance. Section 4. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 8t" day of March, 2010. CITY OF OTSEGO M Jessica Stockamp, Mayor ATTEST: Tam! Loff, City Clerk ITEM 10_2 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 25 February 2010 RE: Otsego — City Code; Storm Water Discharge NAC FILE: 176.08 Peoples Service Inc. has documented an increase in flows to the West Waste Water Treatment Facility of approximately 25,000 gallons per day. This flow does not correlate to anticipated sewer flows based on water usage and the number of users on the system. Peoples Service Inc. and the City Engineer believe the additional flow to the sewer system is being caused by residential sump pumps being discharged to the sewer system. The additional flow to the sewer system increases treatment costs that are not being accounted for in the calculation of sewer usage charges based on metered water usage from December, January and February. Section 6-3-7.13 of the City Code prohibits storm water from being discharged to the sanitary sewer system. Building Inspector Lynn Paulson identified that the existing code is not specific enough to require installation of a sump pump and that it be constructed so as to only allow discharge outside of the structure. Building Inspector Paulson says that without this requirement, some builders construct homes with a sump basin but no pump installed. This situation allows the sump pump to be installed at some future point with the discharge potentially routed to a sewer drain. City staff has drafted an amendment to Section 6-3-7.D of the City Code to require that a sump pump be installed with all basements and crawl spaces. The installation of a sump pump would thus be required at the time of construction, inspected by the Department of Building Safety and a condition for issuance of a certificate of occupancy. City staff recommends approval of Ordinance 2010-25 attached hereto. C. Mike Robertson, City Administrator Tami Loff, City Clerk Ron Wagner, City Engineer Kurt Neidermeier, Peoples Service, Inc. Lynn Paulson, Building Inspector Andy MacArthur, City Attorney ORDINANCE NO.: 2010-02 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE REGARDING STORMWATER DISCHARGE. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 6-3-7.1) of the Otsego City Code is hereby amended to read as follows: D. Storm Water Prohibited. 1. It shall be unlawful for any owner, occupant or user of any premises to direct into or allow any storm water, surface water, water from air conditioning systems or building sump pump systems, oil or other material hereafter excluded by the City to drain into the sanitary sewer system. 2. Sump Pump Required: a. All dwellings and other buildings and structures which require, because of the infiltration of water into basements, crawl spaces and the like, a sump pump system to discharge excess water, shall have a permanently installed discharge line which shall not at any time discharge water into the sanitary sewer system, except as otherwise provided herein. b. A permanent installation shall be one which provides for year-round discharge capability to either the outside of the dwelling, building or structure, or to the storm sewer system. C. Unless directly connected to the storm sewer system by an underground tile or line system, or some other verifiable means, it shall consist of: 1. A mechanical sump pump and discharge line which shall be constructed with rigid pipe (plastic, copper, galvanized or black pipe) one inch inside diameter minimum with a union or other approved coupling for easy disconnection for repair or replacement. 2. The discharge line shall protrude to the outside to a permanently drilled hole or opening, and shall extend at least three feet outside of the foundation wall of the dwelling, building or other structure with a hose connection. 3. The line leading from the sump pump shall have a connection on the outside of the dwelling, building or structure which shall prevent it from being pulled back in through the hole. 3. All discharges to the sanitary sewer system prohibited by this Section shall be immediately disconnected. 4. The Building Official, City Engineer or other authorized City staff shall at reasonable times be permitted to enter upon all properties connected to the sanitary sewer system for the purpose of an inspection and observation, to determine whether the requirements of this subchapter are being complied with. Section 2. This Ordinance shall become effective immediately upon its passage and publication according to law. ADOPTED by the City Council of the City of Otsego this a day of March, 2010. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk ITEM 12_1 Memo To: Mayor and Council From: City Clerk Tami Loff Date: March 4, 2010 Re: Metro West Recycling Jason Warehime, owner of Metro West Recycling, has proposed an Otsego Clean up week from May 3-8 for Otsego residents to bring items listed on attached sheet to his business for a reduced cost to recycle. It would work the same way we previously did the vouchers for Clean up Month. Residents would come into City Hall the week of May3-7 show proof of residency and City Staff would give them their voucher. In 2008 we paid $226.85 for 800 vouchers to be printed. The cost to the city if approved would be the cost of printing the vouchers and City staff time that week to hand out the vouchers. If City Council approves staff would add this information to the Otsego website, newsletter and to the utility billing that is due to go out next week. CITY OF TSEGO ON THE GREAT RIVER ROAD 8899 Nashua Avenue N. E. • Otsego, MN 55330 (763) 441-4414 • Fax: (763) 441-8823 E-mail: cityhall@ci.otsego.mn.us 49�mMetro Appliance ­_ RECYCLING (763) 241-8787 App lances - Computers - Electronics - Bulbs 16403 60th Street N.E. Otsego, MN 55330 OTSEGO CLEAN UP WEEK VOUCHER MAY 3-85 2010 WHERE: Metro Appliance Recycling *ABSOLUTELYNO HOURS: Monday thru Friday 9:00 a.m. to 5:00 p.m. AFTER HOURS Saturday - May 8th 9:00 a.m. to 2:00 p.m. DUMPING THIS VOUCHER ENTITLES YOU TO BRING LISTED ITEMS TO METRO APPLIANCE RECYCLING. NOT ACCEPTABLE No liquids such as: oil, paint, hazardous material, antifreeze No household garbage, furniture, brush or compost materials ITEMS ACCEPTED AND CHARGED FOR: (NOTE: THESE PRICES ARE GOOD FOR ONLY THE WEEK OF MAY 3-8) YOU ARE REQUIRED TO UNLOAD YOUR OWN LOAD. Name: _ Address: PID#: Approved by: City of Otsego Identification/Proof of Residence is required. ONE VOUCHER PER HOUSEHOLD Amount Amount Household Appliances $15.00 ea. Computers .30/lb. Air Conditioners $20.00 ea. (Tower, Monitor or Printer) Fluorescent Lights .45-1.35 ea. Tires w/o rims $ 6.00 ea. TV's .30/lb. Tires w/rims $ 8.00 ea. Electronics .30/lb. Auto Battery FREE (NOTE: THESE PRICES ARE GOOD FOR ONLY THE WEEK OF MAY 3-8) YOU ARE REQUIRED TO UNLOAD YOUR OWN LOAD. Name: _ Address: PID#: Approved by: City of Otsego Identification/Proof of Residence is required. ONE VOUCHER PER HOUSEHOLD