Loading...
09-28-09 ITEM 5_1 CLAIMS LIST CITY COUNCIL MEETING SEPTEMBER 28, 2009 TO: Tami Loff Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 09 -10 -2009 $ 845.98 Check #47694 - 47695 09 -10 -2009 $ - 845.98 VOID Check #47633 09 -15 -2009 $ 97,725.10 Check #47696 - 47699 09 -23 -2009 $ 128,895.91 Check #47700 — 47746 09 -23 -2009 $ - 1,000.00 VOID Check #47414 PAYROLL 09 -21 -2009 $ 34,025.28 ELECTRONIC PYMTS FOR SEPT: Qwest $ 104.58 Centerpoint Energy $ 220.65 Dept. of Revenue -Fuel Tax $ 0.00 Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 1,880.73 Wright - Hennepin $ 14,687.48 Delta Dental $ 1,235.84 Total $ 18,129.28 GRAND TOTAL $ 277,775.57 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 09/23/09 1:24 PM Page 1 *Check Summary Register© SEPTEMBER 2009 Name Ch eck Date C heck Amt 10100 BANK OF ELK RIVER Paid Chk# 047700 AFFORDABLE SANITATION 9/23/2009 $1,093.50 AUG PORTA RENTALS Paid Chk# 047701 ALLEN SHAVER 9/23/2009 $93.29 W/S REFUND - 7880 PARELL Paid Chk# 047702 ALLIANCE BENEFIT GROUP 9/23/2009 $2,769.35 PPE 9/19/09 CH DTD 9/23/09 Paid Chk# 047703 BEAUDRY OIL & SERVICES INC. 9/23/2009 $2,280.00 GAS & OIL Paid Chk# 047704 CITY OF OTSEGO 9/23/2009 $2,241.03 7551 LANCASTER - WEST WWTF Paid Chk# 047705 CITY OF OTSEGO 9/23/2009 $1,265.23 GRC - COMMON AREA Paid Chk# 047706 CIVIC SYSTEMS, LLC 9/23/2009 $1,200.00 STORM SEWER SERVICE CONVERSION Paid Chk# 047707 COURI MACARTHUR LAW OFFIC 9/23/2009 $13,558.65 ANOKA EQUINE Paid Chk# 047708 CROW RIVER FARM EQUIPMEN 9/23/2009 $303.77 MISC OPERATING SUPPLIES Paid Chk# 047709 DCA TITLE 9/23/2009 $73.49 W/S REFUND - 5857 RADFORD AVE Paid Chk# 047710 EDINA REALTY TITLE 9/23/2009 $57.84 W/S REFUND - 7804 LANDER Paid Chk# 047711 G & K TEXTILE LEASING SYSTE 9/23/2009 $509.64 UNIFORMS & MATS Paid Chk# 047712 HEALTH PARTNERS 9/23/2009 $6,423.90 OCTOBER MEDICAL Paid Chk# 047713 HEAVY EQUIPMENT REPAIR INC 9/23/2009 $274.67 VIBRATORY ROLLER REPAIR PARTS Paid Chk# 047714 HY -TECH TOOL & ENGINEERING 9/23/2009 $1,000.00 9181 KAHL CT - LNDSCP ESC REF Paid Chk# 047715 ICMA RETIREMENT TRUST 9/23/2009 $686.00 PLAN #304185 Paid Chk# 047716 INNOVATIVE BIOMEDICAL SOLU 9/23/2009 $1,000.00 9847 JANSEN - LNDSCP ESC REFUN Paid Chk# 047717 METRO WEST INSPECTION SVC 9/23/2009 $6,030.00 BLDG INSP SVCS 7/20/09 - 8/28/ Paid Chk# 047718 MINNESOTA COPY SYSTEMS 9/23/2009 $56.59 CITY HALL COPIER MAINT /COPIES Paid Chk# 047719 MN DEPT OF HEALTH 9/23/2009 $100.00 WELL PERMIT #550505 - 8530 PAL Paid Chk# 047720 NATIONAL CRIME PREVENTION 9/23/2009 $148.12 MCGRUFF BICYCLE SAFETY GUIDE Paid Chk# 047721 NEWMAN TRAFFIC SIGNS 9/23/2009 $2,045.97 SIGN MATERIAL Paid Chk# 047722 NEXTEL COMMUNICATIONS 9/23/2009 $361.70 CELL PHONES Paid Chk# 047723 NORTHERN TOOL & EQUIPMEN 9/23/2009 $48.25 TARP STRAPS Paid Chk# 047724 NOW CARE MEDICAL CENTERS 9/23/2009 $747.00 HEP VAC - STEVE, BRENT, KEVIN, Paid Chk# 047725 OFFICEMAX 9/23/2009 $384.13 OFFICE SUPPLIES Paid Chk# 047726 OMANN BROTHERS INC. 9/23/2009 $246.87 AC FINES MIX Paid Chk# 047727 OMANN BROTHERS INC. 9/23/2009 $101.40 CLASS 5 - WTR TWR DRWY REPAIR Paid Chk# 047728 PEOPLE SERVICE INC. 9/23/2009 $44,870.00 MONTHLY SERVICE - OCT Paid Chk# 047729 PITNEY BOWES 9/23/2009 $588.00 PSTG MTR/LETTER OPENER Paid Chk# 047730 PUBLIC EMPLOYEES RETIREME 9/23/2009 $3,740.26 #677600 PPE 9/19/09 Paid Chk# 047731 RANDY'S SANITATION 9/23/2009 $244.90 8899 NASHUA AVE Paid Chk# 047732 RAPID GLASS 9/23/2009 $98.23 GLASS FOR WASH BAY GAR DOOR Paid Chk# 047733 REINDERS, INC. 9/23/2009 $561.09 BLUE /RYE SEED MIX Paid Chk# 047734 SHERWIN-WILLIAMS CO. 9/23/2009 $46.68 PAINT - BEAUDRY PARK SHELTER Paid Chk# 047735 SIGNS & BANNERS 9/23/2009 $60.65 SIGN MAT'L FOR BANNERS Paid Chk# 047736 SOFTRONICS, INC. 9/23/2009 $925.00 ADMIN - LABOR Paid Chk# 047737 SRF CONSULTING GROUP, INC. 9/23/2009 $4,916.52 PARKS CONSULTING Paid Chk# 047738 ST JOSEPH EQUIPMENT INC 9/23/2009 $267.19 36" TREE SPADE RENTAL Paid Chk# 047739 STATE OF MINNESOTA 9/23/2009 $36.00 18) 2009 DECALS Paid Chk# 047740 TERRY DANIELSON, LLC 9/23/2009 $60.25 W/S REFUND - 15649 82ND Paid Chk# 047741 TOWN & COUNTRY LANDSCAPI 9/23/2009 $12,985.32 RESIDENTIAL MOWING - TO BE ASS Paid Chk# 047742 UNLIMITED ELECTRIC INC 9/23/2009 $3,800.00 REPAIR TO SIREN @ CR42/QUADAY Paid Chk# 047743 VERIZON WIRELESS 9/23/2009 $145.83 LAP TOP SERVICE Paid Chk# 047744 WOOD CHIP OF PRINCETON, IN 9/23/2009 $1,801.39 SOFTSTEP PLAYGROUND MULCH Paid Chk# 047745 WRIGHT COUNTY RECORDER 9/23/2009 $46.00 LEHTOLA/JOHNSON ADMIN SUBDIVIS Paid Chk# 047746 XCEL ENERGY 9/23/2009 $8,602.21 CR36/101 SIGNAL Total Checks $128,895.91 FILTER: None CITY OF OTSEGO 09/23/09 1:25 PM Page 1 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER _ _ - -- Paid Chk# 047414 6/30/2009 TRIO BUILDERS E 702 -41400 -310 Miscellaneous ($1,000.00) VOID CHECK #47414 Total TRIO BUILDERS ($1,000.00) Paid Chk# 047700 9/23/2009 AFFORDABLE SANITATION E 101 - 45200410 Rentals (GENERAL) $1,093.50 8539 AUG PORTA RENTALS Total AFFORDABLE SANITATION $1,093.50 . . ......... .. . Paid Crirctr 047701 9/23/2009 ALLEN SHAVER R 601 -37150 WATER SALES $93.29 W/S REFUND - 7880 PARELL Total ALLEN SHAVER $93.29 Pa id Chk# 04 77 0 2 9/23/2009 ALLIANCE BENEFIT GROUP E 101 -41400 -123 Health $333.34 PPE 9/19/09 CH DTD 9/23/09 G 101 -21706 Hospitalization /Medical Ins $835.98 PPE 9/19/09 CH DTD 9/23/09 E 250 - 42410 -123 Health $266.67 PPE 9/19/09 CH DTD 9/23/09 E 101 -41600 -123 Health $500.01 PPE 9/19/09 CFI DTD 9/23/09 E 101 -43100 -123 Health $833.35 PPE 9/19/09 CH DTD 9/23/09 Total ALLIANCE BENEFIT GROUP $2,769.35 Paid Chk# 047703 9/23/2009 BEAUDRY OIL &SERVICES INC. E 101 -43100 -202 Gas & Oil $2,280.00 747460 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $2,280.00 Paid Chk# 047704 9/23/2009 CITY OF OTSEGO E 602 -49450 -322 Utilities $95.23 5850 RANDOLPH - EAST WWTF E 602 -49450 -322 Utilities $303.47 7551 LANCASTER - WEST WWTF E 602 -49450 -322 Utilities $6.85 7551 LANCASTER - WEST WWTF E 602 -49450 -322 Utilities $3.75 7551 LANCASTER - WEST WWTF E 602 -49450 -322 Utilities $12.66 7551 LANCASTER - WEST WWTF E 101 - 45200 -322 Utilities $203.60 10400 71ST - IRRIG E 101 -45200 -322 Utilities $574.56 11313 77TH - IRRIG E 101 - 45200 -322 Utilities $742.57 6480 MASON - IRRIG E 101 - 45200 -322 Utilities $298.34 15501 83RD - IRRIG Total CITY OF OTSEGO $2,241.03 Paid Chk# 047705 9/23/2009 CITY OF OTSEGO G 701 -22465 GREAT RIVER CTR $775.12 31100 -00 SEP GRC - COMMON AREA G 701 -22465 GREAT RIVER CTR $306.63 31580 -00 SEP GRC - OUTLOT I G 701 -22465 GREAT RIVER CTR $183.48 31590 -00 SEP GRC - 2ND ADD Total CITY OF OTSEGO $1,265.23 Paid Chk# 047706 9/23/2009 CIVIC SYSTEMS, LLC E 222 -49490 -310 Miscellaneous $1,200.00 CVC6615 STORM SEWER SERVICE CONVERSION Total CIVIC SYSTEMS, LLC $1,200.00 Paid Chk# 047707 9/23/2009 COURI MACARTHUR LAW OFFICE E 101 - 41700 -301 Legal Services $112.00 ZACHMAN E 101 - 41700 -301 Legal Services $210.00 STRUNC PROPERTY E 101 - 41700 -301 Legal Services $273.65 LIQUOR - RIVERWOOD E 203 -45210 -301 Legal Services $2,520.00 LAHN PARK E 101- 41700 -301 Legal Services $3,416.00 GENERAL E 101 -41700 -301 Legal Services $1,918.00 HOSPITAL DISTRICT E 101 -41700 -301 Legal Services $502.00 KNISLEY G 701 -21856 WATERFRONT EAST 3RD $255.00 WATERFRONT EAST 3 G 701 -22426 FIN PLAT ARBOR CRK 3 $391.00 ARBOR CREEK 3 G 701 -22462 DUKE REALTY $340.00 GATEWAY - DUKE CITY OF OTSEGO 09/23/09 1:25 PM Page 2 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment G 701 -21851 RIVERPOINTE 4TH $391.00 RIVERPOINTE 4 G 701 -22392 MISSISSIPPI COVE 1 & 2 $1,819.00 DAVIS MISSISSIPPI COVE G 701 -22250 ANOKA EQUINE - VARIANCE /SIGN $799.00 ANOKA EQUINE G 701 -21855 FRIENDSHIP ADDITION $612.00 FRIENDSHIP ADDN Total COURI MACARTHUR LAW OFFICE $13,558.65 Paid Chk# 047708 9/23/2009 CROW RIVER FARM EQUIPMENT E 101 -43100 -220 Repair /Maint Supply (GENERAL) $303.77 137979 MISC OPERATING SUPPLIES Total CROW RIVER FARM EQUIPMENT $303.77 Paid Chk# 047709 9/23/2009 DCA TITLE R 601 -37150 WATER SALES $73.49 17790 -01 W/S REFUND - 5857 RADFORD AVE Total DCA TITLE $73.49 Paid Chk# 047710 9/23/2009 EDINA REALTY TITLE R 601 -37150 WATER SALES $57.84 29280 -01 W/S REFUND - 7804 LANDER Total EDINA REALTY TITLE $57.84 Paid Chk# 047711 9/23/2009 G & K TEXTILE LEASING SYSTEM E 101 -43100 -225 Uniforms /Clothing Allowance $51.75 1043274812 UNIFORMS & MATS E 101 -43100 -225 Uniforms /Clothing Allowance $70.58 1043279855 UNIFORMS & MATS E 101 -41940 -390 Contracted Services $119.57 1043279856 MATS E 101 -43100 -225 Uniforms /Clothing Allowance $47.48 1043284947 UNIFORMS & MATS E 101 - 43100 -225 Uniforms /Clothing Allowance $100.69 1043290004 UNIFORMS & MATS E 101 - 41940 -390 Contracted Services $119.57 1043290005 MATS Total G & K TEXTILE LEASING SYSTEM $509.64 Paid Chk# 047712 9/23/2009 HEALTH PARTNERS E 101 -41400 -123 Health $1,462.30 32953510 OCTOBER MEDICAL E 101 -41600 -123 Health $1,028.80 32953510 OCTOBER MEDICAL E 101 -43100 -123 Health $2,927.50 32953510 OCTOBER MEDICAL E 250 -42410 -123 Health $1,005.30 32953510 OCTOBER MEDICAL Total HEALTH PARTNERS $6,423.90 Paid Chk# 047713 9/23/2009 HEAVY EQUIPMENT REPAIR INC. E 101 -43100 -220 Repair /Maint Supply (GENERAL) $274.67 17375 VIBRATORY ROLLER REPAIR PARTS Total HEAVY EQUIPMENT REPAIR INC. $274.67 Paid Chk# 047714 9/23/2009 HY -TECH TOOL & ENGINEERING E 702 -41400 -310 Miscellaneous $1,000.00 9181 KAHL CT - LNDSCP ESC REF Total HY -TECH TOOL & ENGINEERING $1,000.00 Paid Chk# 047715 9/23/2009 ICMA RETIREMENT TRUST G 101 -21705 Other Retirement $473.78 PPE 9/19/09 PLAN #304185 E 101 -41400 -121 PERA $212.22 PPE 9/19/09 PLAN #304185 Total ICMA RETIREMENT TRUST $686.00 Paid Chk# 047716 9/23/2009 INNOVATIVE BIOMEDICAL SOLUTION E 702 -41400 -310 Miscellaneous $1,000.00 9847 JANSEN - LNDSCP ESC REFUND total INNOVATIVE BIOMEDICAL SOLUTION $1,000.00 Paid Chk# 047717 9/23/2009 METRO WEST INSPECTION SVC INC. E 250 -42410 -390 Contracted Services $6,030.00 BLDG INSP SVCS 7/20/09 - 8/28/09 Total METRO WEST INSPECTION SVC INC. $6,030.00 Paid Chk# 047718 9/23/2009 MINNESOTA COPY SYSTEMS E 101- 41400 -413 Office Equipment Rental $56.59 36206 CITY HALL COPIER MAINT /COPIES Total MINNESOTA COPY SYSTEMS $56.59 CITY OF OTSEGO 09/23/09 1:25 PM Page 3 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment Paid Chk# 047719 9/23/2009 MN DEPT OF HEALTH E 601 -49400 -310 Miscellaneous $50.00 WELL PERMIT #550506 - 96TH ST E 601 -49400 -310 Miscellaneous $50.00 WELL PERMIT #550505 - 8530 PALMGREN Total MN DEPT OF HEALTH $100.00 Paid Chk# 047720 9/23/2009 NATIONAL CRIME PREVENTION E 101 -42150 -310 Miscellaneous $148.12 54028 MCGRUFF BICYCLE SAFETY GUIDE Total NATIONAL CRIME PREVENTION $148.12 Paid Chk# 047721 9/23/2009 NEWMAN TRAFFIC SIGNS E 101 -43100 -393 Sign material purchased $2,045.97 TI- 0212332 SIGN MATERIAL Total NEWMAN TRAFFIC SIGNS $2,045.97 Paid Chk# 047722 9/23/2009 NEXTEL COMMUNICATIONS E 101 -43100 -320 Telephone $226.22 184430382 -02 CELL PHONES E 250 -42410 -320 Telephone $135.48 184430382 -02 CELL PHONES Total NEXTEL COMMUNICATIONS $361.70 Paid Chk# 047723 9/23/2009 NORTHERN TOOL & EQUIPMENT CO E 101 - 43100 -210 Operating Supplies (GENERAL) $48.25 191304616 TARP STRAPS Total NORTHERN TOOL & EQUIPMENT CO $48.25 Paid Chk# 047724 9/23/2009 NOW CARE MEDICAL CENTERS E 101 - 43100 -310 Miscellaneous $430.00 HEP VAC - STEVE, BRENT, KEVIN, DON, RICK E 101 - 43100 -310 Miscellaneous $275.00 DOT EXAM - MARC, DIRK, BRAD S E 101 -43100 -310 Miscellaneous $42.00 RANDOM - PAT, RICK Total NOW CARE MEDICAL CENTERS $747.00 Paid Chk# 047725 9/23/2009 OFFICEMAX E 101 -41400 -201 Office Supplies and Expenses $311.48 980229 OFFICE SUPPLIES E 250 -42410 -201 Office Supplies and Expenses $72.65 980229 OFFICE SUPPLIES Total OFFICEMAX $384.13 Paid Chk# 047726 9/23/2009 OMANN BROTHERS INC. E 101 - 43100 -434 Blacktop Supplies $246.87 8504 AC FINES MIX Total OMANN BROTHERS INC. $246.87 Paid Chk# 047727 9/23/2009 OMANN BROTHERS INC. E 601 -49400 -220 Repair /Maint Supply (GENERAL) $101.40 9294 CLASS 5 - WTR TWR DRWY REPAIR Total OMANN BROTHERS INC. $101.40 Paid Chk# 047728 9/23/2009 PEOPLE SERVICE INC. E 602 -49450 -390 Contracted Services $30,615.71 15263 MONTHLY SERVICE - OCT E 602 -49450 -390 Contracted Services $299.71 15263 RETRO JULY - SEPT E 601 -49400 -390 Contracted Services $13,819.29 15263 MONTHLY SERVICE - OCT E 601 -49400 -390 Contracted Services $135.29 15263 RETRO JULY - SEPT Total PEOPLE SERVICE INC. $44,870.00 Paid Chk# 047729 9/23/2009 PITNEY BOWES E 101 - 41400 -413 Office Equipment Rental $588.00 4705027 -SPO9 PSTG MTR/LETTER OPENER Total PITNEY BOWES $588.00 Paid Chk# 047730 9/23/2009 PUBLIC EMPLOYEES RETIREMENT FD E 601 - 49400 -121 PERA $42.67 #677600 PPE 9/19/09 E 250 -42410 -121 PERA $872.91 #677600 PPE 9/19/09 E 101 -43100 -121 PERA $340.54 #677600 PPE 9/19/09 E 101 -41400 -121 PERA $231.72 #677600 PPE 9/19/09 G 101 -21704 PERA $1,760.13 #677600 PPE 9/19/09 CITY OF OTSEGO 09/23/09 1:25 PM Page 4 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment E 602 -49450 -121 PERA $42.67 #677600 PPE 9/19/09 E 101 -41600 -121 PERA $449.62 #677600 PPE 9/19/09 ,tal PUBLIC EMPLOYEES RETIREMENT FD $3,740.26 Paid Chk# 047731 9/23/2009 RANDY'S SANITATION E 101 - 43100 -325 Garbage Service $134.57 13400 90TH ST E 101 -41940 -325 Garbage Service $110.33 8899 NASHUA AVE Total RANDY'S SANITATION $244.90 Paid Chk# 047732 9/23/2009 RAPID GLASS E 101 - 43100 -402 Repairs /Maint Buildingss $98.23 W210105 GLASS FOR WASH BAY GAR DOOR Total RAPID GLASS $98.23 Paid Chk# 047733 9/23/2009 REINDERS, INC. E 101 -45200 -210 Operating Supplies (GENERAL) $561.09 3001159 -00 BLUE /RYE SEED MIX Total REINDERS, INC. $561.09 Paid Chk# 047734 9/23/2009 SHERWIN - WILLIAMS CO. E 101 -45200 -220 Repair /Maint Supply (GENERAL) $46.68 7417 -6 PAINT - BEAUDRY PARK SHELTER Total SHERWIN - WILLIAMS CO. $46.68 Paid Chk# 047735 9/23/2009 SIGNS &BANNERS E 101 -43100 -393 Sign material purchased $60.65 76084 SIGN MAT'L FOR BANNERS Total SIGNS & BANNERS $60.65 Paid Chk# 047736 9/23/2009 SOFTRONICS, INC. E 602 -49450 -390 Contracted Services $112.50 2306 WWTF - LABOR E 601 -49400 -390 Contracted Services $112.50 2306 WWTF - LABOR E 601 -49400 -390 Contracted Services $37.50 2306 UTIL - LABOR E 250 -42410 -390 Contracted Services $125.00 2306 BLDG - LABOR E 101 -41400 -390 Contracted Services $50.00 2306 ADMIN - LABOR E 602 -49450 -390 Contracted Services $37.50 2306 UTIL - LABOR E 101 - 41400 -390 Contracted Services $275.00 2306 ADMIN IT - LABOR E 101 - 41600 -390 Contracted Services $75.00 2306 FIN - LABOR E 101- 43100 -390 Contracted Services $50.00 2306 PW - LABOR E 101 -41400 -391 GIS Services $50.00 2306 GIS - LABOR Total SOFTRONICS, INC. $925.00 Paid Chk# 047737 9/23/2009 SRF CONSULTING GROUP, INC. E 203 -45210 -390 Contracted Services $4,916.52 5521 -32 PARKS CONSULTING Total SRF CONSULTING GROUP, INC. $4,916.52 Paid Chk# 047738 9/23/2009 ST JOSEPH EQUIPMENT INC E 101 - 43100 -410 Rentals (GENERAL) $267.19 VR09014 36" TREE SPADE RENTAL Total ST JOSEPH EQUIPMENT INC $267.19 Paid Chk# 047739 9/23/2009 STATE OF MINNESOTA E 101 -43100 -210 Operating Supplies (GENERAL) $36.00 18) 2009 DECALS Total STATE OF MINNESOTA $36.00 Paid Chk# 047740 9/23/2009 TERRY DANIELSON, LLC R 601 -37150 WATER SALES $41.44 W/S REFUND - 6446 MARSHALL R 601 -37150 WATER SALES $6.02 W/S REFUND -15649 82ND R 601 -37150 WATER SALES $12.79 W/S REFUND - 9051 KAEDING Total TERRY DANIELSON, LLC $60.25 Paid Chk# 047741 9/23/2009 TOWN & COUNTRY LANDSCAPING G 250 -12300 Special Assess Rec- Deferred $6,733.13 2840 RESIDENTIAL MOWING - TO BE ASSESSED G 250 -12300 Special Assess Rec- Deferred $6,252.19 2841 RESIDENTIAL MOWING - TO BE ASSESSED CITY OF OTSEGO 09/23/09 1:25 PM Page 5 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment Total TOWN & COUNTRY LANDSCAPING $12,985.32 Paid Chk# 047742 9/23/2009 UNLIMITED ELECTRIC INC E 101- 41940 -400 Repairs & Maint Cont $3,800.00 8917 REPAIR TO SIREN oQ CR42/QUADAY Total UNLIMITED ELECTRIC INC $3,800.00 Paid Chk# 047743 9/23/2009 VERIZON WIRELESS E 250 - 42410 -320 Telephone $145.83 2282992764 LAP TOP SERVICE Total VERIZON WIRELESS $145.83 Paid Chk# 047744 9/23/2009 WOOD CHIP OF PRINCETON, INC. E 101 -45200 -210 Operating Supplies (GENERAL) $1,801.39 18287 SOFTSTEP PLAYGROUND MULCH Total WOOD CHIP OF PRINCETON, INC. $1,801.39 Paid Chk# 047745 9/23/2009 WRIGHT COUNTY RECORDER E 101 -41400 -340 Recording Fees $46.00 LEHTOLA/JOHNSON ADMIN SUBDIVISION Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 047746 9/23/2009 XCEL ENERGY E 101 - 43160 -322 Utilities $17.43 CR36/101 SIGNAL E 101 - 43160 -322 Utilities $30.62 16501 53RD ST E 601 -49400 -322 Utilities $178.62 16575 61ST - WT #3 E 601 -49400 -322 Utilities $852.64 5750 RANDOLPH - WELL #3 E 601 -49400 -322 Utilities $3,925.96 5740 RANDOLPH - WELL #8 E 602 -49450 -322 Utilities $45.32 17388 52ND ST E 602 -49450 -322 Utilities $125.84 16935 56TH CT E 602 -49450 -322 Utilities $3,425.78 5850 RANDOLPH Total XCEL ENERGY $8,602.21 10100 BANK OF ELK RIVER $127,895.91 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $36,030.27 203 PARK DEVELOPMENT $7,436.52 222 Citywide Stormwater(NPDES II) $1,200.00 250 Comm. Dev. & Bldg Safety $21,639.16 601 WATER FUND $19,590.74 602 SEWER FUND $35,126.99 701 DEVELOPMENT ESCROWS FUND $5,872.23 702 BUILDERS ESCROW FUND $1,000.00 $127,895.91 CITY OF OTSEGO 09/15/09 4:33 PM Page 1 *Check Summary Register© SEPTEMBER 2009 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047696 HARDRIVES INC 9/15/2009 $86,953.23 75TH ST IMPROVEMENTS Paid Chk# 047697 HENNEN CONSTRUCTION CO. 9/15/2009 $8,141.95 RIVERPOINTE TRUNK WTRMN Paid Chk# 047698 HONDA ELECTRIC INC. 9/15/2009 $312.92 REF JAY BROS - PRES CNTRL ST # Paid Chk# 047699 SHERRIE LE HUMAN RESOURC 9/15/2009 $2,317.00 HR REVIEW Total Checks $97,725.10 FILTER: None • CITY OF OTSEGO 09/15/09 4:33 PM Page 1 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER --- ,_ - Paid Chk# 047696 9/15/2009 HARDRIVES INC E 403 -43100 -530 Improvements Other Than Bldgs $86,953.23 PAY #3 75TH ST IMPROVEMENTS Total HARDRIVES INC $86,953.23 Paid Chk# 047697 9/15/2009 HENNEN CONSTRUCTION CO. E 444 -49400 -530 Improvements Other Than Bldgs $8,141.95 PAY #3 - FINA RIVERPOINTE TRUNK WTRMN Total HENNEN CONSTRUCTION CO. $8,141.95 Paid Chk# 047698 9/15/2009 HONDA ELECTRIC INC. E 444 -49400 -500 Capital Outlay (GENERAL) $312.92 13255 REF JAY BROS - RES CNTRL ST #1 - Total HONDA ELECTRIC INC. $312.92 Paid Chk# 047699 9/15/2009 SHERRIE LE HUMAN RESOURCES E 101 -41400 -106 HR CONSULTING SERVICES $2,317.00 101916 HR REVIEW Total SHERRIE LE HUMAN RESOURCES $2,317.00 10100 BANK OF ELK RIVER $97,725.10 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $2,317.00 403 COLLECTOR RDS (FORMERLY MSA) $86,953.23 444 SE Utilities Project $8,454.87 $97,725.10 CITY OF OTSEGO 09/10/09 8:57 AM Page 1 *Check Summary Register© SEPTEMBER 2009 Name Check Date C heck Amt 10100 BANK OF ELK RIVER Paid Chk# 047694 ALLIANCE BENEFIT GROUP HSA 9/10/2009 $10.00 HAS ADMINISTRATIVE FEE Paid Chk# 047695 ALLIANCE BENEFIT GROUP HSA 9/10/2009 $835.98 PPE 9/5/09 CH DTD 9/9/09 Total Checks $845.98 FILTER: None CITY OF OTSEGO 09/10/09 8:58 AM Page 1 *Check Detail Register© SEPTEMBER 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047633 9/9/2009 ALLIANCE BENEFIT GROUP - E 101 -41600 -390 Contracted Services ($10.00) VOID CHECK #47633 G 101 -21706 Hospitalization /Medical Ins ($835.98) VOID CHECK #47633 Total ALLIANCE BENEFIT GROUP ($845.98) Paid Chk# 047694 9/10/2009 ALLIANCE BENEFIT GROUP E 101 -41600 -390 Contracted Services $10.00 9896 -A HAS ADMINISTRATIVE FEE Total ALLIANCE BENEFIT GROUP $10.00 Paid Chk# 047695 9/10/2009 ALLIANCE BENEFIT GROUP G 101 -21706 Hospitalization /Medical Ins $835.98 PPE 9/5/09 CH DTD 9/9/09 Total ALLIANCE BENEFIT GROUP $835.98 10100 BANK OF ELK RIVER $0.00 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $0.00 $0.00 ITEM 5_2 RESOLUTION NO. 2009 - 32 RESOLUTION REGARDING THE ADMINISTRATION OF THE WETLAND CONSERVATION ACT WHEREAS, effective August 8, 2009 the new Wetland Conservation Act (WCA) rules are implemented, WHEREAS, with in these changes are several alteration to Local Government (LGU) duties and procedures, WHEREAS, the new rule states that the LGU must provide, by resolution, trained and knowledgeable staff with expertise in water resource management to manage the WCA program, however; administrative duties may rest with non -water resource management qualified staff. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA THAT: Hakanson Anderson Associates be appointed to perform the administrative duties and manage the WCA program for the City of Otsego: BE IT FURTHER RESOLVED, that Hakanson Anderson Associates be the duly appointed consultant with qualified staff in water resource management to provide technical input for the administration of the WCA program including the decision authority for exemption, no loss, wetland boundary and type, sequencing determinations, replacement plans, and wetland banking determinations. Adopted by the City Council of the City of Otsego this 28 day of September, 2009. Motion by: Second by: All in Favor: Those Opposed: By: Jessica Stockamp, Mayor Attest: Tami Loff, Clerk ot901 Resregarding the administration of the wetland ITEM 5_3 RESOLUTION NO. 2009-34 RESOLUTION ACCEPTING CRIMSON PONDS WEST STREET AND UTILITY IMPROVEMENTS WHEREAS, Hakanson Anderson Associates, Inc. and City staff have inspected the Crimson Ponds West Street and Utility Improvements and have found them to be in accordance with City Standards, and recommends acceptance of said improvements to the council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO, MINNESOTA: 1. All watermain and sanitary sewer has been installed and has undergone an acceptable warranty period, therefore these utilities receive final acceptance. 2. All storm sewer and streets have been constructed and receive initial acceptance, effectively starting the warranty period for these improvements. Please note that only the public improvements are being accepted at this time. The as- built utility and grading plans have not been received and the wetland mitigation Certificate of Compliance has not been issued. Adopted by the council this 28 day of September, 2009. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk Res09 -34Ac ceptImprovCrimsonPonds ITEM 5_4- FINAL PAYMENT CITY OF OTSEGO 2009 Street Maintenance Project City Project # 09 -02 August 20, 2009 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 2009 Street Maintenance Contractor. Pearson Bros., Inc. Contract Amount: $244,246.25 Award Date: June 9, 2009 Completion Date: August 1, 2009 Dear Honorable Mayor and Council Members: The following work has been completed on the above - referenced project by Pearson Bros., Inc. Bid Schedule "A" USED TO ITEM ESTIMATED CONTRACT NO. ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE CONTRACT AMOUNT DATE EXTENSION 1 BITUMINOUS MATERIAL FOR SEAL COAT 38,276 GAL $2.75 $ 105,259.00 36,700 $ 100,925.00 2 SEAL COAT AGGREGATE (FA -2) 1,740 TON $69.00 $ 120,060.00 1,307.54 $ 90,220.26 3 PAVEMENT MESSAGE (ARROW) - PAINT 49 EACH $50.00 $ 2,450.00 54 $ 2,700.00 4 PAVEMENT MESSAGE (HANDICAP SYMBOL) - PAINT 6 EACH $50.00 $ 300. $ - 5 4" DOUBLE SOLID LINE YELLOW - PAINT 14,624 LF $0.15 $ 2,193.60 16,265 $ 2,439.75 6 4" SOLID LINE WHITE - PAINT 32,323 LF $0.15 $ 4,848.45 31,424 $ 4,713.60 7 12" SOLID LINE WHITE - PAINT 912 LF 81.20 $ 1,094.40 1,397 $ 1,676.40 8 24" SOLID LINE WHITE - PAINT 438 LF $2.40 $ 1,046.40 537 $ 1,288.80 9 24" SOLID LINE YELLOW - PAINT 246 LF $2.40 $ 590.40 244 $ 585.60 10 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 1,170 SF $1.20 $ 1,404.00 1,530 $ 1,836.00 , 11 _TRAFFIC CONTROL 1 LS $5,000.00 $ 5,000.00 1 $ 5,000.00 Total Bid Schedule "A" $ 244,246.25 $ 211,385.41 • Bid Schedule "A" $ 244,248.25 $ 211,385.41 $ 211,385.41 TOTAL $ 211,385.41 Total Work Completed to Date 211,385A1 WE RECOMMEND PAYMENT OF: Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. APPROVALS: CONTRACTOR: PEARSON BROS., INC. Certification by Corl(�do I certify that all items and amounts are correct for the work completed to date. Signed: (�(,` TiBe: P.Irges/r rrr Date 9--q--c..) 9 ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification • • sneer. We recom • - ment for work and quantities as shown. Signed: / ■. Title: /irj CT / ea w ee.c Date 6 1 40 / 0 7 OWNER: C OF OTSEGO Signed: Title: Date S:t MunicipaMOTSEGOt381tPayEstimatestOT381pe PE -1 ITEM 5.5 COURI, MACARTHUR & RUPPE, P.L.L.P. Michael C. Court. Attorneys at Law Kyle R. Hartnett Andrew J. MacArthur 705 Central Avenue East Sarah E. Schwarzhoff Robert T. Ruppe ** PO Box 369 St. Michael, MN 55376 -0369 *Also licensed in Illinois (763) 497 -1930 * *Also licensed in Cal firma (763) 497 -2599 (FAX) www. courimacarthur. com September 23, 2009 City Council Members City of Otsego c/o Tami Loff, City Clerk 8899 Nashua Avenue NE Otsego, MN 55330 RE: Briggs and Morgan- Consent to Represent Xcel Energy Dear Council Members: Attached is a request from Briggs and Morgan that the City consent to their representation of Xcel Energy. Briggs and Morgan has requested execution of the consent since they represent the City of Otsego from time to time as bond counsel. I have reviewed the proposed Consent document, find it to be satisfactory, and would recommend that the Council approve the proposed consent. Very truly yours, Andrew J. MacArthur COURI, MACARTHUR & RUPPE, PLLP Encl. W2200 First National Bank Building BRIGGS. 332 Minnesota Street SLPau I MN 55101 -1396 fir-" u I tel 651.808.6600 fax 651.808.6450 August 4, 2009 Mary L. Ippe1 651.808.6620 mippel1briggs.com VIA EMAIL: cityhall(a ,,ci.otseao.mn.us City of Otsego Mike Robertson City Administrator 8899 Nashua Avenue NE Otsego, MN 55330 -7314 Re: Prospective Consent to Briggs and Morgan's Representation of Xcel Energy and Its AfMiates Dear Mike: As you know, Briggs and Morgan ( "Briggs ") has served as bond counsel to the City for a number of years. Our firm also provides legal services on an ongoing basis to Xcel Energy Inc. and its affiliates, including Northern States Power Company, Great River Energy, Ottertail Power Company, Minnkota Power Cooperative, Public Service Company of Colorado, and Southwestern Public Service (which companies are referred to herein as "Utilities ") in connection with a wide variety of utility matters. Utility matters include regulatory compliance matters, certificate of need, site and route permit proceedings, miscellaneous tariff proceedings, real estate acquisition, municipal zoning and land use permitting, municipal franchise matters, litigation arising out of commercial, casualty and land use matters (including litigation matters involving municipalities), labor relations and employment matters, and a variety of commercial transactions (the "Utility Matters "). It is possible that some of the Utility Matters may now or in the future, directly or indirectly relate, involve, affect, or be adverse to the City. Rule 1.7 of the Minnesota Rules of Professional Conduct for Attorneys does not allow a law firm to represent a client if the representation of that client will be directly adverse to another client, or if the representation may be materially limited by the law firm's responsibilities to other clients, to third persons, or by the lawyer's or law firm's own interests unless (1) the lawyer and law firm reasonably believe that the lawyer and law firm will be able to provide competent and diligent representation to each affected client; (2) the representation is not prohibited by law; (3) the representation does not involve the representation of each affected client in the same litigation or other proceeding; and (4) each affected client gives informed consent confirmed in writing. In light of Briggs' current representation of the City in public financing or other matters ( "Public Finance Matter?), Rule 1.7 is implicated because Briggs' representation of its utility Briggs end Morgan, Professional Acsodation 2371767v1 Minneapolis I St Paul 1 viwwwbriggs.00m Member - Lex Mundt, a Global Assbciatlon of Independent Law Firms BRIGGS AND MORGAN August 4, 2009 Page 2 clients in Utility Matters may involve contested issues between the City and Utilities and Briggs may be required to take positions on behalf of Utilities that will be directly adverse to the City. Because Briggs' legal services on behalf' of Utilities are expected to be unrelated to Briggs' representation of the City, and the City is expected to be represented by other legal counsel in connection with any contested issues involving Utilities, we believe we will be able to continue to provide competent and diligent representation to the City on Public Finance Matters and that our representation of Utilities will not adversely affect Briggs' relationship with the City. Therefore, Briggs seeks written confirmation of the City's prospective consent to Briggs' representation of Utilities under the following terms and conditions: 1. Briggs' representation of Utilities may include negotiations, document preparation, regulatory proceedings, litigation, and any other legal services concerning Utility Matters up to and including matters that are directly adverse to the City, as long as such legal services are not directly related to Public Finance Matters. 2. In the event Briggs is requested to represent Utilities in any matters directly adverse to the City, Briggs will obtain a consent form from Utilities so as to permit Briggs to continue to represent the City on unrelated matters. 3. Briggs will implement procedures to protect any confidential information of the City from disclosure to employees of Briggs who may, from time to time, be representing Utilities in matters directly adverse to the City. These precautions will include the establishment of an "ethical wall" or other device screening the employees of Briggs who may be representing Utilities in any matter directly adverse to the City from access to any confidential information of the City. In addition, neither I, nor any lawyers involved in the representation of the City, will be involved in any manner in connection with Briggs' representation of Utilities in any matters directly adverse to the City. 4. Nothing in this letter shall be deemed a waiver by the City of the attorney- client privilege with respect to any conversations, discussions, analysis, advice or counsel. 2371767v1 J .. BRIGGS AND MORGAN August 4, 2009 Page 3 Please sign below and return an executed copy to my attention within twenty -one days of receipt. We appreciate your consideration and cooperation. Very truly yours, iii` Mary L. Ippel MLI:ms Enclosure AGREED AND ACCEPTED: CITY OF OTSEGO By Its Dated: 2371767v1 ITEM 9_1 RESOLUTION NO. 2009 -33 RESOLUTION ACCEPTING QUOTE WHEREAS, pursuant to the request for quotes for the construction of City of Otsego, Mississippi Coves 1 and 2 Addition Wear Course Paving, quotes were received, opened and tabulated according to law, and the following quotes were received complying with the advertisement: Total Base Quote North Valley, Inc. $72,000.00 Omann Brothers, Inc. $75,586.00 AND WHEREAS, it appears that North Valley, Inc. of Nowthen, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with North Valley, Inc. of Nowthen, Minnesota in the name of the City of Otsego for the Mississippi Coves 1 and 2nd Addition Wear Course Paving, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. Adopted by the city council this 23 day of September, 2009. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk ot2302ResAccepQuote QUOTATIO.. ABULATION CITY OF OTSEGO Mississippi Coves 1st and 2nd Addition Wear Course Paving Quotes opened 11:00 a.m., Tuesday, September 22, 2009. There were 2 quotes received, as shown herein. North Valley, Inc. Omann Brothers, Inc. Quote Schedule "A" - lst Addition Wear Course Paving ITEM ESTIMATED NO. ITEM DESCRIPTION QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 Mobilization &Demobilization 1 LS $1,250.00 $1,250.00 $300.00 $300.00 2 Remove Concrete Median Nose 3.1 CY $40.00 $124.00 $100.00 $310.00 3 Saw & Seal - Concrete Crack Repair 10 EA $31.00 $310.00 $15.00 $150.00 4 Concrete Median 3.1 CY $380.00 $1,116.00 $300.00 $930.00 5 Repair Washout and Install Bituminous Flume 3 EA $400.00 $1,200.00 $550.00 $1,650.00 6 Type LV 4 Wearing Course Mixture (B) 550 TON $50.75 $27,912.50 $54.83 $30,156.50 7 Bituminous Material for Tack Coat 325 GAL $2.00 $650.00 $2.00 $650.00 8 Class 2 Aggregate Shoulder (1.5" Thick) 85 TON $35.00 $2,975.00 $40.00 $3,400.00 Total Quote Schedule "A" $35,537.50 $37,546.50 North Valley, Inc. Omann Brothers, Inc. Quote Schedule "B" - 2nd Addition Wear Course Paving ITEM ESTIMATED NO. ITEM DESCRIPTION QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 Mobilization &Demobilization 1 LS $1,250.00 $1,250.00 $300.00 $300.00 2 Saw & Seal - Concrete Crack Repair 10 EA $31.00 $310.00 $15.00 $150.00 3 Bituminous Patching 3 SY $80.00 $240.00 $50.00 $150.00 4 Type LV 4 Wearing Course Mixture (B) 650 TON $50.75 $32,987.50 $54.83 $35,639.50 5 Bituminous Material for Tack Coat 400 GAL $2.00 $800.00 $2.00 $800.00 6 Class 2 Aggregate Shoulder (1.5" Thick) 25 TON $35.00 $875.00 $40.00 $1,000.00 Total Quote Schedule "B" $36,482.50 $38,039.50 SUMMARY OF QUOTES: North Valley, Inc. Omann Brothers, Inc. Total Base Quote Schedule A through B $72,000.00 $75,586.00 ot2302quotetabQUOTATION TABULATION BT -1 OF 1 ITEM 11_2 MEMO Date: September 24, 2008 To: Mayor & Council From: Otsego City Administrator Mike Robertson Re: Long Range Planning The Administrative Subcommittee asked me to prepare organizational charts that reflected our current organization and where we are headed. I have done that in charts labeled 2009 and 20 ? ?. I have also provided a 1997 organizational chart for nostalgic purposes. ORGANIZATIONAL CHART 2009 Citizens of Otsego 1 Joint Powers Mayor Adv Boards: Otsego Creek and Planning Comm Council Park and Rec Assessor Heritage Comm City Atty City Police Police Comm City Eng Administrator Fire City Planner 1 Utilities 1 1 1 1 1 1 City Building Public Finance 1 Clerk Official Works Director 1 1 1 1 1 Econ Develop Deputy Clerk Inspectors Streets Acct Clerks Recreation Licensing Technicians Parks W/S Billing Human Resources Elections Fleet Maint Bldg Maint ORGANIZATIONAL CHART 20 ?? Citizens of Otsego 1 Joint Powers Mayor Adv Boards: Otsego Creek and Planning Comm Council Parks & Rec 1 Police Comm City Atty City Heritage Comm Assessor Administrator 1 1 1 1 1 1 1 Public City Community City Finance Information Safety Clerk Develop Engineer Director Technology I I I I I Police Deputy Clerk Planning Public Works Accounting Computers Fire Licensing Building Parks & Rec W/S Billing GIS IIICEMM Elections Zoning Utilities Econ Dev Fleet Maint ORGANIZATIONAL CHART 1997 Citizens of Otsego 1 Joint Powers I Mayor Adv Boards: Otsego Creek and Planning Comm Council Park and Rec Sheriff 1 EDAAC City Atty City Heritage City Eng Administrator City Planner 1 1 1 Public City Works Clerk I I Streets I Deputy Clerk Secretary ITEM 12_1 MEMO Date: September 24, 2009 To: Mayor & Council From: City Administrator Mike Robertson Re: Newsletter Bids We have received six bids for our newsletter. They are from Pernsteiner Creative Group, Brink PR, Prime Advertising & Design, Desktop Impressions, Jacquie Rognli, Kim Welter and Lynne Kasper. Per the bid form, each applicant has provided examples of their work. Because some of the examples are extensive, we haven't copied them all because that would create an agenda packet too large to fit in your mail slot. We have copied several examples for each applicant and will pass out the rest when their information is reviewed. I have told the applicants that the Council could make a choice at its meeting or that it could select several of the applicants for an interview and make a decision at a later date. Financial analysis of each bid is attached. SEPTEMBER, 2009 NEWSLETTER BIDS NAME SET UP COST COST /ISSUE 6 ISSUE COST SPECIAL OFFER Kim Welter $ 1,500.00 $ 500.00 $ 4,000.00 Jacquie Rognli $ - $ 1,025.00 $ 6,150.00 Lynne Kasper $ - $ 900.00 $ 5,400.00 Brink PR $ - $ 1,100.00 $ 6,600.00 Desktop Impressions $ - $ 350.00 $ 2,100.00 2 Hrs Web Design Prime Advertising $ - $ 1,700.00 $ 10,200.00 $6800/4 Issues Printing Offered Pernsteiner $ 1,700.00 $ 1,500.00 $9,200 +Editing & Writing