05-24-10 CCITEM 3-y
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
MAY 24, 2010
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber and Tom
Darkenwald.
Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen, Finance Director;
Daniel Licht, City Planner; Ron Wagner, City Engineer; and Andy MacArthur, City Attorney and
Brad Belair, Public Works Supervisor.
Pledge of Allegiance: Mayor Stockamp led in the pledge of Allegiance.
2. Consider agenda approval.
CM Scharber requested to add item 11.5 Accept resignation of Parks & Rec member. Mayor
Stockamp requested to move item 5.6 to 11.6 and items 11.3 & 11.4 can be removed. City
Engineer Wagner requested to add item 9.1. Final Estimate Quaday Lift Station.
CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in
favor. Motion carried.
3. Consider the following_ minutes.
3.1. March 23, 2009 Special City Council Meeting.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor.
Motion carried.
3.2. April 29, 2010 Special City Council Meeting.
CM Scharber motioned to approve as written. Seconded by CM Heidner. All in favor.
Motion carried.
3.3. May 10, 2010 City Council Meeting.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor.
Motion carried.
4. Open Forum: (5 minute limit)
4.1. Presentation: New River Hospital Annual Report; Marshall Smith.
Marshall Smith, New River Medical Center, presented their annual report.
CM Darkenwald asked what the principal payments on the bond were. Mr. Marshall said he does
not have that information with him but can get it.
CM Heidner asked how the plans on becoming a 501C3 facility are. Mr. Marshall said that the
501C3 is a change of legal status and that a decision would be made in 12-14 months. They are
holding an open house July 10 at 6:30 PM.
Jason Warehime, Metro Appliance Recycling, brought results of the 2010 clean up, he hopes it
can be done again next year. City Council thanked him and suggested that next year instead of
vouchers that a simpler form be used and that the city would just verify residency.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Received April 13, 2010 Police Commission Minutes.
5.3. Received April 14, 2010 Parks and Recreation Minutes.
City Council Meeting May 24, 2010. Page 2.
5.4. Approve Pay Request in the amount of $2,711.93 to Highway Technologies for
Ohland/96t' St. Striping.
5.5. Liquor License Renewals for 2010-11.
5.6. Key Management Policy -REMOVED
CM Heidner motioned to approve with removal of item 5.6. Seconded by CM
Scharber. All in favor. Motion carried.
6. Unfinished Business.
No items.
7. Public Works.
7.1. Replacement of Skid Steer Loader.
CM Scharber removed himself from items 7.1 and 7.2.
Public Works Supervisor Belair is recommending the purchase of a JD 320D Skid Steer Loader
to replace the JD 325 Skid Steer. CM Heidner said this purchase is through the state wide
contract and that when you figure out the cost per hour it is pretty cheap.
CM Heidner motioned to approve purchase of a ]D 320D Skid Steer with trade in of
the 3D 325 Skid Steer in the amount of $14,156.00. Seconded by CM Darkenwald.
Motion carried 3-0. CM Scharber abstained.
7.2. Purchase of Excavator.
Public Works Supervisor Belair is recommending the purchase of a 305c Cat excavator and
trading in the 1993 Case SK 580. Public Works Supervisor Belair said that they looked at used
equipment but purchasing under the state contract is a better deal. CM Darkenwald asked if the
Hydraulic option would be needed. Public Works Supervisor Belair said yes.
CM Heidner motioned to approve purchase with Hydraulic option in the amount of
$51,800. Seconded by CM Darkenwald. Motion carried 3-0. CM Scharber abstained.
7.3. Updated Capital Equipment Schedule.
Finance Director Groen provided the City Council with an updated Capital Equipment schedule
based on 2010 expenditures.
Public Works Supervisor Belair said the Tandem and single axel are ready to be traded in. He
will be looking at adding them to a state or local auction.
Public Works Supervisor Belair said he was notified Friday that one returning seasonal employee
is no longer able to work. He is recommending advertising for two seasonal employees to work
4 days a week from June 7"' to September 3rd on the city's website until the end of this week or
until filled.
CM Heidner motioned to approve two employees at 36 hours as provided. Seconded
by CM Scharber. All in favor. Motion carried.
Public Works Supervisor Belair updated the City Council on Frankfort Park progress. He is
waiting for the fencing and lighting quotes.
8. Daniel Licht, City Planner.
8.1. HPC update.
City Planner Licht presented. Projects that the HPC are looking at include a Historical Site map,
City Council Meeting May 24, 2010. Page 3.
this would be a driving tour of various sites. They are recommending that the MacDonald house
be inspected by Brad Belair or a Building Inspector. The HPC is requesting approval to purchase
gloves, storage boxes, acid free archival paper and UV blinds for the new HPC room.
The HPC is also requesting approval to submit a grant application. The HPC would like to send
one or two members to the annual Minnesota Historical Society conference.
City Council directed staff to bring back more information on costs of the site maps and to have
Public Works Supervisor Belair and the Building Inspector inspect the MacDonald house.
CM Scharber motioned to approve purchase of the UV shade, 10' in the amount of
$597.00 and other items listed in memo. Seconded by CM Heidner. All in favor.
Motion carried.
CM Scharber motioned to proceed with grant application. Seconded by CM
Darkenwald. All in favor. Motion carried.
CM Darkenwald motioned to pay $90 each person for the Minnesota Historical
Society Conference. Seconded CM Scharber. All in favor. Motion carried.
8.2. Kadler Ave weight restrictions.
City Planner Licht said the city has received complaints regarding semi trucks using Kadler
Avenue South of CSAH 37. Public Works Supervisor Brad Belair has inspected the road and
found severe deterioration. City Staff recommends approval of Resolution restricting a portion
of Kadler Avenue to four tons.
CM Heidner motioned to approve Resolution 2010-10 establishing four ton weight
restrictions for a portion of Kadler Avenue. Seconded by CM Scharber. Motioned
carried 3-0. CM Darkenwald abstained.
9. Ron Wagner, City Engineer.
9.1. Final Estimate Ouaday Lift Station.
City Engineer Wagner recommended that the project be finalized with $10,000 liquidated
finances.
CM Heidner motioned to finalize. Seconded by Mayor Stockamp. All in favor. Motion
carried.
10. Andrew MacArthur, City Attornex.
No items.
11. Council Items.
11.1. I-94 Coalition Letter.
City Administrator reviewed letter requesting signatures from all the Mayors and Wright County
thanking Senators Klobuchar and Franken for their efforts on behalf of transportation
infrastructure in our region.
Mayor Stockamp motioned to approve. Seconded by CM Scharber. All in favor.
Motioned carried.
11.2. County Transit Study.
CM Darkenwald motioned to do nothing. Seconded by Mayor Stockamp. All in favor.
Motion carried.
11.3. Otsego Festival Insurance invoice -REMOVED
11.4. Otsego Festival Teddy Bear Band invoice- REMOVED
City Council Meeting May 24, 2010. Page 4.
11.5. Accept resignation of Parks & Rec member.
Parks and Recreation member Kayla Block-Torgerson resigned due to relocating.
CM Darkenwald motioned to accept. Seconded by Mayor Stockamp. All in favor.
Motion carried.
11.6. Key Management Policy.
CM Heidner said change wording to "Contracted Professional Service Providers".
CM Heidner motioned to approve with changes. Seconded by Mayor Stockamp. All in
favor. Motion carried.
12. Mike Robertson, City Administrator.
12.1. Albertville Fire Contract.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor. Motion
carried.
12.2. Approve Metro West Contract Extension.
CM Heidner motioned to approve an amendment to Metro West Contract. Seconded
by CM Scharber all in favor. Motion carried.
13. Gary Groen, Finance Director.
No items.
14. Tami Loff, City Clerk.
No items.
15. Adjourn by 10 PM.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 8:52 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp