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04-12-10 CCCLAIMS LIST CITY COUNCIL MEETING APRIL 12, 2010 TO: Tami Loff ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER PAYROLL 03-24-2010 $ 21,225.88 03-24-2010 $ -1,520.00 03-31-2010 $ 151,541.27 04-07-2010 $ 42,273.33 03-24-2010 $ 31,790.48 04-07-2010 $ 33,424.75 ELECTRONIC PYMTS FOR Bldg Permit Surcharge $ Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ GRAND TOTAL $ 278,735.71 Check # 48426 - 48433 Voided check # 48404 Check # 48434 - 48470 Check #47471 - 48502 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 04/07/10 9:30 AM Page 1 *Check Summary Register© APRIL 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048471 UNITED STATES POSTAL SERVI 4/2/2010 $971.01 POSTAGE FOR NEWSLETTER Paid Chk# 048472 AFFORDABLE SANITATION 4/7/2010 $356.00 MARCH PORTA RENTALS Paid Chk# 048473 ALLIANCE BENEFIT GROUP 417/2010 $415.40 PPE 4/3/10 CH DTD 4/7/10 Paid Chk# 048474 BANYON DATA SYSTEMS, INC. 4/7/2010 $1,257.07 FUND/POS ANNUAL SUPPORT Paid Chk# 048475 BOYER TRUCKS 4/7/2010 $138.06 WINDSHIELD Paid Chk# 048476 BRINK PR 4/7/2010 $1,100.00 OTSEGO VIEW - APRIUMAY 2010 Paid Chk# 048477 CENTRAL HYDRAULICS, INC. 4/7/2010 $85.28 HOSE, SWIVEL Paid Chk# 048478 CHARTER COMMUNICATIONS 4/7/2010 $119.06 MONTHLY SERVICE Paid Chk# 048479 COURI MACARTHUR LAW OFFIC 4!712010 $8,949.50 AUTOMATIC SYSTEMS - LS #1 Paid Chk# 048480 DARKENWALDS RIVERBEND 4/7/2010 $561.55 ESCROW REFUND - OFC EXPANSION Paid Chk# 048481 DASCOM SYSTEM GROUP, INC 4/7/2010 $577.50 AUDIO/MICROPHONE REPAIR SERVIC Paid Chk# 048482 DXS TOTAL HOME CENTER 4/7/2010 $134.67 MISC OPERATING SUPPLIES Paid Chk# 048483 FINKEN'S WATER CARE 4/7/2010 $48.99 BOTTLED WATER Paid Chk# 048484 GIS RANGERS, LLC 4/7/2010 $3,375.00 GIS SERVICES Paid Chk# 048485 GOPHER STATE ONE -CALL INC 4/7/2010 $168.20 LOCATE TICKETS Paid Chk# 048486 GOVERNMENT TRAINING SERVI 4/712010 $199.00 2010 MCMA REG - MIKE ROBERTSON Paid Chk# 048487 GRAINGER 4/7/2010 $132.22 CHEMICAL FOR HUMIDIFIER Paid Chk# 048488 ICMA RETIREMENT TRUST 4/7/2010 $1,054.88 PLAN #304185 Paid Chk# 048489 LONG & SONS 4/7/2010 $1,367.64 CITY HALL MAR CLEANING Paid Chk# 048490 MENARDS 4/7/2010 $17.63 CEDAR RAIL - FENCE REPAIR Q LP Paid Chk# 048491 MN MUNICIPAL UTILITIES ASSO 4/7/2010 $2,100.00 2ND QTR SAFETY MGMT PROGRAM Paid Chk# 048492 NAPA OF ELK RIVER INC 4!7/2010 $349.54 V -BELTS, ALT BELTS Paid Chk# 048493 PETERBILT NORTH 4/7/2010 $73.01 FILTERS Paid Chk# 048494 PLAISTED COMPANIES 4/7/2010 $575.32 SAND, GRAVEL & RIVER ROCK Paid Chk# 048495 PUBLIC EMPLOYEES RETIREME 4/7/2010 $3,688.47 #677600 PPE 4/3/10 Paid Chk# 048496 REGISTERED ABSTRACTERS, IN 4/7/2010 $76.13 REFUND - OVERPAY SF2 VACANT LO Paid Chk# 048497 SNAP-ON TOOLS 4/7/2010 $382.61 SOCKETS, CART Paid Chk# 048498 ST. CLOUD STATE UNIVERSITY 4/7/2010 $410.00 2010 MMCI REG - SANDY LINDENFE Paid Chk# 048499 TERMINAL SUPPLY CO, INC. 4/7/2010 $68.83 STOP/TURN/TAIL LAMPS Paid Chk# 048500 TPC 4/7/2010 $7,028.00 PARK PLANNING Paid Chk# 048501 TR COMPUTER SALES LLC 4/7/2010 $30.00 REPAIR BACKUP EXEC SYS REC ERR Paid Chk# 048502 VEIT & CO 4/7/2010 $6,462.76 BLAST/PAINT FRAME, BOX, PLOW & Total Checks $42,273.33 FILTER: None CITY OF OTSEGO 04/07/10 9:30 AM Page 1 *Check Detail Register© APRIL 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 048471 4/2/2010 UNITED STATES POSTAL SERVICE E 101-41400-347 Newsletter $971.01 E 101-41700-301 Legal Services POSTAGE FOR NEWSLETTER Total UNITED STATES POSTAL SERVICE $971.01 NEEDHAM AVE E 101-41700-301 Legal Services Paid Chk# 048472 4/7/2010 AFFORDABLE SANITATION E 101-41700-301 Legal Services $450.50 E 101-45200-410 Rentals (GENERAL) $356.00 8877 MARCH PORTA RENTALS Total AFFORDABLE SANITATION $356.00 E 602-49450-301 Legal Services $70.00 Paid Chk# 048473 4/7/2010 ALLIANCE BENEFIT GROUP $136.00 DARKENWALD SPLIT G 101-21706 Hospitalization/Medical Ins $415.40 GREAT RIVER CENTRE PPE 4/3/10 CH DTD 4/7/10 Total ALLIANCE BENEFIT GROUP $415.40 Total COURI MACARTHUR LAW OFFICE $8,949.50 Paid Chk# 048474 4/7/2010 BANYON DATA SYSTEMS, INC. E 101-41600-390 Contracted Services $1,257.07 145150 FUND/POS ANNUAL SUPPORT Total BANYON DATA SYSTEMS, INC. $1,257.07 Paid Chk# 048475 4/7/2010 BOYER TRUCKS E101-43100-220 Repair/Maint Supply (GENERAL) $138.06 80519R WINDSHIELD Total BOYER TRUCKS $138.06 Paid Chk# 048476 4/7/2010 BRINK PR E 101-41400-347 Newsletter $1,100.00 OTSEGO VIEW - APRIUMAY 2010 Total BRINK PR $1,100.00 Paid Chk# 048477 4/7/2010 CENTRAL HYDRAULICS, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $67.65 14202 HOSE, SWIVEL E101-43100-220 Repair/Maint Supply (GENERAL) $17.63 14319 O'RINGS Total CENTRAL HYDRAULICS, INC. $85.28 Paid Chk# 048478 4/7/2010 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.06 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 Paid Chk# 048479 4/7/2010 COURI MACARTHUR LAW OFFICE E 101-41700-301 Legal Services $1,241.00 GEN'L - WATERFRONT EAST E 101-41700-301 Legal Services $2,464.00 GENERAL E 250-42410-301 Legal Services $140.00 NEEDHAM AVE E 101-41700-301 Legal Services $714.00 TPC CONTRACT E 101-41700-301 Legal Services $450.50 HOSPITAL DISTRICT E 101-41700-301 Legal Services $252.00 COMMUNITY REC AGREEMENT E 602-49450-301 Legal Services $70.00 AUTOMATIC SYSTEMS - LS #1 E 602-49450-301 Legal Services $70.00 R.L. LARSON/AUTO SYS - LS #1 G 701-22262 JOHN DARKENWALD CUP $136.00 DARKENWALD SPLIT G 701-22465 GREAT RIVER CTR $3,230.00 GREAT RIVER CENTRE E 101-41700-301 Legal Services $182.00 PERSONNEL Total COURI MACARTHUR LAW OFFICE $8,949.50 Paid Chk# 048480 4!7/2010 DARKENWALDS RIVERBEND G 701-22257 RIVERBEND CUP - OFC EXPANSIO $561.55 701-22257 ESCROW REFUND - OFC EXPANSION Total DARKENWALDS RIVERBEND $561.55 Paid Chk# 048481 4/7/2010 DASCOM SYSTEM GROUP, INC E101-41940-400 Repairs & Maint Eqpt- Cont $577.50 41193 -IN AUDIO/MICROPHONE REPAIR SERVICE Total DASCOM SYSTEM GROUP, INC $577.50 Paid Chk# 048482 4/7/2010 DJ'S TOTAL HOME CENTER E101-43100-210 Operating Supplies (GENERAL) $20.87 45039 MISC OPERATING SUPPLIES CITY OF OTSEGO 04/07/10 9:30 AM Page 2 *Check Detail Register© APRIL 2010 Check Amt Invoice Comment E 101-43100-210 Operating Supplies (GENERAL) $26.22 45197 MISC OPERATING SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $19.23 45239 MISC OPERATING SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $56.60 45371 MISC OPERATING SUPPLIES E101-45200-210 Operating Supplies (GENERAL) $11.75 45507 MISC OPERATING SUPPLIES Total DJ'S TOTAL HOME CENTER $134.67 Paid Chk# 048483 4/7/2010 FINKEWS WATER CARE E 101-41940-390 Contracted Services $48.99 -BOTTLED WATER Total FINKEN'S WATER CARE $48.99 Paid Chk# 048484 4!1/2010 GIS RANGERS, LLC E 101-41400-391 GIS Services $3,375.00 259 GIS SERVICES Total GIS RANGERS, LLC $3,375.00 Paid Chk# 048485 4/7/2010 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $168.20 30759 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $168.20 Paid Chk# 048486 4/7/2010 GOVERNMENT TRAINING SERVICE E 101-41400-360 Education/Training/Conferences $199.00 23628405 2010 MCMA REG - MIKE ROBERTSON Total GOVERNMENT TRAINING SERVICE $199.00 Paid Chk# 048487 y4/7/2010 GRAINGER E 101-41400-201 Office Supplies and Expenses $4.19 9214238397 CHEMICAL FOR HUMIDIFIER E 101-41400-501 Equipment $128.03 9215078578 TOWER STYLE HUMIDIFIER Total GRAINGER $132.22 Paid Chk# 048488 4/7/2010 ICMA RETIREMENT TRUST E 101-41400-121 PERA $264.88 PLAN #304185 G 101-21705 Other Retirement $790.00 PLAN #304185 Total ICMA RETIREMENT TRUST $1,054.88 Paid Chk# 048489 4/7/2010 LONG & SONS E 101-41940-203 Other Supplies $84.27 10-105 CITY HALL SUPPLIES E 101-41940-389 Cleaning Services $748.13 10-105 CITY HALL MAR CLEANING E101-43100-210 Operating Supplies (GENERAL) $171.86 10-105 PW SUPPLIES E 101-43100-389 Cleaning Services $363.38 10-105 PW MAR CLEANING Total LONG & SONS $1,367.64 Paid Chk# 048490 4R/2010 MENARDS E101-45200-220 Repair/Maint Supply (GENERAL) $17.63 44194 CEDAR RAIL -FENCE REPAIR @ LP Total MENARDS $17.63 Paid Chk# 048491 4R/2010 MN MUNICIPAL UTILITIES ASSOC E 101-43100-360 Education/Training/Conferences $525.00 35395 2ND QTR SAFETY MGMT PROGRAM E 101-41400-360 Education/Training/Conferences $525.00 35395 2ND QTR SAFETY MGMT PROGRAM E 250-42410-360 Education/Training/Conferences $525.00 35395 2ND QTR SAFETY MGMT PROGRAM E 101-41600-360 Education/Training/Conferences $525.00 35395 2ND QTR SAFETY MGMT PROGRAM Total MN MUNICIPAL UTILITIES ASSOC $2,100.00 Paid Chk# 048492 4/7/2010 NAPA OF ELK RIVER INC E 101-43100-210 Operating Supplies (GENERAL) $102.73 482347 V -BELTS, ALT BELTS E 101-43100-210 Operating Supplies (GENERAL) $92.30 482573 HI -DRI, HYD OIL E 602-49450-209 JetVac supplies & expenses $15.81 484386 PIPE EXTENSION E 101-43100-210 Operating Supplies (GENERAL) $15.81 484454 CON PIPE E 101-43100-220 Repair/Maint Supply (GENERAL) $11.31 484698 FORD EXHAUST E 101-43100-240 Small Tools/Equipment $24.86 486035 SP WRENCH E 101-43100-210 Operating Supplies (GENERAL) $86.72 486160 LAMP CITY OF OTSEGO 04/07/10 9:30 e 3 Page 3 *Check Detail Register© APRIL 2010 Check Amt Invoice Comment Total NAPA OF ELK RIVER INC $349.54 Paid Chk# 048493 4/7/2010 PETERBILT NORTH E101-43100-210 Operating Supplies (GENERAL) $73.01 F200850005 FILTERS Total PETERBILT NORTH $73.01 Paid Chk# 048494 4/7/2010 PLAISTED COMPANIES E 101-43100-370 Sand andGravel $575.32 32933 SAND, GRAVEL & RIVER ROCK Total PLAISTED COMPANIES $575.32 Paid Chk# 048495 4/7/2010 PUBLIC EMPLOYEES RETIREMENT FD E 101-41600-121 PERA $478.13 #677600 PPE 4/3/10 E 602-49450-121 PERA $44.66 #677600 PPE 4/3/10 $44.66 #677600 PPE 413/10 E 601-49400-121 PERA $1,009.32 #677600 PPE 4/3/10 E 101-43100-121 PERA $240.52 #677600 PPE 4/3/10 E 101-41400-121 PERA $168.80 #677600 PPE 4/3!10 E 250-42410-121 PERA $1,702.38 #677600 PPE 4/3/10 G 101-21704 PERA atal PUBLIC EMPLOYEES RETIREMENT FD $3,688.47 Paid Chk# 0484964/7/2010 REGISTERED ABSTRACTERS, INC. $76.13 REFUND - OVERPAY SF2 VACANT LOTS G 250-12300 Special Assess Rec-Deferred Total REGISTERED ABSTRACTERS, INC. $76.13 Paid Chk# 048497 4/712010 SNAP -0N TOOLS E 101-43100-240 Small Tools/Equipment $382.61 239472 SOCKETS, CART Total SNAP -0N TOOLS $382.61 Paid Chk# 048498 4/712010 ST. CLOUD STATE UNIVERSITY $410.00 2010 MMCI REG - SANDY LINDENFELSER E 101-41400-360 Education/Training/Conferences Total ST. CLOUD STATE UNIVERSITY $410.00 Paid Chk# 048499 4/7/2010 TERMINAL SUPPLY CO, INC. E 101-43100-210 Operating Supplies (GENERAL) $9.84 43988-01 FEMALE FUSE STOPfTURNrrAIL LAMPS E 101-43100-210 Operating Supplies (GENERAL) $58.99 46115-00 Total TERMINAL SUPPLY CO, INC. $68.83 Paid Chk# 048500 4/712010 TPC G 701-22422 ROTTLUND HOMES $48.00 WILDFLOWER LENNARFARMS G 701-22260 US HOME CORP CUP/MARTIN FAR $36.00 RIVERWOOD OD NATIONAL ATIONAL G 701-22315 RIVERWOOD NATIONAL $60.00 G 701-22258 TWIN CITY ORTHOPEDICS $60.00 TCO POLICY MANUAL E 101-41570-303 Planning Fees $300.00 $996.00 CODE ENFORCEMENT E 250-42410-303 Planning Fees $336.00 DARKENWALD G 701-22262 JOHN DARKENWALD CUP $36.00 CODE ENFORCEMENT E 250-42410-303 Planning Fees $790.00 PARK PLANNING E 203-45210-303 Planning Fees $2,000.00 MEETINGS E 101-41570-303 Planning Fees $768.00 WATERFRONT EAST E 101-41570-303 Planning Fees $180.00 NO DISCHARGE AMENDMENT E 101-41570-303 Planning Fees HPC E 101-41570-303 Planning Fees $170.00 $50.00 STREET ASSESSMENT POLICY E 101-41570-303 Planning Fees $348.00 RIVERPOINTE 4 G 701-21851 RIVERPOINTE 4TH $850.00 GENERAL E 101-41570-303 Planning Fees Total TPC $7,028.00 Paid Chk# 048501 4/7/2010 TR COMPUTER SALES LLC $30.00 73816 REPAIR BACKUP EXEC SYS REC ERROR E 101-41400-390 Contracted Services CITY OF OTSEGO 04/07/10 9:30 AM Page 4 *Check Detail Register© APRIL 2010 Check Amt Invoice Comment Total TR COMPUTER SALES LLC $30.00 Paid Chk# 048502 417/2010 VETT & CO E 206-43100-501 Equipment $6,462.76 18266 BLAST/PAINT FRAME, BOX, PLOW & CAB Total VEIT & CO $6,462.76 1oloo BANK OF ELK RIVER $42,273.33 Fund Summary 101 GENERAL FUND 203 PARK DEVELOPMENT 206 CAPITAL EQUIPMENT REVOLVING 250 Comm. Dev. & Bldg Safety 601 WATER FUND 602 SEWER FUND 701 DEVELOPMENT ESCROWS FUND 10100 BANK OF ELK RIVER $27,849.76 $790.00 $6,462.76 $2,110.13 $44.66 $200.47 $4,815.55 $42,273.33 CITY OF OTSEGO 03/31/10 9:12 AM Page 1 *Check Summary Register© MARCH 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048434 ABM EQUIPMENT & SUPPLY, LL 3/31/2010 Paid Chk# 048435 BATTERIES PLUS 3/31/2010 Paid Chk# 048436 CHETS SHOES, INC. 3/31/2010 Paid Chk# 048437 CITY OF MONTICELLO 3/31/2010 Paid Chk# 048438 D.R. HORTON INC 3/31/2010 Paid Chk# 048439 EDINA REALTY TITLE 3/31/2010 Paid Chk# 048440 ELK RIVER PRINTING & PARTY 3/31/2010 Paid Chk# 048441 ELK RIVER WINLECTRIC CO. 3/31/2010 Paid Chk# 048442 FRAUENSHUH, INC. 3/31/2010 Paid Chk# 048443 GRAINGER 3/31/2010 Paid Chk# 048444 HAKANSON ANDERSON ASSOC 3/31/2010 Paid Chk# 048445 HD SUPPLY WATERWORKS, LT 3/31/2010 Paid Chk# 048446 KNUTSON RICK 3/31/2010 Paid Chk# 048447 LEAGUE OF MN CITIES INS TRU 3/31/2010 Paid Chk# 048448 MENARDS 3/31/2010 Paid Chk# 048449 MINNESOTA COPY SYSTEMS 3/31/2010 Paid Chk# 048450 NEXTEL COMMUNICATIONS 3/31/2010 Paid Chk# 048451 NOW CARE MEDICAL CENTERS 3/31/2010 Paid Chk# 048452 OFFICEMAX 3/31/2010 Paid Chk# 048453 PEOPLE SERVICE INC. 3/31/2010 Paid Chk# 048454 PITNEY BOWES 3/31/2010 Paid Chk# 048455 PURCHASE POWER 3/31/2010 Paid Chk# 048456 QWEST 3/31/2010 Paid Chk# 048457 RANDY'S SANITATION 3/31/2010 Paid Chk# 048459 RICOH AMERICAS CORPORATIO 3/31/2010 Paid Chk# 048460 SHERRIE LE HUMAN RESOURC 3/31/2010 Paid Chk# 048461 SNAP-ON TOOLS 3/31/2010 Paid Chk# 048462 SUSAN KREKELBERG 3/31/2010 Paid Chk# 048463 TARGET STORES 3/31/2010 Paid Chk# 048464 TERMINAL SUPPLY CO, INC. 3/31/2010 Paid Chk# 048465 TOSHIBA AMERICA BUSINESS S 3/31/2010 Paid Chk# 048466 WRIGHT COUNTY AUDITOR -TRE 3/31/2010 Paid Chk# 048467 WRIGHT COUNTY RECORDER 3/31/2010 Paid Chk# 048470 XCEL ENERGY 3/31/2010 Total Checks FILTER: None $224.95 ALUM SUCTION TUBE $89.21 BATTERIES $135.15 SAFETY SHOES - BRENT KOLLES $865.69 FEB ANIMAL CONTROL $70.72 W/S REFUND - 6378 MARLOWE AVE $61.00 W/S REFUND - 7421 LARGE AVE $1,246.54 CLEAN UP VOUCHERS $1,043.23 REPLACEMENT LAMPS/BULBS $100.00 REFUND SAC OVERPAYMENT $809.42 MAGNETIC LOCATOR $18,986.70 RIVERPOINTE 1 $520.21 REPAIR SUPPLIES $393.86 SEMINAR EXPENSES - (MEALS, GAS $5,000.00 CLAIM #11069064 - BAILIE $303.31 NIPPLES, COUPLINGS $90.47 TOSHIBA ESTUDIO 45 $359.95 CELL PHONES $44.00 COLLECTION - BRAD, KEVIN $82.25 OFFICE SUPPLIES $44,435.00 MONTHLY SERVICE - APRIL $588.00 PSTG METER/LETTER OPENER $500.00 POSTAGE $153.12 PW PHONE SERVICE $221.00 8899 NASHUA AVE $677.78 WIDE FORMAT PRINTER $260.00 HR REVIEW $144.24 RATCHETING COMB WRENCH $314.44 CANDY FOR EASTER EGG HUNT $4.97 COFFEE $228.34 BATTERY TERMINAL KIT, FUSES $55.49 PW TOSHIBA COPIER $69,958.33 MARCH SHERIFF PATROL $138.00 DARKENWALD SPLIT - ADMIN PERMI $3,435.90 16935 56TH CT $151,541.27 CITY OF OTSEGO 03/31/10 9:13 AM Page 1 *Check Detail Register© MARCH 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER __ Paid Chk# 048434 " 3/31/2010 ABM EQUIPMENT & SUPPLY, LLC E 602-49450-209 JetVac supplies & expenses $224.95 124270 -IN ALUM SUCTION TUBE Total ABM EQUIPMENT & SUPPLY, LLC $224.95 Paid Chk# 048435 3/31/2010 BATTERIES PLUS E 101-43100-210 Operating Supplies (GENERAL) $14.94 033-802515 BATTERIES E 101-43100-210 Operating Supplies (GENERAL) $74.27 033-802515 BATTERIES Total BATTERIES PLUS $89.21 Paid Chk# 048436 3/31/2010 CHETS SHOES, INC. E101-43100-227 Safety supplies $135.15 362291 SAFETY SHOES - BRENT KOLLES Total CHETS SHOES, INC. $135.15 Paid Chk# 048437 3/31/2010 CITY OF MONTICELLO E 101-42710-390 Contracted Services $865.69 6365 FEB ANIMAL CONTROL Total CITY OF MONTICELLO $865.69 Paid Chk# 048438 3/31/2010 D.R. NORTON INC R 601-37150 WATER SALES $35.30 W/S REFUND - 6479 MARLOWE AVE R 601-37150 WATER SALES $35.42 W/S REFUND - 6378 MARLOWE AVE Total D.R. HORTON INC $70.72 Paid Chk# 048439 3/31/2010 EDINA REALTY TITLE R 601-37150 WATER SALES $61.00 W/S REFUND - 7421 LARGE AVE Total EDINA REALTY TITLE $61.00 Paid Chk# 048440 3/31/2010 ELK RIVER PRINTING & PARTY PLU E 101-41400-350 PrinUBinding (GENERAL) $187.03 29208 CLEAN UP VOUCHERS E 250-42410-350 PrinUBinding (GENERAL) $1,059.51 29212 POCKET FOLDERS Total ELK RIVER PRINTING & PARTY PLU $1,246.54 Paid Chk# 048441 3/31/2010 ELK RIVER WINLECTRIC CO. E 225-43160-220 Repair/Maint Supply (GENERAL) $255.09 151878-00 REPLACEMENT LAMPS/BULBS E 101-43100-402 Repairs/Maint Buildingss $520.23 151878-00 REPLACEMENT LAMPS/BULBS E 101-43100-402 Repairs/Maint Buildingss $267.91 151878-02 REPLACEMENT LAMPS/BULBS Total ELK RIVER WINLECTRIC CO. $1,043.23 Paid Chk# 048442 3/31/2010 FRAUENSHUH, INC. R 315-34407 Sewer Availability Charge $100.00 REFUND SAC OVERPAYMENT Total FRAUENSHUH, INC. $100.00 -Paid Chk# 048443 3/31/2010 GRAINGER E101-43100-240 Small Tools/Equipment $809.42 9205954432 MAGNETIC LOCATOR Total GRAINGER $809.42 Paid Chk# 048444 3/31/2010 HAKANSON ANDERSON ASSOC INC G 701-21927 O. Thomp CUP - Rvrpoint 1 $307.51 26566 RIVERPOINTE 1 G 701-22349 ARBOR CREEK $236.88 26567 ARBOR CREEK G 701-22374 KITTREDGE FINAL $328.14 26568 KITTREDGE CROSSING G 701-22353 PLFRM ORRIN THOMP $61.88 26569 PLEASANT CREEK 2 G 701-22465 GREAT RIVER CTR $180.00 26570 TCO - APPELLO/GRC G 701-22258 TWIN CITY ORTHOPEDICS $60.00 26570 TCO G 701-22465 GREAT RIVER CTR $137.25 26570 CRONIES - APPELLO/GRC E 101-41560-302 Engineering Fees $807.50 26571 2010 MSAA E 403-43100-302 Engineering Fees $70.81 26572 75TH ST IMPR E 101-41560-302 Engineering Fees $113.44 26573 WETLANDS CONS ACT E 101-41560-302 Engineering Fees $47.50 26575 MISC GRADING & SS ISSUES CITY OF OTSEGO 03/31/10 9:13 AM Page 2 *Check Detail Register© MARCH 2010 Paid Chk# 048445 3/31/2010 HD SUPPLY WATERWORKS, LTD E 602-49450-209 JetVac supplies & expenses E 601-49400-220 Repair/Maint Supply (GENERAL) E 601-49400-220 Repair/Maint Supply (GENERAL) Total HD SUPPLY WATERWORKS, LTD $82.29 1116910 JET VAC SUPPLIES $58.30 1123201 REPAIR SUPPLIES $379.62 1127836 REPAIR SUPPLIES $520.21 Paid Chk# 048446 3/31/2010 KNUTSON RICK E 101-43100-360 Education/Training/Conferences $393.86 SEMINAR EXPENSES - (MEALS, GAS, HOTEL) Total KNUTSON RICK $393.86 Paid Chk# 048447 3/31/2010 LEAGUE OF MN CITIES INS TRUST E 204-41400-310 Miscellaneous $5,000.00 CLAIM #11069064 - BAILIE Total LEAGUE OF MN CITIES INS TRUST $5,000.00 Paid Chk# 048448 3/31/2010 MENARDS E 101-43100-210 Operating Supplies (GENERAL) Check Amt Invoice Comment E 203-45210-302 Engineering Fees $212.44 26575 FRANKFURT PARK E 101-41560-302 Engineering Fees $1,451.49 26575 MISC ENG E 250-42410-302 Engineering Fees $95.00 26575 MISC PERMITS E 601-49400-302 Engineering Fees $165.81 26575 MISC W/S E 602-49450-302 Engineering Fees $1,086.57 26575 MISC W/S E 101-41560-302 Engineering Fees $1,587.44 26576 STAFF MEETINGS E 480-43100-302 Engineering Fees $347.50 26577 ALBERTVILLE/OTSEGO ISSUES E 101-41400-348 Maps $1,411.92 26578 GOPHER ONE CALL MAPS E 101-41400-391 GIS Services $3,012.87 26579 GIS INFORMATION E 601-49400-302 Engineering Fees $6,659.34 26580 WATER SYSTEM STUDY E 203-45210-302 Engineering Fees $605.41 26581 FRANKFURT PARK Total HAKANSON ANDERSON ASSOC INC $18,986.70 Paid Chk# 048445 3/31/2010 HD SUPPLY WATERWORKS, LTD E 602-49450-209 JetVac supplies & expenses E 601-49400-220 Repair/Maint Supply (GENERAL) E 601-49400-220 Repair/Maint Supply (GENERAL) Total HD SUPPLY WATERWORKS, LTD $82.29 1116910 JET VAC SUPPLIES $58.30 1123201 REPAIR SUPPLIES $379.62 1127836 REPAIR SUPPLIES $520.21 Paid Chk# 048446 3/31/2010 KNUTSON RICK E 101-43100-360 Education/Training/Conferences $393.86 SEMINAR EXPENSES - (MEALS, GAS, HOTEL) Total KNUTSON RICK $393.86 Paid Chk# 048447 3/31/2010 LEAGUE OF MN CITIES INS TRUST E 204-41400-310 Miscellaneous $5,000.00 CLAIM #11069064 - BAILIE Total LEAGUE OF MN CITIES INS TRUST $5,000.00 Paid Chk# 048448 3/31/2010 MENARDS E 101-43100-210 Operating Supplies (GENERAL) E 101-43100-240 Small Tools/Equipment E 601-49400-220 Repair/Maint Supply (GENERAL) E 101-43100-210 Operating Supplies (GENERAL) E 101-45200-240 Small Tools/Equipment E 602-49450-209 JetVac supplies & expenses $147.59 Total MENARDS $1.45 40318 EMT CONDUIT $20.88 40318 BITS $46.08 40975 NIPPLES, COUPLINGS $20.30 42291 CEDAR FOR MAILBOX $147.59 42291 TOOLS, GAS CAN $67.01 42291 JET VAC SUPPLIES $303.31 Paid Chk# 048449 3/31/2010 MINNESOTA COPY SYSTEMS E101-41400-413 Office Equipment Rental Total MINNESOTA COPY SYSTEMS $90.47 $90.47 46301 TOSHIBA ESTUDIO 45 Paid Chk# 048450 3/31/2010 NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $224.09 184430382-02 CELL PHONES E 250-42410-320 Telephone $135.86 184430382-02 CELL PHONES Total NEXTEL COMMUNICATIONS $359.95 Paid Chk# 048451 3/31/2010 NOW CARE MEDICAL CENTERS E 101-43100-310 Miscellaneous $44.00 COLLECTION - BRAD, KEVIN Total NOW CARE MEDICAL CENTERS $44.00 Paid Chk# 048452 3/31/2010 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $77.99 624749 OFFICE SUPPLIES E101-41400-201 Office Supplies and Expenses $4.26 625048 OFFICE SUPPLIES Total OFFICEMAX $82.25 Paid Chk# 048453 3/31/2010 PEOPLE SERVICE INC. E 602-49450-390 Contracted Services $30,615.71 16020 MONTHLY SERVICE -APRIL E 601-49400-390 Contracted Services $13,819.29 16020 MONTHLY SERVICE -APRIL Total PEOPLE SERVICE INC. $44,435.00 CITY OF OTSEGO 03/31/10 9:13 AM Page 3 *Check Detail Register© MARCH 2010 Paid Chk# 048458 3/31/2010 RICOH AMERICAS CORPORATION E 101-41400413 Office Equipment Rental Check Amt Invoice Comment Paid Chk# 048454 ' 3/31%2010 PITNEY BOWES ,,.., W $379.43 RETURN WEATHER RADIOS E101-41400-413 Office Equipment Rental $588.00 4705027-MR1 PSTG METER/LETTER OPENER Paid Chk# 048464 Total PITNEY BOWES $588.00 $298.35 Paid Chk# 048455 3/31/2010 PURCHASE POWER Total RICOH AMERICAS CORPORATION $298.35 E 101-41400-206 Postage $500.00 POSTAGE Total PURCHASE POWER $500.00 HR CONSULTING SERVICES Paid Chk# 048456 3/31/2010 QWEST HR REVIEW Total SHERRIE LE HUMAN RESOURCES E 101-43100-320 Telephone $153.12 PW PHONE SERVICE 3/31/2010 SNAP-ON TOOLS Total QWEST $153.12 MARCH SHERIFF PATROL Paid Chk# 048457 3/31/2010 RANDY'S SANITATION $144.24 238679 E 101-41940-325 Garbage Service $116.26 8899 NASHUA AVE E 101-43100-325 Garbage Service $104.74 13400 90TH ST Total RANDY'S SANITATION $221.00 Paid Chk# 048458 3/31/2010 RICOH AMERICAS CORPORATION E 101-41400413 Office Equipment Rental $379.43 11287584 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 RETURN WEATHER RADIOS Paid Chk# 048459 3/31/2010 RICOH AMERICAS CORPORATION Paid Chk# 048464 E 250-42410410 Rentals (GENERAL) $298.35 11287585 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $298.35 $228.34 Paid Chk# 048460 3/31/2010 SHERRIE LE HUMAN RESOURCES E101-43100-413 E101-41400-106 HR CONSULTING SERVICES $260.00 101002 HR REVIEW Total SHERRIE LE HUMAN RESOURCES $260.00 Paid Chk# 048466 3/31/2010 WRIGHT COUNTY AUDITOR -TREASURE Paid Chk# 048461 3/31/2010 SNAP-ON TOOLS Contracted Services $69,958.33 PATROL -10-3 MARCH SHERIFF PATROL E 101-43100-240 Small Tools/Equipment $144.24 238679 RATCHETING COMB WRENCH Total SNAP-ON TOOLS $144.24 $46.00 DARKENWALD SPLIT - ADMIN PERMIT Paid Chk# 048462 3/31/2010 SUSAN KREKELBERG E 101-45250-440 Recreation Programming $314.44 CANDY FOR EASTER EGG HUNT Total SUSAN KREKELBERG $314.44 Paid Chk# 048463 3/31/2010 TARGET STORES E101-41400-203 Other Supplies $91.52 24560870666 COFFEE E 101-41400-201 Office Supplies and Expenses ($86.55) 24561257506 RETURN WEATHER RADIOS Total TARGET STORES $4.97 Paid Chk# 048464 3/31/2010 TERMINAL SUPPLY CO, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $228.34 43988-00 BATTERY TERMINAL KIT, FUSES Total TERMINAL SUPPLY CO, INC. $228.34 Paid Chk# 048465 3/31/2010 TOSHIBA AMERICA BUSINESS SOLUT E101-43100-413 Office Equipment Rental $55.49 53674774 PW TOSHIBA COPIER 'otal TOSHIBA AMERICA BUSINESS SOLUT $55.49 Paid Chk# 048466 3/31/2010 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $69,958.33 PATROL -10-3 MARCH SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $69,958.33 Paid Chk# 048467 3/31/2010 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 DARKENWALD SPLIT - ADMIN PERMIT Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 048468 3/31/2010 WRIGHT COUNTY RECORDER CITY OF OTSEGO 03/31/10 9:13 AM Page 4 *Check Detail Register© MARCH 2010 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND Check Amt Invoice Comment E 101-41400-340 Recording Fees $46.00 DARKENWALD SPLIT - DEED RESTRICTIONS Total WRIGHT COUNTY RECORDER $46.00 315 W & S DEBT SERVICE (E. WWTP) Paid Chk# 048469 3/31/2010 WRIGHT COUNTY RECORDER $70.81 E 101-41400-340 Recording Fees $46.00 DARKENWALD SPLIT - ZONING MAP Total WRIGHT COUNTY RECORDER $46.00 $1,311.66 Paid Chk# 048470 3/31/2010 XCEL ENERGY E 601-49400-322 Utilities $301.98 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $54.62 17388 52ND ST E 602-49450-322 Utilities $100.45 16935 56TH CT E 602-49450-322 Utilities $2,978.85 5850 RANDOLPH Total XCEL ENERGY $3,435.90 10100 BANK OF ELK RIVER $151,541.27 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $85,277.05 203 PARK DEVELOPMENT $817.85 204 INSURANCE RESERVE $5,000.00 225 Street Light Utility Fee $255.09 250 Comm. Dev. & Bldg Safety $1,588.72 315 W & S DEBT SERVICE (E. WWTP) $100.00 403 COLLECTOR RDS (FORMERLY MSA) $70.81 480194/CSAH 37/19 & Kadler $347.50 601 WATER FUND $21,562.14 602 SEWER FUND $35,210.45 701 DEVELOPMENT ESCROWS FUND $1,311.66 $151,541.27 CITY OF OTSEGO 03/24/10 9:03 AM Page 1 *Check Summary Register© MARCH 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 048426 GENERAL REPAIR SERVICE 3/24/2010 $1,685.00 REINSTALL AERATOR GEARBOX- WE Paid Chk# 048427 AFLAC -FLEX ONE 3/24/2010 $30.00 MARCH FLEX FEES Paid Chk# 048428 ALLIANCE BENEFIT GROUP 3/24/2010 $1,865.40 PPE 3/20/10 CH DTD 3/24/10 Paid Chk# 048429 ICMA RETIREMENT TRUST 3/24/2010 $1,054.88 PLAN #304185 Paid Chk# 048430 LENNAR CORPORATION 3/24/2010 $11,806.00 RIVERPOINTE WETLAND ESC REFUND Paid Chk# 048431 OTSEGO ROD & CUSTOM 3/24/2010 $400.00 FESTIVAL DONATION Paid Chk# 048432 PUBLIC EMPLOYEES RETIREME 3/24/2010 $3,694.53 #677600 PPD 3/20/10 Paid Chk# 048433 STANDARD INSURANCE CO 3/24/2010 $690.07 #150697 APRIL LIFE INS Total Checks $21,225.88 FILTER: None CITY OF OTSEGO 03/24/10 9:03 AM Page 1 *Check Detail Register© MARCH 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 048404 3/18/22010 GENERAL REPAIR SERVICE E 602-49450-400 Repairs & Maint Cont ($1,520.00) 36843-A VOID CHECK #48404 Total GENERAL REPAIR SERVICE ($1,520.00) Paid Chk# 048426 3/24/2010 GENERAL REPAIR SERVICE E 602-49450-400 Repairs & Maint Cont $1,685.00 36843-B REINSTALL AERATOR GEARBOX - WEST WWTF Total GENERAL REPAIR SERVICE $1,685.00 Paid Chk# 048427 3/24/2010 AFLAC -FLEX ONE E 101-41400-390 Contracted Services $30.00 046437ER MARCH FLEX FEES Total AFLAC -FLEX ONE $30.00 Paid Chk# 048428 3/24/2010 ALLIANCE BENEFIT GROUP E 250-42410-123 Health E 101-43100-123 Health G 101-21706 Hospitalization/Medical Ins E 101-41600-123 Health E 101-41400-123 Health Total ALLIANCE BENEFIT GROUP $200.00 PPE 3/20/10 CH DTD 3/24/10 $625.00 PPE 3/20/10 CH DTD 3/24/10 $415.40 PPE 3/20/10 CH DTD 3/24/10 $375.00 PPE 3/20/10 CH DTD 3/24/10 $250.00 PPE 3/20110 CH DTD 3/24/10 $1,865.40 #677600 PPD 3/20/10 Paid Chk# 048429 3/24/2010 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $790.00 PPE 3/20/10 PLAN #304185 E 101-41400-121 PERA $264.88 PPE 3/20/10 PLAN #304185 Total ICMA RETIREMENT TRUST $1,054.88 Paid Chk# 048430 3/24/2010 LENNAR CORPORATION G 701-21991 Riverpoint Wetland $11,806.00 701-21991 RIVERPOINTE WETLAND ESC REFUND Total LENNAR CORPORATION $11,806.00 Paid Chk# 048431 3/24/2010 OTSEGO ROD & CUSTOM E 101-41100-801 CONTINGENCY $400.00 FESTIVAL DONATION Total OTSEGO ROD & CUSTOM $400.00 Paid Chk# 048432 3/24/2010 PUBLIC EMPLOYEES RETIREMENT FD E 601-49400-121 PERA G 101-21704 PERA E 602-49450-121 PERA E 101-43100-121 PERA E 101-41600-121 PERA E 101-41400-121 PERA E 250-42410-121 PERA 3tal PUBLIC EMPLOYEES RETIREMENT FD $44.50 #677600 PPD 3/20/10 $1,705.18 #677600 PPD 3/20/10 $44.51 #677600 PPD 3/20/10 $1,004.53 #677600 PPD 3/20/10 $478.13 #677600 PPD 3/20/10 $248.88 #677600 PPD 3/20/10 $168.80 #677600 PPD 3/20/10 $3,694.53 Paid Chk# 048433 3!24/2010 STANDARD INSURANCE CO E 101-41600-130 Employer Paid Ins (GENERAL) E 101-43100-130 Employer Paid Ins (GENERAL) E 250-42410-130 Employer Paid Ins (GENERAL) E 601-49400-130 Employer Paid Ins (GENERAL) E 602-49450-130 Employer Paid Ins (GENERAL) E 101-41400-130 Employer Paid Ins (GENERAL) Total STANDARD INSURANCE CO $141.17 #150697 APRIL LIFE INS $290.97 #150697 APRIL LIFE INS $107.65 #150697 APRIL LIFE INS $13.24 #150697 APRIL LIFE INS $13.23 #150697 APRIL LIFE INS $123.81 #150697 APRIL LIFE INS $690.07 10100 BANK OF ELK RIVER $19,705.88 CITY OF OTSEGO 03/24/10 9:03 AM Page 2 *Check Detail Register© MARCH 2010 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $7,142.95 250 Comm. Dev. & Bldg Safety $476.45 601 WATER FUND $57.74 602 SEWER FUND $222,74 701 DEVELOPMENT ESCROWS FUND $11,806.00 $19,705.88 Invoice Consulting Group, Inc One Carlson Parkway North, Suite 150, Minneapolis, Minnesota 55447-4443 Mr. Mike Robertson City Administrator CITY OF OTSEGO 8899 N.E. Nashua Avenue Otsego MN 55330 Invoice Date: 2/28/2010 Invoice No: 5521-38 Re: Otsego Parks Professional services for the period ending Feb 28, 2010 ................................................................................. Task: 0160 Parks / Open Space / Trails Hours Rate Amount Grieshaber, Kenneth J Sr. Assoc./L. Arch. 35.50 150.58 5,345.59 Wold, Timothy B Associate/L. Arch. 68.00 93.98 6,390.64 Total SRF Professional Services - Current Period 103.50 11,736.23 Total this task $11,736.23 Billings to date Current Prior Total Labor 11,736.23 137,457.13 149,193.36 Expense 0.00 3,060.67 3,060.67 Totals 11,736.23 140,517.80 152,254.03 •----------------••----.......-----....----....................................... Task: 1160 Roskaft Park Total this task $0.00 Billings to date Current Prior Total Labor 0.00 6,764.22 6,764.22 Totals 0.00 6,764.22 6,764.22 ................................................... ............_...... Task: 2160 Norin Landing Total this task $0.00 Billings to date Current Prior Total Labor 0.00 6,460.18 6,460.18 Expense 0.00 30.80 30.80 Totals 0.00 6,490.98 6,490.98 Invoice continued on next page Project: 5521 Total Amount Due This Invoice Page 2 $11,736.23 Please make payment to: City of Elk River City or 13065 Orono Pkwy Elk Elk River, MN 55330 1' �'�+1 River Phone: 763.635.1000 Fax: 763.635.1090 CITY OF OTSEGO 8899 NASHUA AVE NE OTSEGO MN 55330 ITEM INVOICE Customer No.: 01-OTSGO Invoice No. : Invoice Date: Due Date: 201004021431 04/02/2010 05/02/2010 5_3 CITY OF OTSEGO 2010 FIRE CONTRACT 2010 Contract: Cost of fire protection Fire Operating Capital Admin. Fire Dept % of Protection 113 Fire Fire costs' contrib. Z Fee s Costs Calls Amount Inspector Contract - -- -- -- - - - - $465,550 + $161,462 + $46,555 = $673,567 x 17.0% = $114,506 + $28,817 = $143,323 (1) Total operating budget for Fire Admin. (Dept. 2310) (2) Annual depreciation expense for year (3) 10% of operating costs 2009 FIRE CONTRACT RECONCILIATION 2009 Actual: Cost of fire protection Fire Operating Capital Admin. Fire Dept % of Protection 1/3 Fire Fire costs contrib. Fee Costs Calls Amount Inspector Contract $438,028 + $161,462 + $43,803 = $643,293 x 13.7% = $88,131 + $28,665 = $116,796 2009 Actual $116,796 2009 Contract Billed 160,139 2009 Refund Due $43,343 TOTAL BILLED r 99,980 ITEM 5_4 Memo To: City Council From: Gary Groen Date: April 7, 2010 Re: Public Works Staffing Brad Sherrill started work with the City on May 21, 2009, in a summer, seasonal position. At the time that Brad Sherrill was hired, all appropriate background and reference checks were completed. On November 15, 2009, Brad Sherrill's summer, seasonal position was extended as a 24 hour per week part-time, seasonal position plus on-call time. Brad Sherrill's position continues as a 24 hour per week part-time, seasonal employee. The public works subcommittee discussed the need for additional staff hours to assist with the additional workload required by the following: • The City will assume responsibility for sanitary sewer maintenance in 2010. Previously this was a contracted service of the City. The time estimates for this annual maintenance total 800 hours with 400 hours provided by PeopleService and the remaining 400 hours provided by public works staff. • The City will begin the state -mandated storm water maintenance program with a storm sewer and storm pond maintenance program estimated to require 200 hours of public works staff time annually. • The City will be working on the completion of the construction of Frankfort Park this year. The work will require additional public works staff time. 0 Page 1 Public Works Staffing April 7, 2010 Page Two The subcommittee recommended approval of the additional 16 hours per weeks for Brad Sherrill, effective May 3, 2010, changing his employment classification from seasonal part-time to full-time. The starting pay for this position was discussed and the recommendation is for the position to be a Public Works Maintenance I position (Grade 6) starting at step 5, or $17.24 per hour based on the 2009-2010 salary schedule. The 2010 City budget anticipated an additional 16 hours of public works staff time beginning May 1. • Page 2 ITEM 8_7 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCQPlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 8 April 2010 RE: Otsego — City Code; Firearms No Discharge Map TPC FILE: 101.01 BACKGROUND Mr. Benjamin Cyr attended the City Council meeting on 22 March 2010 to request consideration of a change to the Firearms No Discharge Map to exclude his property located at 16825 53`d Street NE. The 11.40 acre property is located east of TH 101 and south of CSAH 36 along the Crow River. Exhibits: A. Site Location B. Current Firearms No Discharge Map C. Amendment To No Discharge Zone Map ANALYSIS No Discharge Map. Section 5-2-7 of the City Code provides for publication of a map establishing a "No Discharge Zone" within the City. No firearm may be discharged within the No Discharge Zone except for those uses specifically outlined by Section 5-2- 3 of the City Code. The map is required by the City Code to be published before September 1 of each year or the map from the prior year remains in effect. The map approved by the City Council in 2009 is attached as Exhibit B. The publication date for changes to the No Discharge Zone map is intended to occur before the start of any hunting season each fall. Section 5-2-7.A of the City Code allows the City Council to enact changes and republish the No Discharge Zone map after September 1 by resolution and republication of the map. Surrounding Uses. Based on 2005 Wright County aerial photographs, the subject site is developed with a farmstead in the northwest quarter of the property and agricultural fields. Surrounding land uses are shown in the following table: Direction Land Use Plan Zoning Map Existing Use North LD Residential R-3 District Single Family CSAH 36 East LD Residential A-1 District Agriculture Crow River South NA NA Crow River Hassan Twp. West LD Residential A-1 District MNDoT State Law and the City Code prohibit discharge of a firearm within 500 feet of any building on adjacent property or any collector street such as CSAH 36. The extent of the 500 foot setback from CSAH 36 is shown on Exhibit C. The majority of the property, including portions along the Crow River would be eligible for hunting and discharge of firearms. Allowing the discharge of firearms on the subject site as shown on Exhibit C as allowed by Section 5-2-5 of the City Code would not cause compatibility issues or public safety concerns. Draft No Discharge Map. City staff has prepared an amendment to the No Discharge Zone Map that removes portions of the subject site more than 500 feet from CSAH 36 from the No Discharge Zone. The amendment to the No Discharge Zone Map is not effective until published in the City's official newspaper. If approved, the earliest date that the map would be published in the Elk River Star News is 17 April 2010. The City Council has required that the requestor of an amendment to the No Discharge Map occurring after September 1 but before approval of the map for the next year pay for publication costs. CONCLUSION City staff recommends approval of the requested amendment to the The City Council will discuss the requested changes to the No Discharge Zone map at their meeting on 12 April 2010 at 6:30 PM. Potential actions the City Council may consider are outlined below. POSSIBLE ACTIONS A. Motion to approve Resolution 2010-08 amending the No Discharge Zone map and ordering publication of the revised map subject to the following conditions: 1. The No Discharge Zone map shall be amended as illustrated by Exhibit C. 2 2. The City Clerk shall cause the amended No Discharge Zone map to be published in the official newspaper, with all costs to be paid by the requestor. 3. The amended No Discharge Zone Map shall not be effective until the date of publication in the official newspaper. B. Motion to deny the request to modify the No Discharge Zone map based on a finding that the request is inconsistent with Section 5-2-7 of the City Code. C. Motion to table. C. Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Benjamin Cyr 3 Overview Pafeels City: Township Limits C I Roads CSAIICL CTYCL fI MUNICL ,A/ PR IVAI CCL TIV PCL lnlvl:talu S1310 IIKV us I I. ,•x fW Ilk Overview Pafeels City: Township Limits C I Roads CSAIICL CTYCL fI MUNICL ,A/ PR IVAI CCL TIV PCL lnlvl:talu S1310 IIKV us I I. ,•x NO DISCHARGE OF FIREARMS ZONE MAP This map is published pursuant to Chapter 5, Section 2 of the City Code establishing regulations pertaining to the discharge of firearms and hunting in the City of Otsego, Minnesota. For more information, please call City Hall at (763) 441-4414. B : Tami Loff, Cit Clerk No Discharge Zone; No person may discharge Y Y any firearm within the No Discharge Zone. Adopted: 10 August 2009 Published: Elk River Star News on: 8-22-09 Posted: Otsego City Hall on: 8-13-09 Outside of the No Discharge Zone, no person may discharge a firearm within 500 feet of any building or livestock without the owner's written permission carried on their person in accordance with Section 5-2-4 of the City Code. CITYOF #JTSEGO ON THE GREAT RIVER ROAD 0 0.25 0.5 1 Mile 11 1 I 1 1 1 1 1 A'N 'Ml A -3111M m F - z w z w 0w r CD cl 0 z RESOLUTION NO.: 2010-08 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION AMENDING THE PUBLISHED NO DISCHARGE ZONE MAP FOR THE CITY OF OTSEGO. WHEREAS, Section 5-2-7 of the City Code provides for publication of a map designating areas of Otsego where the discharge of firearms is prohibited except as allowed by Section 5-2-3 of the City Code; and, WHEREAS, the City Council 10 August 2009 approved the current No Discharge Zone map in effect; and, WHEREAS, the current No Discharge Zone map was published in the official City newspaper on 22 August 2009; and, WHEREAS, Mr. Benjamin Cyr has requested modification of the published No Discharge Zone Map; and, WHEREAS, the memorandum prepared by the City Planner, The Planning Company LLC, dated 8 April 2010 is incorporated herein. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that: 1. The No Discharge Zone map shall be amended as illustrated by Exhibit C of the City Planner's memorandum. 2. The City Clerk shall cause the amended No Discharge Zone map to be published in the official newspaper, with all costs to be paid by the requestor. 3. The amended No Discharge Zone map shall not be effective until the date of publication in the official newspaper. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 12th day of April, 2010. CITY OF OTSEGO BY: ATTEST: Tami Loff, City Clerk Jessica Stockamp, Mayor ITEM 8_2 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 5 April 2010 RE: Otsego — Frankfort Park; Pavilion quote TPC FILE: 101.01 —10.01 The City has received a quote dated 14 February 2010 from Flanagan Sales Inc. to provide and install a shelter structure at Frankfort Park. The quote is attached and is summarized below: Flanagan Sales, Inc. quote $22,849.00 Construction estimate: $40,000.00 Difference: -$22.849.00 City staff and SRF recommend approval of the submitted quote and ordering of the shelter. The City Council will consider this item at their meeting on 5 April 2010 at 7:00 PM. C. Mike Robertson, City Administrator Tami Loff, City Clerk Brad Belair, Public Works Supervisor Ron Wagner, City Engineer Andy MacArthur, City Attorney F l a n a g a n S a l e s I n c. QUOTATION - CAR 20' SQUARE PARK SHELTER To: SRF Consulting Group Inc. Date: February 14, 2010 c/o City of Otsego, MN 55330 Contact: Tim Wold Phone: 763-475-0010 Cell: Project: Neighborhood Park Fax: Otsego, MN 55330 Email: twold@srfconsulting.com We are pleased to provide the following quotation on items supplied by Poligon Park Architecture Qtt. Ism Description Shelter Poligon Carnival Series Shelter - CAR20 TG/SS to include: - Standing Seam Clerestory Roof - T& G Decking - 2 x 6" SYP - Square Columns - (1) Outlet Cut Out For Electrical Access - 50# Snow Load / 90 Wind Speed - Poli -5000 Epoxy Coating- - Engineered Drawings - Sales Tax Based On Rate Of 6.875% - Freight To Otsego, MN Install Installation of Above Shelter Only. Varnish Hand Varnishing of All T n G Wood Decking. Based on 2 Coats of "Spar Type" Varnish Applied in Shop, Sanded Between Coats, Touched Up in Field After Installation. Unit Price Extension $15,199.00 $4,900.00 $750.00 4 Footings 24" x 48" Diameter Footings. "*Note: If Engineering Spec's A Smaller Footing, A Deduct May Apply. $500.00 $2,000.00 " Bonding and Retainage allowances not included Sub Total $ 22,849.00 *"Note: This is typically a large upcharge for E Coating. Std. w/ Poligon Freight Included *Note: If building permits are required, expense is by owner. Tax 6.875% Included *Note: All sitework, excavation, concrete pads, landscaping, etc... is by owner. Total $ 22,849.00 IMPORTANT INFORMATION. • Quotation is valid for. 30 Days ♦ Freight based on shipment to Otsego, MN ♦ Shipment can currently be made in - to be determined; based on shop drawing approval Terms: 30 Days Net Invoice. Pricing based on above quantities — any changes may require a revised quotation. • Orders will be placed upon receipt of a Purchase Order or your signed acceptance of this quotation. Purchase Orders should be made out to Flanagan Sales, Inc. Thank Youl Flanagan Sales, Inc. ACCEPTED BY: X411 IDI?ltiSOlti Sales Consultant DATE: 2475 Maplewood Drive • Suite 114 a St. Paul a Minnesota • 55109 Phone: 651.633.0123. 1.800.328.3557. Fax: 651.633.1515 • E-mail: wecanhelp@flanagansales.com ITEM 8_3 13601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC*P1annk-qCo.corn MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 7 April 2010 RE: Otsego — City Code; Construction Hours NAC FILE: 101.01 The City has received a complaints residents regarding home building construction occurring on Sundays. The City Council discussed this issue in September of 2009 and made no change to the City Code regulations for construction hours. Section 5-8-91 of the City Code regulates the hours of construction or repairs to a building. Construction, including excavation, demolition, alteration or repairs is allowed to occur any day of the week between the hours of 7:00 AM and 10:00 PM. The Building Official may also extend allowed work hours on a case by case basis to address emergency situations. Section VI of the Engineering Manual also regulates work hours for construction related to development as to site grading, utilities and/or streets. The allowed work hours for these activities are 7:00 AM to 7:00 PM Monday through Friday and 8:00 AM to 6:00 PM on Saturdays. No work is allowed on Sundays. Hours and days of work may be modified by approval of the City Council based on need. City staff would not recommend modifying the allowed hours of work for building construction to exclude Sundays. Allowing construction on Sundays provides homeowners opportunity for "do-it-yourself" projects outside of the typical work week. However, the City Council may consider imposing a later start and/or end time so as to minimize any disturbance to surrounding properties. C. Mike Robertson, City Administrator Tami Loff, City Clerk Lynn Paulson, Building Inspector Ron Wagner, City Engineer Hakanson 1 Anderson Assoc., Inc. April 6, 2010 Honorable Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 RE: Pavement Striping along Ohland Avenue and 96" Street Dear Mayor and City Council: ITEM 9-2 30 Quotes were received and opened on April 6, 2010, for the Pavement Striping along Ohland Avenue and 96fl' Street, City of Otsego. A total of two quotes were received as shown on the attached Quote Tabulation and are listed below: Highway Technologies AAA Striping Service Co. Base Bid $2,230.26 $2,979.00 It was found that Highway Technologies, Inc. of Minneapolis, Minnesota is the low quoter with a Bid of $2,230.26. Hakanson Anderson Associates, Inc. has worked on similar projects with Highway Technologies, Inc. in the past. Based on the above information, we recommend award of the contract to the low quoter, Highway Technologies, Inc. 4700 Lyndale Avenue N., Minneapolis, MN 5 543 0. Sincerely, Hakanson Anderson Associates, Inc. Ron d J. ner,�>TEngineer Enclosure cc: Mike Robertson, City Administrator Tami Loff, City Clerk Brad Belair, City Public Works Supervisor ot90 I awardletter - Pavement Striping.doc QUOTATION TABULATION CITY OF OTSEGO Pavement Striping along Ohland Avenue and 96th Street Quotations opened _ a.m., Tuesday, April 6, 2010. There were 2 quotations received, as shown herein. Quotation Schedule "A" AAA STRIPING SERVICE CO. HIGHWAY TECHNOLOGIES ITEM NO. ITEM DESCRIPTION ESTIMATED UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 4" SOLID WHITE UNE - PAINT 1 700 LF $0.08 $1,018.00 $0.048 $609.60 " DOUBLE S UD YELLOW LINE - PAINT 8.350 LF 50.18 $1.143.001 $0.106 $873.10 3 12" SOLID WHITE UNE - PAINT70 LF .00 $1.700 89.00 4 24" SOOT WHITE STOP BAR - PAINT 192 SF $2.501 $460,001 $3.4301 .58 Total Quotation Schedule "A" SUMMARY OF QUOTATION: Total Bass Quotation Schedule ot9oiWatedoln tabtdationBID TABULATION ST -1 OF 1 $2.979.00 AAA STRIPING SERVICE CO. $2.979.00 w K 1 HISHWAYTECHNOLOGIES $2.23026 QUOTATION FORM Pavement Striping along Ohland Avenue and 96th Street City of Otsego, MN Quoter agrees to perform all the work described in the Contract Documents for the following unit prices andior lump sums, which include sales tax and other applicable taxes and fees. aKuvaauvu ITEM NO. wuavaaa. - ITEM DESCRIPTION ESTIMATED QUANTITY UNIT UNIT PRICE EXTENSION 1 4" SOLID WHITE LINE - PAINT 12,700 LF $0 8 $1,016.00 2 4" DOUBLE SOLID YELLOW LINE - PAINT 6.350--- LF 0 18 1,143.00 3 12" SOLID WHITE LINE - PAINT 170 LF 2,-)0 340.00 4 24" SOLID WHITE STOP BAR - PAINT 192 SF 2 0 1 480.00 TOTAL QUOTATION SUMMARY Quotation Schedule "A" - Pavement Striping TOTAL BASE QUOTATION Submitted by: AAA STRIPING SERVICE CO. Dean Erickson, Estimator 12220 - 43rd Street NE St. Michael, MN 55376 763-428-4322 763-428-8557 fax ot901gf-ohiand96thstriping.xls QF -1 2,979.00 $ 2,979.00 HIGHWAYg I D PROPOSAL 372318 TECHNOLOGIES OHLAND AVE/96TH. ST / OTSEGO HIGHWAY TECHNOLOGIES, INC 4700 LYNDALE AVE NO MINNEAPOLIS, MN 55430 Phone #...: 763-427-5860 Fax: 763-427-0520 612-521-4200 Fax: 612-521.0646-/y8g Contact...: RON WAGNER Bid Date: 4/06/10 Estimator: DAVE NELSON Total Price: $2,230.26 Seq # Bid Item # Start Date End Date Quantity UM Unit Price Ext. Price 1.00 .603/1110 5/14/10 12.700.00 LF .048 609.60 4" SOLID WHITE PAINT 2.00 .603/1310A 5/14/10 6.350.00 LF .106 673.10 4" DOUBLE YELLOW PAINT 3.00 .603/1130 5/14/10 170.00 LF 1.700 289.00 12" XWALK WHITE PAINT 4.00 .603/1161 5/14/10 192.00 SF 3.430 658.56 24" STOP WHITE PAINT Total.....: $2,230.26 ----------------------------------------------------------------- Notes: ALL ITEMS TIED. QUOTE DOES NOT INCLUDE BROOMING OR REMOVALS. PRICE INCLUDES SALES TAX. RETAINAGE AS WITHHELD BY OWNER. QUOTE FIRM 30 DAYS AND BASED ON COMPLETION DATE OF 5/14/10. Signature: Print Name: HIGHWAY TECHNOLOGIES, INC Page: 1 of 1 Date: Signature: Date: Print Name: Customer ITEM 11_1 Memo To: City Council From: Gary Groen Date: April 7, 2010 Re: Otseqo Festival Contributions Attached is the contribution history of the City of Otsego to Otsego Festival, Inc. the past eight years. As we discussed last year, the City, in making contributions to any organization or activity, is obligated to insure that its contribution is used for a lawful public purpose in accordance with state statutes. Last year, the City obtained a list of the vendors from the festival organizers for which the contribution was used. 0 Page 1 CITY OF OTSEGO WendorTransactions© 04/07/10 2:00 PM Page 1 FILTER: [Vendor Nbr]=100455 and [Tran Nbr]<>15 Comments Proj Batch Name Invoice Checks Refer Po Nbr Amount Vendor 100455 OTSEGO FESTIVAL INC 2009 5 MAY Cash Payment E 101-41100-801 CONTINGENCY 090504PAY 047192 5/6/2009 8 0 $5,000.00 Total 2009 $5,000.00 2008 5 MAY Cash Payment E 101-41100-801 CONTINGENCY 080508PAY 045774 5/21/2008 37 0 $5,000.00 Total 2008 $5,000.00 2007 5 MAY Cash Payment E 101-41100-801 CONTINGENCY 070515PAY 044214 5/16/2007 3 0 $4,500.00 Total 2007 $4,500.00 2006 6 JUNE Cash Payment E 101-41100-801 CONTINGENCY 060619PAY 042704 6/22/2006 15 0 $4,000.00 Total 2006 $4,000.00 2005 6 JUNE Cash Payment E 101-41100-801 CONTINGENCY 050628PAY 041220 6/28/2005 3 0 $3,000.00 Total 2005 $3,000.00 2004 6 JUNE Cash Payment E 101-41100-801 CONTINGENCY 040622PAY 039931 6/23/2004 5 0 $2,000.00 Total 2004 $2,000.00 3003 7 JULY Cash Payment E 101-41100-801 CONTINGENCY 030716PAY 038746 7/17/2003 1 0 $1,000.00 Total 2003 $1,000.00 2002 7 JULY Cash Payment E 101-41100-801 CONTINGENCY 020715P 037318 7/18/2002 19 0 $500.00 Total 2002 $500.00 Vendor 100455 OTSEGO FESTIVAL INC $25,000.00 FILTER: [Vendor Nbr]=100455 and [Tran Nbr]<>15 Mike Robertson ITEM 77_2 From: Larry Kruse [Ikruse@ci.albertville.mn.us] Sent: Tuesday, April 06, 2010 8:09 AM To: Mike Robertson Subject: Albertville 1-94 and CSAH 19 Joint Meeting Mike, One of our Council members had a conflict on April 15" and 17th, so last night our Council revisited possible meeting dates in April as follows: Monday, April 19th at 8:15 p.m. following our City Council meeting. (Time certain) Thursday April 22, at 7:00 p.m. Thursday April 29th at 7:00 p.m. I believe we agreed to host the meeting in Albertville as we have the maps and model here. Please present these dates to your Council and let me know if one will work. Best Regards, Larry Kruse ITEM 77_3 MEMO Date: April 6, 2010 To: Mayor & Council From: City Administrator Mike Robertson Re: Hospital Health Fair New River hospital is offering to hold a health fair for City residents. They would like to use City Hall for this purpose. They would offer health information and some free health screening including blood pressure, glucose, BMI and lung capacity testing. They have done this in other communities and have typically set up around eight tables to do the screening and hand out information. They would like to do this on a Saturday in May. The City would need to provide the tables and chairs and someone to open and close the building. MEMO Date: April 6, 2010 To: Mayor & Council From: City Administrator Mike Robertson Re: Job Description Definitions I have attached descriptions of descriptions. descriptions fo Departments wit ITEM 12_1 Sherrie Le's memo which provides the supervisory terms used in job have also attached the job the Administration and Finance the supervisory terms circled. As Sherrie notes, t and "administrative interchangeably so any confusion. I a changes and approve e terms "administrative direction" supervision" are used e could use just one term to reduce looking to have Council make any the job descriptions. Mike Robertson From: Sherrie Le [sherriele@yahoo.com] Sent: Saturday, March 27, 2010 12:27 PM To: Mike Robertson Subject: Re: Otsego Job Descriptions Ok, here goes. Some positions require more supervision than others. You expect for example that professionals, managers and City Administrators are going to have to go about their day and make many decisions, some minor and some not so minor without always checking with someone else first - and sometimes not even after the fact. Administrative supervision and administrative oversight is the least amount of supervision one can receive - the top of the hierarchy. The employee works very independently and must make a number of operational decisions throughout the day and is expected to be able to make most of those decisions without having to receive supervisory approval or technical advice very often - unless it is from a consultant. No-one plans their week or day for them and generally they are expected to know what needs to be done and do it, including making some responsible decisions. That doesn't mean they can decide things that are reserved for the City Council to decide or that they wouldn't run something by the City Council to make sure the Council supports the decision. This level of supervisory autonomy is usally reserved for the top person (you) and sometimes department heads. Administrative supervision might be what you provide to department heads becuase you are there every day where administrative oversight would be the supervision you receive from the City Council because they are not there on a full-time basis. Department heads may receive a combination of supervision like "general and administrative supervision." So there are some things they receive a little more supervision on - larger purchases, disciplinary issues, contracts committing the City to something, etc. And some things they receive less supervision on like which employee to assign to which task, what training to provide to an employee, whether to repair or replace an item under a certain dollar amount, etc. By the way, I use the terms supervision and direction interchangeably so if one descriptin says "Works under the administrative direction of and another says "Works under the administrative supervision of', they are the same. General supervision is a little more supervision but still the employee comes to work and no-one generally tells them what they have to do that day. They have a job and they do it. They are expected to determine the best method to accomplish most of the work and must prioritize their workload. Normally, professionals and upper level technical employees work under general suppervision. Technical supervision is more like the Public Works employees where Brad meets with them each morning and assigns what they are going to do that day or week and determines or adjusts priorities as the day goes on. Lower level clerical employees who receive daily assignments or lower level building inspectors who receive a fair amount of guidance of technical code questions would work under the technical supervision of someone. Work direction or technical work direction is what a lead worker provides to those he or she is leading. They are not true supervisors and don't have the authority of a supervisor but have some responsibility to ensure someone is working efficiently. They may assign tasks, answer questions and provide feedback so a job gets done. Sometimes there are two people who kind of have authority over one person. One is the main supervisor and the other one acts as a leadworker over some portion of the employees job. In that case, I may say that the employee received general supervision from one supervisor and some work direction from another person. So: 1. Administrative oversight, 2. administrative direction or supervision, 3. then general, 4. then technical. - in that order. The more responsible the position is in the hierarchy, the more independently they work and the more accountability you expect. Using these varios levels of supervision helps to differentiate that level responsibility and accountability. Let me know if that helps. Sherrie From: Mike Robertson <mike@ci.otsego.mn.us> To: Sherrie Le <sherriele@yahoo.com> Sent: Tue, March 23, 2010 11:23:31 AM Subject: Otsego Job Descriptions Sherrie, The City Council was reviewing some of our job descriptions last night when they got stuck on the meanings of various supervisory terms in the descriptions. Can you provide definitions of the following terms and how they differ from one another. Or direct me somewhere that has the definitions. Administrative Oversight General Supervision Administrative Supervision Technical Supervision Work Direction Thanks. Mike ITEM 12_1 CITY OF OTSEGO Title of Class: City Administrator Revised Date: June 1, 2009 FLSA: Exempt DESCRIPTION OF WORK General Statement of Duties: Performs responsible administrative and managerial work planning, managing and directing City government operations and staff; performs related duties as required. Supervision Received: Works under the strative oversi of the City Council. Supervision Exercised: Exercise eneral and/or administrative supervisio ver all City employees either directly or through supervisory staff TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. *Plans, organizes, and directs City operations to ensure a coordinated and efficient effort to meet goals and objectives established by the City Council; establishes programs, goals and objectives to accomplish the work. *Oversees and coordinates the operation of all departments in City government including personnel, equipment, programs and facilities to ensure citizens promptly receive high quality services and to ensure compliance with laws, regulations, policies and ordinances. *Supervises all City staff directly or indirectly through department supervisors; oversees and/or participates in the selection of employees; evaluates employees and recommends or approves salary adjustments. *Acts as final authority on all personnel actions subject to approval of the City Council on hiring, severe disciplinary action and dismissal; oversees and ensures proper enforcement of personnel policies. *Develops and issues administrative rules, policies and procedures necessary to ensure proper functioning of all departments and determines staffing and structure needs. *Researches and prepares recommendations for Council approval on a variety of City issues to improve health, safety or welfare of the City; prepares related reports or oversees their preparation. *Determines possible solutions to problems and presents alternatives for review to the Council or implements as appropriate; implements Council objectives. *Interprets and enforces laws, ordinances, policies, and rules and seeks advice from the City Attorney when appropriate. *Reviews and approves drafts of City ordinances, resolutions, policies and rules to ensure proper functioning of departments. *Oversees preparation of the annual budget and presents to the City Council for approval; administers the approved budget and keeps the Council informed of the financial condition of the City. *Attends and participates in all Council meetings and directs agenda preparation for Council meetings; attends other Committee and Commission meetings as needed or directed by the City Council and provides staff support to Council committees. *Coordinates and oversees the work of consultants and contractors including the City Attorney, City Engineer, City Planner, Sewer and Water, IT and Human Resources. Represents the City in negotiations with contractors, developers and other similar entities. Oversees community and economic development projects and programs. Oversees preparation and analysis of bids for products and services and recommends selection of firms or individuals to provide products and services. *Ensures financial expenditures are consistent with City needs, goals of the City Council and sound financial management and executes or recommends execution of contracts to Council for approval. *Responds to concerns, issues, complaints, and questions from the public and employees or ensures proper response; mediates disputes and resolves issues as appropriate. *Evaluates potential projects, programs, and services to determine feasibility and community impact and makes recommendations to the Council. *Promotes a positive, productive work environment for staff. *Directs research of issues, oversees and approves reports and makes presentations before the City Council, and other Commissions and groups as necessary. *Monitors state legislation, Court rulings, and state and county regulations, policies, and programs to facilitate adherence to requirements or recommend operational modifications as needed; represents the City on local, regional, and state committees and boards as directed. *Oversees City communication, public relations and media relations and acts as a liaison to community groups. Takes minutes as needed for City Council meetings when the City Clerk is not available. Performs other duties as needed or required. KNOWLEDGE, SHILLS, AND ABILITIES *Thorough knowledge of government processes, programs and services. *Considerable knowledge of laws, rules, and regulations applicable to City government. *Considerable knowledge of governmental budgeting and financing. *Considerable knowledge of management principles and practices as they apply to public sector management including personnel management and organizational development. *Working knowledge of planning and zoning principles, community and economic development, human resource management and code enforcement processes and practices. *Working knowledge of the operation of a computer including standard office software and operating systems such as Windows, word processing, spreadsheets, email and the Internet to prepare correspondence and reports and communicate with others *Thorough ability to oversee and administer budgets and manage finances. *Thorough ability to communicate effectively, both orally and in writing, and establish effective 2 working relationships with elected officials, staff, other public officials, consultants, contractors and the public including making formal presentations. *Thorough ability to research and analyze problems and issues, utilize appropriate resources, develop and evaluate options, prepare recommendations and make sound decisions. *Considerable ability to lead and supervise staff, delegate work and plan and direct operations. *Considerable ability to prioritize City needs, to coordinate City departmental operations and services, contracted services and to allocate resources effectively. *Considerable ability to interpret policy decisions and guidelines and develop practical solutions and programs. *Considerable ability to resolve or mediate conflicts and negotiate solutions. *Considerable ability to achieve consensus, plan strategically with elected officials and establish goals consistent with those plans. *Working ability to sit for long periods of time and to use of fine motor skills to operate a computer. MIl\TIMUM QUALIFICATIONS Bachelor's degree in public administration, business, urban planning, or a related field and seven years of local government management experience at least four years of which were as an Assistant City Administrator/Manager or two years as a City Administrator/Manager. A Master's degree in one of the above areas may substitute for one year of the seven years of public sector management experience. Must possess a valid Minnesota Class D driver's license. Prefer a Master's degree in Public Administration or a related field and four years of experience as a City Administrator/Manager, directing and managing staff and municipal operations including: finance, planning, public works, building and zoning. *Asterisked items are essential to the job. 3 ITEM 72_7 CITY OF OTSEGO Title of Class: City Administrator Revised Date: June 1, 2009 FLSA: Exempt DESCRIPTION OF WORK General Statement of Duties: Performs responsible administrative and managerial work planning, managing and directing City government operations and staff; performs related duties as required. Supervision Received: Works under the dmimstrative oversigh of the City Council. Supervision Exercised: Exercise general and/or administrative supervisio ver all City employees either directly or through supervisory staff. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. *Plans, organizes, and directs City operations to ensure a coordinated and efficient effort to meet goals and objectives established by the City Council; establishes programs, goals and objectives to accomplish the work. *Oversees and coordinates the operation of all departments in City government including personnel, equipment, programs and facilities to ensure citizens promptly receive high quality services and to ensure compliance with laws, regulations, policies and ordinances. *Supervises all City staff directly or indirectly through department supervisors; oversees and/or participates in the selection of employees; evaluates employees and recommends or approves salary adjustments. *Acts as final authority on all personnel actions subject to approval of the City Council on hiring, severe disciplinary action and dismissal; oversees and ensures proper enforcement of personnel policies. *Develops and issues administrative rules, policies and procedures necessary to ensure proper functioning of all departments and determines staffing and structure needs. *Researches and prepares recommendations for Council approval on a variety of City issues to improve health, safety or welfare of the City; prepares related reports or oversees their preparation. *Determines possible solutions to problems and presents alternatives for review to the Council or implements as appropriate; implements Council objectives. *Interprets and enforces laws, ordinances, policies, and rules and seeks advice from the City Attorney when appropriate. *Reviews and approves drafts of City ordinances, resolutions, policies and rules to ensure proper functioning of departments. *Oversees preparation of the annual budget and presents to the City Council for approval; administers the approved budget and keeps the Council informed of the financial condition of the City. *Attends and participates in all Council meetings and directs agenda preparation for Council meetings; attends other Committee and Commission meetings as needed or directed by the City Council and provides staff support to Council committees. *Coordinates and oversees the work of consultants and contractors including the City Attorney, City Engineer, City Planner, Sewer and Water, IT and Human Resources. Represents the City in negotiations with contractors, developers and other similar entities. Oversees community and economic development projects and programs. Oversees preparation and analysis of bids for products and services and recommends selection of firms or individuals to provide products and services. *Ensures financial expenditures are consistent with City needs, goals of the City Council and sound financial management and executes.or recommends execution of contracts to Council for approval. *Responds to concerns, issues, complaints, and questions from the public and employees or ensures proper response; mediates disputes and resolves issues as appropriate. *Evaluates potential projects, programs, and services to determine feasibility and community impact and makes recommendations to the Council. *Promotes a positive, productive work environment for staff. *Directs research of issues, oversees and approves reports and makes presentations before the City Council, and other Commissions and groups as necessary. *Monitors state legislation, Court rulings, and state and county regulations, policies, and programs to facilitate adherence to requirements or recommend operational modifications as needed; represents the City on local, regional, and state committees and boards as directed. *Oversees City communication, public relations and media relations and acts as a liaison to community groups. Takes minutes as needed for City Council meetings when the City Clerk is not available. Performs other duties as needed or required. KNOWLEDGE, SKILLS, AND ABILITIES *Thorough knowledge of government processes, programs and services. *Considerable knowledge of laws, rules, and regulations applicable to City government. *Considerable knowledge of governmental budgeting and financing. *Considerable knowledge of management principles and practices as they apply to public sector management including personnel management and organizational development. *Working knowledge of planning and zoning principles, community and economic development, human resource management and code enforcement processes and practices. *Working knowledge of the operation of a computer including standard office software and operating systems such as Windows, word processing, spreadsheets, email and the Internet to prepare correspondence and reports and communicate with others *Thorough ability to oversee and administer budgets and manage finances. *Thorough ability to communicate effectively, both orally and in writing, and establish effective 2 working relationships with elected officials, staff, other public officials, consultants, contractors and the public including making formal presentations. *Thorough ability to research and analyze problems and issues, utilize appropriate resources, develop and evaluate options, prepare recommendations and make sound decisions. *Considerable ability to lead and supervise staff, delegate work and plan and direct operations. *Considerable ability to prioritize City needs, to coordinate City departmental operations and services, contracted services and to allocate resources effectively. *Considerable ability to interpret policy decisions and guidelines and develop practical solutions and programs. *Considerable ability to resolve or mediate conflicts and negotiate solutions. *Considerable ability to achieve consensus, plan strategically with elected officials and establish goals consistent with those plans. *Working ability to sit for long periods of time and to use of fine motor skills to operate a computer. MINIMUM QUALIFICATIONS Bachelor's degree in public administration, business, urban planning, or a related field and seven years of local government management experience at least four years of which were as an Assistant City Administrator/Manager or two years as a City Administrator/Manager. A Master's degree in one of the above areas may substitute for one year of the seven years of public sector management experience. Must possess a valid Minnesota Class D driver's license. Prefer a Master's degree in Public Administration or a related field and four years of experience as a City Administrator/Manager, directing and managing staff and municipal operations including: finance, planning, public works, building and zoning. *Asterisked items are essential to the job. 3 ITEM 12_1 CITY OF OTSEGO Title of Class: City Administrator Revised Date: June 1, 2009 FLSA: Exempt DESCRIPTION OF WORK General Statement of Duties: Performs responsible administrative and managerial work planning, managing and directing City government operations and staff; performs related duties as required. Supervision Received: Works under thedmimstrative oversi of the City Council. Supervision Exercised: Exercise eneral and/or administrative supervisio ver all City employees either directly or through supervisory st . TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. *Plans, organizes, and directs City operations to ensure a coordinated and efficient effort to meet goals and objectives established by the City Council; establishes programs, goals and objectives to accomplish the work. *Oversees and coordinates the operation of all departments in City government including personnel, equipment, programs and facilities to ensure citizens promptly receive high quality services and to ensure compliance with laws, regulations, policies and ordinances. *Supervises all City staff directly or indirectly through department supervisors; oversees and/or participates in the selection of employees; evaluates employees and recommends or approves salary adjustments. *Acts as final authority on all personnel actions subject to approval of the City Council on hiring, severe disciplinary action and dismissal; oversees and ensures proper enforcement of personnel policies. *Develops and issues administrative rules, policies and procedures necessary to ensure proper functioning of all departments and determines staffing and structure needs. *Researches and prepares recommendations for Council approval on a variety of City issues to improve health, safety or welfare of the City; prepares related reports or oversees their preparation. *Determines possible solutions to problems and presents alternatives for review to the Council or implements as appropriate; implements Council objectives. *Interprets and enforces laws, ordinances, policies, and rules and seeks advice from the City Attorney when appropriate. *Reviews and approves drafts of City ordinances, resolutions, policies and rules to ensure proper functioning of departments. *Oversees preparation of the annual budget and presents to the City Council for approval; administers the approved budget and keeps the Council informed of the financial condition of the City. *Attends and participates in all Council meetings and directs agenda preparation for Council meetings; attends other Committee and Commission meetings as needed or directed by the City Council and provides staff support to Council committees. *Coordinates and oversees the work of consultants and contractors including the City Attorney, City Engineer, City Planner, Sewer and Water, IT and Human Resources. Represents the City in negotiations with contractors, developers and other similar entities. Oversees community and economic development projects and programs. Oversees preparation and analysis of bids for products and services and recommends selection of firms or individuals to provide products and services. *Ensures financial expenditures are consistent with City needs, goals of the City Council and sound financial management and executes.or recommends execution of contracts to Council for approval. *Responds to concerns, issues, complaints, and questions from the public and employees or ensures proper response; mediates disputes and resolves issues as appropriate. *Evaluates potential projects, programs, and services to determine feasibility and community impact and makes recommendations to the Council. *Promotes a positive, productive work environment for staff. *Directs research of issues, oversees and approves reports and makes presentations before the City Council, and other Commissions and groups as necessary. *Monitors state legislation, Court rulings, and state and county regulations, policies, and programs to facilitate adherence to requirements or recommend operational modifications as needed; represents the City on local, regional, and state committees and boards as directed. *Oversees City communication, public relations and media relations and acts as a liaison to community groups. Takes minutes as needed for City Council meetings when the City Clerk is not available. Performs other duties as needed or required. KNOWLEDGE, SKILLS, AND ABILITIES *Thorough knowledge of government processes, programs and services. *Considerable knowledge of laws, rules, and regulations applicable to City government. *Considerable knowledge of governmental budgeting and financing. *Considerable knowledge of management principles and practices as they apply to public sector management including personnel management and organizational development. *Working knowledge of planning and zoning principles, community and economic development, human resource management and code enforcement processes and practices. *Working knowledge of the operation of a computer including standard office software and operating systems such as Windows, word processing, spreadsheets, email and the Internet to prepare correspondence and reports and communicate with others *Thorough ability to oversee and administer budgets and manage finances. *Thorough ability to communicate effectively, both orally and in writing, and establish effective 2 working relationships with elected officials, staff, other public officials, consultants, contractors and the public including making formal presentations. *Thorough ability to research and analyze problems and issues, utilize appropriate resources, develop and evaluate options, prepare recommendations and make sound decisions. *Considerable ability to lead and supervise staff, delegate work and plan and direct operations. *Considerable ability to prioritize City needs, to coordinate City departmental operations and services, contracted services and to allocate resources effectively. *Considerable ability to interpret policy decisions and guidelines and develop practical solutions and programs. *Considerable ability to resolve or mediate conflicts and negotiate solutions. *Considerable ability to achieve consensus, plan strategically with elected officials and establish goals consistent with those plans. *Working ability to sit for long periods of time and to use of fine motor skills to operate a computer. MINIMUM QUALIFICATIONS Bachelor's degree in public administration, business, urban planning, or a related field and seven years of local government management experience at least four years of which were as an Assistant City Administrator/Manager or two years as a City Administrator/Manager. A Master's degree in one of the above areas may substitute for one year of the seven years of public sector management experience. Must possess a valid Minnesota Class D driver's license. Prefer a Master's degree in Public Administration or a related field and four years of experience as a City Administrator/Manager, directing and managing staff and municipal operations including: finance, planning, public works, building and zoning. *Asterisked items are essential to the job. CITY OF OTSEGO Title of Class: City Clerk Revised Date: June 1, 2009 FLSA: Non -Exempt DESCRIPTION OF WORK General Statement of Duties: Performs skilled to highly skilled administrative and staff support work for the City Council and City Administrator; records Council meeting minutes, maintains official City records, administers elections and oversees processing of city licenses and nuisance codes; performs related duties as required. Supervision Received: Works under thCenera an ori_ ative supervisio of the City Administrator; receives work direction from the City Council. Supervision Exercised: Providesleneral and technical supervisio o the licensing and code compliance clerk and part time office support. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class. *Attends all City Council and Planning Commission meetings and records, prepares draft agendas and minutes; assists in preparing resolutions to reflect Council actions. *Prepares, assembles and maintains a list of Council agenda items, collects supporting materials and prepares draft agenda for review by the City Administrator. *Develops, maintains and oversees a citywide records retention/management system including policies, procedures and retention schedule in accordance with state laws and guidelines. *Establishes and maintains a complex filing system for City administrative records including active and inactive files; maintains a variety of records and lists and serves as custodian of official records, including City Council minutes, ordinances, codes, resolutions, deeds and plats. *Oversees and manages elections including hiring election judges, coordinating training, attending meetings, answering questions and accepting affidavits of candidacy and financial reporting forms. *Prepares election equipment and ballots, conducts testing, meets publication requirements, replenishes supplies and obtains assistance from the County or City Administrator when needed. *Maintains resolution and ordinance books and publishes amendments, hearing and meeting notices. *Obtains appropriate signatures on official documents and transmits copies as appropriate; records contracts as appropriate. *Supervises staff including interviewing jointly recommending hire, assigning and reviewing work, training and coaching, evaluating performance and recommending reward and discipline. *Advises office staff on release of information for records where data privacy status is clear; refers difficult data privacy issues to City Administrator or City Attorney. *Transmits documents related to civil litigation to appropriate parties. *Provides confidential administrative support for the City Council and City Administrator. *Oversees City license review and issuance processes and ensures all city and State requirements are met. *Oversees nuisance code enforcement and coordinates work with the City Planner/Zoning Administrator. *Drafts correspondence and reports as needed and researches records and ordinances to answer questions of the public, staff or City Council; prepares written reports and presents to Council as appropriate. *Prepares hearing notices for public hearings and improvement projects including determining appropriate parties to notify, publishing and posting. Develops and recommends a budget for the City Clerk's functions and monitors expenditures. Reviews administrative support operations and recommends changes to improve efficiency and work flow. *Establishes and oversees policies, procedures and practices for Administrative Department support functions. *Monitors operations to ensure compliance with applicable laws, regulations, rules and ordinances. *Certifies and/or notarizes documents as needed. *Assists the City Administrator and City Council in other areas as directed. *Coordinates the noticing, publishing and posting of assessments to meet legal requirements. *Assists in updating the City's web site by adding agendas, minutes and meeting and hearing notices. Works with City Engineer to maintain city mapping system and transmits addresses locations. Purchases office equipment and supplies, election equipment and materials and other items as needed. May research and recommend purchase of.new.office furniture and equipment. Creates reports and forms for the Administration Department. Manages and troubleshoots phone and voicemail system issues. Schedules meetings and meeting rooms for bid openings and commission meetings as needed. Attends weekly developer meetings with City Administrator, City Planner and City Engineer to discuss potential developments. Attends Administration Department and department head staff meetings. Opens and distributes City mail. Performs other duties as needed or assigned. KNOWLEDGE, SKILLS, AND ABILITIES *Considerable knowledge of City operations, ordinances, policies, procedures and practices. *Considerable knowledge of standard office practices and procedures. *Considerable knowledge of election laws, rules and requirements. *Considerable knowledge of records retention and records management. *Considerable knowledge of the operation of office equipment including operation of a personal computer with standard office software and Internet. Working knowledge of the phone and voicemail system to make changes and perform routine troubleshooting. *Considerable skill in the operation of office equipment including operation of a personal computer with standard office software including word processing, spreadsheet and database software and the Internet. *Considerable ability to communicate effectively, both orally and in writing, with City staff and the general public and to prepare agendas, minutes and hearing notices. *Considerable ability to research and analyze data, search records, determine alternatives, and make recommendations or implement changes as needed. *Considerable ability to communicate effectively, both orally and in writing, with City staff, City contractors, elected officials, State or County officials and the general public. *Considerable ability to establish and maintain effective working relations with City staff and public. *Considerable ability to sit for long periods and use fine motor skills to operate a computer, office equipment and to file and retrieve documents. 2 MINIMUM QUALIFICATIONS Five years of increasingly responsible administrative support experience involving considerable public contact, extensive operation of a personal computer with standard office software including word processing, spreadsheet and database software and maintenance of a complex records system. Completion of college education in business, public administration or a related field may substitute for up to three years of experience on a one for one basis. Completion of municipal clerk training may substitute for up to two years of experience. Prefer certification as a municipal clerk and previous experience as a deputy clerk assisting with elections, taking minutes and maintaining official records. *Asterisked items are essential to the job. 3 OTSEGO Title of Class: Licensing Specialist Revised Date: July 28, 2009 FLSA: Non -Exempt DESCRIPTION OF WORK General Statement of Duties: Performs routine to skilled administrative support and receptionist work for the Administration Department; processes business, liquor, home occupation, rental, garbage, peddler and solicitor licenses and provides administrative support to the City Planner/Zoning Official on nuisance and property maintenance code violations; performs related duties as required. Supervision Received: Works under thgeneral su ervision f the City Clerk; receives ork direction from contracted planning staff. Supervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class. *Answers the main City phone line and greets individuals at the front counter; provides information, answers questions and transfers calls to the appropriate City staff; issues dog licenses, burning permits and other routine items. *Accepts payments for licenses, permits and fines, records the payment and notifies others as appropriate. *Processes business, home occupation, rental housing, garbage hauler, and peddler and solicitor licenses including reviewing applications for compliance with established requirements, notifying the Sheriffs Office when required, sending renewal letters, entering information into Permit Works and issuing licenses; may refer applications that do not clearly meet requirements to City Planner or City Clerk for approval. *Processes liquor licenses including reviewing applications, transmitting to Wright County for a background check, preparing materials for the City Council agenda, obtaining the City clerk's signature and issuing licenses once approved; transmits to State Alcohol and Gambling Enforcement for approval. *Responds to complaints of nuisance code violations and records information on form for Code Enforcement Inspector; sends letters and issues citations, fines and administrative notices as determined by the City Planning staff after their inspection. *Reviews and approves sign permits for signs that meet zoning code requirements; refers business and large signs to City Planning staff for approval. *Responds to complaints of property maintenance violations, sends administrative notices and citations; makes arrangements with contracting property maintenance firm to clean up the property when property owner fails to do so within required time and prepares hearing notices for assessments; maintains related records. *Issues property management licenses for rental housing and home occupation permits when requirements are met; sends administrative notices and fines for unpaid utility bills as required by the Rental Ordinance. *Assists the City Engineer and City Clerk with review of Master Street Address Guide; enters addresses for new developments into building permit software and notifies appropriate parties of address changes including Wright County, Sheriff and Post Office. *Answers phones and assists with counter work for the Building Safety Department when they are not available and accepts payments. *Assists with City elections as assigned by the City Clerk. *Receives and sends faxes and emails, makes copies and retrieves information from files as needed. *Maintains a variety of records and files related to work performed. Performs research and completes special projects as assigned by the City Clerk. Types agendas, assembles packets and attends and records minutes at Park Commission meetings. Performs other duties as needed or assigned. KNOWLEDGE, SKILLS, AND ABILITIES *Considerable knowledge of nuisance and property maintenance codes and requirements. *Considerable of knowledge of licensing r'&Iairement§ And-pr6cesses. *Considerable knowledge of standard office practices and procedures including the operation of a personal computer with standard office software and office equipment. *Working knowledge of City operations, ordinances, policies and procedures related to other City Departments. *Working knowledge of records retention and records management. *Considerable skill in the operation of office equipment including operation of a personal computer with standard office software including word processing, spreadsheet and database software and the Internet. *Considerable ability to communicate effectively and tactfully, both orally and in writing, with City staff and contractors and the general public. *Considerable ability to establish and maintain effective working relations with City staff and contractors and the public. *Considerable ability to explain and follow ordinance requirements and licensing and permit processes relevant to the position. *Considerable ability to review documents, detect and correct errors and notify appropriate parties. *Working ability to work independently and as a member of a team. *Working ability to sit for long periods and use fine motor skills to operate a computer, office equipment and to file and retrieve documents. Working ability to prepare agendas, minutes, letters and hearing notices. MPU MUM QUALIFICATIONS Three years of administrative support experience involving considerable public contact, regular operation of a personal computer with standard office software including word processing, spreadsheet and database software and maintenance of records. Prefer previous experience processing licenses and permits. *Asterisked items are essential to the job. CITY OF OTSEGO Title of Class: Receptionist Effective Date: August 6, 2009 FLSA: Non -Exempt DESCRIPTION OF WORK General Statement of Duties: Performs routine to semi -skilled receptionist and office support work for the City; performs related duties as required. Supervision Received: Works under th eneral and/or technical supervisio f the City Clerk. Sgpervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class. *Receives individuals and answers telephones; responds to routine questions and complaints by answering questions, searching files and databases, and/or providing information in accordance with established guidelines. *Issues dog licenses and burning permits; distributes maps, searches records, accepts fees, etc. *Receives, sorts, date -stamps and distributes incoming and outgoing mail and performs messenger duties as required. *Assists in compiling packets and preparing agendas for City Council and Planning Commission as directed. *Operates office equipment including a personal computer with standard word processing software and document imaging software; may enter data into spreadsheets or database programs; maintains updated records and generates reports as needed. *Scans documents into document imaging software in appropriate fields for future retrieval. *Assists in maintaining the City Council and Commission Minute Books. *Assists with organizing and assembling City ordinance, resolution, and policy books. *Makes copies, sends and receives emails and faxes for self and others and collates documents; sorts, files and retrieves documents. *Drafts routine correspondence including memos, letters, forms, templates, notices, standard reports and other documents; edits documents for spelling, grammar, punctuation, sentence structure and formatting. Prepares rooms for City Council, Planning Commission, staff meetings and other meetings as requested; assists in preparing Council packets. Assists in ordering office supplies and replenishes City informational pamphlets. Assists the City Clerk with elections tasks as directed. May assist with scheduling and notification of meetings. Performs other duties as needed or required. KNOWLEDGE, SHILLS, AND ABILITIES *Working knowledge of standard word processing, spreadsheet and database software. *Working knowledge of standard office operations and equipment. *Working knowledge of City operations, terminology and processes. *Working skill in operating standard office equipment including a personal computer with standard word processing, spreadsheet and database software and document imaging software. *Considerable ability to promote quality customer service. *Considerable ability to follow oral and written instructions and guidelines. *Considerable ability to communicate effectively and -to develop and maintain relationships with City staff and the general public. *Considerable ability to maintain accurate records and track complaints and work processes. *Working ability to sit for extended periods of time and to use fine motor skills while working on the computer. *Working ability to work independently and as a member of a team, prioritize work and meet deadlines. *Working ability to organize work and to ensure necessary steps are taken in a timely manner. *Working ability to prepare documents and files. *Working ability to see, read and understand written materials and computer screens. *Working ability to bend, reach, push and pull to file and retrieve documents. MINIMUM QUALIFICATIONS One year of customer service and office support experience (or an equivalent combination of training and experience). *Note: Asterisked items are essential to the job. N OTSEGO Title of Class: Finance Director Revised Date: June 1, 2009 FLSA: Exempt DESCRIPTION OF WORK General Statement of Duties: Performs highly skilled supervisory and responsible administrative work for the City planning, managing and directing City financial functions including accounting, cash management, investments, risk management, debt management, budgeting, and financial reporting; oversees human resource work and performs related duties as required. Supervision Received: Works under theaiministrative supervisio f the City Administrator. Supervision Exercised: Provides eneral supervision o the Finance Department staff. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. *Provides recommendations to the City Administrator and City Council for establishing long and short-range financial goals and plans and implements sound financial strategies to ensure a high level of financial planning and management. *Develops and manages internal controls and accounting policies and procedures for accounts payable, accounts receivable, deposit of funds, utility billing, fixed assets and escrow accounting to properly report the financial activities of the City and safeguard its assets. *Evaluates and recommends changes to policies, procedures and practices and coordinates activities to implement any changes. *Supervises the daily, monthly and year-end accounting processes and monitors revenues and expenditures to ensure compliance with the adopted budget. *Identifies discrepancies and prepares journal entries to enact corrections or adjustments as needed. *Oversees preparation of or prepares a variety of financial reports and schedules for the Council and City departments. *Manages City investments to maximize investment earnings and maintain adequate cash flow including: ■ maintaining the daily cash management system, ■ researching investment options and monitoring existing investments, ■ investing liquid assets in legally approved investment vehicles in accordance with State and Federal guidelines, generally accepted accounting principles and investment policy; ■ accounting for investment transactions, and ■ allocating interest earnings between funds. *Coordinates the annual budget process including: • researching revenue sources and projecting revenue, • preparing worksheets and final documents for each department and fund, • calculating personnel costs by department and fund, • calculating and certifying the annual general tax levy and other special levies, and • preparing final budget documents. *Coordinates the long-term capital improvement planning and financing process including: • developing options for financing of capital projects, • coordinating the sale of bonds including the preparation of related materials, • ensuring contractor letters of credit are received, • coordinating the certification of special assessments, • maintaining schedules of bond issues and repaying the City's debt, and • projecting debt service requirements and managing debt service tax levies. *Manages and directs the operations of the Finance Department and supervises staff including: interviewing and recommending hire, assigning and reviewing work, training and coaching, recommending or administering reward and discipline and conducting performance evaluations. *Manages the Audit Process including overseeing the preparation of audit work papers and coordinating the audit with City -appointed auditors and other governmental agencies. *Coordinates the preparation and completion of the Comprehensive Annual Financial Report and related year-end reporting requirements. *Manages property and liability insurance programs to safeguards the assets of the City. *Develops and implements Citywide purchasing policies. *Oversees utility billing operations and verifies utility billing balances between the general fund, UB system and cash flow sheets. *Recommends utility rate adjustments, as needed, to the City Council for approval to finance current operations and long-term maintenance expenditures of the utility system. *Oversees employee compensation, benefits administration and payroll functions and works with the contracted Human Resource consultant to ensure compliance with relevant laws, rules and regulations including the Fair Labor Standards Act, COBRA, Pay Equity, HIPPA, etc. *Administers the City's liability and property insurance programs and acts as a liaison to outside providers. *Records developer security deposits and tracks expiration of security documents. *Verifies semi-annual bond payments and oversees processing of journal entries to record payments. *Attends City Council meetings and presents financial information and answers questions to ensure the City Council, City Administrator and citizens are informed on financial matters. *Assists the City Administrator in establishing and maintaining an organizational reputation for being fiscally responsible by providing consistent and ongoing attention to the financial affairs of the City. Obtains market information periodically; analyzes various salary surveys and may recommend adjustments to the salary schedule. Performs other duties as needed or required. 2 KNOWLEDGE, SHILLS AND ABILITIES *Considerable knowledge of Generally Accepted Accounting Principles as defined by GASB. *Considerable knowledge of governmental accounting policies, procedures and practices as defined by the GFOA. *Considerable knowledge of laws, practices, and regulations applicable to City government finances. *Considerable knowledge of City operations, ordinances, and practices related to finance and budgeting. *Considerable knowledge of investment options and cash flow management. *Considerable knowledge of the application of Minnesota tax laws regarding municipal finance. *Considerable knowledge of specialized financial software used in the field and standard office software. *Considerable ability to prepare and administer an annual budget and capital improvement plan. *Considerable ability to manage complex financial projects and meet deadlines. *Considerable ability to develop finance and purchasing policies, procedures and practices for citywide application. *Considerable ability to analyze and interpret financial information and prepare accurate financial statements and reports. *Considerable ability to work independently and as part of a team and to coordinate work with other departments. *Considerable ability to plan, prioritize and organize the work. *Considerable ability to supervise and motivate staff and direct operations. *Considerable ability to effectively relay complex financial information, both orally and in writing, in a manner easily understood by those with a limited financial background, including making presentations before groups and at City Council meetings. *Considerable ability to develop good working relationships with the public, elected and appointed officials, and City staff. *Working ability to sit for long periods and regularly use fine motors skills to operate a computer and perform other office tasks. MINIMUM QUALIFICATIONS Bachelor's Degree in accounting, finance, or public administration and seven years of professional accounting and financial management experience, at least three years of which must have been in a governmental setting. Four years as an Assistant Finance Director or Senior Accountant can substitute for the seven years of professional accounting experience. A Master's degree in one of the above areas may substitute for up to one year of financial management and accounting experience. Prefer supervisory experience. *Asterisked items are essential to the job. M CITY OF OTSEGO Title of Class: Finance Assistant II Revised Date: June 1, 2009 FLSA: Non -Exempt DESCRIPTION OF WORK General Statement of Duties: Performs skilled escrow accounting and accounts payable work for the City and assists with utility billing, assessments and miscellaneous accounts receivable; performs related duties as required. Supervision Received: Works under th qEEAisio f the Finance Director. Supervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class. *Establishes general ledger escrow accounts, reconciles escrow activity with the general ledger accounts and recommends journal entries to complete reconciliation process. *Identifies the escrow collection status for review by Administration and City Council and prepares quarterly statements for Council review. *Responds to developer inquiries on account status and prepares statements for developers detailing invoices applied to the escrow. *Works with the City Attorney, Engineer, Planner and staff to ensure deposits and changes are accounted for as anticipated. *Sorts and sends invoices to department heads for approval; audits invoices against supporting documentation, assigns or reviews account coding of claims and prepares claims list for Council approval. *Researches billing questions and discusses with vendors to resolve inconsistencies or refers to department head. *Enters invoice data, verifies and processes batches, prints checks and reconciles to invoices. *Prepares and issues checks after Council approval and ensures all bills are paid in a timely manner. *Assists with the implementation of, and compliance with, the City's purchasing policy. *Maintains vendor files, determines W-9 compliance for independent contractors and prepares and issues 1099s in compliance with State and federal requirements. *Assists with preparation and processing of month-end journal entries. *Assists the Finance Director with preparation of the annual City budget by entering annual budget revenue and expenditure requests and generates and proofs appropriate reports. *Creates draft budget documents and CIP schedules and finalizes after City Council approval. *Maintains up-to-date customer utility account information, establishing new accounts and preparing final accounts. *Enters utility billing data into utility billing software and reviews for completeness and accuracy. *Responds to customer inquiries and complaints regarding utility bills. *Assists with daily deposits and monthly utility billing processes. *Identifies and coordinates meter inspections, repairs and replacements as needed. *Completes special assessment searches as requested from real estate agents, title companies, homebuyers and the general public. *Prepares assessment roll for outstanding escrow accounts, past due invoices and storm water billing for properties not served by city water and sewer. *Adds new City parcels and prepares and reconciles fire assessments; obtains property valuations for the city contracted fire service. *Maintains special assessment records for all projects from Council approval to certification by the county for collection; reconciles the County's assessment records with those maintained by the city. *Prepares memos, correspondence, statements and other information to properly document billing issues, complaints and adjustments using word and spreadsheet applications. *Researches, analyzes and reports on special projects and creates spreadsheets as requested including water, sewer and capital improvement plan. Provides backup for payroll, deposits and accounts receivable as needed in the absence of the Finance Assistant III. *Prepares bills for miscellaneous projects and manages collection. *Generates financial reports as requested. *Assists Public Works in creating and maintaining project spreadsheets and updating material costs. *Assists audit firm with annual audit as requested. May contact and resolve utility billing software issues with provider. Identifies utility billing and customer service issues and recommends solutions. Assists with development and implementation of citywide accounting policies and procedures. Performs other duties as needed or required. KNOWLEDGE, SILLS AND ABEL=S *Considerable knowledge of accounts payable, escrow accounting and utility billing processes. *Considerable knowledge of Finance Department policies and procedures and City purchasing and assessment policies and procedures. *Working knowledge of accounting and bookkeeping practices, procedures and financial reporting in municipal government. Working knowledge of relevant City operations, ordinances, policies and procedures. *Considerable skill in operating office equipment including a personal computer with specialized and standard office and specialized software, including accounting, word processing, spreadsheets and utility billing. *Considerable ability to establish effective working relationships and to communicate effectively, both orally and in writing, with customers, vendors, City staff, auditors and the general public. *Considerable ability to perform mathematical calculations, prepare spreadsheets, analyze data and identify and resolve discrepancies. *Considerable ability to organize and prioritize the work and meet deadlines. *Considerable ability to enter information with speed and accuracy and to maintain accurate and complete records and documentation. *Considerable ability to work independently and as part of a team. *Considerable ability to handle detail and accurately process transactions and solve problems. *Working ability to sit for long periods of time and manipulate objects using fine motor skills for extended periods. *Working ability to prepare or generate financial reports. Working ability to bend, stoop, push, pull and reach periodically. MINIMUM QUALIFICATIONS Completion of an associate degree in accounting or a related field and two years of experience working with accounts payable and general ledger accounting using specialized accounting software or an equivalent combination of education and experience. * Asterisked items are essential to the job CITY OF OTSEGO Title of Class: Finance Assistant III Revised Date: June 1, 2009 FLSA: Non -Exempt DESCRIPTION OF WORK General Statement of Duties: Performs skilled to highly skilled administrative support work including financial management, accounting, payroll and human resources; performs related duties as required. Supervision Received: Works under theneral supervisio f the Finance Director. Supervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. *Sets up and maintains employee payroll records and prepares and updates files for payroll processing; maintains employee vacation and personal leave balances. *Sets up payroll deductions and submits flexible spending, HSA and deferred compensation funds to appropriate contracted plan administrators; completes and sends PERA report. *Collects and audits electronic timesheets and transmits payroll data by phone into ADP's system. *Acts as contact with payroll and benefit vendors and employees: answering questions, makes changes and resolves errors related to pay, payroll deductions, leave accrual, final pay checks and COBRA. *Calculates amounts due to insurance providers and reconciles changes and errors. *Ensures required forms are completed for new and terminating employees. *Maintains cash flow ledger by recording deposits, disbursements, bank adjustments and other entries. *Prepares monthly, quarterly and annual tax payments, sales, fuel tax and payroll reports and forms. *Performs daily and month-end accounting including preparing deposits of the City's cash receipts and reconciling with Point -of -Sale Reports. *Analyzes and prepares journal entries required for automatic bank charges. *Completes monthly reconciliation of bank accounts and compares to cash sheets. *Administers the City's employee benefit program including employee insurance, time off, holidays, etc.; works with outside insurance agents and plan administrators to ensure contractual requirements are met and employee concerns are resolved. *Manages the insurance renewal process and open enrollment meetings and conducts new employee orientation; oversees benefit enrollment and changes. *Works with vendors of Property and Liability insurance in conjunction with the Finance Director to limit exposure and meet statutory requirements in claims processing; maintains files on liability claims made by or against the City. *Processes Worker's Compensation claims and acts as the liaison with WC Administrator; performs follow-up on claims and maintains files. *Maintains records of vendor and provider contracts related to insurance, payroll and benefits; maintains insurance policies and endorsements for additional insurance. *Coordinates the recruitment and selection process for City positions in conjunction with department heads and City Administrator including: advertising, screening, interviewing, testing, applicant correspondence, background checks and pre-employment physicals. *Processes employee leaves of absences, including FMLA, Parenting Leave, Military Leave, etc.; advises employees on eligibility for continued benefits during the leaves and assists in administering COBRA with advice from the Human Resources Consultant. *Ensures policies and acknowledgement sheets are distributed to employees, completed, returned and file in personnel files; answers routine questions on personnel policies. *Processes the City's drug and alcohol testing programs; works with outside providers for random selection generation, independent collection and testing, referrals to substance abuse professionals and compliance with relevant laws and rules. *Assists the Finance department in developing salary and benefit projections for the upcoming year as part of the budget process. *Establishes and maintains all permanent personnel files; approves routine items entered and obtains approval for non -routine items. *Coordinates the City employee safety program and assists in ensuring compliance with relevant laws, rules and regulations; prepares OSHA 300 log. *Coordinates organization -wide performance evaluation system to ensure timely reviews are completed and enters into personnel files. *Researches and prepares a variety of reports as required. *Notarizes documents as needed. Completes special assessment searches as requested from real estate agents, title companies and the general public; record payments and report them to Wright County Auditors office and assists in preparing assessment rolls. Prepares and maintains records of miscellaneous billings issued by the City. Assists with the development and implementation of citywide accounting policies and procedures. Issues bulk water meters to contractors and processes billing for usage. Verifies credentials, reviews applications and arranges for access to water towers through People Service Inc. Assists audit firm with annual audit as requested. Performs other duties as needed or assigned. KNOWLEDGE, SKILLS AND ABILITIES *Considerable knowledge of payroll and benefits practices, procedures and reporting requirements. *Considerable knowledge of accounting practices and procedures. *Considerable knowledge of standard office equipment, including computers and standard office software. *Considerable knowledge of relevant city policies, procedures and ordinances. *Working knowledge of State and Federal laws and guidelines related to accounting and financial management. *Working knowledge of human resource practices including benefit administration, hiring processes and personnel file management. *Working knowledge of laws, rules and regulations related to payroll, benefits, safety and human resource administration including hiring, data practices as it pertains to personnel data and drug and alcohol testing. *Considerable skill in operating office equipment including operation of a personal computer with specialized accounting, word processing, spreadsheet and database management software. *Considerable ability to establish effective working relationship and communicate clearly and cordially with vendors, City staff and the general public, both orally and in writing. *Considerable ability to analyze and solve problems and perform accurate mathematical calculations. *Considerable ability to type and enter information with speed and accuracy and to maintain accurate and thorough records and documentation. *Considerable ability to work independently or as part of a team. *Considerable ability to communicate effectively, both orally and in writing, including explaining information clearly and concisely. *Considerable ability to organize work, manage multiple tasks simultaneously and prioritize the work. *Considerable ability to maintain confidentiality. *Working ability to establish and maintain effective working relationships with City staff, outside contractors, elected officials and the public. *Working ability to sit for long periods of time and manipulate objects using fine motor skills for extended periods. Working ability to bend, stoop, push, pull and reach periodically. MINIMUM QUALIFICATIONS Two years of college with major course work in business, human resources, accounting or a related field and three years of responsible administrative support experience in accounting and payroll. Additional experience in related field may substitute for education required. Prefer administrative support or technical experience in human resources and benefit administration experience. Experience with OSHA -required safety programs desirable. *Asterisked items are essential to the job. CITY OF OTSEGO Title of Class: Utility Billing Specialist Revised Date: June 1, 2009 DESCRIPTION OF WORK General Statement of Duties: Performs skilled utility billing and customer service work in the Finance Department; performs related duties as required. Supervision Received: Works under th eneral supervision f the Finance Director. Supervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class. *Manages the utility billing system including maintaining up-to-date customer utility account information, establishing new accounts and preparing final accounts. *Enters utility billing data into utility billing software and reviews for completeness and accuracy. *Runs bill calculation, verifies bill register for accuracy, identifies and refers possible problems to the appropriate staff or contacts property owner; print bills and prepare them for mailing. *Applies remittances to accounts, makes appropriate adjustments and prepares deposits; handles NSF checks. *Serves as a primary resource for customer inquiries and complaints regarding utility bills. *Responds to requests from realtors and title companies for information about utility accounts and assessments; may refer to Finance Department. *Manages delinquent utility accounts including providing delinquent notices, making arrangements to payment plans in accordance with accepted guidelines, processing payments and preparing documentation for public hearings. *Prepares memos, correspondence, statements and other information to properly document billing issues, complaints and adjustments using word and spreadsheet applications. *Maintains accurate records of water meter inventory and schedules inspections of meters for replacement or repair. *Calculates winter consumption for establishing sewer rates. *Schedules, connects, disconnects and reconnects of water service with Public Works. *Maintains records and documentation for billings, payments and adjustments. *Prepares and mails material to inform customers of City's changes or updates to the utility billing programs; coordinates inserts with other Departments. *Prepares Itron machine for meter reads and download meter reads for monthly billing. *Performs cycle/period end processing, GL updates and print monthly reports. *Works with internal departments to take care of customer's needs, resolve issues and special requests. *Operates a variety of standard office equipment including computers, printers, phone, fax machine, copier and postage machine. Recommends improvements on procedures and methods to help prevent future complaints. Maintains an inventory of meters and issues new meters to builderstplumbers as requested. Operates mail stuffing machine and processes outgoing mail. Performs other office and accounting procedures as assigned. Maintains the inventory for utility billing system (special forms, envelopes, etc). Schedules spring irrigation inspections with Public Works. Assists auditors with annual audit as requested. Performs other duties as needed or required. KNOWLEDGE, SKILLS AND ABILITIES *Considerable knowledge of utility billing processes and procedures. *Considerable knowledge of standard office practices and equipment including computers with specialized software and standard office software. *Considerable skill in operating standard office equipment -including a personal computer and utility billing software. *Considerable ability to communicate information clearly and tactfully to customers and vendors, both verbally and in writing, including handling billing complaints. *Considerable ability to analyze and determine appropriate resolution to utility billing anomalies. *Considerable ability to type and enter information with speed and accuracy and to maintain accurate and complete records and documentation. Working ability to generate or prepare utility -related reports. NUNE%" QUALIFICATIONS Two years of responsible clerical and customer service experience, at least one year of which included experience processing automated billing and/or accounts receivable. Completion of a two-year degree in accounting or a related field can substitute for up to one year of the experience required. * Asterisked items are essential to the job 2