07-13-11 PRITEM
OTSEGO PARKS AND RECREATION COMMISSION MEETING
OTSEGO CITY HALL
JULY 13, 2011
7:00 PM
1. Call to Order.
Chair Mike Brumm called the meeting to order at 7:00PM.
Roll Call: Chair Mike Brumm; Vice Chair Krista Bean; Commission Members; Peter
Torresani, Rose Cassady and Kathy Roberts; Absent: Commission Members Susan
Krekelberg and Duane Lauseng;
City Council, Council Member Doug Schroeder and Mayor Jessica Stockamp
City Staff: Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing
and Daniel Licht, City Planner.
2. Consider a_ eq nda approval.
Vice Chair Bean motioned to approve the agenda as written. Seconded by
Commissioner Roberts. All in favor. Motion carried.
3. Consider the following minutes.
3.1. June 8, 2011 Regular Meeting Minutes.
Commissioner Cassady motioned to approve the minutes as written.
Seconded by Commissioner Torresani. All in favor. Motion carried.
4. Open Forum.
No Items.
5. New Business.
5.1. Interview for Commissioner Vacancy
a. Jim Kjendle
Commission Members interviewed Mr. Jim Kjendle for the Parks and Recreation
Commission vacancy.
b. Triste I. Freeburg
Commission Members interviewed Ms. Triste Freeburg for the Parks and Recreation
Commission vacancy.
c. Charles Vonbera
Commission Members interviewed Mr. Charles Vonberg for the Parks and Recreation
Commission vacancy.
d. Mitchel Faust.
Commission Members interviewed Mr. Mitchel Faust for the Parks and Recreation
Commission vacancy.
3_7
City Planner Licht noted to the applicants that the alternate position is open and gave
an explanation of the role of that position. City Planner Licht also noted that the terms
for Chair Brumm, Vice Chair Bean, Commissioner Roberts and Commissioner Krekelberg
end at the end of 2011 and that there may be additional vacancies to be filled.
Commission Members will have a discussion at the end of the meeting with a
recommendation to City Council.
5.2. Three Rivers Soccer Association Letter of Intent
City Planner Licht gave an explanation of the Three River's Soccer Association's (TSRA)
letter of intent regarding the construction of new soccer fields located at Prairie Park.
The letter of intent proposes that TRSA would contribute up to $25,000 over five years
towards development of soccer fields north of 90th Street. Acceptance of the donation
would be subject to an agreement with TRSA yet to be negotiated but recommended by
the Parks and Recreation Commission and approved by the City Council outlining any
provisions such as priority scheduling of these fields. City Planner Licht said that this is
for information only and no action is required at this time.
5.3. Otsego Festival Preparations
City Planner Licht reviewed the letter from the Otsego Festival Committee regarding
Otsego Festival preparations. City Planner Licht said that if the Parks and Recreation
Commission is to have a booth at this year's festival that the Commissioners must
organize their presentation, handouts and scheduling in advance. Commissioner
Torresani said if the Parks and Recreation commission is to have a booth at the Otsego
Festival an event chair should be appointed. Commissioners will discuss this at the
August 10, 2011 meeting.
6. Unfinished Business.
6.1. Prairie Park Splash Pad:
a. Consider landscaping plan.
City Planner Licht presented the landscaping plan and cost estimate for Prairie Park
splash pad prepared by Eagle Scout candidate Aaron Dorvinen. Public Works
Supervisor Belair gave an explanation of the irrigation system due to the concern of the
types of plantings to be used that will need considerable watering.
Vice Chair Bean motioned to recommend approval of the splash pad
landscape plan. Seconded by Commissioner Cassady. All in favor. Motion
carried.
b. Consider lighting plan.
City Planner Licht presented the lighting plan for Prairie Park splash pad noting that
additional lights were included in the estimate to be considered to improve public
safety.
Commissioner Torresani motioned to recommend approval of the proposed
lighting plan for Prairie Park. Seconded by Commissioner Roberts. All in
favor. Motion carried.
Commissioner Torresani left the meeting at 8:00 PM.
7. Public Works Update.
7.1. Update on Frankfort Park
Public Works Supervisor Belair updated the Commissioners on the progress of the
tennis courts in Frankfort Park stating that it is not ready for paving and will not be
ready until the soil can withstand the weight of the equipment without sinking.
Additional plantings have been added in Frankfort Park and the flowers are in bloom.
There has been some hail damage in some of the parks from the May 10th storm and
work to be completed on this.
8. Pride in our Parks
8 1. Cole's Martial Arts Monthly Report
Commissioners reviewed the monthly report.
9 Update on CitkCouncil actions by Council Member Douc�Schroeder.
Mayor Stockamp told the Commissioners about the dedication of the outfield fences on
Fields 2 and 3 at Prairie Park during the Rogers Area Youth Baseball tournament on July
81 2011, Mayor Stockamp noted that the dedication was organized by Finance Director
Gary Groen and that representatives of the Minnesota Twins Community Fund were in
attendance.
Council Member Schroeder updated the Commissioners on the hire of new City
Administrator Lori Johnson noting that she will start on Monday, July 25, 2011, Council
Member Schroeder also updated the commission on the Safe Routes to School Program
being complete and settlement of the Waterfront East issues including ownership of the
park parcel being deeded to the City.
10. Subcommittees.
a All Sports (Commissioner Torresani).
No Items
be Community Ed/Ids 728 (Commissioner Bean).
No Items
No Items
No Items
No Items
c Communication (Commissioner Krekelbera).
d Pumpkin Patch commissioner Roberts).
e Santa Day (Commissioner Cassady).
f Eg_a Hunt (Commissioner Brumm).
No Items
11. Information.
Chair Brumm asked that the four individuals interviewed for the appointment to the
Parks and Recreation Commission leave the meeting to allow the Commissioners to
discuss making a recommendation. City Planner Licht noted that any recommendation
to make an appointment to the Parks and Recreation Commission would likely occur at
the July 25, 2011 City Council meeting and that City staff would contact the applicants.
Vice Chair Bean asked City Planner Licht about requirements for attendance at Parks
and Recreation Commission meetings. City Planner Licht said that it is the City Council
that takes action if attendance effects the ability of an advisory commission to conduct
its business. City Planner Licht noted that in special circumstances the City Council may
appoint more than one alternate to an advisory Commission. Mayor Stockamp said that
the Parks and Recreation Commission used to have two alternates. Vice Chair Bean
said that there are commissioners with regular absences and that consideration should
be given to appointing two of the applicants. Vice Chair Bean said that as there were
only four Commissioners present to consider the applicants, the City Council should
interview these individuals along with receiving the recommendation of the
Commissioners in considering appointments.
The Commissioners discussed the candidates. Special Licensing Lindenfelser distributed
ballots to the Commissioners. The votes were tallied as three for Mr. Kjendle, two for
Mr. Vonberg, two for Mr. Faust and one for Ms. Freeburg. City Planner Licht advised
that the Commissioners should revote picking two from Mr. Kjendle, Mr. Vonberg and
Mr. Faust. Special Licensing Lindenfelser distributed ballots to the Commissioners. The
votes were tallied as four for Mr. Kjendle, two for Mr. Vonberg and one for Mr. Faust.
Vice Chair Bean voted to recommend the City Council appoint Mr. Kjendle
and Mr. Vonberg as alternates to the Parks and Recreation Commission.
Seconded by Commissioner Roberts. All in favor. Motion carried.
12. Adjourn by 10 PM.
Commissioner Cassady motioned to adjourn. Seconded by Commissioner
Roberts. All in favor. Meeting adjourned at 8:36 PM.
The next regular Parks and Recreation Commission Meeting will be held on
Wednesday, August 10, 2011, 7:00 PM
Otsego City Hall.
Written by Sandy Lindenfelser, Special Licensing