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Item 3.9 - Fleet Maintenance Job DescriptionCITY O OtSegor MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works Street Operations Manager Lamson May 24, 2021 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty HR/Assistant City Administrator Hille 3.9 STRATEGIC VISION MEETS: I THE CITY OF OTSEGO: ARE YOU SEEKING APPROVAL OF A CONTRACT? Is a strong organization that is committed to leading the community through innovative communication. No Has proactively expanded infrastructure to responsibly provide core services. BACKGROUND/JUSTIFICATION: Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. X Is a social community with diverse housing, service options, and employment opportunities. mechanic to complete maintenance, inspections and repairs of the City's vehicle and equipment fleet. Also, Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff is recommending that the City Council approve job description revisions. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: With the recent resignation from the Fleet Maintenance Technician position, City staff has been evaluating options to determine a recommendation for our growing City and changing needs. Staff is making the recommendation to revise the job description to reflect some of the necessary skills of a mechanic to complete maintenance, inspections and repairs of the City's vehicle and equipment fleet. Also, revisions have been recommended to incorporate additional responsibilities to have a more proactive role in fleet management. These additional responsibilities include, but not limited to assisting with the capital improvement plan, tracking vehicles and equipment within a fleet management software, and assisting with development and implementation of safety training for vehicles and equipment. In addition to the changes noted above, City staff is recommending the position title be modified from Fleet Maintenance Technician to Mechanic. The Public Works Subcommittee was presented with this information at their May 19 meeting, with recommendation for consideration by the City Council. Pending City Council approval, the revised job description will be scored in the SAFE System by BakerTilly to determine if any Pay Grade changes are needed. SUPPORTING DOCUMENTS ATTACHED: 0 Job Description (DRAFT) POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve the Mechanic job description with Pay at Grade 8, pending a SAFE System scoring review, and to authorize City staff to begin the recruitment process. BUDGET INFORMATION ------ ---- ----------- FUNDING: BUDGETED: General Fund — Fleet Maintenance Department 101-43240-101 Yes I CITY OF s0o MINNESOTA Position Description Position: Fleet Maintenance TeehnieianMechanic FLSA Status: Non -Exempt Pay Grade: 8 Approved: April 27, 20 Draft DESCRIPTION OF WORK General Statement of Duties: related duties as r-equ r -e .Responsible for performing routine to skilled maintenance of the City's fleet vehicles and equipment Perform inspections maintain software and vehicle databases monitor inventories and implements safety protocols researches and collaborates with all departments for equipment purchases. Immediate Supervisor: Street Operations Manager Supervises: None Provides Work Direction to: None MAJOR JOB FUNCTIONS 1. Fleet Maintenance and Repairs: a. Schedule and perform preventative maintenance and repairs on all department vehicles as needed; ensure vehicles operate safely, perform DOT - required safety inspections and maintain appropriate documentation. b. Troubleshoot and perform mechanical repairs to vehicles and heavy front- end loaders dump trucks grader, tractors, etc.l and light equipment (pickups skid steer mowers. etc.l including: diagnosing electrical and mechanical problems, replacing water and fuel pumps and filters, cleaning and replacing injectors and injection pumps, repairing, replacing, rebuilding or adjusting hydraulic systems and motors, engines, transmissions, exhaust system, differentials, air brakes, drive shafts, U -joints, steering, heating and cooling systems, alternators, starters, etc. c. Maintain and repair equipment including lawn mowers, generators, spraying equipment, tractors, trailers, tillers, and ball field equipment_ rl Maintain + F pails and OFder-or-r-eeemnlend i:eh s to ensure an adequate ply e d.Utilize technical service manuals, books, other text and individuals as resources in the maintenance and repair of vehicles and equipment. Vie. Perform minor fabrication on new and used equipment and mount parts on equipment_ o Keep .l accurate 4 all - .l epai nseFvice Fn all equipment a- -1 nm r vehicles 2. Fleet a Assist with the development and implementation of an appropriate maintenance program for fleet vehicles and equipment. b Maintain accurate service records for all equipment and vehicles. c Serve as liaison with vendors monitor inventory of fuel, fluids, parts and tools and order or recommend purchases. d. Attend Fleet Committee meetings. e Assist in the preparation of the fleet vehicles and equipment capital improvement plan including but not limited to recommending additions or replacements and obtaining quotes. f Assist in the trade sale or auction of existing fleet vehicles and equipment. -2-.3. Streets0ther Duties and Responsibilities: a. Operate heavy and light equipment to perform a variety of street, parks and storm sewer maintenance work and shop tasks as needed. b. Remove snow from city streets, municipal parking lots and trails, applies salt and sand, haul snow, clean up after storms, etc. as needed. c. May assist in maintaining and repairing streets including tearing out blacktop, patching potholes, crack sealing and seal coating; sets up work zones, places cones or barricades around hazardous work areas, etc. d. May assist in reconstructing and maintaining pathways and maintaining storm sewer ponds, inlets and outlets; maintain shoulders and mow ditches. e. May assist with catch basin repair and assist contractors in repair and maintenance of storm sewer systeml f. May assist in tree trimming using a chain saw and removing debris for chipping. g Assists with the development and implementation of training programs for safe operation of fleet vehicles and equipment. h Attend Public Works Subcommittee meetings as requested. €i Serves on the City's Safety Committee. 4. General a. Treat fellow employees with respect and integrity b. Promote a positive and motivating environment c. Provide exceptional customer service d. Confer with supervisor, peers, and employees to discuss and resolve issues e. Make decisions that are always in the best interest of the City f. Perform other duties and projects as assigned g. Follow all safety policies and procedures h. Follow all City policies and procedures KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of equipment and vehicle repair, including procedures, methods, and tools • Demonstrable skill of the tools, equipment and standard practices of maintaining streets, and storm water structures • Working ability to operate a computer to maintain inventory and complete work records including but not limited to GPS monitoring asset management. Microsoft office diagnostic equipment. • Working ability to work with moving or vibrating parts on equipment and to manipulate levers and tools • Considerable knowledge of traffic laws, ordinances and regulations involved in equipment operation • Considerable knowledge of occupational hazards and safety precautions involved in street, park, storm sewer and vehicle and equipment repair and maintenance work • Demonstrable skill in the operation of snow removal, street sweeping, light and heavy equipment and other public works equipment and vehicles • Considerable ability to follow oral and written instruction, prioritize work and perform duties independently and as a member of a team • Considerable ability to analyze repair and maintenance problems and determine appropriate and cost-effective solutions • Working ability to establish and maintain good working relationships and communicate effectively with City staff and the general public • Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing • Ability to resolve and diffuse conflicts • Ability to work independently and as part of a team and to coordinate work with other departments. • Ability to plan, prioritize and organize the department's work • Strong sense of honesty, integrity, and credibility MINIMUM QUALIFICATIONS 1. Completion of ^technical training (Ex. ASE Certification). 2. Two years of experience maintaining and repairing vehicles and equipment. 3. DOT Certified with;,, six nths. 4. A valid Class B driver's license with ability to obtainGlass.A. . xithin civ ,r nths. PREFERRED QUALIFICATIONS - nnT Cert fie d. 1 Experience with fleet management software. 4.2. Valid Class A driver's license. PHYSICAL REQUIREMENTS The physical requirements checked on the attached sheet are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NON-DISCRIMINATION POLICY To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. The Essential functions listed above are intended as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them if the work is similar, related or a logical assignment to the position. Note: This job description does not constitute a contract or employment agreement.