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2- WoldCITY HALL AND PUBLIC WORKS SPACE PLANNING COUNCIL WORKSHOP JUNE 14, 2021 CITY OF OTSEGO Agenda CITY OF OTSEGO 1. Review Guiding Principles 2. Discuss Space Program & Staffing Projections 3. Review Facility Tours 4. Discuss Recommended Solutions & Phasing 1. Create phased solutions that anticipate the needs for the next twenty years, but are adaptable and allow flexibility in future programming. Solutions should also embody the overall vision for the City Campus. 2. Provide safe and effective spaces that protect both city staff and property but still creates an open and engaging climate to serve the public. 3. Organize departments and workspaces in a logical manner to encourage flexibility, efficiency, and collaboration. 4. Integrate technology and sustainability practices that enhance workflows and building functionality. 5. Develop solutions that foster Otsego’s identity and promote professionalism and continual development. Guiding Principles CITY OF OTSEGO Space Standards: The following are suggested Space Standards based on job classification: Administrator Office 225 sq. ft. to 250 sq. ft. (20’ x 12’) Department Head Office 150 sq. ft. to180 sq. ft. (15’ x 12’) Supervisor Office 120 sq. ft. (12’ x 10’) Regular Administrative 7’x6’ work station Technical/ Engineering 8’x6’ work station Flexible/ Intern/ Seasonal 6’x6’ work station Small Meeting Room 150 sq. ft. (3-4 people) Medium Meeting Room 250 sq. ft. (5-8 people) Large Meeting Room 500 sq. ft. (10-15 people) Training Room 1,500 sq. ft. to 2,000 sq. ft. (50-90 people) Storage and Work Areas Sized as needed Space Standards CITY OF OTSEGO Space Program – Department Summaries CITY OF OTSEGO The following improvements are incorporated into the new space program: - Improved public-facing facilities in City Hall with expanded reception and service counter spaces, in addition to the consolidation of the Council Chambers with City Hall departments. - Expanded office and staff support spaces in all departments to accommodate future growth with drop-in stations and multi-use meeting spaces to promote collaboration and flexibility. - Expansion of storage spaces across all departments for current and future property: elections equipment, vehicle and equipment storage, recreation equipment. - Increased maintenance space and associated support spaces to accommodate future equipment acquisitions and department functions (wash bay, brine mixing, woodshop). Existing Utilization Proposed Need (2030 Program) Proposed Need (2040 Program) Department Staff Program Staff Program Staff Program City Hall 15 19,578 s.f. 27 20,557 s.f. 35 24,264 s.f. Public Works 8 33,732 s.f. 14 55,717 s.f. 18 58,982 s.f. Parks & Recreation 5 13,039 s.f. 9 21,974 s.f. 13 25,041 s.f. Space Program – Staffing Projections CITY OF OTSEGO MODEL 1 – SURVEYS 2010 Current (2020) 2030 2040 Annual Growth % City Hall 11.5 15 27 35 Public Works 7 8 14 18 Parks & Recreation 0 5 9 13 Total 18.5 28 50 66 8.5% MODEL 2 – POPULATION ALIGNMENT 2010 Current (2020) 2030 2040 Annual Growth % City of Otsego 13,571 19,040 28,000 38,000 6% City Hall 11 15 24 33 Public Works 7 8 13 18 Parks & Recreation 0 5 8 11 Total 18.5 28 45 62 Facility Tours CITY OF OTSEGO NEW HOPE CITY HALL CARVER CITY HALL SHAKOPEE PUBLIC WORKS WOODBURY PUBLIC WORKS BROOKLYN PARK PUBLIC WORKS FRIDLEY PUBLIC WORKS FRIDLEY CITY HALL SHAKOPEE CITY HALL WOODBURY CITY HALL Facility Tours Takeaways CITY OF OTSEGO •Campus setting integrating existing Prairie Park facilities and that maintains a reasonable separation between community-accessible spaces and internal, public works vehicles and operations. •Security measures implemented throughout the campus in terms of site and staff spaces. •Prioritization of customer ser vice with easily accessible reception counters and conference rooms located just off the lobby. •Staff spaces that promote collaboration and integrate daylighting techniques . •Formal council chambers that facilitate public participation and viewing while still providing adequate dais space with security measures for council members and staff. •Vehicle and equipment storage spaces that allow for optimal circulation patterns and efficiently utilize wall space for storage. •Mechanics spaces that provide adequate working space and accommodate future fleet acquisitions . Recommended Priorities & Phasing CITY OF OTSEGO CITY HALL New Construction •Enhances safety and security immediately through separation of public and private functions. •Establishes clear identity and culture for the community and city operations through development of civic campus; promotes strong customer service focus. •Consolidates City Hall functions to one location for better efficiency. •Long-term solution that aids growth of both City Hall & Public Works. PUBLIC WORKS Addition & Renovation •Vehicle storage & workshop expansion allows for protection of city assets and expands services with wash bay, brine mixing, and woodshop spaces. •Staff support spaces renovation expands offices, locker rooms, and crew room spaces to fit Public Works’ needs. •Mechanics space expansion accommodates future fleet acquisitions and equipment upgrades. •Addresses deferred maintenance and site security concerns. PARKS & RECREATION Prairie Center Renovation •Staff support spaces renovation expands offices, locker rooms, and crew room spaces to fit Parks & Recreation’s needs. •Addresses deferred maintenance concerns. •Parks spaces are addressed through the Public Works addition spaces. Schedule & Next Steps CITY OF OTSEGO Next Steps: •Planning Concepts: May-June 2021 •Council Feedback: June 14, 2021 •Revise and Update Concepts: June-July 2021 •Core Planning Group Recommendation with Financial Plan: July 2021 Space Program – City Hall CITY OF OTSEGO Space Program Staff Program Staff Program Staff Program Department Summary City Hall 1.100 Lobby & Other 4,098 s.f. 5,687 s.f. 6,387 s.f. 1.200 Administration 4 778 s.f. 5 1,109 s.f. 5 1,109 s.f. 1.300 Finance 4 354 s.f. 8 1,039 s.f. 10 1,098 s.f. 1.400 Community Development & Building Inspections 7 684 s.f. 14 2,094 s.f. 20 2,752 s.f. 1.500 Shared Space 4,405 s.f. 6,202 s.f. 6,874 s.f. 1.600 Garage 200 s.f. 1,000 s.f. 2,000 s.f. Total City Hall Usable Square Footage 10,519 s.f. 17,131 s.f. 20,220 s.f. Usable to Gross Factor x 1.9 x 1.2 x 1.2 Total City Hall Gross Square Footage 15 19,578 s.f.27 20,557 s.f.35 24,264 s.f. (2040 Program) Proposed Need Existing Utilization Proposed Need (2030 Program) The following space deficiencies are addressed in the new space program: - Designated public waiting space with properly sized service counters. - Expanded office spaces (private offices and cubicles) with drop-in stations to accommodate future growth in a flexible manner. - Variety of conferencing/meeting spaces with flexible uses. - Incorporation of Council Chambers in City Hall space. - Storage space designated for the storage and testing of elections equipment. Space Program – Public Works CITY OF OTSEGO Space Program Staff Program Staff Program Staff Program (2040 Program) Proposed Need Existing Utilization Proposed Need (2030 Program) Department Summary Public Works 2.100 Public Spaces 621 s.f. 1 995 s.f. 1 995 s.f. 2.200 Staff Spaces 1 3,024 s.f. 11 3,901 s.f. 14 4,674 s.f. 2.300 Support 5 2,900 s.f. 5,754 s.f. 5,754 s.f. 2.400 Mechanics Suite 2 6,912 s.f. 2 15,752 s.f. 3 16,676 s.f. 2.500 Cold Storage 4,600 s.f. 8,008 s.f. 8,008 s.f. 2.600 Heated Storage 15,675 s.f. 21,308 s.f. 22,876 s.f. Total Public Works Gross Square Footage 8 33,732 s.f.14 55,717 s.f.18 58,982 s.f. The following space deficiencies are addressed in the new space program: - Expanded offices and staff support spaces (locker rooms, crew room) to accommodate future department growth. - Expansion of maintenance space to accommodate future equipment and increased capacity of parts storage. - Separation of Wash Bay and Brine Mixing functions into individualized spaces. - Expansion of the heated vehicle and cold storage spaces to accommodate existing and planned equipment. Space Program – Parks & Recreation CITY OF OTSEGO Space Program Staff Program Staff Program Staff Program (2040 Program) Proposed Need Existing Utilization Proposed Need (2030 Program) Department Summary Parks & Recreation 3.100 Public Spaces 3,382 s.f. 2,268 s.f. 2,268 s.f. 3.200 Staff Spaces 5 1,732 s.f. 9 3,730 s.f. 13 4,388 s.f. 3.300 Support 1,206 s.f. 3,360 s.f. 5,040 s.f. 3.400 Workshop 500 s.f. 2,016 s.f. 2,016 s.f. 3.500 Cold Storage 2,300 s.f. 3,013 s.f. 3,013 s.f. 3.600 Heated Storage 3,919 s.f. 7,588 s.f. 8,316 s.f. Total Parks & Rec Gross Square Footage 5 13,039 s.f.9 21,974 s.f.13 25,041 s.f. The following space deficiencies are addressed in the new space program: - Expanded offices and staff support spaces (locker rooms, crew room) to accommodate future department growth. - Creation of a designated workshop space. - Expansion of the heated vehicle and cold storage spaces to accommodate existing and planned equipment.