Item 3.6 Crack Filling0 t�T
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MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Streets Department
Street Operations Manager Lamson
May 24, 2021
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director Flaherty
3.6
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
ARE YOU SEEKING APPROVAL OF A CONTRACT?
Is a strong organization that is committed to leading the community through innovative
communication.
X
Has proactively expanded infrastructure to responsibly provide core services.
BACKGROUND/JUSTIFICATION:
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
City streets which are part of the Proactive Maintenance Plan. Crack filling is being recommended on all
Is a social community with diverse housing, service options, and employment opportunities.
constructed streets that will be receiving their initial crack fill while the majority of the streets being crack
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council accept quotes for the 2021 crack filling project.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Each year, as part of the City's Pavement Management Program, the City contracts out the crack filling of
City streets which are part of the Proactive Maintenance Plan. Crack filling is being recommended on all
streets that will be receiving a fog sealing. Some of the streets are recent overlay projects or newly
constructed streets that will be receiving their initial crack fill while the majority of the streets being crack
filled have already had a seal coat and the existing crack filling needs to be over -banded as a routine repair.
Staff has requested quotes from Asphalt Concrete Solutions, Inc. (ACS) and Bargen, Inc. and has received
per pound quotes of $2.37 and $2.9S respectively with ACS being the low quote. Staff is recommending
that the City contract with ACS to perform this year's crack filling project at a rate of $2.37 per pound for a
total not to exceed the 2021 budget of $81,182. ACS performed the City's crack filling in 2018, 2019 and
2020 and did a great job.
SUPPORTING DOCUMENTS ATTACHED:
• Quotes
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to accept the quotes and to award the 2021 crack filling project to Asphalt Concrete Solutions, Inc.
at $2.37 per pound, with a total project cost not to exceed $81,182.
BUDGET INFORMATION
FUNDING:
BUDGETED:
Fund 201 - Pavement Management
I Yes
ASPHALT CONCRETE SOLUTIONS
BILL TO:
JOB SITE: PROPOSAL:
City of Otsego
City of Otsego Prop# 21.0876
c/o City of Otsego
13400 90th St., NE Date 4/14/2021
attn: Kevin Lamson
(763-238-5492) Terms Net 30 Days
13400 90th St. NE
Valid May be withdrawn after 30 days
13400 90th St., NE
Qty UM
Item Amount
4,689 LBS
Cracksealing- Touch up $11,112.93
1. Blow out existing sealed cracks that have opened up with high powered blowers.
2. Fill cracks with a hot rubberized crack sealant, MNDOT spec. 3405.
$2.37/Lb.
12,860 LBS Crack Sealing -Rout and Seal
1. Rout out all cracks 1/4" and larger to 1" x 1".
2. Clean out all dirt and debris with power blowers. (Heat lance if moist)
3. Apply a hot rubberized crack sealant, MN DOT spec. 3405, slightly lower than the
pavement surface to prevent tear -out.
$2.37/Lb.
Note
Quantities are from roads provided from the city
$30,478.20
Total $41,591.13
EXCLUSIONS:
ACS excludes landscape repairs, sod restoration, permits, bonds, testing, engineering/surveying, dewatering, removal of hazardous materials, disposal of
pavement fabric, unforeseen sub -terrain failure, damage to unmarked electric, sewer, water, irrigation systems, telephone lines, cable T.V. lines located on or
near the construction area. It will be at no expense to the ACS to move or tow vehicles in the construction zone after the job has been scheduled. If area is
not accessible due to any of these exclusions a re -mobilization or additional charges may be assessed. 1.5% slope is required for proper drainage, if the
slope is less than 1.5% ACS will not be responsible for any ponding of water. ACS will not guarantee sealcoating from failure due to tree coverage, sap or low
areas that hold water. ACS is not responsible for damage to garage doors that are not left open during driveway or apron replacement. DO NOT SALT NEW
CONCRETE FOR 1 YEAR.
RESPECTFULLY SUBMITTED BY CUSTOMER ACCEPTANCE
Tom Kemp
tom@acsasphalt.com
763-234-5783
Authorized Signature
Title
Date
ARGE
INCORPORATED
606 County Road 1
Phone (507) 427-2924
Mountain Lake, MN 56159
City of Otsego
Attn: Kevin Lamson
13400 — 90" St. NE
Otsego, MN 55330
Kevin,
Thank you for the opportunity to explain the pavement maintenance services our firm offers and to provide you
with a quote for your roads. I am confident that you will find the services beneficial for your project. I would like
to explain the procedures our service crew uses.
Asphalt Rubber Crack Repair (Rout & Seal)
Our service crew will:
A. rout out cracks 1" wide by 1" deep for cracks that are 40 feet apart and closer
B. rout out cracks 1 %" wide by 1" deep for cracks that are 45 — 80 feet apart
C. if the cracks are wider, they will be routed accordingly
D. the cracks will then be cleaned with high volume blowers
E. as a second cleaning procedure, a heatlance will be used to clean out any remaining debris and/or
moisture
F. cracks will be filled three-quarters to full
G. after a cooling period, the cracks are filled a second time using a banding applicator
H. this does not include any allegated areas
I. the debris will be blown to the side of the road, where it will be the Customers responsibility to
sweep up
Sealant Material
The sealant that we will use meets and exceeds the Minnesota State Spec. #3723.2 and Iowa
ASTM -D3405 and ASTM -D6690 type II Spec. with the following modifications:
- 100% elongation at -20°F
Clean and Seal Procedure (Re -seal)
The existing cracks will be cleaned of debris and/or moisture using a heatlance. We will
then fill the cracks with rubberized sealant, installing an overbanding safety seal.
Recently OSHA implemented new exposure levels for the Respirable Crystalline Silica law. We as a company are
taking this serious and we want to protect our workers as well as avoid any fines that might be incurred by not
following OSHA regulations.
The OSHA standard (29 CFR 1926.1153) requires employers to limit worker exposures to respirable
crystalline silica and to take other steps to protect workers. In keeping with the spirit of the law, we are doing
everything we can to reduce our employee's exposure to Silica. This includes working towards a solution to
suppress the dust at the point of creation, as well as using a Vacuum sweeper truck with a water system in the
holding tank to suck the debris from the cracks.
Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as explained.
Please note: The Customer is responsible for notifying the public that we will be working in your area.
Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep their
Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust,
debris or damage. A recommended distance would be 75 —150 feet away from the work zone. An Insurance
Certificate is available upon request.
Crack repair streets with rout & seal and clean & seal @ $2.95 per pound.
The total project price is subject to the pounds installed.
The price stated above is what we need to complete the project. If there are any Bonds needed for this project
that cost will need to be ADDED to the prices listed above.
TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of
date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent
(18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30
days of invoice date. If payments are not made when due, interest, costs incidental to collection and attorney's fees
(if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right,
without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when
due.
This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime, subject to
increases related to material prices as noted above.
Acceptance of proposal —The above prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days.