06-14-21 City Council MinutesOTSEGO CITY COUNCIL MEETING
MONDAY, JUNE 14, 2021
7:00 PM
OTSEGO PRAIRIE CENTER
Call to Order.
Mayor Stockamp called the meeting to order at 7:08 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Tom Darkenwald, Tina Goede, Jeff Dahl (*), and Brittany
Moores. City Staff: City Administrator/Finance Director Adam Flaherty; Human Resources/Assistant City
Administrator Sabrina Hille; Streets Operations Manager Kevin Lamson; City Attorney Dave Kendall; City
Engineer Ron Wagner; City Planner Daniel Licht; and City Clerk Audra Etzel.
This meeting is preceding under MN State Statute 13D.021 allowing members to appear by telephone or
video conference due to the ongoing health pandemic and state of emergency. Those indicated with a
(*) attended via video conference.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum:
Mayor Stockamp opened the Open Forum at 7:09 PM. No one from the public spoke.
Mayor Stockamp closed the Open Forum at 7:09 PM.
2. Consider Agenda Approval.
Mayor Stockamp motioned to approve the agenda as written, seconded by CM Moores. Voice
Roll Call: Voted in favor; Darkenwald, Goede, Stockamp, Moores and Dahl. Voted against;
none. Motion carried 5-0.
3. Consent Agenda.
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. May 24, 2021 Meeting_
B. May 24, 2021 Special Meeting.
3.3 Approve City Council Special Compensation for May 2021.
3.4 Approve Resolution 2021-44 Adopting the comprehensive Annual Financial Report.
3.5 Approve Contractual Agreement for Consultation Services with Capstone LLC.
3.6 Approve Pay Application #4 (Final) for the Otsego Prairie Park Pickleball Courts.
3.7 Approve an Extension to Record the Final Plat of Villas of Kittredge Crossings.
3.8 Approve Windsong Fourth Addition Final Plat and Resolution 2021-45 for the Development
Contract.
3.9 Approve Liquor License Renewals for July 1, 2021 to June 30, 2022.
CM Darkenwald motioned to approve the consent agenda as presented, seconded by CM
Goede. Voice Roll Call: Voted in favor; Darkenwald, Goede, Stockamp, Moores and Dahl.
Voted against; none. Motion carried 5-0.
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4. Engineering:
4.1 Heritage Hills:
A. Presentation by City Engineer Wagner.
B. Consider Resolution 2021-46 Accepting Bids and Awarding Contract.
City Engineer Wagner said the bids were opened on June 8th for the Heritage Hills Project. Omann
Brothers Paving had the lowest bid at $469,989.84. The Engineer's estimate was $525,522. The City
has done many projects with Omann in the past, therefore Engineer Wagner recommends awarding the
bid to Omann Brothers Paving, Inc.
CM Moores had a question about the saw cuts in the driveways communicated during the Improvement
Hearing. Engineer Wagner said all the driveways will be sawcut at a point to allow the slope back to the
street, so they don't have water running towards the house. The sawcut is required to make a nice cut
so they have a nice a joint in their driveway, try to minimize depending on the driveway slope.
CM Darkenwald motioned to adopt Resolution 2021-46 accepting bids and awarding
contract for the Heritage Hills Street Improvements (Otsego 2021 Street Renewal Project),
City Project No. 21-04 to Omann Brothers Paving, Inc. of Albertville, MN in the amount of
$469,989.84, seconded by CM Goede. Voice Roll Call: Voted in favor; Darkenwald, Goede,
Stockamp, Moores, and Dahl. Motion carried 5-0.
4.2 Trail Improvement:
A. Presentation by City Engineer Wagner.
B. Consider Resolution 2021-47 Accepting Bids and Awarding Contract.
Engineer Wagner said the bids were opened on May 18th, and staff spent more time reviewing the
contractors bid since they were unknown. The company is out of Elk River that is a local trucking
company that is trying to get into construction. This would be there first municipal prime contractor
construction project. The Engineer's estimate was $319,000.08 and Novco's bid was $316,033.25. A
representative from Novco, Inc. was in attendance to answer questions. Engineer Wagner stated they
did check with their subcontractors, and they are ones the City has worked with, there are no reasons
not to consider their bid; therefore they recommend awarding the bid to Novco, Inc.
CM Darkenwald asked if there was a reason the project being over budget? Engineer Wagner said the
pedestrian ramps were not included in the budget estimate and needed to be added to meet ADA
requirements. Adding 7 of them on the Odean project with 1 or 2 on the Page project. City
Administrator/Finance Director Flaherty said going forward the expense will be identified and added to
trail projects going forward.
CM Moores asked if the trails should last 30 years. Engineer Wagner thought the trails should last about
30 years, noting the trails built today are a little thicker.
Staff will have a pre -construction meeting and get a time line on the project. The project is anticipated
to be completed before school starts in the fall.
CM Moores motioned to adopt Resolution 2021-47 accepting bids and awarding contract for
the 2021 Trail Improvement, City Project No. 21-03 to Novco, Inc. of Elk River, Minnesota in
the amount of $316,033.25, seconded by CM Goede. Voice Roll Call: Voted in favor;
Darkenwald, Goede, Stockamp, Moores, and Dahl. Motion carried 5-0.
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S. City Council Reports and Updates.
Mayor Stockamp has two updates. She attended the Clarus Dermatology Open House, they are excited
to be in the community. Also, Mayor Stockamp participated in the first Elk River Chamber zoom meeting
to discuss the shortage in child care. Lack of child care is a barrier for people getting back to work; the
meeting reviewed general problems and identifying a solution.
6. Staff Reports and Updates.
City Administrator/Finance Director Adam Flaherty reminder of the ribbon cutting Wednesday, June 23rd
at the Carrick's Landing Park for the opening of the pedestrian bridge.
Human Resources/Assistant City Administrator Hille starting to work with the communication group to
come up with ideas.
Attorney Kendall stated that remote meeting attendance will no longer be allowed effective June 30th,
unless the Governor extends the emergency declaration or the Council Member has a medical reason.
Engineer Wagner said the micro surface project will start next week. Staff will update social media and
the website.
Planner Licht said the next Planning Commission meeting is June 211t. The Commission will review an
application for phase 3 of Hunter Hills consisting of 130 single family lots and also expecting an
application for a commercial user on the commercial lot at Parkview Retail 2nd
Sergeant Oltmans feels the traffic issues due to construction are under control. The Wright County
Sheriffs have made a presence. The sheriff's office has also been busy combatting and responding to
crime. Sergeant Oltmans added citations are being issued for illegal fireworks. The fireworks are
causing complaints and could lead to injuries and potential fires with the current dry weather situation.
7. Adjournment.
CM Darkenwald motioned to adjourn at 7:37 PM, seconded by CM Goede. Voice Roll Call:
Voted in favor; Darkenwald, Goede, Stockamp, Moores and Dahl. Voted against; none.
Motion carried 5-0.
ATTEST: OWiA2-) ��
Audra Etzel, City Clerk
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