3.3 Rockwoods Special Event0
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Otsezo
MINNESOTA CDo
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT
REQUESTOR:
MEETING DATE:
Planning
City Planner Licht
26 July 2021
PRESENTER(s)
REVIEWED BY:
ITEM #:
Consent
City Administrator/Finance Director Flaherty
3.3 Rockwoods Grill and Bar -
Special Event Permit
STRATEGIC VISION
MEETS:
THE CITY OF OTSEGO:
X
Is a strong organization that is committed to leading the community through innovative
communication.
IS A PUBLIC HEARING REQUIRED?
Has proactively expanded infrastructure to responsibly provide core services.
No
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
X
Is a social community with diverse housing, service options, and employment opportunities.
1:00PM to 10:00PM, which complies with the noise regulations established by Section 5-1-8 of the City
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends approval of a special event permit for an outdoor concert at Rockwoods on 22
August 2021.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
Rockwoods Grill and Bar, LLC is planning to hold an outdoor music event in their parking lot south of the
building on Sunday, 22 August 2021. The music performances associated with the event are to be from
1:00PM to 10:00PM, which complies with the noise regulations established by Section 5-1-8 of the City
Code. Alcohol will be sold from stations within the concert area under a catering license for Rockwoods.
The organizers met with the Wright County Sheriff's Office (WCSO) regarding controlled entry to the site,
and an ID checking and monitoring, and overall security. Rockwoods is coordinating with WCSO regarding
the number and scheduling of off-duty deputies to be on site during the event and has also approved the
private security firm that will serve the event. Parking will be provided on-site with overflow parking at the
property to the north at the terminus of Quaday Avenue. Additional portable restroom facilities are being
provided. Complete details regarding the event are outlined in the attached narrative.
The organizers will provide mailed notice of the event approved by City staff to all properties within 2,500
feet at least 14 days prior to the date of the event. A draft notice is attached and the mailing list will be
provided by City staff. Rockwoods will print/address/stamp the notice and deliver to City Hall for pickup by
the US Postal Service.
SUPPORTING DOCUMENTS ATTACHED: I
■ Special Event Permit narrative and site plan
■ Special Event Permit
■ Draft notice
■ Map of Event Notice
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE ITTO APPEAR IN THE MINUTES:
Motion to approve a Special Event Permit for Rockwoods Grill and Bar, LLC for 22 August 2021 subject to
the stipulations listed by the permit as presented.
BUDGET INFORMATION
FUNDING: BUDGETED:
N/A N/A
Application for outdoor entertainment: Submitted by Peter Peyerl of Rockwoods Grill and Bar LLC
A. Rockwoods Grill and Bar at 9100 Quaday Avenue NE Otsego, MN 55330
a. Property owner—Dave Peterson 1715 Sterling Drive Minnetrista, MN 55364
B. The doors would open at 1:OOpm with performances going through 10:OOpm on Sunday August
22, 2021.
C. Potable water is available at all sales locations and 20+ portable bathroom stalls and washing
stations will be brought in for the event.
D. Please refer to the attached site map for the location of fencing. There will be crowd control
personal hired by Rockwoods as well. We plan on using Asia Security for help with crowd
control. We will confer with WCSO to make sure staffing is adequate.
E. Potable water is available on location at all service areas.
F. Off street parking will be available at the former LeFevbre property now owned by John Smith,
located just to the Northwest of Rockwoods.
G. We will contact local agencies of the events including the Wright County Sheriff, Fire
Department and Ambulance.
H. Alcohol will be sold at this event and the city should have all current licenses on file.
I. See attached certificate of liability for the current policies.
J. There will be some outdoor signage for directing people to various locales i.e. bathrooms, food
areas, etc.)
K. Outdoor lighting sources will be provided by the stage and production company to light up the
musicians and performers on the stage.
L. The stage and production company will use sound boards and speakers to amplify the sound
from the stage.
M. Please see the site map for an illustration of structures.
N. Clean up of the site will be performed by Rockwoods staff and contracted agencies that night
and Monday August 23rd. There may be a couple of trucks that would be picked up as late as
the morning of Tuesday August 24th.
I have attached a site map onto this email.
Thank you for your consideration.
Peter Peyerl
Rockwoods Grill and Bar
9100 Quaday Avenue Otsego, MN 55330
763-441-6322
HAIRBALL
Sunday, August 22, 2021
Rockwoods: 9100 Quaday Avenue NE Otsego, MN 55330
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SPECIAL EVENT PERMIT
APPLICANT: Rockwoods Grill and Bar, LLC
APPLICATION: Request for approval of special event permit for an outdoor music event on 22 August 2021.
CITY COUNCIL MEETING: 26 July 2021
FINDINGS: Based upon review of the application and evidence received, the City Council of the City of
Otsego now makes the following findings of fact:
A. Requests for special event permits are subject to the provisions of Title 4, Chapter 2 of the City Code.
B. The Special Event Permit application submitted by Rockwoods Grill and Bar, LLC on 8 July 2021 is
incorporated herein.
C. The Request for Council Action for the City Council meeting on 26 July 2021 prepared by the City
Planner, The Planning Company LLC, is incorporated herein.
DECISION: Based on the foregoing information and applicable ordinances, the application is hereby
APPROVED subject to the following conditions:
The music performance for the event (not including setup/take down) shall be limited to Sunday, 22
August 2021 from 1:OOPM to 10:OOPM.
2. Any modifications to the submitted site plan for activities on and off site that shall be subject to
review and approval of City staff.
3. Written permission from the property owner shall be submitted for all event areas and overflow off-
street parking areas not owned by the organizers.
4. Event security, traffic control and emergency medical service shall be subject to review and approval
of the Wright County Sheriff's Office and City staff: There shall be an ambulance stationed at the
property during the time the event is open to the public.
5. On -sale liquor shall comply with Title 4, Chapter 1of the City Code and documentation of appropriate
State issued license for alcohol sales shall be submitted to the City Clerk prior to the event.
6. The organizers shall provide documentation of insurance coverage in amounts as determined
necessary by the City Attorney.
7. All event signs shall comply with Section 37 of the Zoning Ordinance including issuance of a sign
permit.
The organizers shall provide notice of the event to all property owners within 2,500 feet of the
property a minimum of 14 days prior to the event; the notice and mailing list shall be subject to
review and approval of City staff.
MOTION BY:
SECOND BY:
ALL IN FAVOR:
THOSE OPPOSED:
ADOPTED by the City Council of the City of Otsego this 26" day of July, 2021.
CITY OF OTSEGO
By:
Jessica L. Stockamp, Mayor
Attest:
Audra Etzel, City Clerk
2
Notice of Saecial Event
HAIRBALL
Rockwoods Grill and Bar
9100 Quaday Ave. NE, Otsego
Sunday, August 22, 2021
Outdoor Music from 1:00pm-10:00pm
The City of Otsego approved a Special Event Permit
that requires we notify all properties within a 2,500 foot
radius of our outdoor music event.
You will be able to hear the event from your property and may
notice an increase in traffic in the area.
Please call 763-441-6322
or email contact@RockwoodsMN.com
with questions.
Rockwoods SEP Notice
Event 22 August 2021
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Overview
Legend
Roads
CSAHCL
— CTYCL
— MUNICL
— PRIVATECL
— TWPCL
Highways
Interstate
State Hwy
US Hwy
City/Township Limits
�c
of
aParcels