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10-12-11 PRITEM 3_7 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL October 12, 2011 7:00 PM Call to Order. Chair Mike Brumm called the meeting to order at 7:OOPM. Roll Call: Chair Mike Brumm; Commission Members; Rose Cassady, Kathy Roberts, Susan Krekelberg, Peter Torresani, Jim Kjendle, Triste Freeburg and Charles VonBerg; Absent: Vice Chair Krista Bean. City Council; Council Member Doug Schroeder and Mayor Jessica Stockamp. City Staff; Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing and Daniel Licht, City Planner. 1. Open Forum: No Items. 2. Consider Agenda Approval. Commissioner Torresani motioned to approve the agenda as written. Seconded by Commissioner Krekelberg. All in favor. Motion carried 3. Consider the Following Minutes: 3.1. September 14, 2011 Regular Meeting Minutes. Commissioner Roberts motioned to approve the minutes as written. Seconded by Commissioner Kjendle. All in favor. Motion carried. 4. Unfinished Business: 4.1. Prairie Park shelter modifications. City Planner Licht presented the requested quotes for the installation of sidewalls along a portion of the existing shelter in Prairie Park. The reason for the sidewall addition is to reduce the amount of wind passing through the shelter. It was noted that there would be a four (4) foot opening along the west wall due to the location of the electrical box. City Planner Licht told the commission that another option would be to install pine trees along those borders as a natural wind break and at a much lesser cost. Commissioners questioned the types of trees and whether this would block the view of the playground area. City Planner Licht explained that the trees would block the view of the parking lot and that of the ball fields. City staff would like input from the Parks and Recreation Commission as to how they want to precede. Commissioners will wait until after the Pumpkin Day event to make their decision. 5. New Business. 5.1. Prairie Park Master Plan. City Planner Licht presented information regarding the Master Plan for Prairie Park noting that City staff will be working on a Capital Improvement Plan over the next five (5) years on the City's park and trail system. Commissioners discussed the need for more shelters in Prairie Park, looking at possibly putting in one big one or a few smaller ones. The possibility of an ice rink was also discussed. Commissioner Torresani noted that the Commission should look at these options and discuss whether to put this much money into improving one park or look at putting in another major park in the City also noting that the costs will not come through park dedication funds. City Planner Licht said that City staff will take the comments from tonight and prepare additional information for review at the November meeting. 5.2. Motion to call a Special Meeting with City Council and Commissioners to discuss City Logo, brand and marketing on November 14, 2011 at 5:30PM City Planner Licht gave an explanation as to what the purpose of the meeting is for. Commissioner Krekelberg motioned to approve a Special Meeting with City Council to discuss the City Logo, brand and marketing on November 14, 2011 at 5:30pm. Seconded by Commissioner Torresm. All in favor. Motion carried. 6. Park Maintenance Update. Public Works Supervisor Belair reported there is a rust issue on the Splash Pad and that he is in contact and working with the contractor on getting that contract completed. The splash pad was scheduled to be closed on Sunday, October 2, 2011 but due to the warm weather it was kept open until Monday, October 10, 2011. The memorial bench to be placed near the skate park in Prairie Park is to be delivered and installed this week. A resident requested the bangboards in Zimmer Park be removed. Public Works Supervisor Belair noted that these bangboards will be relocated to the north side of the park. Tennis courts at Frankfort Park have been paved, temporary lines will be put on in November weather permitting and fencing will be installed this fall. Commissioner Krekelberg requested that Public Works Supervisor Belair look into the watering schedule in Frankfort Park as the sprinklers went off at 4:30am on Sunday, October 2r,a 7. Pride in Our Parks_Update. 7 1 Coles Martial Arts School Monthly Report. Commissioners reviewed the monthly report. Public Works Supervisor Belair noted that the public works department assisted Master Coles in cleaning up along the river, removing some concrete and a snowmobile from the river. Discussion of installing signs reminding residents to clean up after their pets and requested this be published in the next Otsego View. Commissioner Krekelberg gave an explanation of what Pride In Our Parks is all about to the students attending the meeting noting that volunteers are always needed for this and other events put on by the Parks and Recreation Commission. A possible way to get more volunteers is to generate a list of things to do in our parks. City Staff will foHow up with the current Pride In Our Parks contracts. 8. City Council Reports. Council Member Schroeder had no items. Mayor Stockamp noted that the City Council is working on the budget at this time and once completed, Finance Director Gary Groen could come in and present it to the Parks and Recreation in January, 2012. 9. Subcommittees. a. All Sports (Commissioner Torresani). Commissioner Torresani noted that the season for sports is coming to an end and will start getting ready for next year. b. Community Ed/Ids 728 (Commissioner Bean). No Items. c. Communication (Commissioner Krekelbera). No Items. d. Pumpkin Patch (Commissioner Roberts). Saturday, October 22, 2011 Commissioner Roberts reported that the pumpkins will be arriving at 9100am on Saturday, October 22nd. It was noted that in previous years the commission has handed out a little over 700 pumpkins with only a few left over. Bob & Judy's this year was unable to grow the larger pumpkins for the guess the weight game, as he needed to purchase them from an outside grower. Commissioners discussed whether they need three (3) pumpkins for this game or could they get by with one (1) this year. Commissioner Roberts will contact Bob of Bob & Judy's to see if he's already purchased them. There is a need for volunteers in twelve (12) different areas for that day. e. Santa DaX — (Commissioner Cassady). Saturday, December 10, 2011 Commissioner Cassady presented copies of backdrop samples for discussion and possible purchase for Santa Day. Commissioners discussed and agreed to look for backdrops more in the size of 20' wide and 10' high. Commissioner Freeburg offered to assist in the search. It was noted that the photographer has also been lined up for the event. f. Egg Hunt — (Chair Brumm). Saturday, March 31, 2012 Chair Brumm noted that the purchase a couple of bunny outfits will discussed at the next Parks and Recreation meeting scheduled for November 9, 2011. 10. Adjourn by 10 PM. Chair Brumm motioned to adjourn the meeting. Seconded by Commissioner Cassady. All in favor. Meeting adjourned at 8:32PM. The next regular Parks and Recreation Commission Meeting will be held on Wednesday, November 9, 2011, 7:00 PM Otsego City Hall.