1 - Progress Report PW & CH Facility StudyCITY HALL AND PUBLIC WORKS SPACE PLANNING
COUNCIL WORKSHOP
AUGUST 9, 2021
CITY OF OTSEGO
Item 1.
Agenda
CITY OF OTSEGO
1. Review Guiding Principles & Master Plan
Objectives
2. Discuss Phasing Options & Budget
3. Schedule & Next Steps
1. Create phased solutions that anticipate the needs for the next
twenty years, but are adaptable and allow flexibility in future
programming. Solutions should also embody the overall vision for the
City Campus.
2. Provide safe and effective spaces that protect both city staff and
property but still creates an open and engaging climate to serve
the public.
3. Organize departments and workspaces in a logical manner to
encourage flexibility, efficiency, and collaboration.
4. Integrate technology and sustainability practices that enhance
workflows and building functionality.
5. Develop solutions that foster Otsego’s identity and promote
professionalism and continual development.
Guiding Principles
CITY OF OTSEGO
Space Needs Objectives
CITY OF OTSEGO
CITY HALL
NEW CONSTRUCTION:
City Hall
PUBLIC WORKS
NEW CONSTRUCTION:
Cold Storage
ADDITION:
Warm Vehicle Storage & Workshop
ADDITION:
Mechanics Space
RENOVATION:
Staff Support
MISC. IMPROVEMENTS:
Deferred Maintenance, Site Upgrades
PARKS & RECREATION
RENOVATION:
Staff Support**
MISC. IMPROVEMENTS:
Deferred Maintenance
*Cold Storage includes uninsulated metal building with concrete slab and power capabilities.
** Parks & Recreation staff support renovation includes locker room and crew room build
out, in addition to office space expansion to accommodate future staff.
Option A – Priorities & Phasing
CITY OF OTSEGO
CITY HALL
NEW CONSTRUCTION:
City Hall
PUBLIC WORKS
NEW CONSTRUCTION:
Cold Storage*
PARKS & RECREATION
MISC. IMPROVEMENTS: Deferred
Maintenance
PUBLIC WORKS
ADDITION: Warm Vehicle Storage
& Workshop
RENOVATION: Staff Support
MISC. IMPROVEMENTS: Deferred
Maintenance, Site Upgrades
PARKS & RECREATION
RENOVATION: Staff Support**
PUBLIC WORKS
ADDITION: Mechanics Bays
Total Construction Cost: $26.8 M
Total Project Cost: $34 M
Option A – Short Term
CITY OF OTSEGO
Option A – Mid Term
CITY OF OTSEGO
Option A – Long Term
CITY OF OTSEGO
Option A – Analysis
CITY OF OTSEGO
•Enhances safety and security immediately
through separation of public and private
functions.
•Addresses immediate need for additional
equipment and vehicle storage while also
enabling the immediate development of a
civic campus (identity and culture).
•Prioritizes consolidation of City Hall
functions to one location for efficiency.
•Minimizes duplication of work in the same
areas.
•Construction schedule is flexible with
projects that can be moved around anytime
in Public Works and Prairie Center once City
Hall is moved out of existing spaces.
•Need for vehicle and equipment storage is
only partially addressed in the immediate
future.
•Deviates from initial project priorities and
could require additional effort to gain
community/Council support.
PROS CONS
Option A – Proposed Budget
CITY OF OTSEGO
Option B – Priorities & Phasing
CITY OF OTSEGO
PUBLIC WORKS
ADDITION: Warm Vehicle Storage
& Workshop
MISC. IMPROVEMENTS: Deferred
Maintenance, Site Upgrades
CITY HALL
REMODEL: Office Spaces*
PARKS & RECREATION
MISC. IMPROVEMENTS: Deferred
Maintenance
CITY HALL
NEW CONSTRUCTION:
City Hall
PUBLIC WORKS
RENOVATION: Staff Support
NEW CONSTRUCTION:
Cold Storage
PUBLIC WORKS
ADDITION: Mechanics Bays
PARKS & RECREATION
RENOVATION: Staff Support
Total Construction Cost: $26.8 M
Total Project Cost: $34.1 M
Option B – Short Term
CITY OF OTSEGO
Option B – Short Term
City Hall Solutions
CITY OF OTSEGO
* Assumes 2030 staffing projections.
MAIN LEVEL UPPER LEVEL
Option B – Mid Term
CITY OF OTSEGO
Option B – Long Term
CITY OF OTSEGO
Option B – Analysis
CITY OF OTSEGO
•Fully addresses immediate need for vehicle
and equipment storage – aligns with the
initial goals and outcomes for the project.
•Footprint of existing office spaces are
sufficient to accommodate City Hall staffing
projections through 2030 (offices only).
•Space needs for staff support spaces with
Public Works and Parks & Recreation may
become more critical as time passes.
•Little opportunity for expanding or creating
multi-use conference or meeting spaces.
Relies on the continued use of Prairie
Center for public or large group meetings.
•Public Works site and building operations
would be disrupted in all three phases.
•Public access to the site during short term
construction would need to be prioritized to
maintain City Hall operations.
PROS CONS
Option B – Proposed Budget
CITY OF OTSEGO
Option C – Priorities & Phasing
CITY OF OTSEGO
PUBLIC WORKS
ADDITION: Warm Vehicle Storage
& Workshop
MISC. IMPROVEMENTS: Deferred
Maintenance, Site Upgrades
CITY HALL
REMODEL: Office Spaces*
PARKS & RECREATION
MISC. IMPROVEMENTS: Deferred
Maintenance
CITY HALL
BUILD OUT: Office Spaces
PUBLIC WORKS
ADDITION: Mechanics Bays
NEW CONSTRUCTION:
Cold Storage
CITY HALL
NEW CONSTRUCTION:
City Hall
PARKS & RECREATION
RENOVATION: Staff Support
PUBLIC WORKS
RENOVATION: Staff Support
Total Construction Cost: $30.3 M
Total Project Cost: $38.7 M
Option C – Short Term
CITY OF OTSEGO
Option C – Short Term
City Hall Solutions
CITY OF OTSEGO
* Assumes 2030 staffing projections.
MAIN LEVEL UPPER LEVEL
Option C – Mid Term
CITY OF OTSEGO
Option C – Mid Term
City Hall Solutions
CITY OF OTSEGO
* Assumes 2040 staffing projections.
MAIN LEVEL UPPER LEVEL
Option C – Long Term
CITY OF OTSEGO
Option C – Analysis
CITY OF OTSEGO
•Fully addresses immediate need for vehicle
and equipment storage – aligns with the
initial goals and outcomes for the project.
•Relies on continued use of Prairie Center to
support City Council and meeting functions.
•Strains the existing Public Works site with
planned expansion, equipment/vehicle
circulation, and parking needs for both the
public and current/future staff.
•City Hall occupation of both buildings
minimizes immediate expansion
opportunities for Public Works and Parks &
Recreation staff support spaces.
•Long-term security measures would need to
be implemented to maintain public
boundaries within a multi-use building.
•Public Works site and building operations
would be disrupted in all three project
phases.
PROS CONS
Option C – Proposed Budget
CITY OF OTSEGO
Project Timeline & Budget
Overview
CITY OF OTSEGO
SHORT MID
LONG
CITY HALL
COLD STORAGE
PC DM
WARM STORAGE
PW/CH DM
CITY HALL RENO
PC DM
WARM STORAGE
PW/CH DM
CITY HALL RENO
PC DM
WARM STORAGE
STAFF RENOVATION
PW/CH DM
MECH ADDITION
STAFF RENOVATION
CITY HALL
STAFF RENOVATION
COLD STORAGE
MECH ADDITION
STAFF RENOVATION
CH BUILD OUT
COLD STORAGE
MECH ADDITION
CITY HALL
STAFF RENOVATION
STAFF RENOVATION
PUBLIC WORKSCITY HALL PARKS & RECDEPARTMENT KEY:
Master Plan Recommendation
CITY OF OTSEGO
90th STREET EXPANSION 85th STREET EXPANSION
Schedule & Next Steps
CITY OF OTSEGO
Next Steps:
•Core Planning Group Recommendation with
Financial Plan: August 2021