09-28-09 CCITEM 3-7
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
SEPTEMBER 28, 2009
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber
and Mark Thorsted. CM Tom Darkenwald arrived at 7:03 PM.
Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen, Finance
Director; Andy MacArthur, City Attorney; Dan Licht, City Planner; Ron Wagner, City
Engineer.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
CM Thorsted requested to add item 11.4 Council Resignation. Mayor Stockamp requested
to add item 11.5 Community Ed Website request. City Administrator Robertson requested
to add item 12.3 Street Light request.
CM Scharber motioned to approve as amended. Seconded by CM Heidner. All in
favor. Motion carried.
3. Consider the following minutes.
3.1. September 14, 2009 City Council Minutes.
CM Thorsted motioned to approve as written. Seconded by CM Heidner. Motion
carried 3-0. CM Darkenwald and CM Scharber abstained.
4. Open Forum: (5 minute limit)
No items.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Resolution 09-32 regarding the administration of the Wetland Conservation
Act.
5.3. Crimson Ponds West Res. 2009-34 accepting Public Improvements.
5.4. Approve Final Pay Request to Pearson Bros, Inc in the amount of
$211,385.41 for 2009 Street Maintenance Project.
5.5. Briggs & Morgan consent letter.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor.
Motion carried.
6. Unfinished Business.
No items.
7. Public Works.
No items.
City Council Meeting September 28, 2009. Page 2.
8. Dan Licht, City Planner.
No items.
9. Ron Wagner, City Engineer.
9.1. Consider accepting quote for Mississippi Coves 1st and 2"d wear course
paying.
City Engineer Wagner reviewed the quotes. He is recommending the low bid from North
Valley, Inc.
CM Darkenwald motioned to approve Resolution 09-33 accepting quote
in the amount of $72,000.00 from North Valley, Inc. Seconded by CM Scharber.
All in favor. Motion carried.
9.2. Update on Bike Path Crosswalks by Otsego Elementary.
City Engineer Wagner updated the Council on the issue with the bike path crosswalks by
Otsego Elementary. City Engineer Wagner said that the site distance and signs meet State
and Federal standards. It was suggested at the PW subcommittee meeting that a
secondary sign at the path be installed. There is already a warning sign installed. The
request was also for a reduced speed limit sign. State Statues do not allow signs other
than 30 MPH or 55 MPH unless a study is done. CM Darkenwald asked if there should be a
caution sign or children at play. Council discussed options. City Engineer said he tried to
set up meeting with the resident and he was unable to attend he will be in contact him by
phone.
City Engineer Wagner handed out to the City Council the time line for County Rd 36
construction which will go thru October.
10. Andrew MacArthur, City Attorney.
City Attorney MacArthur said that the tapes from the Hospital District meetings have been
ordered.
CM Darkenwald asked about the Water Tower #1 update from Public Works
Subcommittee meeting. Does a Warranty still apply? City Engineer Wagner said they are
looking thru past records.
CM Darkenwald asked about the Arbor Creek LOC. City Attorney MacArthur said he wrote
a letter to the developer that they are responsible to get a new LOC.
11. Council Items.
11.1. Set Budget Workshop for October and November.
Finance Director Groen said we can possibly combine these into one meeting. CM Heidner
said that the Building Department budget should be included in that meeting. The City
Council set October 26th after the City Council Meeting.
11.2. Set meeting with City Council and City Staff for Long Range Planning.
Mayor Stockamp said that she would like a meeting with City Council, City Administrator
Robertson and Finance Director Groen first to update the council that were not present
City Council Meeting September 28, 2009. Page 3.
and then a meeting will be set with city staff. The City Council set October 12th, 2009 at
5:30 PM.
11.3. Discussion of Bond Refinancing.
Finance Director Groen presented the option of restructuring the Sewer and Water bonds.
He said council had directed staff to examine all bonds and that this is the one that would
most benefit from refinancing. He said that bond rates are currently at 42 year lows.
Finance Director Groen reviewed five different scenarios and said he is recommending
scenario 3. CM Darkenwald asked about the timeline and how far it will extend. Finance
Director Grown said it will not be extended. CM Scharber asked Finance Director Groen if
there is a time constraint. Finance Director Groen said yes, he would like to move forward
so that refinancing can be done before the December payment. CM Scharber asked about
other bonds. City Administrator Robertson said other bonds were also looked at for
possible savings.
CM Heidner motioned to approve scenario 3, accepting and proceeding with the
restructuring of $6,420,000 of bonds. Seconded by CM Scharber. All in favor.
Motion carried.
11.4. Council Resignation.
CM Thorsted said that he has accepted a position in another state and that the October
12th meeting could possibly be his last meeting.
11.5. Community Ed website.
Mayor Stockamp said that the Park and Rec Commission was contacted by Community Ed
requesting to add the program information for the city on the city's website. We currently
have a link to Community Ed; this would just be more detailed information. Administrator
Robertson said he would work with Barb Williams on this.
12. Mike Robertson, City Administrator.
12.1. Review of Newsletter Bids.
The city received seven bids. Council agreed to drop Prime Advertising and Pernsteiner
from the list due to their high costs. Council set October 19th, 2009 at 7 PM to interview
the other applicants. City Administrator Robertson will set up.
12.2. Review of Peavey House Survev.
City Administrator Robertson asked Council if they want to discuss or want to send the
survey results to the Heritage Preservation Commission. CM Scharber said the HPC said
that if not enough people wanted to save it then they would drop it. City Council said to
wait for HPC to review and comment.
12.3. Street Light Request.
City Administrator Robertson said he had a request for a streetlight from resident at
Parrish Ave and 93rd Circle. City Administrator Robertson said he is waiting for Elk River
Utilities for a quote and he will bring back. City Planner Licht said there should be a street
light on that corner under city policy.
13. Tami Loff, City Clerk.
14. Adjourn by 10 PM.
City Council Meeting September 28, 2009. Page 4.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor.
Motion carried. Adjourned at 9:29 PM.
ATTEST:
Tami Loff, City Clerk
Mayor 3essica Stockamp