ITEM 3.5C Soccer fields- well room modificationsTY or
ot
1f
go
MINrEOT
Request for
City Council Action
DEPARTMENT ENT INFORC ATION
_:..._.._._.......-_.....:_.._._.:.:.:..:..::::.....:..:...:......:...nn...-........._...-Nv...-..v.........-................................................. .......-............................... -............... ............. r._. ..... ....._...... .... I ... - - ._...... _ _.... _ ................ ._._..... ......... .........
n.-.......
ol�llTI1 �EPAT3E{T:
E UETOR: MEETING DATE:
Parks and Recreation City Engineer Wagner December 9,.2013
PEE TER(: REVIEWED BYITEM #;
Consent Agenda City Administrator Johnson 3.5C
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff Recommends approval of payment in the amount of $6,{450.47 for the Otsego Soccer Fields
Well Room Modifications and Irrigation System to Great Northern Landscapes, Inc.
ARE YOU SEEKING APPROVAL of A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
The irrigation system installed will provide the Otsego Soccer Fields with approximately 1" of water per
week over the entire athletic turf area. The irrigation system was designed by Central Turf & Irrigations
Supply. The system design required a booster pump to be installed next to the irrigation pond, pipe to
be placed throughout the athletic fields, and between the fields and the booster pump (supplied by City
but installed by Great Northern Landscaping, Inc) and various irrigation control and electrical
modif 1cations and sensors to the puk l ic worl s well room to use the existing well as a water supply.
The irrigation system has been completed and is currently operating manually. The system i
operational although we cannot recommend 100% payment at this time as we have not received the as
constructed drawings. Also needed are lien waivers and MN IC134 tax form. Druce these Items are
received the retainage can be released.
Our cost estimate from the Soccer Field Comprehensive Project Cost merno dated March J. , 2013 was
$102,500.00 for the Irrigation system, booster station, and VFD and Control iters. we anticipate the
entire project will remain within budget.
SUPPORTING DOCUMENTS: 0 ATTACHED NONE
0 Pay Estimate No.
POSSIBLE MOTION
r.._..-.........._..-.-.._........._...............................................................................................................................................................:.........v.-._.-.....-.-.....--.._..........-.-.....-..-....--.........................---.-.......-...........-..........-.....-...._..........-......-.....-..........................-.--.r.-...-.-......v.....-..-..........-....-.-..-_..._.-....._........................................_.................................
Please�vord motion a you i-voufd like It to appear in the minutes.
Notion to approve payment to Great Northern Landscapes, Inc. in the amount of $6.,450.47 for the
Otsego Soccer Fields — Well Room Modifications and irrigation System.
BUDGET INFORMATION
............. . .... ....... . .... ..... .... .. ... .......... ................... .......... ......... .. . ........... . ............... ..... . ... .... ............. ...... ............ ..... .. .. .................. ................ .. . .... . .. ........
FUNDING: BUDGETED: X YES
208 Community Facilities Funds
TRSA Ei NO
ACTION TAKEN
......... ... ............ ...... .............. .... ....... ................. ....... .... .... . .. ...... ....... ............. .. ... .. ...... ........ .... ... . .. .. ........ . ... ....... . ... . ..... ...... ............... ...... ..... ....... : ........... ................. ...... ... .... ..... ........... I ..... .... .............. ............. .................................. . . ......................... . .. . ... .. . .... ...... ......... . ..
r -i APPROVED AS REQUESTED ❑ DENIED oTABLED ❑ OTHER (List changes)
COMMENTS:
PAYMENT#2
CITY OF OTSEGO
Otsego Soccer Fields -Nell Room Modification and irrigation System
December 4, 2013
Hworable Mayor & City Coumil
City of Otsego
13400Oth Street NE
Otsego, MN 55330
R E: 0 ts egoSoccer l"ieIds - 11 Room Mod icaWs and tr6aation System
ontrac or: Great Northern Landscapes, Inc.
Contract Amount: $73,955
Award Date: Julys S, 2013
Completion Date: August 9, 2013
Dear Honorable Wyor and Coundl Member :
The following work has been completed on the above -referenced project by Great Nodhern Landscapes, Inc.
Rld At%hesrfslla "All
Total Bid Schedule Wr 73,506.40 ..................._ . 73,x06,00 .
Manna nrtfnr Mt% 1
ITEM
.
ITDESCRIPTIONQUANT
Y UNIT
PRICE �
D#T�.
EXTENSION
I
Woll t o*m Modificallons
1 L .....
85D.00 2.850.00
1
2.&50.00
Boaster Pump Installation
.
L
.
650.40 $
650.00 t
2,650.00
Fleldinigatlon tern
t LS
005,00 0 045.00
1.0 S
0'8 x.00
4
lsower
As-Buft Plans
1 LS
x.0.00 - 1
4 a
I
Total Bid Schedule Wr 73,506.40 ..................._ . 73,x06,00 .
Manna nrtfnr Mt% 1
ITEM
.
ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CON TRAT UNIT
PRICE
USF -13 7
CONTRACT AMOUNT DATE
EXT6N ION
I
Lump Surn —Add itiona l E le riaal VI Iork
1 L 6
5,6w'.00
X30.00 i
5.534.00
Install minknum 6Wx8Tx6" Concrete Pad
I LS
50.00
650.00 t
&50.00
Burnish and InstaN CastingVo for Wet Well
9 L
3.04
04
3w_00 1 S
".
Total Change order No. I
Bid Schedule "N'
Change Order No. 1
TOTAL
Total Work Completed to [date
LESS 5% RETAINAGE:
LESS PAY ESTI AT TE ##1
WE RECOMMEND PAYMENT OF:
r5--- ....41+480.00 6,466.00
73,505.{0
6,x#80.00
;k U,ff0V.VV
70,088.00
79t985.0
6 A Ann na
19 OV1000.zo
6#450.7
Pr€ot to fna I payman please verify €he amount of parlous payments, and tha r lot of the folia ing items p6or to making payrnent.
I. Certificate of cJaims payment (lien waiver),
. Affidavit of payment of States taxes (MN State TAX Form IC 134),
3.As-built ent and approved by City E glneer
S:Wun10paMOTS B W 2MSOccer Fie lds1720-20i Irrigallon, Controls and B�fer�Pumft" atloM
M720 PE IRRIGATION
PAYMENT
CITY OF 0TE0
Otsego Soccer Fields - Well Room Modification and Irrigation System
CONTRACTOR: 3 AT NORTHER LAND$CAPING, INC.
Der fioa0on by ontra tor-- I c rt r t all items and amounts are corre 4 for the work completed to date.
Signed:
Title: - Date
ENGINEER: HAS ANS N ANDERSON
rfifcation b FMeer. W re rend pa rnent for work and qua nHes as shown.
7itl
Date
OWNER: CITY OF OTSEGO
Signed;
Title: fi2�te
8.VAun1c1pahA0TSEG0172MSmcer F dsX7 0-2013 JrrigaWn, mitrals and Sgter NmpVnigatk>nj
0720IRRI sAT€
Great N ilhern Lm, lnc,
19720 Iguana -S . NW
Elk River, Mn. 55330
Bill
City orotsego
tin: Ross Dernant
13400 901h Street N
Otsego, MN 55330
Invoice f
Date Invoice
12/3/2013 9664
Ship To I
P.O. Number
rTerms
Rep
Ship
Via
F.O.B.
Project �
13-05
Due on r e-ipt
Mpw
12/3/2013
Soiccor Complex
Quantity
Item Cote
Description
I rioe Each
Amount �
I
I
Irrigation
Irrigation
}
Balance of Contr i;t
Retainage,
Sales Tax
6j800.49
3, x. 3
6.875%
6,800.-4
3.659.23
CIO
Thank you o your business.
.-y
1 ,439. f
Total