3.6 2021 Trail Maintenance
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Parks & Recreation Parks and Recreation Director Demant August 23, 2021
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.6 2021 Trail Maintenance
Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
X Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council accept the quotes for the 2021 trail maintenance project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Each year the City budgets for preventative maintenance on the 39 miles of paved trails throughout the
City. Funding for this maintenance comes from Trails Management fund. Staff is recommending that the
2021 project focus on crack filling all of the trails throughout the City.
Because of the volume of maintenance that is required, Staff have requested quotes using linear foot
criteria, verse identifying and measuring each crack that would need maintenance. The budget for
maintenance this year is $33,000.
The City received two quotes, included in the packet, with Asphalt Concrete Solutions, Inc. (ACS) submitting
the lowest quote of $0.70 per linear foot.
SUPPORTING DOCUMENTS ATTACHED:
• Quote - Asphalt Concrete Solutions, Inc. (ACS)
• Quote - Diversified Paving
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the accept the quotes for the 2021 trail maintenance project, and to award the project to
Asphalt Concrete Solutions, Inc. (ACS) for crack filling of the trails at $0.70 per linear foot, not to exceed an
amount of $33,000.00.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 202 – Trails Management
Yes