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10-26-09 1 Incident Report Lee and I left the site around 2:00 pm to obtain cameras to take pictures of the flooding. While I was heading to the store to buy a camera, Jessica Stockamp called me and stated that she would meet me on site to take some pictures. I returned to the site around 2:30 pm and began taking pictures of the water tower site and surrounding fields. Lee arrived shortly after I did and he decided to climb the tower so we could take some pictures from on top of the tower. As Lee was putting on his safety harness, Jessica Stockamp, Gerard and Scott Zachman arrived on site. I introduced Lee and Jessica to each other, and Jessica introduced herself to Gerard and Scott. Lee then proceeded to climb to the top of the tower with Jessica's camera as well as mine. Gerard immediately started to express his concerns to Jessica about the damage caused by the water overflow. Jessica again reiterated that the City of Otsego has insurance for these kinds of events. Gerard was very upset and continued to express his concerns and feelings about other issues around the City of Otsego, including some property boundary issues he had with his property at the intersection of 60` St NE and Oakwood Ave NE. Jessica stated that she was not a part of those meetings/ conversations and that she would have to follow up on them. Lee collected several pictures of the surrounding fields from the top of the tower. Prior to leaving the site, Jessica mentioned that this event will be brought up on Monday to the rest of the City staff and we will get back to them about what happens next. Report Completed by: Joe MacPherson e ITEM 9_7 Incident Report Date: October 10, 2009 Site: Water Tower No. 2 10200 70 Street NE Otsego, MN 55330 c_,cvsu. » Incident: Overflow of Water Tower Nw cAn ii ► w n Remarks: At approximately 12:45 pm I received a call from Jessica Stockamp, Mayor of Otsego. She stated that she had received several calls from Gerard Zachman that the west water tower (Water Tower No. 2) was overflowing. I told her I could be on site in about 20 to 25 minutes. On my way to the site I called Lee Knutson with Peopleservice and discussed the issue with him. Lee stated that he was on his way and would meet me at that tower. Our initial thought was that the well pump didn't shut off when the tower was full, so Lee was going to head to the pumphouse first and check on the well pump. I arrived on site around 1:10 pm to find one Wright County officer, Gerard Zachman and Scott Zachman. As I drove into the driveway, I noticed that water was coming out of the overflow pipe of the water tower. The overflow pipe is a safety feature installed on water towers to prevent damage to the tower in the event of over filling. When I got out of my vehicle, I introduced myself and took a quick walk around the site to investigate how much water was standing around the tower (see enclosed pictures). I noticed that the swales on the water tower site were full and that the lower (lower elevation) portions of the surrounding farm field were also full of water. Gerard and Scott stated that one of their sons noticed water coming out of the pipe (water tower overflow pipe) around 8:00 pm last night (Friday October 9 Lee Knutson arrived on site around 1:30 pm. He stated that he had just shut off the well pump at Pumphouse No. 3 (Pumphouse No. 3 feeds the water tower for the west side of Otsego). By the time Lee had arrived on site, I noticed that the water coming out of the overflow pipe was starting to slow down. In fact, shortly after Lee arrived, the water had completely stopped. The Wright County officer took down my contact information, Lee's information, as well as Gerard and Scott Zachman's information. The officer left the site around 1:35 pm. Gerard Zachman and Scott Zachman told Lee and myself that they were planning on combining the beans in the surround field today. (When I introduced myself, Scott stated that he is Gerard's cousin as well as the landowner, and that Gerard rents the land from him for farming) However, since a good portion of the field is under water from the overflow they can no longer do so. Gerard also mentioned that the weather forecast calls for 3" of snow on Monday. Gerard was very upset and stated that he was going to lose his entire bean crop for the year because of the flooding caused by the tower overflow. I explained to him that the City has insurance for events like this. He stated that he has had a difficult time in the past trying to recoup damages from the City of Otsego for various issues. He is worried that if he loses his beans due to flooding, the City will not pay him for his loss. Lee and I told Scott and Gerard that we are going to take pictures of the surrounding field as well as prepare a report to document the event. THOSE OPPOSED: ADOPTED by the Otsego City Council this 26th day of October, 2009. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk 2 ORDINANCE NO.: 09 -13 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE RELATING TO FIRE PERMITS AND INSPECTIONS. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 2- 4- 2.E.13 of the City Code is hereby amended to include the following provisions: c. Biannual Fire Inspection (commercial, industrial and institutional uses): $150.00 + $75 for each re- inspection Section 2. Chapter 4, Section 2 of the City Code is hereby amended to include the following provisions: 4 -2 -3: PERMITS AND INSPECTIONS: A. A permit required by the Fire Code shall be obtained by submission of an application to the Department of Building Safety along with any fee established in Section 2-4 -2 of the City Code. B. Inspections as required by the Fire Code shall be scheduled by the Department of Building Safety and shall require payment of any fee established in Section 2-4 -2 of the City Code. Section 3. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: 1 ITEM 8_1 NAC NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231 .2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 21 October 2009 RE: Otsego — City Code; Fire Inspection NAC FILE: 176.08 The Administrative Subcommittee reviewed costs for fire inspection services at their meeting on 14 October 2009. Elk River is now separating out the costs of fire inspection contracted for by Otsego for new construction as part of the overall fire services contract. The cost for the inspection services is to be adjusted at year end based on actual usage. In addition to initial inspection of new construction, the State Fire Code, which is adopted by reference as part of the City Code, requires follow up inspections of commercial, industrial and institutional properties. City staff is recommending adoption of an ordinance establishing that the Department of Building Safety is responsible for the inspection process and will coordinate with the contracted inspector. The proposed ordinance also establishes a fee for the biannual inspection of existing commercial, industrial and institutional buildings (the fee schedule already includes a fee for the initial fire inspections). Adoption of this ordinance will enable the City to recover costs incurred in carrying out the inspections required by the Fire Code. The Administrative Subcommittee directed City staff to prepare an ordinance for consideration at a future City Council meeting. City staff has drafted a proposed ordinance establishing requirements for fire permits, inspections and fees to be considered by the City Council at their meeting on 26 October 2009. City staff recommends approval of Ordinance 09 -13 in the form attached hereto. c. Mike Robertson, City Administrator Tami Loff, City Clerk Harold Leonard, Building Official Andy MacArthur, City Attorney City of Otsego Snow Plowing and Ice Control Policy GUIDELINES FOR OPERATORS 1. Operators will be required to be on stand - and able to report to work within one and one -half hours notice from November 1' to March 31' unless arrangements are made with the Public Works Superintendent or designated representative. 2. Operators will be responsible for the vehicle they are assigned to. This includes completing a daily maintenance and equipment check before and after each shift and reporting all deficiencies to the Public Works Superintendent. During snowplowing operations any and all downtime or breakdowns will be reported to the Pubic Works Superintendent or designated representative. 3. No snow removal vehicles shall be parked with less than three-quarters of a tank of fuel. 4. Operators shall not assist stranded vehicles by pushing, pulling or jump - starting with City equipment. Operators may assist by calling for help, offering sand, or offering a helping hand. 5. To minimize damage, no equipment will exceed twenty miles per hour in residential areas. 6. Operators will obey all traffic laws, signs, and signals. 7. Operators will report all damage to the Public Works Superintendent or designated representative at the end of each shift. 8. When plowing and sanding is complete after each storm, salt/sand should be emptied from all trucks and all equipment should be cleaned and washed. 9. When the operator has completed their assigned route, they will contact the Public Works Superintendent and will be assigned to assist with the completion other routes. 10. Before leaving duty at the end of the shift every effort should be made to contact the Public Works Superintendent or designated representative. 11. No plowing of private property or towing of vehicles will be permitted unless it directly affects traffic. Any questions should be directed to the Public Works Superintendent. Every effort will be made not to damage mailboxes and trash containers or other structures in the right -of -way. ACCIDENTS DURING SNOW CLEARANCE OPERATION All accidents during snowplow operation should be reported to the Public Works Superintendent. If the accident involves a vehicle or a personal injury, immediately contact the Sheriff Department and then contact the Public Works Superintendent. Remain at the scene until an accident report has been completed. The policies and procedures relating to the drug and alcohol testing for commercial vehicle drivers shall be implemented in this situation. Updated 10/20/09 Adopted File: SNOWPOLI09 -10 5 City of Otsego Snow Plowing and Ice Control Policy To be properly placed, a mailbox should be installed so its bottom edge is 45" to 47" above street level, with the post 36" back from the curb or front of the box. That amount of clearance is needed to keep the plow's wing from hitting the box. If there are any plastic newspaper tubes attached to the mailbox, they must be above 45" height requirement. The box's post should be securely in the ground. If mailboxes are not installed with the clearances mentioned above, the responsibility for repairing any damage lies with the homeowner, not the Public Works Department. The Department will replace standard metal mailboxes on 4 x 4 poles, but will not replace decorative mailboxes. The City will not repair any damage to grass or seed; will also not repair any damages from gravel being pushed into yards. In instances where there is disagreement as to the source of the damage and the responsibility, the City Administrator and/or City Council shall determine the responsibility. RESPONSIBILITY OF RESIDENTS Snowstorms create numerous problems and inconveniences. The residents will also have certain responsibilities. These include clearing their own driveways, clearing areas for trashcans, clearing around mailboxes and newspaper delivery tubes. These areas must be cleared without depositing any snow into the street. There also should not be any large piles which obstruct vision of driveways. Trash cans must not be placed on the street surfaces. The City will not clear private drives. Snow plowing can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimize these instances; however, it is not practical to eliminate this situation. Residents should be aware they may have to clear their driveways a second time after their street has been plowed. Minnesota Highway Traffic Regulations 160.27 Sub (5) Misdemeanors: It shall be unlawful to obstruct any highway or to deposit snow or ice thereon. 169.42 Sub (1) No person shall throw, deposit, place, or dump upon any street or highway, any snow, ice, etc. 4 City of Otsego Snow Plowing and Ice Control Policy help complete other routes. During an average snowfall of three inches to six inches, it is our goal to have streets and cul-de -sacs and trails plowed in eight to twelve hours. Salt/Sand will be applied during and after plowing operations as needed. SUSPENSION OF OPERATIONS Operations shall continue until all roads are passable. Widening and clean up operations may continue immediately or on the following working day depending upon conditions and circumstances. Safety of the plow operators and the public is important. Therefore, snow plowing removal operations may be terminated after 12 hours to allow personnel adequate time for rest. There may be instances when this is not possible depending on storm conditions and other circumstances. Operations may also be suspended during periods of limited or zero visibility. Any decision to suspend operations shall be made by the Public Works Superintendent or designated representative and shall be based on the conditions of the storm. ICE CONTROL AND SALT /SAND APPLICATION 1. First Priority Priority routes, high volume intersections, hills and curves. These areas will be sanded with the first pass of the plow 2. Second Priority Stop sign intersections, moderate volume intersections 3. Third Priority Residential intersections and streets The City does not have the equipment or financial resources to sand all streets end to end. The public must use caution when operating a motor vehicle, especially during winter months. Public Works employees are also on-call 24 hours a day to respond with salt/sand because of ice or snowfalls of 2 inches or less as directed by the Public Works Superintendent or designated representative. PROPERTY DAMAGE Snow plowing and ice control operations can cause property damage even under the best of circumstances and care on the part of the operators. The major types of damage are to improvements in the City right -of -way which extends approximately 15 feet beyond the curb location. The intent of the right of way is to provide room for snow storage, utilities, boulevard trees and other City uses. However, certain private improvements such as mailboxes are required within this area. Therefore, the City will cooperate with the property owner in the event of damaged private property. The City may specify when this damage is the responsibility of the City and when it shall be the responsibility of the resident. Mailboxes can be especially vulnerable to damage from snow removal operations. The City assumes liability for mailboxes damaged during plowing if it is determined that the plow made direct contact with a mailbox that was properly placed and in the standard style. 3 City of Otsego Snow Plowing and Ice Control Policy Unit #38 2006 Ford F450 with reversible plow The above 10 units will each be assigned a snow removal route and will respond to every plowable snowfall. Refer to attached map. The equipment below will be used for snow removal on the trails. Unit #14 2005 John Deere 325 skid steer with reversible plow and snow blower Unit #35 2006 John Deere tractor with front broom Unit #36 2006 John Deere 4720 tractor with plow The equipment below will be used as reserves in case breakdowns of any main unit or added to the main response fleet during heavy or extended snowfalls. Unit #21 2001 Cat IT28 Cat loader, with reversible plow and wing Unit #05 1988 Cat 1406 Cat grader, with reversible plow and wing LEVELS OF SERVICE It is the intent of the City to complete plowing, widening, and sanding operations within 24 hours of the time the snowfall ceases. Major blizzards may require additional time. After a light to normal snowfall, full width plowing and cul- de-sac cleanup will be done with the first pass. However, after an extremely heavy snowfall, main routes will be plowed, followed by one pass to open residential streets and cul-de -sacs. While some isolated cul-de -sacs will be cleared completely with the first pass, most will be "circled' and plowed completely after all roads are open. By "circling" the truck will make one or two passes, usually in a clockwise rotation, leaving the bulk of the snow in the center. This policy is intended to provide safe winter driving conditions appropriate for the type of travel necessary for city streets. The level of service described may vary depending on storm conditions and other circumstances. The City will be divided into 7 main routes, 3 cul-de -sac routes and 1 trail route (see attached map). Each main route will consist of priority roads, which will be plowed and/or sanded first, followed by a designated area of secondary or residential road. The trails and paths servicing Otsego Elementary school will be plowed prior to 7 AM on school days. All others will be plowed after all streets and cul-de -sac plowing is complete. When operators are done with their assigned route, they will be assigned to 2 ITEM 7.2 CITY OF OTSEGO SNOW PLOWING AND ICE CONTROL POLICY 2009 -10 GUIDELINES FOR COMMENCEMENT OF OPERATIONS Snow removal and/or ice control operations will begin under the direction of the Public Works Superintendent or designated representative. Operations will begin when two inches or more of snow has fallen. Plowing will begin as close as practicable to the time the snowfall ceases, however, every effort will be made to have main routes plowed and sanded prior to morning or afternoon rush hour. For storms of unusually long duration, main routes will be plowed and sanded when accumulation of ice or snow on roads becomes hazardous for driving. Because of different storm situations and severity levels, starting times may vary. The Public Works Departments winter road maintenance fleet consists of: Unit #02 1995 International single -axle with reversible plow, wing, and sander Unit #03 1994 Ford single -axle with reversible plow, wing, underbody, and sander Unit #04 2006 Ford F350 with reversible plow Unit #15 2003 Sterling, single -axle with reversible plow, wing, underbody, and sander Unit #11 2000 IH Tandem, with reversible plow, wing, underbody, and sander Unit #O1 1994 Ford Tandem, with plow, wing, underbody, and sander Unit #20 1990 Ford, single -axle truck with reversible plow, wing, and sander Unit#39 2008 Sterling single -axel truck with reversible plow, wing, and sander. Unit #28 2002 Ford F350, with reversible plow ITEM 7_ CITY OF ADOPT -A STREET OTSEGO PROGRAM 8899 Nashua Ave., NE, Otsego, MN 55330 PROPOSAL AND AGREEMENT Phone: 763 - 441 -4414 Fax: 763 -441 -8823 Contact Information for Responsible Individual (minimum 18 yea of age or older): Name: Lc k i h L,Uv ( 3 _ 0E In _ Address: fig(`) l Cl P r c (� 1' City: Jae [7 _ S tate: learn Zip Code :__6a50 1 Phone(d):'16 - 4 4 i e : - N-Z () �(�3 �$ �.`.� - mail: p.L t 2..c,00-et h LL'vVre, * Please provide a separate list of all participants names, ages and contact informattak*(YNc4 (t.ccxyn Name to appear on Sign (Maximum 18 characters including spaces and punctuation): O fi e- C) Goo o m .e A- O o o A- Program Proposal Street Segment to be Adopted: C1,Q.y'l Z- C,4� 4 0 (t.Q dIN Scope of Work: 2._ 1-h Ax �i (PG( i r� S PJ` \r e a l- Ci, QS/` `'t Z Terms and Conditions 1. This agreement shall be in effect for two (2) years from the date of City Council approval. 2. The participant(s) shall develop and follow an activity program of the property in accordance with the Adopt -A -Street policy of the City of Otsego. 3. The participant shall provide a monthly report all program activities to the Police Commission. 4. Each individual participating in the Adopt -A- Street program must sign a liability waiver in the form provided by the City of Otsego. 5. Participants shall follow all regulations established by the City Code and adhere to the Adopt -A- Street policy. 6. The City of Otsego may terminate this agreement at any tim e. Participant: w it Date: rZi CITY OF OTSEGO By: Jessica Stockamp, Mayor Attest: Tami Loff, Clerk RESOLUTION NO.: 2009 - 40 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION RELATING TO PALMGREN AVENUE AND PARELL AVENUE WITHIN PHEASANT RIDGE. WHEREAS, Section 21 -7 -7.G of the Subdivision Ordinance requires curved streets be designed with a minimum centerline radius of 250 feet consistent with a 30 mile per hour design speed; and, WHEREAS, the City of Otsego approved a PUD- CUP /preliminary plat for a single family lot subdivision titled Pheasant Ridge on 26 July 1999; and, WHEREAS, the design of Pheasant Ridge allowed by the PUD -CUP is based on coving design theory that includes curvilinear streets over 180 degrees in curvature having radii less than 250 feet and without tangents between curved street sections; and, WHEREAS, the City Engineer recommends that advisory traffic signs be posted on Palmgren Avenue and Parrell Avenue based upon the centerline curvature of the streets being less than 250 feet as required by the Subdivision Ordinance. NOW, THEREFORE, IT IS HEREBY RESOLVED THAT advisory traffic signs shall be posted within Pheasant Ridge at locations as approved by the City Engineer. Adopted by the City Council of the City of Otsego this 26 day of October, 2009. MOTION BY: SECOND BY: THOSE IN FAVOR: THOSE OPPOSED: x . ' ................. '.............7...............................' \'' .. iti ''' &VW. • • C ../.... 0 0 e. a_ N I CD ° ts. \ LC) c -.....,, . . . .. ........— ,.. — —..„,-..-- _ ....-- — --- • • ,.....- r ... --------- • "-- t r , 1 t, . 1.. N (-.) • • 00 W a ' c , z . c 1 Tz) > n . o , . 9 , \ 1 D ------- - 0 7 0 0 (i) 0 \ o ! a – , I , NJ , o. i _ o (c) ,,,;-'•./ ,--- . `, ...-----" I c). \ . , , . . v „ : ..,--' s .r% * 0 p. .. . ... ' D II , , •-•- 4 , x a e• up it (D ..„.....------/ , i .• • ) \ . cn -• Lc) , ,...-- ••• - -,..., ,,,, ' i 7 1 t ni x D i & , t . . , , . . , . 00:00cel t i i I t t ._ .....-:,. : —.----- •'\, .,- , I , tt .1334 NI TIM / , ismum■ mom \ . / ■ffimme Ne■ 00£ O L 0 OS I . I / (.......„,,..... , f 1 I , N \ , i .....,. t .. • „ / T 1VNedaLNI JO ]]e=10]0 1]]?:11S 3001e=1 1NVSV]Hd 8 I El IX -I , n Uct LU, LUt L: Jbpm K: \cad_eng\ ECTS \MUNICIPAL \OT9O1 - 2009 \dwg \Pheasant Ridge Signs Exhibit.■ ft - n - 7 /\ P � , q Y - inkV i E l / ♦ G 3�IaVd z m N.E. PAGE' AVENUE I� 1 S. V+ 0 1 I cri r P'�� AVE Iji) 4). 01S Z w Z co p . •• )( z 0 4 o � �fTl .7J < P ARELL R: D 0 z I -0Z = mm -i - m m k 0 Z r 25 -0 Wa 0 - Fl m m X ' ,' d INV 4 Illr * i. ITEM 6.1 I Hakanson 30 els Anderson 3601 Thurston Avenue, Anoka, MN 55303 ASSOC.,IrIC. Phone: 763/427 -5860 Fax: 763/427 -0520 YEARS MEMORANDUM TO: Honorable Mayor Stockamp and City Council FROM: Ronald J. Wagner, City Engineer DATE: October 22, 2009 RE: Pheasant Ridge Curve & Advisory Speed Limit Plates At the request of the council and Police Commission, staff has put together a resolution, which explains the reasons for the placement of additional curve signs and advisory speed limit plates within Pheasant Ridge 1 through 4th Additions. Pheasant Ridge development was approved as a PUD and given special latitudes to items such as tighter curve radii, shorter tangent lengths and larger internal degree of angle of curve that were not allowed otherwise. These lessening of standards allowed the developer to use a design for the development known as "coving" that minimizes the length of street needed to be constructed per lot. As we have discovered, other issues arose with concern to speeds, sight distances, etc. Noting the lowered minimums allowed in this development will allow staff to disapprove requests for curve and speed limit signs in developments that followed all standards. Normal residential streets are intended and designed with 30mph speed limits and curves to "calm traffic ". If you have any questions or concerns I will be at the October 26 Council Meeting. ot90lPheasant Ridge Signs Memo RESOLUTION NO. 2009-42 RESOLUTION ACCEPTING QUOTE WHEREAS, pursuant to the request for quotes for the Smith Pond Grading in the Otsego Commercial Park, quotes were received and tabulated, and the following quotes were received: Total Base Quote Dennis Fehn Gravel Excavating $21,521.00 Northpine Aggregate, Inc. $28,207.00 AND WHEREAS, it appears that Dennis Fehn Gravel Excavating of Albertville, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Dennis Fehn Gravel Excavating of Albertville, Minnesota in the name of the City of Otsego for the Smith Pond Grading in the Otsego Commercial Park, according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. Adopted by the city council this 26th day of October, 2009. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk Res09 -42 ccepOuoteSmkhPnd QUOTATION TABULATION CITY OF OTSEGO Smith Pond Grading in the Otsego Commercial Park Quotes opened 2:00 p.m.. Wednesday, October 21,2009. There were 2 quotes received, as shown herein. Dennis Fehn Gravel Excavating Northpine Aggregate, Inc. Quote Schedule "A" - Smith Pond ITEM ESTIMATED NO. ITEM DESCRIPTION QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 Mobilization 1 LS 11,500.00 $1,500.00 $3,500.00 13.500.00 2 Salvage Chain Link Fence 300 LF $2.10 1830.00 12.90 1870.00 3 Common Borrow 1350 CY $8.88 19,288.00 $8.85 $11,077.50 4 Dewatering 1 LS $500.00 $500.00 11,000.00 11,000.00 5 12" RC Pipe Sewer Des 3006 CL III 24 LF 132.00 1788.00 $4000 $98000 6 24" RC Pipe Sewer Des 3006 CL III 12 if $44.00 1528.00 155.00 ;880.00 7 Salvage and Reinstall FES 2 EACH $250.00 $500.00 1250.00 $50000 8 Adjust Drainage Structure 1 EACH 11.000.00 11,000.00 1925.00 1925.00 9 Geotextiie Filter 29 SY $3.00 $87.00 $3.00 $87.00 10 Articulated Concrete Block 29 SY 180.00 12,320.00 190.00 12,610.00 11 Install Chain Link Fence 300 LF 1525 $1,575.00 18.80 12.580.00 12 Silt Fence - Type Machine Sliced 250 LF 12.50 $825.00 11.55 $387.50 13 Erosion Control and Stonnwater Management 1 LS 1300.00 $300.00 1450.00 1450.00 14 Temporary Rock Construction Entrance 1 EACH 11,000.00 $1,000.00 11,000.00 11,000.00 15 Turf Estabiiishrnent 1 ACRE $900.00 1900.00 $1,000.00 $1,000.00 Total Quote Schedule "A" 121.521.00 128.207.00 SUMMARY OF QUOTES: Dennis Fehn Gravel Excavating Northpine Aggregate, Inc. Total Base Quote Schedule A 121,52100 128.20700 m r al OT2213quotetab000TATION TABULATION BT -1 OF 1 VI Lauseng on this issue. Commissioner Roberts stated that Mr. Lauseng felt he didn't have a voice as an alternate. It was stated that it needs to be clarified to Mr. Lauseng that the alternate position is important. Chair Kumar stated she is resigning from the Park and Rec commission as she is going back to school. Commissioner Cassady asked whether anyone from the Park and Rec Commission is going to be at the booth for the Otsego Festival. City Planner Licht said he will be there during the day. It was noted that no other commission members will be present at the festival. Defibrillator training is scheduled for Wednesday, September 16, 2009 at 7:OOpm. 11. Update on City Council actions by Mayor Stockamp. Mayor Stockamp thanked Beverly Kumar for her role Chair of the Park and Rec Commission and she is welcomed back anytime 12. Adjourn by 10 PM. Commissioner Cassady motioned to adjourn at 10:52PM. Seconded by Commissioner Roberts. AU in favor. Motion passed. Written by Sandy Lindenfelser, Special Licensing It was noted that Rogers area football is using the fields to the north of City Hall because they are short on fields. Commissioner Toressani brought up putting together a list of athletic leagues in the area. Three Rivers Soccer Association President Steve Zoubek e- mailed Mayor Stockamp and Public Works Supervisor Belair stating they will not be using the fields this fall for soccer as they do not have enough volunteers to do the striping of the fields. Explained that they are willing to pay someone to do this and asked if Public Works is interested in doing this. Public Works Supervisor Belair explained that the City doesn't have enough staff or time to do this but he would be willing to look for a contractor to do the striping if they are willing to pay. Public Works Supervisor Belair said that the City can provide the striping and charge the users. B. Community Ed /Ids 728 (Commissioner Bean) No Report. C. Communication (Commissioners Krekelberg and Kumar) Chair Kumar noted that she was glad the Woman of Today were recognized in the Elk River Star News, but sad that the program was misidentified as "Adopt -A- Park" and not "Pride -In- Our- Parks ". Chari Kumar will contact Elk River Star News and ask them to do a correction. D. Pumpkin Patch (Commissioner Roberts) Commissioner Roberts placed the order of 720 — 750 18 to 20 pound pumpkins from Bob and Judy's of Big Lake at .12 cents a pound or $2,000 including delivery. Commissioner Roberts will notify Bob and Judy's to inform them that this will be paid directly and that a purchase order will be done by the City. Commissioner Roberts stated that the pumpkins will be delivered to the ball park at 9:30am in 16 different bins and they do promise we will get the pumpkins. Commission discussed putting up a banner stating 1 pumpkin per child. Public Works is requested to make a vinyl sign banner stating 1 pumpkin per child. Thank You. The boyscouts have been contacted and will be asked to help keep an eye out and help enforce the only 1 pumpkin per child rule. Commission will confirm candy purchase and games after the defibrillator training session Wednesday, September 16. Commissioner Krekelberg will get the candy. Commissioner Brumm will check with Target to see if they will help out will this. Chair Kumar and Commissioners Bean, Krekelberg, Cassady, Brumm, Torresani will be at this event E. Santa Dav — (Commissioner Cassadv No report. F. Egc Hunt — (Commissioner Brumm) No report. 10. Other. Chair Kumar questioned the alternate position and whether Duane Lauseng is still interested in being on the Park and Rec Commission. Commissioner Brumm offered to contact Duane in Prairie Park. The commission will look into and compare playground equipment taking into consideration the accessibility to handicapped children for all parks. Discussed the difference in the use of playground chips which are Tess costly but are not handicapped accessible as where the shredded rubber is more costly and more durable. What is more durable, cost efficient and easier to keep where they belong as to not be scattered around. Vice Chair Krekelberg motioned to accept concept plan B and set an open house meeting for October 14, 2009 at 7:OOPM. Seconded by Commissioner Torresani. All in favor. Motion passed. 6. Public Works Update. Public Works Supervisor Belair provided the public works update: • Vandalism in Beaudry Meadows Park has been cleaned up with $1,100 in clean up costs. • City Council will consider bids for sealcoating parks and trails at their next meeting. • Reviewed options for park identification signs for engraved concrete, cedar sandblasted sign (copy given). • Emailed Amy Brumm requesting some assistance to help cleaning up after the festival. Also asked if the Brownie troop could help spreading mulch could use more volunteers to help spread mulch. Boy Scouts will also be contacted to see if they will help. • Chair Kumar asked about playground grants from Coca -Cola. Public Works Supervisor Belair will bring this up at a staff meeting. 7. Pride in our Parks No Report. 8 New Business. 8.1. Consider allowing golf carts on City trails and streets. City Planner Licht explained the request by a City resident to allow golf carts on City trails and streets by the City issuing a permit. The request was brought to the Police Commission where it was voted down 6 -0 as they do not want to see golf carts on the streets and staff doesn't want to see them on the trails. City Planner Licht recommends the Park and Recreation Commission not allow this because of conflicts with intended trail users and potential nuisance concerns. Commissioner Roberts recommends not to change the ordinance that would allow motorized vehicle use on City trails. Seconded by Commissioner Cassady. All in favor. Motion passed. 8.2. Safety Concern Discussed the letter received by a local resident regarding safety at the 8100 & 8200 block of Parell Avenue. Resident was upset that he was only acknowledged by the school and by Park and Rec Commission Chair Kumar. City Planner Licht noted that the City Council did discuss the matter and directed City staff to provide recommendations. No action by the Parks and Recreation Commission is required. 9. Subcommittees A. All Sports (Commissioner Torresani) Commissioner Cassady inquired about an indoor carnival stating the penny carnival was a huge success. A parent /child skilled event was discussed. Commissioner Bean brought up the evening events and how low turnout was. Discussed whether they should reevaluate and do a few bigger events or not as many and how often the events should take place. Mayor Stockamp said that Prairie Park is full during the months of May and June with the different sports that are going on. This may draw more to the events since they are already at the park instead of after June when the organized sports are done and not as many come to the park. Discussed whose role it is to post the event flyers. Once they are delivered to City Hall, City staff will then contact Public Works Supervisor Belair and Public Works staff will post them. Community Ed will also email Mr. Belair that they have been delivered. 5. Unfinished Business. 5.1. Lahn Farm Park City Planner Licht explained that the closing for the property is set for next week. City Planner Licht explained that the City Council gave City Staff permission to get started on the grading. Ken Grieshaber of SRF gave an overview of Concept Plan B and the comments made regarding more adult based activities such as tennis courts, different types of basketball courts and their locations within the park. Commissioner Torresani thought a full basketball court would be preferred versus the half court shown. A shoot around hoop for younger children was also discussed. Commissioner Krekelberg had concerns about the location of the courts facing the wetland area and the possibility of basketballs going into the water. Mr. Grieshaber stated that balls would have to be thrown quite far to reach the wetland area and that it is best to have the court face North /South. Chair Kumar questioned the lighting in the park. Mr Grieshaber of SRF explained the location of the lights along the path and the intent is to have the local energy provider place lights every 100 to 200 feet. City Planner Licht explained the procedure in getting the local energy provider who happens to be Xcel Energy. Mr. Grieshaber presented pictures of the different play structure options along with an overview of the costs associated with the different types of play equipment. Commissioner Roberts questioned the longevity of the material used for the net climbing equipment. Mr. Grieshabler stated that it should last 7 to 10 years, and if heavy use, maybe 3 to 5 years explaining that the materials are designed to take a lot of abuse. Discussed the types of steel structures and that they are better made and the safety of the steel whether it will get too hot. It was brought up the need to start with a budget to submit to venders as they may adjust their cost or find something within the budget. Questions and concerns regarding parks being handicapped accessible. Mr. Grieshaber noted that play equipment is to be 60% handicapped accessible. Public Works Supervisor Belair stated that he was directed by the DNR to install handicapped accessible equipment and ramps Vice Chair Krekelberg added under Item 8 that she supplied Public Works Supervisor Belair with playground information in June and requested Mr. Belair check into the web sites about grant deadlines for Lahn Farm Park. Vice Chair Krekelberg requested under Item 7.4.C. that the statement that Commission members are upset with Park and Recreation not being published in the Otsego View be removed from the minutes and to add that Chair Kumar submitted multiple Park and Rec updates and articles for the August/September Otsego View — none of which were included. Commissioner Torresani motioned to approve the minutes as amended. Seconded by Commissioner Bean. All in favor. Motion carried. 4. Open Forum: 4.1. Special Presentation by EIk River Community Education Julie Zahler and Charlie Blesener of EIk River Community Ed gave an overview of their program and handed out their fall brochure. Ms. Zahler gave an explanation of the gymnastics program and reasons for low registration numbers. A rough summary was given for the 2008/2009 updates with winter planning underway. Snow shoe making, beginning skating, and rock climbing are some of the things that may be offered this year. Any suggestions are welcome. It was stated that events attendance was up from last year. Mayor Stockamp asked if there is a way to get the Park and Rec Commission involved in the brainstorming of ideas and input on what goes into the brochures. Also the possibility of getting input from residents instead of going to a marketing group. Ms. Zahler thanked Public Works Supervisor Belair and his crew for helping out during the rainouts. Chair Kumar asked Ms. Zahler for her opinion regarding a public ice rink. Ms. Zahler stated what amenities are needed depends on the location of the rink. Vice Chair Krekelberg asked if there was a way to track how many Otsego residents use Rogers or Zimmerman facilities. Mr. Blesener explained that they could pull the data by checking and counting registration forms. Vice Chair Krekelberg asked if there a way to get the number of registrants before a class is cancelled. Mr. Blesner said that this information can be provided. An overview of Community Ed's marketing process was given and how informational flyers and posters are distributed and displayed. An explanation of the Community Ed brochure was given explaining the reason for Youth and Adult classes being in the same brochures. Community Ed will be at the Otsego Festival promoting fall festivities. Brochures promoting fall festivities will also be distributed to children in grades K — 8 at school and others distributed with the Elk River Star News. There will also be a bike safety group at the festival. Commission members commented that they would like to see Community Ed attend the Pumpkin Patch Day and they agreed to attend. Discussed the challenge of starting a basketball team and what league to belong to. ITEM 5_4 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL SEPTEMBER 9, 2009 7:00 PM 1. Call to Order. Chair Beverly Kumar called the meeting to order at 7:06PM Roll Call: Chair Beverly Kumar, Commissioners Susan Krekelberg, Krista Bean, Kathy Roberts, Rose Cassady, Mike Brumm and Peter Torresani. Council: Mayor Jessica Stockamp . City Staff: City Planner Dan Licht, Public Works Supervisor Brad Belair and Special Licensing Sandy Lindenfelser. 2. Consider agenda approval. Commissioner Krekelberg motioned to approve the agenda as amended. Seconded by Commissioner Roberts. All in favor. Motion carried. 3. Consider the following minutes: 3.1. August 12, 2009 Regular Meeting Minutes. Vice Chair Krekelberg said that under Item 5.2. that she questioned how future use of the ball field /soccer fields would impact neighborhood recreation use when associations use the fields for practice /games. Soccer nets would prohibit neighborhood "pick -up" ball games due to location of the nets. Vice Chair Krekelberg said she supported residents request for tennis courts stating that the concept plan does not support any "life -long" sports (tennis, golf, ice skating). Commissioner Torresani corrected under Item 5.2 that he disagrees with City Administrator Robertson's reason of why the City does not have an ice rink stating that he has flooded rinks before in the afternoon with a garden hose. Vice Chair Krekelberg added under Item 5.2. page 2 they will not duplicate what is in school playgrounds. Vice Chair Krekelberg added under Item 5.2. page 2 the Neighborhood Open House to be scheduled late October or early November. Vice Chair Krekelberg corrected Item 6.1 as being Pride in our Parks. Vice Chair Krekelberg commented under Item 7.1. page 4 that she supports a park in this area but did not support the plan as proposed in the motion and that she voted against the motion. Vice Chair Krekelberg corrected under Item 7.3. page 5 that she verified that the Rogers Youth Hockey Association website link is already on the Park and Rec page on the City website. ITEM 5_3 Otsego Police Commission Minutes September 8, 2009 PRESENT: Jessica Stockamp, Jane Theisen, Paul Fields, Denise Andrusko, Rob VanDenBerg, Joel Torkelson. Police Officer - Peter Walker City Planner — Dan Licht Otsego Resident — Jerome Kowalezyc Otsego Resident — Diann Norfolk Meeting called to order at 6:36 p.m. ADGENDA — Add: Trail use for golf carts Updated adgenda - Approved Minutes from August 11— Approved OPEN FORUM: Issue presented that residents are driving golf carts on the walking/biking trails and streets in residential areas. The Police Commission recommends the city does not allow golf carts on the walking/biking trails. State statute gives each individual city the discretion to allow or disallow the operation of golf carts on it's own city streets. The Police Commission recommends that the city does not allow golf carts on city streets. The MN DNR has no jurisdiction over the use of city streets and city walking/biking paths. Police response time needs improvement. A recent accident at the intersection of Park and 78 St was reported on August 30 at 5:30PM. Police did not arrive until 25 minutes later. Officer Walker will advise the department. OLD BUSINESS: - NEW BUSINESS: October 4 is road clean up day for commission members, beginning at 1:OOPM. Clean up area is Nashua from 85 to Co Rd 39. Otsego Festival Police Commission booth duties: Paul 9:00-12:00 Denise 9:00 -12:00 John 12:00 -3:00 Rob 12:00 -3:00 Joel 3:00-5:00 Linda 3:00 -5:00 NIXLE.com is an internet based community awareness website. Could the Otsego website offer a link to NIXLE? Must be determined if it is valid before endorsing, possibly check with other cities. City Council Meeting assignments Sept 14 - Paul Sept 28 - Joel Next meeting — October 13 Meeting adjourned 8:12 PM 3. That the lot grading fee shall be reviewed yearly and any adjustment to the fee shall be included with the City yearly fee schedule. ADOPTED this day of October, 2009 by the Otsego City Council. CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk 2 DRAFT October 19, 2009 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO: 2009 -41 RESOLUTION ESTABLISHING A FEE FOR LOT GRADING REVIEW AND ADDITIONAL REVIEW WHEREAS, the City has charged a fee for lot grading review on all approved residential and other subdivisions and Plats; and WHEREAS, the City has included this charge as part of the escrow amount to the Developer which is paid, along with other escrow items, at the time that the Development Agreement is executed and the Plat is recorded; and WHEREAS, at the time of heavy development when the fee was initially implemented this escrow provision seemed to work for both the City and Developer; and WHEREAS, once development significantly slowed down in the City, the escrow arrangement began to cause problems for both Developer and City; and WHEREAS, in certain cases the funds escrowed for lot grading reviews have been exhausted in utilizing the escrow moneys that the City has on hand for other payments necessitated by the Plat and its development; and WHEREAS, the situation has resulted in much additional staff work in order to send bills to the responsible party sometimes years after the major Plat development has occurred; and WHEREAS, City staff has determined that the fee is necessary but that it is more equitably and efficiently placed as a fee to be charged to the person making application for the building permit on the property. NOW, THEREFORE IT IS RESOLVED by the Otsego City Council as follows: 1. That the current lot grading fee shall be established at $150.00 per review and $125.00 per additional review and included on the City fee schedule. 2. That the lot grading fee shall be collected at the time a building permit is issued commencing January 1, 2010, and shall be enforced by written Agreement supplementary to the building permit application. 1 Letter to Otsego City Council October 21, 2009 Page 2 The original grading review fee and cost for additional review will be included on the City fee schedule. The attached resolution would approve this policy change effective on January 1, 2010. Very truly yours, Andrew J. MacArthur COURI, MACARTHUR & RUPPE PLLP Encl. cc: Ron Wagner, City Engineer Dan Licht, City Planner ITEM 5_2 COURT, MACARTHUR & RUPPE, P.L.L.P. Michael G Couri• Attorneys at Law Kyle R. Hartnett Andrew J. MacArthur 705 Central Avenue East Sarah E. Schwarzhoff Robert T. Ruppe•• PO Box 369 St. Michael, MN 55376 -0369 *Also licensed ul Illinois (763) 497-1930 **Also licensed in Calffornw (763) 497 -2599 (FAX www.courimacarthur.com October 21, 2009 City Council Members City of Otsego c/o Tami Loff, City Clerk 8899 Nashua Avenue NE Otsego, MN 55330 RE: Lot Grading Review Fee Dear Council Members: Attached is a proposed resolution which would place the cost of a final grading review inspection by the City Engineer on the building permit rather than within the Developer's Agreement as is currently the City policy. Previously, the City has received funds for these reviews on a per lot basis as part of the required escrow within the Developer's Agreement. This worked fairly well when there was heavy building within the City and little problem with Developers meeting other escrow obligations. However, as construction has decreased and various problems with property upkeep and other related issues have depleted escrow accounts, this approach has proved to be problematic. The original escrow submitted by many of the Developers included the money for grading reviews, but the escrow was reduced whenever the City had to deal with other issues, sometimes leaving nothing for the grading review. Many of these original Developers are no longer in business or no longer have any interest in the developed property. Under their respective Developers Agreements they still have an ongoing obligation to pay these fees, but enforcement of that issue has become problematic. The City has also run into problems where the submitted grading plan does not comply with the results of the City's grading review. In those cases, the City must have the ability to charge for an additional review. Based upon the above, it is the City staff recommendation that the City adopt a policy of placing these fees on the building permit rather than within the Developers Agreement. CITY OF OTSEGO 10/21/09 1:09 PM Page 6 *Check Detail Register© OCTOBER 2009 Check Amt Invoice Comment Total WRIGHT COUNTY RECORDER $46.00 ,.,., ,... �. cwt ....,...... �. _ Paid Chk# 047850 10/21/2009 WRIGHT COUNTY RECORDER E 10141400 -340 Recording Fees $46.00 RIVERBEND/DARKENWALD CUP Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 047851 10/21/2009 XCEL ENERGY E 101 -43160 -322 Utilities $203.28 RIVERPOINTE LIGHTS E 101 -43160 -322 Utilities $27.54 16501 53RD - ST LIGHT E 60149400 -322 Utilities $172.97 16575 61ST ST E 601 -49400 -322 Utilities $3,358.11 5740 RANDOLPH - WELL #8 E 101 -43160 -322 Utilities $16.88 SIGNAL @ CR36/101 Total XCEL ENERGY $3,778.78 10100 BANK OF ELK RIVER $636,123.52 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $35,563.04 201 PAVEMENT AND TRAIL MANAGEMENT $22,663.20 225 Street Light Utility Fee $22.33 250 Comm. Dev. & Bldg Safety $7,448.68 375 WATERFRONT EAST & MISS. SHORES $204,996.88 385 2007 Public Facility Lease Rev $268,600.00 395 Quantrelle & 88th Street Debt $13,600.00 414 Revolving Capital Improvements $5,742.00 601 WATER FUND $26,920.64 602 SEWER FUND $34,275.34 701 DEVELOPMENT ESCROWS FUND $14,291.41 702 BUILDERS ESCROW FUND $2,000.00 $636,123.52 CITY OF OTSEGO 10/21/09 1:09 PM Page 5 *Check Detail Register© OCTOBER 2009 Check Amt Invoice Comment Total PEOPLE SERVICE INC. $44,435.00 Paid Chk# 047839 POMP S TIRE SERVICE INC E 101 -45200 -210 Operating Supplies (GENERAL) $169.33 87068 MOWER TIRES Total POMP S TIRE SERVICE INC $169.33 Paid Chk# 047840 10/21/2009 PUBLIC EMPLOYEES RETIREMENT FD E 601 -49400 -121 PERA $42.73 #677600 PPE 10/17/09 E 250 -42410 -121 PERA $339.93 #677600 PPE 10/17/09 E 602 -49450 -121 PERA $42.72 #677600 PPE 10/17/09 G 101 -21704 PERA $1,746.44 #677600 PPE 10/17/09 E 101 -43100 -121 PERA $875.13 #677600 PPE 10/17/09 E 101 -41600 -121 PERA $448.41 #677600 PPE 10/17/09 E 101 -41400 -121 PERA $215.81 #677600 PPE 10/17/09 ,tal PUBLIC EMPLOYEES RETIREMENT FD $3,711.17 Paid Chk# 047841 10/21/2009 RICOH AMERICAS CORPORATION E 101 - 41400 -413 Office Equipment Rental $327.06 10555209 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $327.06 Paid Chk# 047842 10/21/2009 SHERRIE LE HUMAN RESOURCES E 101 -41400 -106 HR CONSULTING SERVICES $120.00 101921 HR REVIEW Total SHERRIE LE HUMAN RESOURCES $120.00 Paid Chk# 047843 10/21/2009 SOFTRONICS, INC. E 101 - 43100 -390 Contracted Services $101.72 2309 PW - LABOR E 101 -41400 -391 GIS Services $126.72 2309 GIS - LABOR E 101 - 41400 -390 Contracted Services $151.72 2309 ADMIN IT - LABOR E 101 - 41400 -390 Contracted Services $413.75 2309 ADMIN - LABOR E 101 - 41600 -390 Contracted Services $101.72 2309 FIN - LABOR E 602 - 49450 -390 Contracted Services $50.86 2309 UTIL - LABOR E 10141400 -201 Office Supplies and Expenses $43.73 2309 ADMIN - PARTS /SUPPLIES E 601- 49400 -390 Contracted Services $50.86 2309 UTIL - LABOR E 250 - 42410 -390 Contracted Services $155.16 2309 BLDG - LABOR Total SOFTRONICS, INC. $1,196.24 Paid Chk# 047844 10/21/2009 SUPERIOR STRIPING E 101 - 45200 -438 Pavement Management $476.00 26457 PARKING LOT STRIPING © PR PK & CH Total SUPERIOR STRIPING $476.00 Paid Chk# 047845 10/21/2009 TERMINAL SUPPLY CO, INC. E 101 -43100 -210 Operating Supplies (GENERAL) $60.09 10642 -00 SHRINK RING TERMINAL Total TERMINAL SUPPLY CO, INC. $60.09 Paid Chk# 047846 10/21/2009 UNLIMITED ELECTRIC INC E 10141940 -400 Repairs & Maint Cont $616.46 8976 SIREN REPAIRS Total UNLIMITED ELECTRIC INC $616.46 Paid Chk# 047847 10/21/2009 USA INFLATABLES E 10145250 -440 Recreation Programming $606.72 3246 ROCK CLIMB /MOONWALK - PUMPKIN PATCH Total USA INFLATABLES $606.72 Paid Chk# 047848 10/21/2009 VERIZON WIRELESS E 250 -42410 -320 Telephone $145.83 2296693349 LAP TOP SVC Total VERIZON WIRELESS $145.83 Paid Chk# 047849 10/21/2009 WRIGHT COUNTY RECORDER E 101 -41400 -340 Recording Fees $46.00 RANCH ACRES ADDENDUM (PHASE II) CITY OF OTSEGO 10/21/09 1:09 PM Page 4 *Check Detail Register© OCTOBER 2009 Check Amt Invoice Comment Total MINNESOTA DEPT OF REVENUE $6,797.03 Paid Chk# 047827 10/21/2009 MN FALL MAINTENANCE EXPO E 101 -43100 -360 Education/Training/Conferences $175.00 PO #2260 7 ATTENDEES - FALL EXPO Total MN FALL MAINTENANCE EXPO $175.00 Paid Chk# 047828 10/21/2009 MONTICELLO ANIMAL CONTROL E 101 -42710 -390 Contracted Services $80.00 526 -SEPT ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $80.00 Paid Chk# 047829 10/21/2009 NEOPOST INC E 602 -49450 -201 Office Supplies and Expenses $95.00 9089174 MAIL MACH MAINT /ADJUSTMENTS E 601 -49400 -201 Office Supplies and Expenses $95.00 9089174 MAIL MACH MAINT /ADJUSTMENTS Total NEOPOST INC $190.00 Paid Chk# 047830 ' 10/21/2009 NEXTEL COMMUNICATIONS E 250 -42410 -320 Telephone $135.34 184430382 -02 CELL PHONES E 101 -43100 -320 Telephone $225.18 184430382 -02 CELL PHONES Total NEXTEL COMMUNICATIONS $360.52 Paid Chk# 047831 10/21/2009 NORTH STAR AWARDS E 101 -41400 -310 Miscellaneous $71.63 1772 THORSTED PLAQUE & MISC ENGR Total NORTH STAR AWARDS $71.63 Paid Chk# 047832 10/21/2009 NORTHERN TOOL & EQUIPMENT CO E 101 -41400 -201 Office Supplies and Expenses $107.23 191308664 WHEELS FOR OFFICE DOLLIE Total NORTHERN TOOL & EQUIPMENT CO $107.23 Paid Chk# 047833 10/21/2009 NORTHERN WATER WORKS SUPPLY E 601 -49400 -220 Repair /Maint Supply (GENERAL) $236.29 S01224820.00 CURB STOP/BOX/ROD Total NORTHERN WATER WORKS SUPPLY $236.29 Paid Chk# 047834 10/21/2009 NORTHLAND TRUST SERVICES, INC. E 375 - 47000 -601 Debt Sry Bond Principal $150,000.00 GEN OBL IMPR BOND, SERIES 2005B E 385 -47000 -602 Bond Interest $68,600.00 PUB FAC LEASE REV, SERIES 2007A E 385 -47000 -601 Debt Sry Bond Principal $200,000.00 PUB FAC LEASE REV, SERIES 2007A E 395 -47000 -602 Bond Interest $13,600.00 GEN OBL IMPR BOND, SERIES 2007B E 375 -47000 -602 Bond Interest $54,996.88 GEN OBL IMPR BOND, SERIES 2005B Total NORTHLAND TRUST SERVICES, INC. $487,196.88 Paid Chk# 047835 10/21/2009 NU- SURFACE CO. E 201 - 43100 -400 Repairs & Maint Cont $22,663.20 6077 SEALCOAT /CRACKFILL - PATHS & LOTS Total NU-SURFACE CO. $22,663.20 Paid Chk# 047836 10/21/2009 OFFICEMAX E 250 - 42410 -201 Office Supplies and Expenses $68.23 691155 OFFICE SUPPLIES E 101 -41400 -201 Office Supplies and Expenses $37.19 691155 OFFICE SUPPLIES E 101 - 41600 -201 Office Supplies and Expenses $32.04 912136 OFFICE SUPPLIES E 101 -41400 -201 Office Supplies and Expenses $66.73 912136 OFFICE SUPPLIES Total OFFICEMAX $204.19 Paid Chk# 047837 10/21/2009 OMANN BROTHERS INC. N E 101 - 43100 -434 Blacktop Supplies $104.80 8529 AC FINES MIX Total OMANN BROTHERS INC. $104.80 Paid Chk# 047838 10/21/2009 PEOPLE SERVICE INC. E 602 -49450 -390 Contracted Services $30,615.71 15389 MONTHLY SERVICE - NOV E 601- 49400 -390 Contracted Services $13,819.29 15389 MONTHLY SERVICE - NOV CITY OF OTSEGO 10/21/09 1:09 PM Page 3 *Check Detail Register© OCTOBER 2009 Check Amt Invoice Comment E 101 - 41940402 Repairs /Maint Buildingss $155.41 9028163 CEILING TILES Total HOME DEPOT $334.29 Paid Chk# 047814 10/21/2009 ICMA RETIREMENT TRUST G 101 -21705 Other Retirement $473.78 PPE 10/17/09 PLAN #304185 E 101 -41400 -121 PERA 5212.22 PPE 10/17/09 PLAN #304185 Total ICMA RETIREMENT TRUST 5686.00 Paid Chk# 047815 10/21/2009 JOANNA BAME G 701 -21883 ISLAND VIEW BLUFFS $393.16 701 -21883 ESCROW REFUND - ISLAND VIEW Total JOANNA BAME 5393.16 Paid Chk# 047816 10/21/2009 KEVIN LAMSON E 22543160 -220 Repair /Maint Supply (GENERAL) 510.58 REIMBURSE FOR UPS FRT E 225 -43160 -220 Repair /Maint Supply (GENERAL) 511.75 REIMBURSE FOR UPS FRT Total KEVIN LAMSON 522.33 Paid Chk# 047817 10/21/2009 KEY LAND HOMES E 702 -41400 -310 Miscellaneous 51,000.00 7563 LARABEE - LNDSCP ESC REFUND Total KEY LAND HOMES $1,000.00 'Paid Chk# 047818 10/21/2009 LONG & SONS E 101 -41940 -389 Cleaning Services 5662.63 09 -286 CARPET CLEANING Total LONG & SONS $662.63 Paid Chk# 047819 10/21/2009 MAJESTIC BUILDERS, INC. E 702 -41400 -310 Miscellaneous 51,000.00 11365 73RD - LNDSCP ESC REFUND Total MAJESTIC BUILDERS, INC. 51,000.00 Paid Chk# 047820 10/21%2009 MARTIN BENEFIT ADMINISTRATORS E 101 - 41400 -390 Contracted Services $104.50 17105 OCT FEE - FLEX Total MARTIN BENEFIT ADMINISTRATORS $104.50 Paid Chk# 047821 10/21/2009 MENARDS E 101 -45200 -210 Operating Supplies (GENERAL) 5104.74 2901 DRIVEWAY MARKERS E 101- 45250 -530 Improvements Other Than Bldgs 512.06 3465 POST CAPS - BLUEBIRD HOUSES Total MENARDS $116.80 Paid Chk# 047822 10/21/2009 METRO WEST INSPECTION SVC INC. E 250 -42410 -390 Contracted Services $5,150.25 BLDG INSP SVCS 8/31/09 - 9/30/09 Total METRO WEST INSPECTION SVC INC. 55,150.25 Paid Chk# 047823 10/21/2009 MICHAEL JOHN ROBERTSON E 101 -41400 -360 Education/Training/Conferences 5374.50 LODGING FOR MCMA CONF Total MICHAEL JOHN ROBERTSON 5374.50 Paid Chk# 047824 10/21/2009 MIDWEST LANDSCAPES G 701 -22392 MISSISSIPPI COVE 1 & 2 513,776.00 T10894 -0001 TREE REPLACEMENT - DAVIS MISSISSIPPI COVE Total MIDWEST LANDSCAPES $13,776.00 Paid Chk# 047825 10/21/2009 MINNESOTA COPY SYSTEMS E 10143100 -413 Office Equipment Rental 535.90 37966 PW TOSHIBA COPIER MAINT Total MINNESOTA COPY SYSTEMS 535.90 Paid Chk# 047826 10/21/2009 MINNESOTA DEPT OF REVENUE E 101 -43100 -370 Sand andGravel $5,284.37 MN ID #97768 SALES & USE TAX 1/1/06 - 6/30/09 E 101 - 45200 -410 Rentals (GENERAL) 5774.41 MN ID #97768 SALES & USE TAX 1/1/06 - 6/30/09 E 601 -49400 -322 Utilities ($5,412.70) MN ID #97768 SALES & USE TAX 1/1/06 - 6/30/09 E 101 - 41600 -430 Miscellaneous (GENERAL) $6,150.95 MN ID #97768 SALES & USE TAX 1/1/06 - 6/30/09 CITY OF OTSEGO 10/21/09 1:09 PM Page 2 *Check Detail Register© OCTOBER 2009 Check Amt Invoice Comment E 601 -49400 -203 Other Supplies $10,835.50 6215346 WATER METERS & REPAIR PARTS Total DAKOTA SUPPLY GROUP $10,835.50 Paid Chk# 047805 10/21/2009 DISTINCTIVE DESIGN IRRIGATION E 101 -43100 -390 Contracted Services $130.00 1432 PW - IRRIGATION WINTERIZATION E 101 - 41940 -390 Contracted Services $130.00 1432 CITY HALL - IRRIGATION WINTERIZATION E 101 -45200 -390 Contracted Services $1,101.00 1432 PARKS - IRRIGATION WINTERIZATION Total DISTINCTIVE DESIGN IRRIGATION $1,361.00 Paid Chk# 047806 10/21/2009 ECM PUBLISHERS INC E 101 -41400 -350 Print/Binding (GENERAL) $66.00 302153 AD - PARK & REC COMM OPENING E 101 -41400 -350 Print/Binding (GENERAL) $66.00 302403 AD - POLICE COMM OPENING E 101 -41400 -350 Print/Binding (GENERAL) $60.00 303343 LEGAL - PUBLIC HEARING E 101 -41400 -350 Print/Binding (GENERAL) $90.00 303344 LEGAL - PUBLIC HEARING E 101 -41400 -350 Print/Binding (GENERAL) $82.50 303345 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $364.50 Paid Chk# 047807 10/21/2009 ELK RIVER PRINTING & PARTY PLU E 602 -49450 -350 Print/Binding (GENERAL) $440.86 28628 UTILITY BILLING STMTS /ENV E 601 -49400 -350 Print/Binding (GENERAL) $440.86 28628 UTILITY BILLING STMTS /ENV Total ELK RIVER PRINTING & PARTY PLU $881.72 Paid Chk# 047808 10/21/2009 ERNEST LEHTOLA G 701 -22254 Lehtola /Johnson Lot Line Adjus $122.25 701 -22254 ESCROW REFUND - ADMIN SUBDIVISION Total ERNEST LEHTOLA $122.25 Paid Chk# 047809 10/21/2009 FORT DEARBORN LIFE E 250 -42410 -130 Employer Paid Ins (GENERAL) $143.66 NOVEMBER PREMIUM E 601 -49400 -130 Employer Paid Ins (GENERAL) $12.67 NOVEMBER PREMIUM E 101 -41400 -130 Employer Paid Ins (GENERAL) $143.62 NOVEMBER PREMIUM E 101 -43100 -130 Employer Paid Ins (GENERAL) $330.73 NOVEMBER PREMIUM E 101 -41600 -130 Employer Paid Ins (GENERAL) $158.67 NOVEMBER PREMIUM E 602 -49450 -130 Employer Paid Ins (GENERAL) $12.67 NOVEMBER PREMIUM Total FORT DEARBORN LIFE $802.02 Paid Chk# 047810 10/21/2009 G & K TEXTILE LEASING SYSTEM E 101 -43100 -225 Uniforms /Clothing Allowance $47.48 1043295063 UNIFORMS & MATS E 101 -43100 -225 Uniforms /Clothing Allowance $83.41 1043300099 UNIFORMS & MATS E 101 -41940 -390 Contracted Services $119.57 1043300100 MATS E 101 -43100 -225 Uniforms /Clothing Allowance $47.48 1043305155 UNIFORMS & MATS E 101 -43100 -225 Uniforms /Clothing Allowance $100.69 1043310219 UNIFORMS & MATS E 101 - 41940 -390 Contracted Services $119.57 1043310220 MATS E 101 -43100 -225 Uniforms /Clothing Allowance $69.33 1043315299 UNIFORMS & MATS Total G & K TEXTILE LEASING SYSTEM $587.53 Paid Chk# 047811 10/21/2009 HD SUPPLY WATERWORKS, LTD E 601 -49400 -220 Repair /Maint Supply (GENERAL) $587.81 9651703 COPPER TUBING Total HD SUPPLY WATERWORKS, LTD $587.81 Paid Chk# 047812 10/21/2009 HEALTH PARTNERS E 250 -42410 -123 Health $1,005.30 33204748 NOVEMBER MEDICAL E 101 -41400 -123 Health $1,462.30 33204748 NOVEMBER MEDICAL E 101 -43100 -123 Health $2,927.50 33204748 NOVEMBER MEDICAL E 101 -41600 -123 Health $1,028.80 33204748 NOVEMBER MEDICAL Total HEALTH PARTNERS $6,423.90 Paid Chk# 047813 10/21/2009 HOME DEPOT E 101 -43100 -210 Operating Supplies (GENERAL) $178.88 4090522 12" CONES CITY OF OTSEGO 10/21/09 1:09 PM Page 1 *Check Detail Register© OCTOBER 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 047793 10/21/2009 AIRGAS, INC. E 101 -43100 -210 Operating Supplies (GENERAL) $32.38 105889366 ACETYLENE /OXYGEN /HAZMAT Total AIRGAS, INC. $32.38 Paid Chk# 047794 10/21/2009 ALL AUTO GLASS, INC. E 101 - 43100 -390 Contracted Services $238.84 1109335 -0 WINDSHIELD ON 2006 FORD E 101 - 43100 -390 Contracted Services $249.26 1109352-0 WINDSHIELD ON 1999 FORD Total ALL AUTO GLASS, INC. $488.10 Paid Chk# 047795 10/21/2009 ALLIANCE BENEFIT GROUP G 101 -21706 Hospitalization/Medical Ins $785.98 PPE 10/17/09 CH DTD 10/21/09 Total ALLIANCE BENEFIT GROUP $785.98 Paid Chk# 047796 10/21/2009 BOB & JUDYS FARM MARKET E 101 - 45250 -440 Recreation Programming $2,138.00 2311 PUMPKINS - PUMPKIN PATCH DAY Total BOB & JUDYS FARM MARKET $2,138.00 Paid Chk# 047797 10/21/2009 BROWN TRAFFIC PRODUCTS, INC. E 101 -43100 -220 Repair /Maint Supply (GENERAL) $151.76 18139 TRAFFIC SIGNAL BULBS Total BROWN TRAFFIC PRODUCTS, INC. $151.76 Paid Chk# 047798 1 0/2 21/2009 CASSADY ROSE E 101- 45250 -440 Recreation Programming $363.41 PUMPKIN PATCH SUPPLIES Total CASSADY ROSE $363.41 Paid Chk# 047799 10/21/2009 CITY OF OTSEGO E 101 -45200 -322 Utilities $54.03 15501 83RD - IRRIG E 602 -49450 -322 Utilities S284.55 7551 LANCASTER - WEST WWTF E 101 -45200 -322 Utilities $88.65 10400 71ST - IRRIG E 602 -49450 -322 Utilities $4.17 7551 LANCASTER - WEST WWTF E 101 -45200 -322 Utilities $218.67 11313 77TH - IRRIG E 101 -45200 -322 Utilities $207.77 6480 MASON - IRRIG E 602 -49450 -322 Utilities $3.58 7551 LANCASTER - WEST WWTF E 602 -49450 -322 Utilities $38.15 5850 RANDOLPH - EAST WWTF E 602 -49450 -322 Utilities $5.82 7551 LANCASTER - WEST WWTF Total CITY OF OTSEGO $905.39 Paid Chk# 047800 10/21/2009 CIVIC SYSTEMS, LLC E 601 - 49400 -390 Contracted Services $2,681.25 CVC6609 CLARITY UPGRADE E 602 - 49450 -390 Contracted Services $2,681.25 CVC6609 CLARITY UPGRADE Total CIVIC SYSTEMS, LLC $5,362.50 Paid Chk# 047801 10/21/2009 COMMISSIONER OF TRANS - BAXTER E 414 -43100 -390 Contracted Services $2,871.00 CITY OF OTSEGO SIGN - EASTBOUND HWY 10 'otal COMMISSIONER OF TRANS - BAXTER $2,871.00 Paid Chk# 047802 10/21/2009 COMMISSIONER OF TRANS - ROSEVILL E 414 - 43100 -390 Contracted Services $2,871.00 CITY OF OTSEGO SIGN - WESTBOUND HWY 10 gal COMMISSIONER OF TRANS - ROSEVILL $2,871.00 Paid Chk# 047803 10/21/2009 CP TELECOM E 250 - 42410 -320 Telephone $304.98 TELEPHONE E 101 -41400 -320 Telephone $152.49 TELEPHONE E 101 - 43100 -320 Telephone $152.49 TELEPHONE Total CP TELECOM $609.96 Paid Chk# 047804 10/21/2009 DAKOTA SUPPLY GROUP CITY OF OTSEGO 10/21/09 1:08 PM Page 2 *Check Summary Register© OCTOBER 2009 Name Check Date Check Amt Paid Chk# 047849 WRIGHT COUNTY RECORDER 10/21/2009 $46.00 RANCH ACRES ADDENDUM (PHASE 0 Paid Chk# 047850 WRIGHT COUNTY RECORDER 10/21/2009 $46.00 RIVERBEND /DARKENWALD CUP Paid Chk# 047851 XCEL ENERGY 10/21/2009 $3,778.78 RIVERPOINTE LIGHTS Total Checks $636,123.52 FILTER: None CITY OF OTSEGO 10/21/09 1:08 PM Page 1 *Check Summary Register© OCTOBER 2009 Name Check Dat C heck Amt 10100 BANK OF ELK RIVER Paid Chk# 047793 AIRGAS, INC. 10/21/2009 $32.38 ACETYLENEJOXYGEN/HAZMAT Paid Chk# 047794 ALL AUTO GLASS, INC. 10/21/2009 $488.10 WINDSHIELD ON 1999 FORD Paid Chk# 047795 ALLIANCE BENEFIT GROUP 10/21/2009 $785.98 PPE 10/17/09 CH DTD 10/21/09 Paid Chk# 047796 BOB & JUDYS FARM MARKET 10/21/2009 $2,138.00 PUMPKINS - PUMPKIN PATCH DAY Paid Chk# 047797 BROWN TRAFFIC PRODUCTS, 1 10/21/2009 $151.76 TRAFFIC SIGNAL BULBS Paid Chk# 047798 CASSADY ROSE 10/21/2009 5363.41 PUMPKIN PATCH SUPPLIES Paid Chk# 047799 CITY OF OTSEGO 10/21/2009 $905.39 7551 LANCASTER - WEST WWTF Paid Chk# 047800 CIVIC SYSTEMS, LLC 10/21/2009 $5,362.50 CLARITY UPGRADE Paid Chk# 047801 COMMISSIONER OF TRANS - BA 10/21/2009 $2,871.00 CITY OF OTSEGO SIGN - EASTBOUN Paid Chk# 047802 COMMISSIONER OF TRANS -ROS 10/21/2009 52,871.00 CITY OF OTSEGO SIGN - WESTBOUN Paid Chk# 047803 CP TELECOM 10/21/2009 $609.96 TELEPHONE Paid Chk# 047804 DAKOTA SUPPLY GROUP 10/21/2009 $10,835.50 WATER METERS & REPAIR PARTS Paid Chk# 047805 DISTINCTIVE DESIGN IRRIGATIO. 10/21/2009 $1,361.00 CITY HALL - IRRIGATION WINTER! Paid Chk# 047806 ECM PUBLISHERS INC 10/21/2009 $364.50 AD - POLICE COMM OPENING Paid Chk# 047807 ELK RIVER PRINTING & PARTY 10/21/2009 $881.72 UTILITY BILLING STMTS/ENV Paid Chk# 047808 ERNEST LEHTOLA 10/21/2009 $122.25 ESCROW REFUND - ADMIN SUBDIVIS Paid Chk# 047809 FORT DEARBORN LIFE 10/21/2009 5802.02 NOVEMBER PREMIUM Paid Chk# 047810 G & K TEXTILE LEASING SYSTE 10/21/2009 $587.53 UNIFORMS & MATS Paid Chk# 047811 HD SUPPLY WATERWORKS, LT 10/21/2009 $587.81 COPPER TUBING Paid Chk# 047812 HEALTH PARTNERS 10/21/2009 $6,423.90 NOVEMBER MEDICAL Paid Chk# 047813 HOME DEPOT 10/21/2009 $334.29 12" CONES Paid Chk# 047814 ICMA RETIREMENT TRUST 10/21/2009 $686.00 PLAN #304185 Paid Chk# 047815 JOANNA BAME 10/21/2009 5393.16 ESCROW REFUND - ISLAND VIEW Paid Chk# 047816 KEVIN LAMSON 10/21/2009 $22.33 REIMBURSE FOR UPS FRT Paid Chk# 047817 KEY LAND HOMES 10/21/2009 $1,000.00 7563 LARABEE - LNDSCP ESC REFU Paid Chk# 047818 LONG & SONS 10/21/2009 $662.63 CARPET CLEANING Paid Chk# 047819 MAJESTIC BUILDERS, INC. 10/21/2009 $1,000.00 11365 73RD - LNDSCP ESC REFUND Paid Chk# 047820 MARTIN BENEFIT ADMINISTRAT 10/21/2009 5104.50 OCT FEE - FLEX Paid Chk# 047821 MENARDS 10/21/2009 $116.80 POST CAPS - BLUEBIRD HOUSES Paid Chk# 047822 METRO WEST INSPECTION SVC 10/21/2009 $5,150.25 BLDG INSP SVCS 8/31/09 - 9/30/ Paid Chk# 047823 MICHAEL JOHN ROBERTSON 10/21/2009 $374.50 LODGING FOR MCMA CONF Paid Chk# 047824 MIDWEST LANDSCAPES 10/21/2009 $13,776.00 TREE REPLACEMENT - DAVIS MISSI Paid Chk# 047825 MINNESOTA COPY SYSTEMS 10/21/2009 $35.90 PW TOSHIBA COPIER MAINT Paid Chk# 047826 MINNESOTA DEPT OF REVENUE 10/21/2009 $6,797.03 SALES & USE TAX 1/1/06 - 6/30/ Paid Chk# 047827 MN FALL MAINTENANCE EXPO 10/21/2009 $175.00 7 ATTENDEES - FALL EXPO Paid Chk# 047828 MONTICELLO ANIMAL CONTROL 10/21/2009 $80.00 ANIMAL CONTROL Paid Chk# 047829 NEOPOST INC 10/21/2009 $190.00 MAIL MACH MAINT /ADJUSTMENTS Paid Chk# 047830 NEXTEL COMMUNICATIONS 10/21/2009 $360.52 CELL PHONES Paid Chk# 047831 NORTH STAR AWARDS 10/21/2009 $71.63 THORSTED PLAQUE & MISC ENGR Paid Chk# 047832 NORTHERN TOOL & EQUIPMEN 10/21/2009 $107.23 WHEELS FOR OFFICE DOLLIE Paid Chk# 047833 NORTHERN WATER WORKS SU 10/21/2009 $236.29 CURB STOP /BOX/ROD Paid Chk# 047834 NORTHLAND TRUST SERVICES, 10/21/2009 $487,196.88 PUB FAC LEASE REV, SERIES 2007 Paid Chk# 047835 NU- SURFACE CO. 10/21/2009 $22,663.20 SEALCOAT /CRACKFILL - PATHS & L Paid Chk# 047836 OFFICEMAX 10/21/2009 $204.19 OFFICE SUPPLIES Paid Chk# 047837 OMANN BROTHERS INC. 10/21/2009 $104.80 AC FINES MIX Paid Chk# 047838 PEOPLE SERVICE INC. 10/21/2009 $44,435.00 MONTHLY SERVICE - NOV Paid Chk# 047839 POMP S TIRE SERVICE INC 10/21/2009 $169.33 MOWER TIRES Paid Chk# 047840 PUBLIC EMPLOYEES RETIREME 10/21/2009 $3,711.17 #677600 PPE 10/17/09 Paid Chk# 047841 RICOH AMERICAS CORPORATIO 10/21/2009 $327.06 RICOH COPIER LEASE Paid Chk# 047842 SHERRIE LE HUMAN RESOURC 10/21/2009 $120.00 HR REVIEW Paid Chk# 047843 SOFTRONICS, INC. 10/21/2009 $1,196.24 ADMIN - LABOR Paid Chk# 047844 SUPERIOR STRIPING 10/21/2009 $476.00 PARKING LOT STRIPING @ PR PK & Paid Chk# 047845 TERMINAL SUPPLY CO, INC. 10/21/2009 $60.09 SHRINK RING TERMINAL Paid Chk# 047846 UNLIMITED ELECTRIC INC 10/21/2009 $616.46 SIREN REPAIRS Paid Chk# 047847 USA INFLATABLES 10/21/2009 $606.72 ROCK CLIMB/MOONWALK - PUMPKIN Paid Chk# 047848 VERIZON WIRELESS 10/21/2009 $145.83 LAP TOP SVC 10113/09 10:53 AM CITY OF OTSEGO Page 1 *Check Detail Register© OCTOBER 2009 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Clik# 047792 — 10/13/2009 OMANN BROTHERS INC. $2,687.50 FINAL PYMT PAVING WEST WWTF & PH #2 E 602 -49450 -500 Capital Outlay (GENERAL) Total OMANN BROTHERS INC. $2,687.50 10100 BANK OF ELK RIVER $2,687.50 Fund Summary 10100 BANK OF ELK RIVER 602 SEWER FUND $2,687.50 $2,687.50 CITY OF OTSEGO 10/13/09 10:50 AM Page 1 *Check Summary Register© OCTOBER 2009 Na Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 047792 OMANN BROTHERS INC. 10/13/2009 $2,687.50 PAVING WEST WWTF & PH #2 Total Checks $2,687.50 FILTER: None ITEM 5_1 CLAIMS LIST CITY COUNCIL MEETING OCTOBER 26, 2009 TO: Tami Loff Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 10 -13 -2009 $ 2,687.50 Check #47792 10 -21 -2009 $ 636,123.52 Check #47793 -47851 PAYROLL 10 -21 -2009 $ 32,874.98 ELECTRONIC PYMTS FOR OCT: Qwest $ 104.95 Centerpoint Energy $ 216.30 Dept. of Revenue -Fuel Tax $ 41.19 (Sept) $ 37.40 (Oct) Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 1,787.72 Wright- Hennepin $ 22,034.29 Delta Dental $ 1,235.84 Total $ 25,457.69 GRAND TOTAL $ 697,143.69 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper Water Tower #2 Overflow , - N' -4 4' 44* "r i iii - it i, ' t. y 4 a � r (, t � � 3k '.1! i ',' i e.1.`, � l $ l { ". � ' i � i . - }ter i pi, I it, i< F '4 . x +13 1 !.41'1.,,I.,'; ` _ y p . -). Slja k :: ,, Looking south at area between Scott Zachman House and Water Tower #2 (0.06 acres) n -F x : r � Looking north at area west of wetland from 70 Street (0.14 acres). ot901- water tower #2 overflow pictures ri , c y S Looking north from 70 Street and area between Water Tower #2 and Wetland (0.31 acres) . ,. , ' „if. , v '- it 1 t' v. ' , ,, ' % ..,. ' . ,- ' , ' to e• i S 'a a r " ,- Y _ Same area ot901- water tower #2 overflow pictures 1 st.,+^- -, _ 1 a • • A ,, , .. + SS ,k • r \ ;4 M ' ` rya C 1 ,y1 ' _/J 1 • r fii � 3 lv r �.{ a ' , " *r • 4,1".!k:::77....'.,'-,',0 _om . Area directly north of Water Tower (0.34 acres) ,, Y erg ? 1 R , yy.- - Y • t3 p e `ram . _. aka !!!'"'''''' �t Nr. '-• s _. _ ot901- water tower #2 overflow pictures Oct 20, 2009 — 8:10am K: \cad_eng \PROJECTS \MUNICIPAL \0T901 - 2009 \dwg \Water Tower #2 Flooding.dwg © 0 • ♦ fl CD i , 0 cri D n • . 1 CD CD (/) (1) q ,tolt . , : ';' - '-'11'* '' ' '' '.1. 1-. , ,,, , -.. : :: ' g 'k '''''- ,-,,- 7.' .-..-;; - • O RY I , W O $x y ''''''' ' •-.' • L x +r � ,,...,.... -4 ., 2..s, T in O x 4 , -f s ; - , , , , I t - O . ., 00, ----K of CD a ^ 1 m 7 o • O cp O O O w ITEM 10_1 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA AGREEMENT TO BE BOUND BY TERMS AND CONDITIONS OF OFF SALE LIQUOR LICENSE Chris Bulow, on behalf of Vintage Golf Course, has applied for a limited Off- Sale License for sale of liquor at Riverwood National Golf Course. Based upon his representations regarding the limited scope of the license, the applicant agrees to be bound by said conditions and to not make sales for off premises consumption inconsistent with the conditions of the limited license. Applicant agrees that the requested off -sale is to only include the sale of wine exhibited during certain wine tasting events and only wine which is contained within the cooler areas depicted on Exhibit A. Applicant understands that the license was issued based upon the applicant's request, and only for those limited purposes specifically requested, and that it may be revoked or not renewed if the applicant violates the restrictions of the license. In the event of a violation, applicant agrees to voluntarily surrender the license and immediately cease all off sale activities. Dated: By: Vintage Golf Course Its �Minnesota Dep artment of Public Safety 0 =A LCOHOL AND GAMBLING ENFORCEMENT DIVISION .. 444 Cedar St., Suite 133, St. Paul, MN 55101 -5133 ` ?ie¢s (651) 201 -7507 FAX (651)297 -5259 TTY(651)282 -6555 W W W.DPS. STATE..MN.US APPLICATION FOR OFF SALE INTOXICATING LIQUOR LICENSE No license will be approved or released until the $20 Re t iler ID Card fee is received _ _ _ - _ Workers compensation insurance company. Name C✓' dr. fit/ Policy # _ icensee's MN Sales and Use Tax m ti • To app for a MN sales and use tax ID #, call (651) 296-6181 ensee's Federal Tax ID # If a corporation, an officer shall execute shall this application If a partnership, a artner shall execute this application. S � Licensee Nape (Individual, Corp 'on, Partnership, LLC) Social Se * - Trad Name or DBA kti V 110 1 .C6- 5 6 40#1/4 e1C- ( - - f Ail 4 License Location (Street Address & Block No.) License Period �, Applicant's Home Phone # f i 5 f g FromJ 4 / f .c - -;0 763 - t / ZZ 77 0 4 County // State Zip Code / , V ‘• C/7 Of IV le/X15 MA/ 5:S3 a ♦ - Name of Store Manager Business Phone Number DOB (Individual Applicant) � If a corpo ation or LLC state name, date of birth, Social Security # address, title, and shares held by each officer. If a partnership, state names, address and date of birth of each partner. P er Officer (First, dle, last) I DOS / j.$S# (Title Shares Address, City, State, Zip Code 2 '' e d'w _ I A* /4 ta i Partner Officer (Firs mid e, last) I 90B, 1SS# (Title Shares Address, City, State, Zip Code rt Partner Officer (First, middle, last) DOB SS# Title Shares Address, City, State, Zip Code Partner Officer (First, middle, last) DOB SS# Title Shares Address, City, State, Zip Code 1. If a corporation, d e of incorporation 7�7P /? , state incorporated in *eV , amount paid in capital As/ . If a subsidiary of any other corporation, so state and give purpose of corporation . If incorporated under the laws of another state, is corporation authorized to do business in the state of Minnesota? ❑ Yes ❑ No 2. D -. cribe , . 'ses to which license a. plies; such as (first floor, second floor, basement, etc.) or if entire building, so state. . _ C.eri.r• S..G- 3. Is establishment located near any state university, state hospital, training school, reformatory or prison? DYes No If yes state approximate distance. L / 4. Name d add ss f b}Iild ,g owner~. &i'k 1/14 r� c c - ('f � � _ IIas o er- o bur ding any connec on, directly or mdirectly, with applicant? ,,Vi Yes ❑ No 5. Is applicant or any of the associates in this application, a member of the governing body of the municipality in which this license is to be issued? ❑ Yes XNo If yes, in what capacity? 6. State whether any person other than applicants hasdr right, title or interest in the furniture, fixtures or equipment for which license is applied and if so, give name and details. /,/Y/ 7. � �! �• - , a , pplicants any interest whatsoever, directly or indirectly, in y other liquor establi lunent in - state of ■ • I ; ? _ ; j ; d No If yes, give name and address of establishment. si _ - 'I 11 r 1� - , �. _ 8. Are the premises now occupied or to be occupied by the applicant entirely separate and exclusive from any other business establishment? 16Yes ❑ No 9. State whether applicant has or will be granted, an On sale Liquor License in conjunction with this Off Sale Liquor License and for the same premises. )AYes ❑ No ❑ Will be granted 10. State whether applicant has or will be granted a Sunday On Sale Liquor License in conjunction with the regular On Sale Liquor License. %Yes ❑ No ❑ Will be granted 11. If this application is for a County Board Off Sale License, state the distance in miles to the nearest municipality. 12. State Number of Employees (Q 13. If this license is being issued by a County Board, has a public hearing been held as per MN Statute 340A.405 sub2(d)? 14. If this license is being issued by a County Board, is it located in an organized township? If so, attach township approval. 1. State whether applicant or any of the associates in this application, have cver had an application for a liquor license rejected by any municipality or state authority; if so, give dates and details. 2. Has the applicant or any of the associates in this application, during the five years immediately preceding this application ever had a license under the Minnesota Liquor Control Act revoked f r any violation of such laws or local ordinances; if so, give dates and details. /V /� 3. Has applicant, partners, officers, or employees ever had any liquor law violations or felony convictions in Minnesota or elsewhere including State Liquor Control penalties? jii Yes � ❑ No If yes, give dates, charges and final outcome. dA.l}� Cei Lg Hm P der. sllt 4. During the past license year, has a summons been issued under the Liquor Civil Liability Law (Dram Shop) M.S. 340A.802. ❑ Yes . No If yes, attach a copy of the summons. This licensee must have one of the following. (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) Check one I A. Liquor Liability Insurance (Dram Shop) - $50,000 per person, $100,000 more than one person; $10,000 property destruction; $50,000 and $100.000 for loss of means of support. or B. A surety bond from a surety company with minimum coverage as specified in A. or ❑ C. A certificate from the State Treasurer that the licensee has deposited with the state, trust funds having market value of $100,000 or $100,000 in cash or securities. 1 certify that 1 have read the above questions and that the answers are true and correct of my own knowledge. Prii f ' o & title e / Sign. of Applican Date //e4 5 /l� REPORT BY POLICE :1 • 1 'S DEPARTMENT This is to certify that the applicant and the associates named herein have not been convicted within the past five years for any violation of laws of the State of Minnesota or municipal ordinances relating to intoxicating liquor except as follows: Poli herifPs epartment Title Signature PS 9136 - (2006) County Attorney's Signature IMPORTANT NOTICE All retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is issued by the Bureau of Alcohol, Tobacco, and Firearms. For information call (651)726 -0220 • Page 1 of 3 CITY OF OTSEGO 8899 Nashua Avenue NE Otsego, MN 55330 APPLICATION FOR LICENSE k On -Sale Intoxicating Liquor License X On -Sale Sunday Liquor License On -Sale Wine X Off-Sale Liquor License On -Sale 3.2 Malt Liquor License Off -Sale 3.2 Beer License Workers Compensation Insurance Company ICY 4 ' P olicy#. ' USE TAX ID # T apply for for umber, call 651- 296 -6181 or 1- 800 -657 -3777 LICENSEE'S SALES & US �fS"S'�', Z pp Y sales f t Ap ame (Business, partn rship, corporation) DOB Social Security # DBA or trade name - el/ • 2z License ad Business phone Applicant's home phone /Dz.7 1; , 'i t� #*,Y 55342 ,�e; il{ �..."0k.e. County S s Zip Code License Period ,.. Ci 1 YJC' & M , �s — From fI %R tt j Give name, residence, title and date of birth for all partners, or the officers and directors of a corporation. Also, state the partnership interest of each partner and for a cornoration the percent of stock held by each officer. N Social Security # Title DOB Percent stock or partnership interest !/' ` 7 State A fl4l® l5"�" 4• e u, tlie ` • Name // Social Security # Title DOB Percent stock or partnership interest �1.4464e. s `� lgrte"> - '" ��! ' f ib Address Ci `i — State //6P' ?C /Y e5e� 5 �° Name Social Security # Title DOB Percent stock or partnership interest Address City State Date of incorporation State of incorporation Certificate Number Is corporation authorized to do business in Minnesota? ? z, - ' iPlf iY a x o Purpose of corporation If a subsidiary of another corporation, give name and address of parent corporation / de Pt r �CP.' S-e- 1. Describe p to be licensed (location, facilities). c' j � 1 s -. Floor establishment is located on Seating capacity Hours food will be available Number of people restaurant employs Number of months � year establishment will be open Name of mana Oepek& Application for Liquor License Page 2 of 3 2. If this establishment is in conjunction with any other business (resort, etc.), describe business 3. H applicant, artn o ff celspr employees ever had any Liquor Law violations in Minnesota or elsewhere, including State Liquor Control Penalties? 7' Yes No If yes, give date, charges and final outcome. f� Cam[ eVQ� 4.e.-- C* 04 c`T K- /� 4. Is the applicant or any partner, officer, director, agent, employee, or anyone having an interest in relation to this application a member of the City Council in which the license will be issued? Yes )( No If yes, in what capacity? (if the applicant for this license or any of the associates is the spouse of a member of the goveming body or where a family relationship exists, the member shall not vote on this application.) (PS 9015 -94) .)` Yes No 5. Have the applicants any interest, directly or indirectly, in any other liquor establishment in the city issuing is li e? If yes, give the name and dress of the establishment. 5 e.-- ‘CP -9 cesic,-- S-c-. Yes 31 No 6. During the past license year, has a summons been issued under the Liquor Civil Liability Law (Dram Shop) M.S. 340A.802. If yes, attach a copy of the summons. 3( Yes No 7. Will you serve liquor on Sunday? Amount of Sunday License Fee. I fy that I have read the above questions and that answers are true and correct e best of my knowledge. 1, lt40' /1/ /a te _ aPP Name of lica4it (please print or time) icant's sign re D The License must have one of the following: Intoxicating Liquor License Check One )( A. Liquor Liability Insurance (Dram Shop) - $1,000,000 per person; $1,500,000 more than one person; $100,000 property Destruction; $100,000 for Toss of means of support ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. or • B. A Surety bond from a surety company with minimum coverage as specified above in A. or C. A certificate of the State Treasurer that the licensee has deposited with the State Treasurer $1,500,000.00 in cash or • securities which may legally be purchased by savings banks or for trust funds having a market value of 1.5 million dollars. 3.2 Liquor License Check One A Liquor Liability Insurance (Dram Shop) - $50,000 per person; $100,000 more than one person; $10,000 property Destruction; $50,000 and $100,000 for loss of means of support ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. or B. A Surety bond from a surety company with minimum coverage as specified above in A. or C. A certificate from the State Treasurer that the licensee has deposited with the State Treasurer $100,000.00 in cash or securities which may legally be purchased by savings banks or for trust funds having a market value of $100,000.00. Page 3 of 3 REPORT BY SHERIFF I certify that to the best of my knowledge, the applicants named above have not been convicted within the last five years for any felony or violation of State law or municipal ordinance relating to the sale of liquor, except as follows: �—< — 1 5 — �� ate► Signature iert County Date If you have any questions concerning these recommendations or require additional information, please feel free to contact me. CITY OF O 'TSEGO 8899 Nashua Avenue N.E. • Otsego, MN 55330 (763) 441 - 4414 • Fax: (763) 441 - ° ON THE GREAT RIVER ROAD E - mail: cityhall@ci.otsegc is APPLICATION FOR LICENSE INVOLVING PRIVATE OR CONFINDENTIAL INFORMATION • (Teaaessen Warning) PLEASE READ, SIGN AND RETURN WITH YOUR APPLICATION In connection with your request for a license, the City of Otsego has asked that you provide information about yourself, which may be classified as private, confidential, nonpublic, or protected nonpublic under the Minnesota Government Date Practices Act Accordingly, the City is required to inform you of the following. 1. The purpose and intended use of the information requested is to determine if you are eligible for a license from the City of Otsego. 2. You are not legally obligated to supply the requested information. 3. The known consequence of supplying the requested information is that the information or further investigation could disclose information that could cause your application to be denied. 4. The known consequence of refusing to supply the requested information is that your request for a license cannot be • processed. 5. A criminal conviction will not necessarily bar you from obtaining a license with the City. However, failure to reveal the requested information will be used as grounds for the denial of the application. 6. Other governmental agencies necessary to process your application are authorized by law to receive the information provided. 7. The City is required by law to furnish some of the information to the Minnesota Department of Revenue and other govemment agencies as provided by law. The undersigned, by signing this notice, acknowledges that he/she has read and understood the contents of this notice and has received a copy of this notice. C ' tr o ... ...A1 Da Signature of Applicant • • Certification of Compliance Minnesota Workers' Compensation Law Minnesota Statute, Section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant presents acceptable evidence of compliance with the workers' compensation insurance coverage requirement of MSS Chapter 176. The information required is: the name of the insurance company, the policy number, and dates of coverage or the permit to self - insure. This information will be collected by the licensing agency (City of Otsego) and retained in their files. This information is required by law.. Licenses and permits to operate a business may not be issued or renewed if it is not provided and/or falsely reported. Furthermore, if this information is not provided or falsely stated, it may result in a $2,000 penalty assessed against the applicant by the Commissioner of the Minnesota Department of Labor and Industry. Workman's Compensation Coverage Information Insurance Company NAME: 6,... e2 96"4. ( ' (Not the insurance Agent) Policy Number: _ _ )ates of Coverage Za•G 3'to Sae" 7 OR I am not required to have workers' compensation liability coverage because: (check one) ( ) I have no employees ( ) I have only volunteers ( ) I am self Insured (Include permit to self - insure) ( ) I have no employees who are covered by the workers' compensation law (these include: Spouse, Parents, children and certain farm employees) . I certify that the information provided above is accurate and complete. I will keep a valid workers' compensation 6' policy licy in effect at all times as required by law. 64; Name: �� Phone#: 763' • Z 7/ ✓��' v Doing Business as: �'v " ' taseV'oef v 4` (Business name if different) / ® Z Business Address: G 1 9v /V City, State, Zip: ®�J�'"e„ © / Signature: -- mate: • • CITY OF OTSEGO 8899 NASHUA AVENUE NE OTSEGO, MN 55330 In order to comply with State and Federal regulations, the City of Otsego is required to ask the information indicated below. This form will be filed separately from your application and will be used only for record keeping purposes. AUTHORIZATION AND RELEASE FOR BUSINESS OWNER(S) AND MANAGER(S) The undersigned, having filed an application with the City of Otsego for a LIOUOR LICENSE, realizing that the City has need to investigate the background and history of the applicant in order to better evaluate his or her application for the above license, does hereby authorize and request every law enforcement official and every other person, firm, officer, corporation, association, organization or institution having control of any documents, records or other information pertaining to me to furnish the original or copies of any such documents, records and other information to the City or any of its representatives, and to permit said City or any of its representatives to inspect and make copies of any such documents, records and other information. I further authorize any such persons to answer any inquiries, questions, or interrogatories concerning the undersigned which may be submitted to them by the City or its authorized representative. I fully understand that the information so obtained by the City may be used by it in its evaluation of my application. I hereby release and exonerate any person who shall comply with the authorization and request made herein from any and all liability or every nature and kind growing out of and in any way pertaining to the furnishing or inspection of such documents, records and other information. Dated this • day of 20 Signature of Applicant PLEASE PRINT: cf.) first Name Middle Name Last Name / /6F ?5 -- " 7":46 5 oeV° Home Address f • City State Zip Code Datee of Bird. �VIV t l-F-' eccr/ D D/r eavi/Va,14.0wel Name of Orgadization Associated With Memo To: Mayor, Council, Mike Robertson, City Administrator and Tami Loff, City Clerk, Andy MacArthur, City Attorney From: Sandy Lindenfelser, Special Licensing Date: June 23, 2009 Re: Off Sale Liquor License for Riverwood National Golf Course I contacted Al Erickson with the MN Department of Public Safety, Alcohol & Gambling Enforcement re: an Off -Sale Wine License for Riverwood National Golf Course. There is no such license, only one Off Sale Liquor License. Customers are not allowed to purchase wine at a wine tasting, it must be purchased at an off sale store. M emo To: Mayor, Council, Mike Robertson, City Administrator and Tami Loff, City Clerk, Andy MacArthur, City Attorney From: Sandy Lindenfelser, Special Licensing Date: June 23, 2009 Re: Off Sale Liquor License for Riverwood National Golf Course I contacted Al Erickson with the MN Department of Public Safety, Alcohol & Gambling Enforcement re: an Off -Sale Wine License for Riverwood National Golf Course. There is no such license, only one Off Sale Liquor License. Customers are not allowed to purchase wine at a wine tasting, it must be purchased at an off sale store. M emo To: Mayor, Council, Mike Robertson, City Administrator and Tami Loff, City Clerk, Andy MacArthur, City Attorney From: Sandy Lindenfelser, Special Licensing Date: June 22, 2009 Re: New Liquor License Attached is a copy of the floor plan for Riverwood National Golf Course providing information on the amount of space they will be devoted to off -sale liquor sales at this establishment. The sale of intoxicating liquor will take place at Riverwood National Golf Course, not Vintage Golf Course. . ' cri - • - ' :400 - • - -- - co ••• !! ..: .-,$: :- ., ---- ' 8 . ; _ _ . . . ... , . 'i -....:::-.....,„ _._....„ . ._.. .- 1 i 1... 1 „, . ,.- 1, i.,1 -.4 '' ' -- - ,. • ,- . - - • - • . ; ., Cat ' I r 1 ! i! • • - 0 . . • . • . .. . --. I • .,... ,. --..1 . Jr • . i•• -- - r ' ,-. 01 . .. i : ., ..; • ; ' [ . 1 : .... . ' ; ' :; ' - o 0. 9 : j _... 1 . 1 . . -: 0) " : - • ::, .-.--:;..'; . , Co Is \ (C) it § • • IF . : fl •• — .10 ; WilWril • ; , 1 ' lie :... •• . im ilmiL... •o• 4 -9 • --,: . , 01 .,..! . ..: • 2. ,.: .. : .... , '„,,,:;•::: , ii • • (.11 • :: .,...-.: , ... . ._ ! . ii 1 . • ,. /1 _ = _., , ,...,.....,... . 1..1-, : , . . _..;: r ...`: I • : .4 I : 1%, ' • - • • ; 4 .44 t i s . . i —.... a _ .,L,:..„ ..,_ _- . ,. 1---.: 1. : .4 • ti .'. • ... . , LI:* A ;• • ■ : : .:;'..., •... ' ' • ir. ' • :;- ? f.;: ,. ; ., !: . , r - 11 . 1 -7” r. \ . . . ._ . .-:.-... ..., ,..... "7' - .--. 1 / „ n . ' 170.. ... : ..; ''' :.: i ..._ El .....; . ,.: ,, . .-.... • W il L 1 i:, • . ..-s. = , • 2'-3" 1'-6 1'-6" 2'-3" r. • ' : \AV : "' -. • " ii '.: I -., ••-• !. ; :-. •: ■ -.. • I . i. '.; , . . 'Ct.: -, •-•- - -- -: --. .• 1 • ' - •!:•!••■1 !.* - ..i . - •!: • • • - • — _a, 1 L _ . ••••••=1K a.=....N771 1 I III 1 42 1 AN : ,, . .. • . ? -;: ;; \.II ■.W :C , . , 1 i 3'-11" El 3 r .._ -1/4- . . 1 _ ii , : 0 . f?'-f11 3 : z From: Vintage Golf Course Inc. 10444 95 St ne Otsego MN 55362 To: Otsego City Council Vintage Golf Course has applied for an off Licence, it was restricted to sale liquor ° wine only. We would like the restriction not on the type of liquor but be sold, q on when or how often it may If the number of days are restricted (15days in the balance of our license) and not more than two day in a row. This would allow us to have a range of fund raising events and not have of being a liquor store. ave a Thanks for your consideration. Chris Bulow Vintage Golf Course Pres. ITEM 77_7 City Council Vacancy Process 10 -26 -09 DRAFT Task Completion Target Council Establishes Process for Filling Position: October 26 1. Eligibility (Statutory Provisions) City Council Meeting 2. Criteria /Qualifications Discussed 3. Application Process (application form, letter of interest)(disclosure form)? 4. Time Frame for Accepting Applications 5. Interview Date/Time Announcement of Process for filling the position October 26 City Council Meeting Application materials Prepared Week of October 26 Advertisements: October 27- November 23 1. Posting on City Web Site Materials Sent to Applicants October 27- November 23 Application Deadline November 23, 5:00 p.m. Council Review of Applications November 23 City Council Meeting Select /Notify Applicants for Interviews Week of November 30 Candidate Information Session w /Administrator & Staff Week of November 30 Interview Applicants December 7 Council Workshop Select Appointee December 14 City Council Meeting Appointment to Council & Oath of Office January 11 City Council Meeting CITY COUNCIL POSITION APPLICATION Return to City Clerk Tami Loff City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Name: Home Phone: ( ) Home Address: Street City Zip EMPLOYMENT Present Employer: Work Phone: ( ) Position: Employment Dates: from to Previous Employer: Work Phone: ( ) Position: Employment Dates: from to EDUCATION School Dates Attending Degree /Credits Emphasis NOTE: You may attach a resume if you desire. 1 CIVIC EXPERIENCE List elected and /or appointed civic experience you have had in Otsego or elsewhere, including name of organization, dates of participation, name of city, and position held. GENERAL QUESTIONS Please provide answers to each of the following questions, and limit your responses to no more than two paragraphs per question. 1. What strengths and abilities would you bring to the Otsego City Council? 2. How do you believe the City Council can encourage citizen involvement? 2 3. Please describe your overall philosophy of the appropriate function and responsibility of local government. 4. Briefly describe the opportunities Otsego has today. 5. What do you perceive as the major issues facing Otsego today? 6. Briefly describe your vision for Otsego as you believe it should be ten years from now. 3 7. How do you deal with conflict? 8. How do you believe the City Council should deal with conflicts? 9. The City Council met in official session approximately 40 times in 2008 including special meetings, work sessions and meetings with advisory committees. In addition, substantial time is required to read background material in preparation for Council meetings and to meet with residents. Please indicate any problems you might have in meeting this time commitment. 10. A conflict of interest occurs when an individual has a personal interest in a decision that he or she has the power to make. A prohibited personal interest may be contractual or non - contractual. It includes decisions in which personal involvement, gain, or financial benefit exists for the decision - maker. Are you aware of any conflicts of interest that might arise with you or your family if you are appointed to the City Council? Please list property ownerships and /or business interests in the community. 4 11. What specific concerns, if any, would you like the City Council to address if you were appointed to this office? The Otsego City Council has established this application and application procedure in order to provide the City Council with information regarding persons who may be interested in appointment to the City Council. The information will be referred to while the City Council is making a decision, but neither the outlined process nor the fact that an application has been made, in any way restricts the City Council's discretion in making a choice that they feel is in the best interest of the City of Otsego, including the choice of someone not making application. The City Council specifically reserves all rights to utilize or not utilize the outlined process or to discontinue the process at any time. Signed: Date: 5 ITEM 11_3 CITY OF OTSEGO Finance Memo To: City Council From: Gary Groen Date: October 21, 2009 Re: Health Insurance Renewal The city's health insurance contract is for the 12 month period from January 1 to December 31. HealthPartners is the city's current provider and has provided a quote for the renewal of the health insurance policy for 2010. The attached is their quote for the renewal. The quote for the coming year represents a 1.09% increase over the current contract period. There are currently 12 employees participating in the plan. The plan continues to be part of a high deductible HSA with the deductibles remaining at $3,000 for an individual and $6,000 for a family plan. There are very few coverage changes from the current plan. I recommend the health insurance policy with HealthPartners be renewed for the one -year period ended December 31, 2010. • Page 1 HealthPartners Your kea1ik. Your Partner: Medical Renewal Enclosed! Effective: 01/01/2010 October 15th, 2009 Kathy Grover City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 BROKER: (M) Kurt Foster (763) 712 -7883 Group copy will be sent one week after mailing of the broker copy. Dear Kathy: HealthPartners is pleased to provide you with a comprehensive, cost - effective health care plan to meet all of your client's needs. As part of our ongoing commitment to City of Otsego, we're pleased to present the enclosed proposal for renewing their HealthPartners' medical coverage effective 01/01 /2010. Enclosed you will find: • Rates — For your current/proposed plans. • Underwriting Requirements and Provisions — Prerequisites for renewal of the Master Group Contract. • Financial Summary — An outline of claim costs and premiums paid. • Benefit Summaries — A general overview of current and proposed plans. • Benefit Change Exhibit — identifies benefit changes that HealthPartners is making plan -wide: rates quoted reflect these changes. Please contact us by 12/09/2009 if you wish to change the plan offering for the upcoming year. If we do not hear from you by 12/09/2009, we will generate materials for the plan(s) proposed and distribute them to your client's covered employees. Please share benefit change and premium change information with your client's employees no later than 30 days prior to 01/01/2010. Please note that State law requires enrollees to receive advance notice of changes in benefits and /or premium. If you have questions or need further information. please let me know. Thank you for putting your trust in us this year. We look forward to helping your clients reach their healthcare and health improvement goals in the corning year. Sincerely, Freda Myhrwold, Account Executive Phone: 952- 883 -7409 or 800 - 298 -4235 ext. 37409 Fax: 952 - 853 -8715 Email: Freda.M.Myhrwold@healthpartners.com healthpartners.com 8170 33 Avenue South • Bloomington. MN 55425 • healthpartners.com • 952 -883 -5200 Brkr RenewletterMedOnly Revised 01/01/2009 Prepared: October- 2009 ® HealthPartners January 2009 Empower Embedded HSA 3000 -100 is • :• : HealthPartners the plan on which you will automatically be renewed unless we hear from you prior to 12/09/2009. Yo& r keetlfk. YoHr Partner. Medical Rate Information Group Name: City of Otsego Group Number: 23243 Renewal Date: 01/01/2010 541, 43 7o Mel se-- Current Monthly Rate New Monthly Rate Effective until 12/31/2009 Effective beginning 01/01/2010 Empower Embedded HSA 3000 -100 Empower Embedded HSA 3000 -100 . i Age 0 - 18 $194.50 $196.60 19 - 24 $194.50 $196.60 25 - 29 $194.50 $196.60 30 - 34 $208.50 $210.70 35 - 39 $208.50 $210.70 40 $212.10 $214.40 45 - 49 $285.90 $289.00 50 - 54 S359.70 $363.70 55 - 59 $457.00 $461.90 60 - 64 $563.90 $570.00 65+ $581.80 $588.10 65+ it lec/ic at a S289. 00 $292.10 1 Child $160.40 $162.20 2 Children $320.80 $324.40 3+ Children $481.20 $486.60 Underwriting Requirements and Provisions: • HealthPartners charges premiums for up to three children, regardless of family size. • Premiums for adults aging into a new age bracket will be adjusted the first of the month following their birth date. • The aledicare rate category applies to individuals age 65 or older having both ,Medicare Part .4 and 13 in a group having 19 or fewer employees. • 75% participation after eligible waivers. • Employer will contribute a minimum of 50% of the single premium. • Please note: Out -of -state employees may be moved to the HealthPartners NationalaVe plan that most closely matches the current plan upon renewal. Please contact your broker or your HealthPartners Account Executive for additional options. 8170 33 Avenue South • Bloomington, MN 55425 • healthpartners.com • 952 -883 -5200 RatetntoMed Revised 01/01/2010 Prepared October- 2009 HealthPartners Yotir health. Yo&r Partner.' Small Employer Renewal Financial Summary Group Name: City of Otsego Group #: 23243 Current Product: Empower Embedded HSA 3000 -100 Experience Period: 01/01/2009 - 06/30/2009 Renewal Month: 01/01/2010 11ember Nlonths: 139 NISP Number of Employees: 13 Average Contracts: 14 NISI' Effective Date: 07/01/2009 Average Members: 23 - See NISP Note under Definitions Benefits Administration: Cal Yr w/o 4th Qtr Carryover Premium for Experience Period: $41,416.00 F: xpenses: Incurred Claims: $15,530.61 State Premium Tax: S82.83 Conversion: $414.16 I-IMO Tax: S414.16 MCI-IA: $993.98 Contribution to Reserves: $828.32 Medical Assistance: $248.50 General Administration: $3,865.59 Total Expenditures: $22.378.15 Ratio of Expenses to Premium: 54.03% Definitions Incurred Claims An accrual of claims for medical services within dates of service specified. Claims are defined as: paid claims adjusted for net provider savings, Minnesota provider tax, an estimate for incurred but not reported claims (IBNR), and an estimated pooling charge based upon our overall book of business. Net provider savings are reduced for costs associated with providing and maintaining a provider network, utilization and case management, disease management, health improvement and wellness services. quality assurance programs, national accreditation, and pharmacy management services. Conversion Charge The amount that is set aside to help defray the cost of state - mandated conversion coverage. Taxes & The amounts that HealthPartners must provide to the state to fund health care programs for uninsured (Medicaid) Assessments and low - income (Minnesota Comprehensive Health Association), state premium taxes, and to fund the state mandated minimum reserve requirements. General HealthPartners administrative charges include claims processing, member services, contract set up and Administration administration, billing, internal marketing and distribution, information systems, and other general administrative fees. It also includes a broker service fee (if applicable) of $19 per employee per month and any costs associated with all other bonus or incentive programs for which a broker may be eligible. Medicare Secondary The Federal Govemment through the Centers for Medicare and Medicaid Services (CMS) requires health plans to Payer (MSP) gather and provide certain information about commercial groups and their employees. As part of the Nledicare Secondary Payer (MSP) mandate, we must gather your company's total number of employees. Medicare defines group size as the total number of employees with an employer's family of companies. With the information you provide i-IealthPartners will report your group's size by the following categories: • I to 19 employees • 20 to 99 employees • 100+ employees Your organization's number of employees affects whether your health plan or Medicare pays primary for medical claims. It will impact claims payment for your employees. If you select the 20 to 99 employee category, we also want to be sure you understand how Medicare defines meeting the 20+ employees threshold. Your company meets that threshold if it employed 20 or more people on every working day of at least 20 weeks of the current or previous year. Your group size is indicated in the header portion of this document. To report a change from one group size category to another please go to www.healthpartncrs.com/msp. You do not need to report any group size changes that do not result in a change in the group size category. As required by the American Recovery and Reinvestment Act of 2009. HealthPartners collects COBRA subsidy revenue for groups under 20 employees. These reports do not include that revenue. FinancSumm Template Revised 01/01/2010 Prepared: October - 2009 HealthPartners • Yoblr health_ Your Partner. HealthPartners Benefit Comparison Empower Embedded HSA 3000 -100 vs. Empower Embedded HSA 3000 -100 Group City of Otsego Renewal Date: 01/01/2010 Group #: 23243 Old = Empower Embedded HSA 3000 -100 New = Empower Embedded HSA 3000 -100 Health Service In Network Out of Network In Network Out of Network • Lifetime Maximum Unlimited 81,000.000 Unlimited SI.000,000 Annual Deductible S3000 /S6000 $6000/51200 5300056000 S6000/51200 Annual Out - Pocket 83000/S6000 S120001S24000 S3000/S6000 512000/52.000 Maximum Annual Prescription Out -of- Pocket N•laximum Preventive Health Care 100% Dcd./80% 100% Ded. /60% Office Visit Ircxl.lilxw/. DcdfStrA. DutJ Dcd. /60% Inpatient Hospital Ikd. /100% Ikd. /80% Ded/100% Dcd. /60% Care Outpatient Care Ikd /IIH0% lkd /X0% INA /100% Dal /60% Outpatient NIRI /CT 1)cd /I0t0/. Dal /80% Dcd /I00% Dcd /60°%. Urgent Care Center I)eri /100• /. DcdJ80% DedJ100% Ded. /60% Hospital ER Dcd. /IU0% Sat In-Network Benefit Dcd / 100% See In- Network Denali Prescription Drugs I)ed II(XY' DcJ.flIO'h IYelcrred 100% al • • ' lc, Nonl'lekrred ifctur><I".o Not Covered J„ n 44 Mail Order Pharmacy Ikd /I00 Ded /1000/ �! b ` - Pro - existing conditions limitation Pre - existing condition limitation applies in the first 12 months of coverage (18 months for late entrants) on all conditions existing within 6 months prior to the effective date of coverage under this plan. This Is an overview of coverage; for exact coverage terms, consult a Membership Contract. BenCompMed Template Revised 01/71/2009 Prepared Date: tknd,•v - 20ov • HealthPartners YoRr health. YoHr Partner. Benefit Change Exhibit Group: City of Otsego Group #: 23243 Product: Empower Embedded HSA 3000 -100 Several benefit changes will be effective upon the renewal of your HealthPartners plan. Renewal rates reflect the following changes. Please note: This is an overview of changes; for exact coverage. consult a Membership Contract. Benefit Coverage Prior to Renewal Date 01/01/2010 Coverage Upon Renewal Date 01/01/2010 Behavioral Health Service Inpatient Chemical Health 73 day maximum per year No limit on the number of out -of- network hours or visits per year (Federal Parity Mandate) Behavioral Health Service Inpatient Mental Health 30 day maximum per year No limit on the number of out -of- network hours or visits per year (Federal Parity Mandate) Behavioral Health Service Outpatient Chemical Health 130 hour maximum per year No limit on the number of out -of- network hours or visits per year (Federal Parity Mandate) Behavioral Health Service Outpatient Mental Health 40 hour maximum per year No limit on the number of out -of- network hours or visits per year (Federal Parity Mandate) Infertility Drugs - Retail No annual maximum $3,000 annual maximum (plan covers up to $3,000 of expenses) Out -of- Network Coinsurance 80% coverage after deductible 60% coverage after deductible Palliative Care Home Visit No Coverage 8 home visits per year Rx NonPreferred 100% Not Covered BenChgExhibitMed Template Revised 09/71/2009 prepared: October - 2009 HealthPartners Group Name: City of Otsego Alternative Plan Options Group Number: 23243 Renewal Date: 01/01/2010 Benefits Administration: Cal Yr w/o 4th Qtr Carryover Plan Name Area Table `Estimated Monthly Premium Current 1 Empower Embedded HSA 3000 -100 Area 2 1.000 $6.423.90 New 1 Empower Embedded HSA 3000 -100 Area 2 0.910 $6.494.20 Current 2 New 2 Current 3 New 3 Current 4 New 4 `Estimated Monthly Premium is based on Medical Plan Census Data assuming all members are on that one plan. See the Group Census Report page for census details. Copav Plans Plan Options Annual Annual Out -of- Office Visit Inpatient Hospital Hospital ER - Estimated Option Deductible Pocket Maximum Care Monthly Elected Premium m 15-100 None 51500/S4500 S15 100% S75 510.683.70 15 -80 None S15001$4500 515 80% $75 59.883.80 20 -100 None 51750/$5250 $20 100% S75 510.555.10 20 -80 None S17501$5250 $20 80% $75 S9.706 80 25 -80 None 52000/$6000 , 525 80% S75 S9.549 70 , 35 -80 None _ 52500/56000 _ 535 80% S75 59.262.30 Deductible Plans Plan Options Annual Annual Out -of- Office Visit Inpatient Hospital Hospital ER `Estimated Option Deductible Pocket Maximum Care Monthly Elected Premium 1000 $1000/53000 53000/$6000 Ded. /80% Ded, /80% Ded. /80% $7,412 20 For more information on plan benefits please contact your HealthPartners Sales Representative or visit the Broker Toolkit at healthpartners.com /broker. Note: If you select an alternate plan, please indicate which plan you have selected. along with the Benefits Administration option, and return this sheet with your signature, no later than 12/09/2009. Benefits Administration Option: Calendar Year MONII Plan Year Signature Date CEO /Owner /Authorized Representative AltPlanlnfoMed Template Revised 01/01/2009 Prepared: October • 2009 :,� i,: HealthPartners Empower Embedded Plan High Deductible Health Plan (HDHP) $3, 000 /100% v i Empower Embedded $3,000/100% Fah: HealthPartners High Deductible Health Plan (HDHP) This plan is intended to qualify as a high deductible health plan that may be paired with an NSA; however, you should check with your tax advisor for guidance on your particular situation The following is an overview of your HealthPartners coverage. For exact coverage terms and conditions, consult your plan materials or call Member Services at 952 883 -5000 or 1- 800 - 883 -2177. Plan highlights In- network Out- of- ne■%ork Partial listing of covered services Care from a network provider Care from an out -of- network provider Deductible and Out -of- Pocket Lifetime maximum Unlimited $1,000,000 Annual deductible $3,000 per person; $6,000 per family $6,000 per person; $12,000 per family Annual out -of- pocket maximum $3,000 per person; $6,000 per family $12,000 per person; $24,000 per family Preventive Health Care • Routine physical & eye exams, well -child care 100% coverage 60% coverage after deductible • Prenatal & postnatal care 100% coverage 60% coverage after deductible • Immunizations 100% coverage 60% coverage after deductible Office Visits • Illness or injury 100% coverage after deductible 60% coverage after deductible • Allergy injections 100% coverage after deductible 60% coverage after deductible • Physical, occupational & speech therapy 100% coverage after deductible 60% coverage after deductible • Chiropractic care 100% coverage after deductible 60% coverage after deductible (neuromusculo- skeletal conditions only) • Mental health care 100% coverage after deductible 60% coverage after deductible • Chemical health care 100% coverage after deductible 60% coverage after deductible Emergency Care • Urgently needed care at an urgent care clinic 100% coverage after deductible 60% coverage after deductible or medical center • Emergency care at a hospital ER 100% coverage after deductible HealthPartners in- network benefit • Ambulance 100% coverage after deductible HealthPartners in- network benefit Inpatient Hospital Care • Illness or injury 100% coverage after deductible 60% coverage after deductible • Mental health care 100% coverage after deductible 60% coverage after deductible • Chemical health care 100% coverage after deductible 60% coverage after deductible Outpatient Care • Scheduled outpatient procedures 100% coverage after deductible 60% coverage after deductible • Outpatient MRI and CT scan 100% coverage after deductible 60% coverage after deductible Durable Medical Equipment • Durable medical equipment & prosthetics 100% coverage after deductible 60% coverage after deductible Prescription Drugs HealthPartners Participating .; Non Participating (31 day supply; 93 daysupply for mail order) Pharmacy Benefit Pharmacy Benefit • Retail Pharmacy • Preferred Coinsurance 100% coverage after deductible 60% coverage after deductible • Non Preferred Coinsurance No coverage No coverage • HealthPartners Mail Order Pharmacy • Preferred Coinsurance 100% coverage after deductible • Non Preferred Coinsurance No coverage • Specialty Drugs 100% coverage after deductible 1 60% coverage after deductible Summary of utilization management programs HealthPartners utilization management programs help ensure effective, accessible and high quality health care. These programs are based on the most up -to -date medical evidence to evaluate appropriate levels of care and establish guidelines for medical practices. Our programs include activities to reduce the underuse, overuse and misuse of health services. These programs include: • Inpatient concurrent review and care coordination to support timely care and ensure a safe and timely transition from the hospital • "Best practice" care guidelines for selected kinds of care • Outpatient case management to provide care coordination • The CareCheck program to coordinate out -of- network hospitalizations and certain services. We require prior approval for a small number of services and procedures. For a complete list, go to healthpartners.com or call Member Services. You must call CareCheck at (952) 883 -5800 or 1- 800 - 942 -4872 to receive maximum benefits when using out -of- network providers for in- patient hospital stays; same -day surgery; new or experimental or reconstructive outpatient technologies or procedures; durable medical equipment or prosthetics costing more than $3,000; home health services after your visits exceed 30; and skilled nursing facility stays. We will review your proposed treatment plan, determine length of stay, approve additional days when needed and review the quality and appropriateness of the care you receive. Benefits will be reduced by 20 percent if CareCheck is not notified. Our approach to protecting personal information HealthPartners complies with federal and state laws regarding the confidentiality of medical records and personal information about our members and former members. Our policies and procedures help ensure that the collection, use and disclosure of information complies with the law. When needed, we get consent or authorization from our members (or an approved member representative when the member is unable to give consent or authorization) for release of personal information. We give members access to their own information consistent with applicable law and standards. Our policies and practices support appropriate and effective use of information, internally and externally, and enable us to serve and improve the health of our members, our patients and the community, while being sensitive to privacy. For a copy of our privacy notice, please visit healthpartners.com or call Member Services at 952- 883 -5000 or 1- 800 - 883 -2177. Please contact your provider for a copy of the HealthPartners privacy notice. Appropriate use and coverage of prescription medications We provide our members with coverage for high quality, safe and cost - effective medications. To help us do this, we use: • A preferred list of prescription drugs that has been reviewed and approved for coverage based on quality, safety, effectiveness and value. • A special program that helps members who use many different medications avoid unintended drug interactions. The preferred drug list is available on healthpartners.com, along with information on how drugs are reviewed, the criteria used to determine which drugs are added to the list, and more. You may also get this information from Member Services. Services not covered After you enroll, you will receive a Group Membership Contract that explain exact coverage terms and conditions. This plan does not cover all health care expenses. In general, services not provided or directed by a licensed physician are not covered. The following is a summary of excluded or limited items: • Treatment, services or procedures which are experimental, investigative or are not medically necessary • Dental care or oral surgeryt • Non - rehabilitative chiropractic services • Eyeglasses, contact lenses, hearing aids and their fittings • Private -duty nursing; rest, respite and custodial caret • Cosmetic surgeryt • Vocational rehabilitation; recreational or educational therapy • Sterilization reversal and artificial conception processest • Physical, mental or substance -abuse examinations done for, or ordered by third partiest • Out -of- network coverage may also exclude preventive health care services t except as specifically described in your Group Membership Contract. THIS PLAN MAY NOT COVER ALL YOUR HEALTH CARE EXPENSES. READ YOUR GROUP MEMBERSHIP CONTRACT CAREFULLY TO DETERMINE WHICH EXPENSES ARE COVERED. For details about benefits and services, call Member Services at (952) 883 -5000 or 1-800-883-2177. Our mission is to improve the health of our members, our patients and the community. HP420314 1/1/2010 Benefits Summary ® 2010, HealthPartners ITEM 12_2 MEMO Date: October 22, 2009 To: Mayor & Council From: Otsego City Administrator Mike Robertson Re: Commission Openings We have received four applications for the Police Commission. They are Daniel Floodman, 14453 81 Street; Katie Wilson, 7764 Palomino Avenue; Michael Hayen, 14525 88 Street; and Jason Warehime, 9149 Page Avenue. There is one opening on the Police Commission. Paul Fields is the current alternate and if he becomes a member then the opening would be for an alternate. We have received on application for the Park & Recreation Commission. That is from Kayla Block - Torgerson, 12187 73 Street. There is one opening on the Park & Recreation Commission for an alternate. When do you want to set a time to interview people? CITY COUNCIL BUDGET WORKSHOP MONDAY OCTOBER 26, 2009 OTSEGO CITY HALL 1. Mayor Stockamp will call the workshop to order. Roll call: 2. Building Safety Department Budget. a. Review Department Budget Overview. b. Overall Review and Discussion of Specific Line items. 3. General Fund Budget Review. a. Tax Levy Summary. b. General Fund Revenue Budget. c. General Fund Expenditures- Changes since the 8/26 Budget. d. General Fund Expenditures - Overall Review and Discussion of Specific Line items. 4. General Fund Current Year. a. Review of 2009 Budgeted and Actual Expenditures thru 9/30. 5. Fire Assessments. a. Review Fire Fund Projection and Discuss 2010 Fire Assessments rates. 6. Any other items. 7. Adjourn. a .0s„ 2010 BUILDING DEPARTMENT BUDGET OVERVIEW Rev. 3 dated 10/8/09 The Building Department Budget includes the following City Services: • Administration of State building codes • Administration of city codes and zoning ordnances • Plan review of commercial, residential and septic systems • Processing of building permits • Perform field inspection • Record keeping • Licensing • Performing rental property inspections • Storm water and non -storm water discharge, including illegal dumping. The Building Department Budget consists of the following personnel mix: • 1- Full time Building Official • 1- Full time Permit Technician • 1- Part time Building Office Specialist • Salary allocations of support staff from other departments of 10% to 70% • Contract (Metro West) Inspector up to 40 hours per week Budget Revenue preparations: • Based on best judgment no projected increases in the revenues for 2010 over 2009, which would be generated from a significant increase in building activity. • Code enforcement of $8500 generated from the weed /grass assessments have been added to the revenue. Budget Expenditure projections: • Payrolls are shown including increases for the payroll program adopted during 2009, including associated changes in taxes and benefits • Salary allocations of staff from other departments has been reduced to reflect personnel changes • Reduced Office rental to reflect decrease in assigned space • No vehicles are projected to be added during 2010, the Ford explorer is planned to be transferred to public works (vehicles B17, B18, and B19 will remain in the building department fleet ) • Vehicle operating /insurance expenses have been reduced to reflect changes outlined in bullet above. • In an effort to better manage expenses for the building inspector activities I am proposing contracting with two part time inspectors that have been terminated from surrounding municipalities. It is felt these positions could be staffed for increased hours of service coverage within the same costs. By varying their starting times we could re- institute coverage of the counter to 44 hours per week. The plan would be to hire these positions in a staggered manner based on workload of department. The plan would be to start the first inspector in January with the second in April or earlier as work Toad would dictate. This would also, provide an opportunity to develop them for potential future full time employees as we come out of the current down turn in the building area. • Budget dollars of $5000 dollars have been included for fire inspection services which represent the anticipated cost for the inspection effort for year. Elk River invoiced $29,019 (1/3 Fire Inspector) for 2009. It is understood that this is for New construction fire inspections and will be revised based on actual at year end. Fees collected YTD (9/30/09) for Fire Inspection request are $3400 and represent fees to cover required inspection on new construction, the adjusted numbers will be compared with fees collected to identify any differences. It should be noted that Elk River fire has performed some annual inspections of State licensed businesses and we currently collect no fees for this service. The city currently has no ordinance to perform annual (bi- annual) fire inspection of the commercial and industrial properties in the city. City of Otsego Building Inspection Special Revenue Fund 2010 Proposed Budget YTD Thru Proposed 2007 2008 2009 June 30, 2010 Actual Actual Budget 2009 Budget Explanation /Discussion Building Inspection Revenues 32260 Building Permits 741,039 504,707 500,000 138,348 500,000 Same as 2009 32262 Mechanical Permits 70,872 30,833 32,000 9,955 32,000 Same as 2009 32261 Plumbing Permits 72,368 28,896 25,000 10,243 25,000 Same as 2009 32999 Assessor's Fee 14,200 (3,275) 10,000 (1,075) 10,000 Same as 2009 32270 Septic Permits 2,045 1,575 1,500 1,350 1,500 Same as 2009 32140 Rental inspection fees 9,550 13,850 8,000 5,040 8,000 Same as 2009 32190 Fence Permits 1,700 1,000 32275 Fire Inspection Request 2,237 5,000 36100 Code Enforcement 14,482 3,498 8,500 Weed /grass to be assessed; nets to -0- Interest Earnings 16,116 1,395 - - Total Revenues 926,190 594,163 576,500 170,596 590,000 Inspection Department Expenditures Personnel costs 271,020 208,796 150,245 88,965 134,112 2010 actual with one step Contracted Services - Metro West Inspections or 2 PT - - 43,200 8,798 76,800 2 PT @ $40 for 48 weeks at 40 hrs per wk or Metro for 35 hrs per week for 48 wks Fire Inspection Services - - 30,500 29,019 5,000 From City of ER budget estimate Fica /Medicare 20,332 15,543 11,494 6,057 16,135 Employer rate is 7.65% (Incl. PT above) PERA 16,995 13,490 10,142 5,635 14,764 Employer rate is 7.0% (Incl. PT above) Health Insurance 38,500 37,703 19,278 15,843 17,427 Actual 1.09% increase Disability insurance 1,413 4,475 1,418 843 1,560 10% increase - very preliminary Unemployment compensation 26,944 Assessor's fee - - 9,250 - 10,000 Pass Thru of Revenue collected above General Fund Salary Allocation 188,402 213,774 198,229 99,114 156,491 To offset administrative overhead Total Personal Services 536,662 520,725 473,755 254,274 432,288 201 Office Supplies 1,292 1,332 1,500 585 1,500 202 Vehicle Operating Expenses 9,785 5,451 7,500 1,446 3,500 204 Insurance 3,271 1,892 3,815 - 3,000 autos & we 225 Clothing Allowance 1,140 1,846 400 267 400 301 Code enforcement 35,068 53,422 15,000 6,317 8,500 Weed /grass to be assessed; nets to -0- -46- 6 City of Otsego Building Inspection Special Revenue Fund 2010 Proposed Budget YTD Thru Proposed 2007 2008 2009 June 30, 2010 Actual Actual Budget 2009 Budget Explanation /Discussion Professional Services (inclues $10,000 legal) 302 Engineering 8,351 1,782 7,800 964 8,000 303 Planner 9,313 26,484 7,800 5,604 8,000 General code enforcement 301 Legal 3,500 67 3,500 - 3,500 - 311 Highway 101 Project 21,999 22,393 - 3,936 done with this 310 Miscellaneous 7,318 4,602 5,000 1,586 5,000 320 Telephone 8,907 8,902 10,000 4,125 10,000 This is a direct allocation of bills 321 Mileage/Travel 1,585 283 500 88 500 350 Printing /maps /newsletter 6,684 7,452 5,000 82 2,500 355 Dues & memberships 475 220 1,000 - 1,500 360 Education /training /conferences 4,832 3,010 5,900 2,122 6,000 Includes $2,800 for safety trng. 390 Contracted services /software 39,583 23,521 9,000 4,535 9,500 Does not include any GIS costs 410 Office Space /Rentals 45,919 40,000 40,000 - 24,000 Paid to General Fund 501 Vehicles - - 25,000 - Will require one vehicle with old 525 Building improvements 735 - - - one transferred to Public Works (Public Works needs a vehicle) 570 Office Equipment 6,232 4,039 5,000 845 5,000 Includes $280 /mo. For wide printer Total Expenditures 752,651 727,423 627,470 286,776 532,688 Net Revenue (Expenditures) $ 173,539 $(133,260) $ (50,970) $ (116,180) $ 57,312 Budgeted transfer of revenue to General Fund (82,000) (82,000) - (82,000) Estimated net $(215,260) $ (132,970) $_(116,180) $ (24,688) -47- 3 CITY OF OTSEGO Finance M emo To: City Council From: Gary Groen Date: October 21, 2009 Re: General Fund Budget Review For the budget workshop on Monday night, I have attached information related to the General Fund budget. The information includes: • A tax levy summary • General Fund Revenue Budget • Reconciliation of Preliminary Expenditures Budget Thru 10/26 Revisions • General Fund Expenditure Budget Including Column and Row References Under separate cover letters, you will have a discussion of the proposed fire assessments for 2010 and the Building Safety Department budget. The tax levy summary reflects the tax levy that was presented on August 26"' and approved as the preliminary tax levy certified to the County on September 14 The preliminary tax levy approved was $3,818,000. This is a $97,310 or 2.61% increase from the 2009 tax levy. The far right column includes a calculation estimating that the City will receive 96% of the tax revenue in the budget year. That is consistent with the recent collection history. The General Fund revenue budget reflects the 96% collection rate is computed on the tax levy summary page. The General Fund revenue budget also reflects the loss of $183,517 of the 2010 MVHC due to the unallotment by the state in July. The total revenue is estimated at $3,587,523. In the lower right hand comer of the budget is both the total revenue and total expenditure budget estimates for 2010. • Page 1 Page Two General Fund Budget Review The next schedule is a summary of all of the expenditure budget changes since the first budget draft back in July. The lower section of the schedule is the last adjustments made since the last budget draft reviewed with the approval of the preliminary tax levy. The adjustments reflect the decrease in the health insurance premium from the original estimate of a 10% increase to the actual 1.09% increase just approved tonight. It also includes a reduction in the overhead allocated to the Building Safety Department as has been the trend the past two years and an increase in the cost of providing locate services for building activity within our utility service areas. Along with the gopher one cost increase, staff is determining the appropriate fee to be added to permits to finance the cost of these services. The total General Fund budget is currently $3,587,502. The General Fund Expenditure Budget includes the 2007 and 2008 actual expenditures, the 2009 budget, 2009 year to date thru June and the proposed 2010 amounts. The total expenditure budget for 2010 is $3,587,502 and is $22,976 Tess than the current year expenditure budget. I left the column letter and row numbers on the worksheet to facilitate the discussion of any individual expenditure items at the workshop. Under a separate section of the workshop, I will review the 2009 expenditures thru September 30. The expenditures are 71.56% of the budget for the current year. I look forward to our budget discussion at the workshop on Monday night. • Page 2 City of Otsego Tax Levy Summary Final 8/10/2009 8/24/2009 Final Final Proposed Proposed Proposed 2007 2008 2009 2010 2010 Levy Subject to Levy Limits General Government $ 2,305,439 $ 2,966,910 $ 3,212,090 $ 3,101,808 $ 3,051,790 PW Building 177,541 - 1999 Overlay Debt Service 40,000 - Public Works Equipment 170,000 180,000 190,000 200,000 200,000 Total General Fund 2,692,980 3,146,910 3,402,090 3,301,808 3,251,790 Special Levies 2003 Debt Service DS Section page 2 275,020 277,806 140,900 138,049 138,049 2006 Street Improvement DS Section page 5 - - 177,700 178,060 178,060 (CSAH 42 & Queens) Public Works Building DS Section page 7 - - 250,000 250,000 Total $ 2,968,000 $ 3,424,716 $ 3,720,690 $ 3,867,917 $ 3,817,899 % Increase 15.39% 8.64% 3.96% 2.61% Total General Fund 3,146,910 3,402,090 3,301,808 3,251,790 Collected percentage 95% 95% 95% 96% General Fund Budgeted Tax Revenue 2,989,565 3,231,986 3,136,718 3,121,718 The 2007 & 2008 final tax capacity value is 11,127,425 12,924,315 13,793,048 The 2008 final tax capacity value and 2009 tax capacity value estimate 12,924,315 13,793,048 13,026,469 The increase in the tax capacity valuation from 2007 to 2008 & 2008 to 2009 16.15% 6.72% - 5.56% The final 2007 tax capacity rate was 26.673% The final 2008 tax capacity rate was 26.498% Based on the preliminary budget, the 2009 estimated tax capacity rate is 26.975% Estimated increase in the tax capacity rate from 2008 to 2009 is 6.72% Based on the preliminary budget, the 2010 estimated tax capacity rate is 29.309% Estimated increase in the tax capacity rate from 2009 to 2010 is 6.72% 8.65% `\ Tax Levy Summary 10/22/2009 9 City of Otsego General Fund Revenue Budget Revenue Summary Proposed Actual Proposed Proposed 2006 2007 2008 Revenue 2009 2010 Source Description Actual Actual Budget Thru 6/30/08 Budget Budget 31010 Property Taxes - Curr. Yr. $ 1,855,867 $ 2,482,980 $ 2,809,565 $ - $ 3,041,986 95% of levy $ 2,921,718 Public Works Equipment - 170,000 180,000 - 190,000 part of levy 200,000 1,855,867 2,652,980 2,989,565 - 3,231,986 - 3,121,718 State Aid reduction - - - - (187,921) estimated (183,517) actual unallotment Est. Tax Revenue 1,855,867 2,652,980 2,989,565 - 3,044,065 - 2,938,201 32100 Business Licenses 17,600 15,000 17,500 17,425 17,500 17,500 32210 Dog Licenses 490 250 250 170 250 250 32250 Sign Permits 1,230 500 500 600 500 500 32260 Building Permits 75,000 75,000 75,000 75,000 75,000 75,000 32270 Septic Permits - 7,000 7,000 7,000 7,000 7,000 State Grants & Aids 33402 Homestead Credit 159,687 - - - - 33405 Police Aid 28,878 27,000 30,000 33,500 40,000 Based on 2009 rev. 33406 MSA Maintenance 114,050 115,000 117,000 59,726 126,000 134,000 Based on 2009 rev. . 33404 Other State Aid 1,872 1,872 1,872 1,872 1,872 34050 Administrative fees 65,412 35,000 40,000 7,850 20,000 20,000 34107 Assessment searches 750 2,000 500 420 500 500 34130 Streets - 3,000 - - - 34105 Maps /copies 561 250 250 169 250 250 34150 Topo Sales - 2,000 500 500 500 34303 P.W. - charges to other departmc 24,723 15,000 - - - 34320 Street Light Fees - Dev. 12,000 2,000 - - - 34201 Mining Fees 155 1,000 1,000 50,000 50,000 shifted from 2009 34710 Recreation Fees 210 - - 230 - - 36100 Special Assessments 1,937 500 500 - - 36210 Interest Earnings 157,095 95,000 100,000 46,900 100,000 116,000 36230 Donations - - - 1,600 - - 37165 Antenna Rental 47,000 New in 2009 47,000 38000 Rent 22,500 35,000 40,000 2,100 40,000 24,000 38050 Franchise Fees 55,075 40,000 60,000 37,364 75,000 84,000 Based on 2009 rev. 39000 Other 7,070 - - 1,030 - 30,950 reimb for 2008 eng. for stormwater Total Revenue $ 2,602,162 $ 3,125,352 $ 3,481,437 $ 257,584 $ 3,638,937 $ 3,587,523 Operating Transfers PW Building payment 80,335 235,763 235,763 - Sp. Levy - Revolving Capital Improvements - 40,000 37,500 37,500 - Sp. Levy - for 1999 Street Improvements $ 2,602,162 $ 3,245,687 $ 3,754,700 $ 530,847 $ 3,638,937 $ 3,587,523 $ 3,587,502 2010 expenditure budget -6- r ` ` V" City of Otsego Reconcile Preliminary Expenditures With 10/26 Budget Revisions Total Expenditures From Preliminary Budget $ 3,707,620 Add Salary adjustments to include moving to a step as discussed in the implementation plan, an additional one step increase 1/1/10 and related payroll costs Administration 10746.95 Finance 2546.12 Public works 340.56 Parks -124.8 13508.83 Related payroll taxes 1978 Total Adjustments 15,487 Less: Reduce Council education /training budget from $1,500 to $1,000 500 Reduce Council contingency from $20,000 to $15,000 5,000 Reduce HR consulting from $15,000 to $10,000 5,000 Reduce liability insurance based on 2008 actual plus annual 6% increases 8,000 Reduce Aadmin equipment from $10,000 to $5,000 5,000 Reduce engineering from $70,000 to $60,000 10,000 Reduce accounting & auditing from $30,000 to $28,000 2,000 Reduce city hall utilities from $20,500 to $18,000 2,500 Eliminate city hall improvements to buildings 10,000 Reduce pw building utilities from $55,000 to $45,000 10,000 Eliminate pw capital improvement budget - same budget as 2009 50,000 Reduce Planning Commission from two to one meeting per month 2,369 Reduce park commission capital improvement budget from $20,000 to $15,000 5,000 Reduce police contract to actual per letter (2.68% increase not 3.5 %) 6,716 122,085 Total Expenditures Budget as Presented 8/10/09 3,601,022 Less: Commercial street light fees paid from Utility Billing 15,000 15,000 Total Expenditures Budget as Presented 8/24/09 3,586,022 October 26 revisions Reduction in health insurance premiums to relect 1.09% increase (23,826) Reduction in allocation of overhead from General Fund to Building Safety 20,238 Reduction in HR consulting from $10,000 to $5,000 (5,000) Round Assessor estimate 68 Increase Gopher One service provided by City 10,000 Increase City Hall cleaning service from once per week back to twice each week 4,000 Reduce repair and maintenance in govemnemment buildings (4,000) 1,480 W Total Expenditures Budget as Presentedl0 /26/09 3,587,502 ^ -AIBI C I D 1 E 1 F 1 G 1 H III J 1 K I L I M PROPOSED 2007 2008 2009 YTD THRU 2010 1 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 6/30/09 BUDGET 2 FUND 101 GENERAL FUND EXPLANATION /DISCUSSION 3 DEPT 41100 CITY COUNCIL 4 E 101 -41100 -101 Full -Time Employees Regular 31,135.00 26,130.00 28,000.00 14,380.00 28.000.00 5 E 101 -41100 -122 FICA AND MEDICARE 2,381.85 1,998.96 2,142.00 1,597.54 2.142.00 6 E 101 -41100 -321 Mileage/Travel 275.00 0.00 500.00 115.50 500.00 7 E 101 -41100 -350 Print/Binding (GENERAL) 0.00 66.03 0.00 0.00 0.00 8 E 101 - 41100 -355 Dues & Memberships 8,715.00 9,535.00 9,500.00 0.00 9.500.00 9 E 101 -41100 -360 Education/Training /Conferences 1,375.00 115.00 1,500.00 927.92 1.000.00 10 E 101 -41100 -801 CONTINGENCY 14,592.52 18,148.82 20,000.00 13,206.77 15,000.00 11 DEPT 41100 CITY COUNCIL TOTAL 58,474.37 55,993.81 61,642.00 30,227.73 56,142.00 12 13 DEPT 41400 Administration 14 E 101 - 41400 -101 Full -Time Employees Regular 241,059.78 238,485.80 191,309.00 101,973.11 190,091.20 2010 actual with one step 15 E 101 -41400 -102 Full -Time - Overtime 0.00 0.00 0.00 771.25 0.00 16 E 101 - 41400 -104 Part-time - Employees Regular 0.00 0.00 18,000.00 3,900.80 18.000.00 17 E 101 -41400 -106 HR CONSULTING SERVICES 0.00 5,711.84 10,000.00 10,833.00 5.000.00 18 E 101 -41400 -121 PERA 15,643.94 14,696.27 14,128.00 6,825.10 14,566.38 19 E 101 -41400 -122 FICA AND MEDICARE 17,209.77 17,675.50 16,012.00 7,894.51 15.918.98 20 E 101 -41400 -123 Health 37,893.97 27,802.71 27,846.00 11,703.70 15.036.00 Actual 1.09% increase 21 E 101 -41400 -130 Employer Paid Ins (GENERAL) 0.00 4,947.52 2,050.00 978.02 2.050.00 22 E 101 -41400 -131 Payroll Allocation - 94,515.00 - 115,994.00 - 88,438.00 - 44,219.00 - 68.200.00 23 E 101 -41400 -201 Office Supplies and Expenses 5,543.24 7,131.79 8,000.00 3,800.58 8.000.00 24 E 101 - 41400 -203 Other Supplies 1,681.13 658.44 0.00 176.19 0.00 25 E 101 -41400 -204 Insurance 55,607.00 43,976.34 65,000.00 0.00 57.000.00 Based on 2008 plus 6% annual increases 26 E 101 -41400 -206 Postage 5,118.44 3,920.56 3,500.00 2,156.97 3.500.00 27 E 101 -41400 -310 Miscellaneous 4,727.46 4,103.49 2,500.00 4,680.28 2.500.00 2009 includes $2,400 taxes on city property 28 E 101 -41400 -320 Telephone 2,025.60 2,131.49 2,200.00 1,066.03 2.200.00 29 E 101 - 41400 -321 Mileage/Travel 116.40 465.14 400.00 0.00 400.00 30 E 101 -41400 -340 Recording Fees 690.00 828.00 800.00 644.00 800.00 31 E 101 -41400 -347 Newsletter 12,636.77 15,536.95 17,500.00 8,104.79 17.500.00 32 E 101 -41400 -348 Maps 13,158.34 11,444.08 12,000.00 14,407.23 22.000.00 Gopher One call services 33 E 101 -41400 -350 Print/Binding (GENERAL) 12,808.02 10,318.48 10,000.00 3,726.13 10,000.00 34 E 101 -41400 -355 Dues & Memberships 1,743.00 1,825.14 2,000.00 702.35 2.000.00 35 E 101 -41400 -360 Education/Training /Conferences 3,960.52 4,683.24 6,900.00 3,382.27 6.900.00 36 E 101 -41400 -390 Contracted Services 4,123.65 9,820.22 17,000.00 6,390.11 17.000.00 37 E 101 -41400 -391 GIS Services 0.00 18,047.90 40,000.00 36,735.89 40.000.00 Per verbal estimate on 7/15 38 E 101 - 41400 -410 Rentals (GENERAL) 50.00 0.00 0.00 0.00 0 QQ 39 E 101 - 41400 -413 Office Equipment Rental 12,971.46 12,410.36 12,600.00 12,253.68 12.600.00 2009 includes 3 yr Nova agreement 40 E 101 -41400 -501 Equipment 1,530.41 2,492.78 10,000.00 0.00 5.000.00 41 E 101- 41400 -570 Office Equip and Fumishings 2,108.67 976.44 0.00 1,158.72 0.00 W 42 DEPT 41400 Administration Total 357,892.57 344,096.48 401,307.00 200,045.71 399.862.56 t Page 1 10 -26 revision Ale/ C I D 1 E 1 F 1 G 1 H III J I K 1 L I M PROPOSED 2007 2008 2009 YTD THRU 2010 1 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 6/30/09 BUDGET 43 EXPLANATION /DISCUSSION 44 DEPT 41410 Elections 45 E 101 -41410 -103 Election Judges 0.00 5,766.00 0.00 0.00 6.000.00 46 E 101 -41410 -205 Election Supplies 330.00 26,959.66 500.00 0.00 4.000.00 2010 is election year 47 E 101 - 41410 -350 Print/Binding (GENERAL) 0.00 466.90 0.00 0.00 0.00 48 DEPT 41410 Elections Total 330.00 33,192.56 500.00 0.00 10 000.00 49 50 DEPT 41530 PLANNING COMMISSION 51 E 101 -41530 -101 Full -Time Employees Regular 3,260.41 1,580.00 4,400.00 10.00 2.200.00 52 E 101 -41530 -122 FICA AND MEDICARE 76.50 74.97 337.00 0.00 168.00 53 E 101 -41530 -321 Mileage/Travel 42.68 0.00 0.00 0.00 0.00 54 E 101 -41530 -350 Print/Binding (GENERAL) 0.00 0.00 500.00 0.00 500.00 55 E 101 -41530 -360 Education/Training /Conferences 135.00 167.37 0.00 0.00 0.00 56 DEPT 41530 PLANNING COMMISSION TOTAL 3,514.59 1,822.34 5,237.00 10.00 2.868.00 57 58 DEPT 41550 Assessing 59 E 101 -41550 -122 FICA AND MEDICARE 177.86 0.00 0.00 0.00 0.00 60 E 101 -41550 -390 Contracted Services 41,903.36 67,462.50 70,000.00 67,567.50 70.000.00 61 DEPT 41550 Assessing Total 42,081.22 67,462.50 70,000.00 67,567.50 70.000.00 62 63 DEPT 41560 Engineer 64 E 101 -41560 -302 Engineering Fees 56,490.79 101,543.67 80,000.00 39,641.91 60.000.00, 65 DEPT 41560 Engineer Total 56,490.79 101,543.67 80,000.00 39,641.91 60.000.00 66 67 DEPT 41570 Planner 68 E 101 -41570 -303 Planning Fees 44,995.80 51,605.04 54,200.00 34,455.89 60,000.00 increase for planning & zoning 69 DEPT 41570 Planner Total 44,995.80 51,605.04 54,200.00 34,455.89 60.000.00 70 71 DEPT 41600 Finance 72 E 101 -41600 -101 Full -Time Employees Regular 154,614.98 170,630.66 174,379.00 84,368.67 179.587.20 2010 actual includes 1 step 73 E 101 -41600 -121 PERA 9,754.36 11,056.67 11,770.00 5,829.33 12.571.10 74 E 101 -41600 -122 FICA AND MEDICARE 11,527.08 12,766.90 13,340.00 5,820.52 13.738.42 75 E 101 -41600 -123 Health 10,032.24 23,969.84 25,705.00 11,240.76 20.644.00 Actual 1.09% increase 76 E 101 -41600 -130 Employer Paid Ins (GENERAL) 601.05 2,317.99 1,890.00 952.02 1.890.00 77 E 101 -41600 -131 Payroll Allocation - 109,887.00 - 113,780.00 - 125,791.00 - 62,895.00 - 125.791.00 78 E 101 - 41600 -201 Office Supplies and Expenses 971.77 1,672.98 1,200.00 566.01 1.200.00 79 E 101 -41600 -304 Accounting & Auditing 22,525.00 26,990.00 28,600.00 24,600.00 28.000.00 80 E 101 -41600 -305 PRINTED FORMS 0.00 0.00 1,000.00 0.00 1.000.00 81 E 101 -41600 -310 Miscellaneous 1,423.75 220.00 100.00 0.00 100.00 82 E 101 -41600 -350 Print/Binding (GENERAL) 349.31 0.00 500.00 279.00 500.00 83 E 101 -41600 -355 Dues & Memberships 35.00 35.00 0.00 35.00 0_00 Page 2 10 -26 revision JAIBI C I D 1 E 1 F 1 G 1 H ill J I K I L I M PROPOSED 2007 2008 2009 YTD THRU 2010 1 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 6/30/09 BUDGET 84 EXPLANATION /DISCUSSION 85 E 101 -41600 -360 Education/Training /Conferences 1,425.12 1,760.00 4,000.00 2,187.30 4,000.00 86 E 101 -41600 -390 Contracted Services 9,982.64 8,773.72 11,720.00 5,067.05 11.720.00 87 E 101 -41600 -430 Miscellaneous (GENERAL) 1,775.00 3,400.00 1,500.00 0.00 3.500.00 88 E 101 -41600 -570 Office Equip and Fumishings 2,902.09 1,538.33 2,500.00 0.00 2,500.00 89 DEPT 41600 Finance Total 118,032.39 151,352.09 152,413.00 78,050.66 155,159.72 au 91 DEPT 41700 Legal Services 92 E 101 - 41700 -301 Legal Services 46,255.15 63,127.00 45,000.00 32,992.00 55.000.00 93 DEPT 41700 Legal Services Total 46,255.15 63,127.00 45,000.00 32,992.00 55.000.00 94 95 DEPT 41900 Economic Development Authority 96 E 101 - 41900 -439 Development incentives 11,874.91 7,268.17 8,000.00 0.00 15,715.51 30% of Apex & Duke properties 97 DEPT 41900 Economic Dev Authority Total 11,874.91 7,268.17 8,000.00 0.00 15.715.51 98 99 DEPT 41940 General Govt Buildings -8899 100 E 101 -41940 -203 Other Supplies 1,549.42 1,648.88 1,500.00 714.53 1.500.00 101 E 101 - 41940 -204 Insurance 0.00 3,575.00 0.00 0.00 0.00 102 E 101 -41940 -220 Repair /Maint Supply (GENERAL) 64.70 183.80 500.00 45.05 500.00 103 E 101 -41940 -322 Utilities 12,889.30 13,886.34 20,500.00 471.05 18,000.00 104 E 101 -41940 -325 Garbage Service 1,206.95 1,332.90 1,410.00 801.65 1.410.00 105 E 101 -41940 -350 Print/Binding (GENERAL) 96.53 0.00 0.00 0.00 0.00 106 E 101 -41940 -389 Cleaning Services 9,283.63 10,149.51 6,000.00 4,249.90 10.000.00 107 E 101 -41940 -390 Contracted Services 17,126.40 18,626.11 20,000.00 7,861.85 20,000.00 108 E 101 - 41940 -400 Repairs & Maint Cont 522.00 2,382.22 7,500.00 106.50 7.500.00 109 E 101 -41940 -402 Repairs /Maint Buildingss 2,919.11 3,995.78 10,000.00 2,602.63 6.000.00 110 E 101 - 41940 -403 Improvements to Bldgs 0.00 0.00 10,000.00 0.00 0_OQ 111 E 101 - 41940 -410 Rentals (GENERAL) 32,742.19 0.00 0.00 0.00 Q, Q 112 E 101 - 41940 -430 Miscellaneous (GENERAL) 4,928.23 0.00 500.00 0.00 500.00 113 E 101 -41940 -560 Fumiture and Fixtures 377.89 0.00 0.00 0.00 0.00 114 DEPT 41940 General Govt Buildings Total 83,706.35 55,780.54 77,910.00 16,853.16 65.410.00 115 116 DEPT 41950 Old Town Hall 117 E 101 -41950 -310 Miscellaneous 332.28 332.28 500.00 332.28 500.00 118 E 101 -41950 -322 Utilities 1,827.97 908.72 2,000.00 361.97 1,000.00 119 E 101 - 41950 -400 Repairs & Maint Cont 0.00 362.23 500.00 53.25 500.00 120 DEPT 41950 Old Town Hall Total 2,160.25 1,603.23 3,000.00 747.50 2.000.00 121 122 DEPT 42100 Police- Contracted 123 E 101- 42100 -390 Contracted Services 648,736.05 790,560.00 817,600.00 408,799.98 839.500.00 Rate for 2010 is $57.50 and 2011 is $59. 124 DEPT 42100 Police- Contracted Total 648,736.05 790,560.00 817,600.00 408,799.98 839,500.00 Page 3 10 -26 revision AI El C 1 D 1 E 1 F 1 G 1 H I I I J I K I L I M PROPOSED 2007 2008 2009 YTD THRU 2010 1 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 6/30/09 BUDGET 125 EXPLANATION /DISCUSSION 126 DEPT 42150 Police Commission 127 E 101 -42150 -101 Full -Time Employees Regular 590.00 720.00 960.00 0.00 960.00 128 E 101 - 42150 -310 Miscellaneous 384.80 981.47 1,500.00 0.00 1.500.00 129 E 101 -42150 -350 Print/Binding (GENERAL) 0.00 79.56 250.00 0.00 250.00 130 DEPT 42150 Police Commission Total 974.80 1,781.03 2,710.00 0.00 2.710.00 131 132 DEPT 42710 Animal Control 133 E 101 -42710 -390 Contracted Services 5,555.62 7,437.52 5,000.00 3,555.52 7,500.00 134 DEPT 42710 Animal Control Total 5,555.62 7,437.52 5,000.00 3,555.52 7.500.00 135 - 136 DEPT 43100 Hwys, Streets, & Roads 137 E 101 -43100 -101 Full -Time Employees Regular 206,375.74 297,543.58 289,687.00 146,239.24 296.391.68 2010 actual includes one step 138 E 101 -43100 -101 Full -Time Employees Regular 21.552.30 New FT employee as of 5/1/10 (GR 6, Step 1) 139 E 101 -43100 -102 Full -Time - Overtime 7,913.79 5,933.04 8,000.00 1,334.86 8.000.00 same as 2009 140 E 101 - 43100 -104 Part-time - Seasonal 45,105.03 0.00 35,850.00 9,284.88 10.368.00 Seasonal 11 -1 to 4 - (24 hrs per wk) 141 E 101 - 43100 -104 Part-time - Seasonal 8,352.00 Seasonal 11 -1 to 4 -1 (24 hrs per wk) 142 E 101 -43100 -104 Part-time - Seasonal 6.750.00 Seasonal 5 -1 to 10 -1 (27 hrs per wk) 143 E 101 - 43100 -104 Part-time - On -Call 3.712.00 On -call from 12 -1 to 3-31 (16 hrs per wk) 144 E 101- 43100 -104 Part-time - Office Assistant 15.600.00 20 hours per week with no benefits 145 E 101 -43100 -121 PERA 16,192.48 17,909.41 22,513.00 9,858.12 23.908.08 146 E 101 -43100 -122 FICA AND MEDICARE 18,884.76 22,465.84 25,515.00 11,616.48 28.360.54 147 E 101 - 43100 -123 Health 22,807.98 34,668.42 42,840.00 23,803.14 44.418.00 Actual 1.09% increase 148 E 101 -43100 -130 Employer Paid Ins (GENERAL) 1,127.39 4,976.77 3,625.00 1,984.38 3.625.00 149 E 101 -43100 -131 Payroll Allocation -W & S OH 0.00 - 29,135.00 - 29,135.00 - 14,567.50 - 29.135.00 General OH to W& S & SS (Brad's time) 150 E 101 -43100 -131 Payroll Allocation -SS to W & S - 20.000.00 SteveS wages to W & S 151 E 101 -43100 -131 Payroll Allocation -W & S OH - 31.152.00 Sanitary & Storm (944 hrs @$33 per hr) 152 E 101- 43100 -201 Office Supplies and Expenses 0.00 207.41 0.00 0.00 0.00 153 E 101 -43100 -202 Gas & Oil 35,137.98 38,187.32 47,500.00 15,407.12 47.500.00 154 E 101 -43100 -203 Other Supplies 2,242.46 132.02 0.00 370.00 Q00 155 E 101 -43100 -204 Insurance 38,040.00 41,023.33 42,000.00 0.00 42.000.00 156 E 101 -43100 -210 Operating Supplies (GENERAL) 19,288.43 15,235.29 18,500.00 12,834.51 18.500.00 157 E 101 -43100 -220 Repair /Maint Supply (GENERAL) 11,442.68 12,914.19 18,000.00 7,966.22 18.000.00 158 E 101 -43100 -225 Uniforms/Clothing Allowance 8,097.27 8,257.88 7,000.00 2,031.34 7.000.00 159 E 101 -43100 -227 Safety supplies 0.00 1,115.54 5,000.00 1,298.18 5.000.00 160 E 101 -43100 -240 Small Tools/Equipment 13,475.09 7,785.33 15,000.00 2,205.65 15.000.00 161 E 101 -43100 -310 Miscellaneous 4,754.39 1,244.50 2,000.00 396.00 2.000.00 162 E 101 -43100 -320 Telephone 5,736.75 7,075.01 7,500.00 3,080.61 7.500.00 163 E 101 -43100 -322 Utilities 33,037.01 40,537.67 55,000.00 18,286.88 45.000.00 164 E 101 -43100 -325 Garbage Service 1,201.76 1,682.89 1,000.00 854.09 2.000.00 Based on actual history 165 E 101 -43100 -350 Print/Binding (GENERAL) 1,074.80 637.25 1,000.00 0.00 1.000.00 Page 4 10 -26 revision 1AlB1 C 1 D 1 E 1 F 1 G 1 H I J I K I L I M PROPOSED 2007 2008 2009 YTD THRU 2010 1 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 6/30/09 BUDGET 166 EXPLANATION /DISCUSSION 167 E 101 -43100 -355 Dues & Memberships 35.00 35.00 250.00 35.00 250.00 168 E 101 - 43100 -360 Education/Training /Conferences 2,200.00 1,664.00 3,300.00 2,091.14 3.300.00 169 E 101 -43100 -370 Sand andGravel 1,420.95 26,357.95 5,000.00 1,114.60 30.000.00 As planned, this was a 1 - year reduction 170 E 101 -43100 -372 Salt & Sand 45,103.99 46,748.19 75,000.00 18,448.29 75.000.00 171 E 101 - 43100 -389 Cleaning Services 2,187.51 4,856.40 4,370.00 2,343.00 4.370.00 172 E 101 -43100 -390 Contracted Services 4,877.54 6,489.36 12,000.00 2,350.40 12.000.00 173 E 101 -43100 -392 Culverts 2,650.86 1,661.10 5,000.00 0.00 5.000.00 174 E 101 -43100 -393 Sign material purchased 19,257.21 10,728.60 20,000.00 5,891.43 20.000.00 175 E 101 -43100 -395 Sign installation & mtc 0.00 0.00 0.00 - 7,253.08 0.00 176 E 101 - 43100 -400 Repairs & Maint Cont 1,211.29 4,038.42 5,000.00 1,084.59 5.000.00 177 E 101 - 43100 -402 Repairs /Maint Buildingss 1,137.26 9,234.33 18,000.00 5,557.03 18.000.00 178 E 101 - 43100 -410 Rentals (GENERAL) 1,500.00 236,492.52 0.00 0.00 0.00 179 E 10143100 -413 Equipment Rental 533.57 806.57 2,700.00 403.29 2.700.00 180 E 10143100 -434 Blacktop Supplies 3,749.92 2,438.75 5,000.00 821.15 5.000.00 181 E 101- 43100 -436 Dustcoating 1,340.00 10,010.00 12,500.00 10,728.00 12.500.00 182 E 101- 43100 -437 Overlay contr.-Operating Trans 40,000.00 0.00 0.00 0.00 0.00 183 E 101 -43100 -438 Pavement Management 217,764.59 300,000.00 407,574.00 403,864.44 400.000.00 184 E 101 - 43100 -501 Equipment 36,129.10 768.39 0.00 0.00 0.00 185 E 101 -43100 -530 Improvements Other Than Bldgs 0.00 0.00 50,000.00 0.00 0.00 186 E 101 -43100 -720 Operating Transfers 0.00 37,500.00 0.00 0.00 0.00 187 DEPT 43100 Hwys, Streets, & Roads Total 873,034.58 1,230,227.27 1,244,089.00 701,763.48 1.194.370.60 188 189 DEPT 43160 Street Lighting 190 E 101 -43160 -322 Utilities 82,955.18 93,306.48 110,000.00 51,917.81 95,000.00 $15,000 from commercial lighting 191 E 101 - 43160 -400 Repairs & Maint Cont 0.00 9,548.25 0.00 0.00 0.00 192 DEPT 43160 Street Lighting Total 82,955.18 102,854.73 110,000.00 51,917.81 95.000.00 TS.T 194 DEPT 43620 Clean Up Day 195 E 101 -43620 -390 Contracted Services 8,185.71 10,095.28 0.00 0.00 0.00 196 DEPT 43620 Clean Up Day Total 8,185.71 10,095.28 0.00 0.00 0.00 198 DEPT 45200 Parks Maintenance 199 E 101 -45200 -101 Full -Time Employees Regular 37,735.92 40,763.98 48,686.00 16,863.96 49.337.60 2010 actual includes one step 200 E 10145200 -104 Part-time - Employees Regular 0.00 0.00 16,000.00 6,823.00 15.552.00 201 E 101 -45200 -121 PERA 2,341.47 2,684.63 3,286.00 1,598.87 3.453.63 202 E 101 -45200 -122 FICA AND MEDICARE 2,448.06 3,118.43 4,948.00 1,812.05 4.964.05 203 E 10145200 -123 Health 3,318.00 9,800.00 8,570.00 4,285.00 11.576.00 Actual 1.09% increase 204 E 101 -45200 -130 Employer Paid Ins (GENERAL) 0.00 0.00 630.00 0.00 630.00 205 E 101 -45200 -202 Gas & Oil 3,171.13 2,709.32 5,000.00 676.37 5.000.00 206 E 101 -45200 -204 Insurance 29,209.00 29,045.33 35,750.00 0.00 35.750.00 207 E 101- 45200 -210 Operating Supplies (GENERAL) 7,462.93 4,240.43 10,000.00 1,005.01 10.000.00 Page 5 10 -26 revision Al BI C I D I E 1 F 1 G 1 H III J I K E L I M PROPOSED 2007 2008 2009 YTD THRU 2010 1 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 6/30/09 BUDGET 208 EXPLANATION /DISCUSSION 209 E 101 -45200 -220 Repair /Maint Supply (GENERAL) 2,330.03 7,663.98 7,000.00 8,076.84 7.000.00 210 E 101 -45200 -240 Small Tools/Equipment 603.68 8,244.93 5,000.00 109.65 5.000.00 211 E 101 -45200 -302 Engineering Fees 96.94 0.00 0.00 0.00 0.00 212 E 101 - 45200 -310 Miscellaneous 0.00 0.00 500.00 0.00 500.00 213 E 101 -45200 -322 Utilities 20,286.99 15,654.17 25,000.00 5,778.64 25.000.00 214 E 101 -45200 -325 Garbage Service 0.00 0.00 1,000.00 0.00 1.000.00 215 E 101 -45200 -390 Contracted Services 6,137.17 9,915.50 18,000.00 3,910.68 18.000.00 216 E 101 - 45200 -400 Repairs & Maint Cont 1,468.91 0.00 7,000.00 370.00 7.000.00 217 E 101- 45200 -410 Rentals (GENERAL) 9,134.70 8,960.37 12,000.00 2,279.50 12.000.00 218 E 101 - 45200 -438 Pavement Management 78.47 25,000.00 25,000.00 25,000.00 40.000.00 219 E 101 -45200 -590 Capital Outlay - Miscellaneous 0.00 0.00 0.00 714.98 Q 00 220 DEPT 45200 Parks Maintenance Total 125,823.40 167,801.07 233,370.00 79,304.55 251.763.29 221 222 DEPT 45250 Park Commission Activities 223 E 101 -45250 -100 Wages and Salaries (GENERAL) 690.00 730.00 1,000.00 0.00 1.000.00 224 E 101 -45250 -310 Miscellaneous 419.34 144.63 0.00 164.54 0.00 225 E 101 - 45250 -395 Sign installation & mtc 0.00 1,263.36 0.00 0.00 QQQ 226 E 101 - 45250 -410 Rentals (GENERAL) 0.00 - 483.07 0.00 0.00 Q.QQ 227 E 101 - 45250 -440 Recreation Programming 17,133.46 32,265.84 27,000.00 - 19,269.44 28.000.00 slight increase from 2009 for ISD 728 228 E 101 -45250 -530 Improvements Other Than Bldgs 0.00 0.00 20,000.00 0.00 15.000.00 229 DEPT 45250 Park Commission Activities Total 18,242.80 33,920.76 48,000.00 - 19,104.90 44.000.00 230 231 232 233 DEPT 45300 Heritage Preservation Comm 234 E 101 -45300 -101 Full -Time Employees Regular 250.00 240.00 500.00 0.00 500.00 235 E 101 -45300 -310 Miscellaneous 414.67 0.00 0.00 0.00 0.00 236 E 101 -45300 -350 Print/Binding (GENERAL) 2,158.92 0.00 0.00 0.00 0.00 237 DEPT 45300 Heritage Preservation Comm Total 2,823.59 240.00 500.00 0.00 500.00 238 239 DEPT 49300 Other Finanacing Uses 240 E 101 -49300 -720 Operating Transfers 451,733.63 180,000.00 190,000.00 190,000.00 200.000.00 Per Capital Equipment Plan 241 DEPT 49300 Other Finanacing Uses Total 451,733.63 180,000.00 190,000.00 190,000.00 200,000.00 242 243 TOTALS: 3,043,873.75 3,459,765.09 3,610,478.00 1,916,828.50 3,587,501.67 244 245 2010 Budget as a % of the 2009 Budget 99.36% Page 6 10 -26 revision L i A CITY OF OTSEGO 10/21/09 3:40 PM Page 1 Expenditure Guideline - SUMM BY DEPT 2009 YTD SEPTEMBER 2009 Enc % of Account Descr Budget 2009 Amt YTD Amt Current Balance Budget FUND 101 GENERAL FUND DEPT 41000 General Government (GENERAL) E 101 -41000 -101 Full -Time Empl $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41000 -201 Office Supplies $0.00 $0.00 $67.93 $0.00 - $67.93 0.00% E 101 - 41000 -210 Operating Supp $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 41000 General Government (G $0.00 $0.00 $67.93 $0.00 - $67.93 DEPT 41100 CITY COUNCIL E 101 -41100 -101 Full -Time Empl $28,000.00 $2,225.00 $21,715.00 $0.00 $6,285.00 77.55% E 101 - 41100 -122 FICA AND MED $2,142.00 $170.21 $2,158.66 $0.00 - $16.66 100.78% E 101 - 41100 -310 Miscellaneous $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41100 -321 Mileage/Travel $500.00 $0.00 $115.50 $0.00 $384.50 23.10% E 101 -41100 -350 Print/Binding (G $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41100 -355 Dues & Membe $9,500.00 $20.00 $20.00 $0.00 $9,480.00 0.21% E 101 -41100 -360 Education/Train $1,500.00 $0.00 $927.92 $0.00 $572.08 61.86% E 101 - 41100 -801 CONTINGENC $20,000.00 $100.00 $13,306.77 $0.00 $6,693.23 66.53% DEPT 41100 CITY COUNCIL $61,642.00 $2,515.21 $38,243.85 $0.00 $23,398.15 )EPT 41400 Administration E 101 - 41400 -101 Full -Time Empl $191,309.00 $13,867.97 $150,772.95 $0.00 $40,536.05 78.81% E 101 - 41400 -102 Full -Time - Ove $0.00 $0.00 $771.25 $0.00 - $771.25 0.00% E 101 - 41400 -103 Election Judges $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41400 -104 Part -time - Emp $18,000.00 $0.00 $4,620.80 $0.00 $13,379.20 25.67% E 101 - 41400 -106 HR CONSULT! $10,000.00 $2,317.00 $19,013.00 $0.00 - $9,013.00 190.13% E 101 - 41400 -121 PERA $14,128.00 $860.28 $9,417.54 $0.00 $4,710.46 66.66% E 101 -41400 -122 FICA AND MED $16,012.00 $1,038.64 $11,549.82 $0.00 $4,462.18 72.13% E 101 -41400 -123 Health $27,846.00 $1,776.05 $13,835.71 $0.00 $14,010.29 49.69% E 101 - 41400 -130 Employer Paid 1 $2,050.00 $0.00 $1,265.26 $0.00 $784.74 61.72% E 101 - 41400 -131 Payroll Allocatio - $88,438.00 $0.00 - $44,219.00 $0.00 - $44,219.00 50.00% E 101 - 41400 -201 Office Supplies $8,000.00 $29.91 $4,628.81 $0.00 $3,371.19 57.86% E 101 -41400 -203 Other Supplies $0.00 $94.25 $270.44 $0.00 - $270.44 0.00% E 101 - 41400 -204 Insurance $65,000.00 $0.00 $5,839.00 $0.00 $59,161.00 8.98% E 101 - 41400 -206 Postage $3,500.00 $518.99 $2,675.96 $0.00 $824.04 76.46% E 101 -41400 -310 Miscellaneous $2,500.00 $7.48 $4,707.76 $0.00 - $2,207.76 188.31% E 101 - 41400 -320 Telephone $2,200.00 $178.32 $1,602.40 $0.00 $597.60 72.84% E 101 - 41400 -321 Mileage/Travel $400.00 $0.00 $0.00 $0.00 $400.00 0.00% E 101 -41400 -340 Recording Fees $800.00 $46.00 $690.00 $0.00 $110.00 86.25% E 101 - 41400 -347 Newsletter $17,500.00 $0.00 $11,268.83 $0.00 $6,231.17 64.39% E 101 - 41400 -348 Maps $12,000.00 $3,301.22 $21,727.82 $0.00 - $9,727.82 181.07% E 101 -41400 -350 Print/Binding (G $10,000.00 $509.57 $4,453.20 $0.00 $5,546.80 44.53% E 101 - 41400 -355 Dues & Membe $2,000.00 $10,161.00 $10,863.35 $0.00 - $8,863.35 543.17% E 101 - 41400 -360 Education/Train $6,900.00 $0.00 $3,985.93 $0.00 $2,914.07 57.77% E 101 -41400 -390 Contracted Ser $17,000.00 $1,284.56 $8,979.91 $0.00 $8,020.09 52.82% E 101 -41400 -391 GIS Services $40,000.00 - $1,269.20 $47,051.43 $0.00 - $7,051.43 117.63% E 101 - 41400 -395 Sign installation $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41400 -410 Rentals (GENE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41400 -413 Office Equipme $12,600.00 $644.59 $14,190.14 $0.00 - $1,590.14 112.62% E 101 - 41400 -501 Equipment $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0.00% E 101 -41400 -530 Improvements $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41400 -570 Once Equip an $0.00 $0.00 $1,158.72 $0.00 - $1,158.72 0.00% CITY OF OTSEGO 10/21/09 3:40 PM Page 2 Expenditure Guideline - SUMM BY DEPT 2009 YTD SEPTEMBER 2009 Enc % of Account Descr Budget 2009 Amt YTD Amt Current Balance Budget DEPT 41400 Administration $401,307.00 $35,366.63 $311,121.03 $0.00 $90,185.97 DEPT 41410 Elections E 101 -41410 -103 Election Judges $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41410 -205 Election Suppli $500.00 $363.84 $363.84 $0.00 $136.16 72.77% E 101 - 41410 -350 Print/Binding (G $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 41410 Elections $500.00 $363.84 $363.84 $0.00 $136.16 DEPT 41530 PLANNING COMMISSION E 101 - 41530 -101 Full -Time Empl $4,400.00 $0.00 $10.00 $0.00 $4,390.00 0.23% E 101 -41530 -122 FICA AND MED $337.00 $0.00 $0.00 $0.00 $337.00 0.00% E 101 -41530 -203 Other Supplies $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41530 -321 Mileage/Travel $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41530 -350 Print/Binding (G $500.00 $0.00 $0.00 $0.00 $500.00 0.00% E 101 -41530 -360 Education/Train $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 41530 PLANNING COMMISSIO $5,237.00 $0.00 $10.00 $0.00 $5,227.00 DEPT 41550 Assessing E 101 - 41550 -101 Full -Time Empl $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41550 -121 PERA $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41550 -122 FICA AND MED $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41550 -321 Mileage/Travel $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41550 -360 Education/Train $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41550 -390 Contracted Ser $70,000.00 $0.00 $67,567.50 $0.00 $2,432.50 96.53% DEPT 41550 Assessing $70,000.00 $0.00 $67,567.50 $0.00 $2,432.50 DEPT 41560 Engineer E 101 - 41560 -302 Engineering Fe $80,000.00 $5,036.95 $48,801.54 $0.00 $31,198.46 61.00% E 101 -41560 -311 Ping & Eng. - 1 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 41560 Engineer $80,000.00 $5,036.95 $48,801.54 $0.00 $31,198.46 DEPT 41570 Planner E 101 -41570 -303 Planning Fees $54,200.00 - $1,919.05 $43,151.99 $0.00 $11,048.01 79.62% E 101 - 41570 -348 Maps $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 41570 Planner $54,200.00 - $1,919.05 $43,151.99 $0.00 $11,048.01 DEPT 41600 Finance E 101 -41600 -101 Full -Time Empl $174,379.00 $13,304.34 $130,889.01 $0.00 $43,489.99 75.06% E 101 - 41600 -104 Part-time - Emp $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41600 -121 PERA $11,770.00 $898.03 $8,521.00 $0.00 $3,249.00 72.40% E 101- 41600 -122 FICA AND MED $13,340.00 $498.85 $8,806.76 $0.00 $4,533.24 66.02% E 101 - 41600 -123 Health $25,705.00 $1,709.11 $16,354.23 $0.00 $9,350.77 63.62% E 101 - 41600 -130 Employer Paid I $1,890.00 $0.00 $1,269.36 $0.00 $620.64 67.16% E 101 - 41600 -131 Payroll Allocatio - $125,791.00 $0.00 - $62,895.00 $0.00 - $62,896.00 50.00% E 101- 41600 -201 Office Supplies $1,200.00 $0.00 $815.59 $0.00 $384.41 67.97% E 101 - 41600 -304 Accounting & A $28,600.00 $0.00 $25,115.00 $0.00 $3,485.00 87.81% E 101 -41600 -305 PRINTED FOR $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% E 101 - 41600 -310 Miscellaneous $100.00 $0.00 $0.00 $0.00 $100.00 0.00% E 101 -41600 -350 Print/Binding (G $500.00 $0.00 $279.00 $0.00 $221.00 55.80% E 101 - 41600 -355 Dues & Membe $0.00 $0.00 $35.00 $0.00 - $35.00 0.00% CITY OF OTSEGO 10/21/09 3:40 PM Page 3 Expenditure Guideline - SUMM BY DEPT 2009 YTD SEPTEMBER 2009 Enc % of Account Descr Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 41600 -360 Education/Train $4,000.00 $0.00 $2,187.30 $0.00 $1,812.70 54.68% E 101- 41600 -390 Contracted Ser $11,720.00 $319.53 $6,519.30 $0.00 $5,200.70 55.63% E 101 - 41600 -400 Repairs & Maint $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41600 -430 Miscellaneous ( $1,500.00 $0.00 $0.00 $0.00 $1,500.00 0.00% E 101 - 41600 -570 Office Equip an $2,500.00 $0.00 $0.00 $0.00 $2,500.00 0.00% DEPT 41600 Finance $152,413.00 $16,729.86 $137,896.55 $0.00 $14,516.45 DEPT 41700 Legal Services E 101 - 41700 -301 Legal Services $45,000.00 - 35,746.85 $43,212.15 $0.00 $1,787.85 96.03% DEPT 41900 Economic Development Authority E 101 - 41900 -101 Full -Time Empl $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41900 -122 FICA AND MED $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41900 -201 Office Supplies $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41900 -301 Legal Services $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41900 -390 Contracted Ser $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41900 -430 Miscellaneous ( $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41900 -439 Development in $8,000.00 $0.00 $0.00 $0.00 $8,000.00 0.00% DEPT 41900 Economic Development $8,000.00 $0.00 $0.00 $0.00 $8,000.00 DEPT 41940 General Govt Buildings - 8899 E 101 -41940 -101 Full -Time Empl $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41940 -122 FICA AND MED $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41940 -203 Other Supplies $1,500.00 $47.58 $916.86 $0.00 $583.14 61.12% E 101 -41940 -204 Insurance $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41940 -220 Repair /Maint Su $500.00 $42.63 $87.68 $0.00 $412.32 17.54% E 101 - 41940 -322 Utilities $20,500.00 $894.68 $7,386.98 $0.00 $13,113.02 36.03% E 101- 41940 -325 Garbage Servic $1,410.00 $220.75 $1,214.10 $0.00 $195.90 86.11% E 101 -41940 -350 Print/Binding (G $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41940 -389 Cleaning Servic $6,000.00 $748.13 $5,505.69 $0.00 $494.31 91.76% E 101 - 41940 -390 Contracted Ser $20,000.00 $2,326.58 $12,912.67 $0.00 $7,087.33 64.56% E 101 -41940 -400 Repairs & Maint $7,500.00 $3,800.00 $4,426.32 $0.00 $3,073.68 59.02% E 101 -41940 -402 Repairs /Maint B $10,000.00 $67.09 $6,086.74 $0.00 $3,913.26 60.87% E 101 - 41940 -403 Improvements t $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0.00% E 101 - 41940 -410 Rentals (GENE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41940 -430 Miscellaneous ( $500.00 $0.00 $0.00 $0.00 $500.00 0.00% E 101 - 41940 -560 Furniture and Fi $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 41940 General Govt Buildings - $77,910.00 $8,147.44 $38,537.04 $0.00 $39,372.96 DEPT 41950 Old Town Hall E 101 - 41950 -203 Other Supplies $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41950 -204 Insurance $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41950 -310 Miscellaneous $500.00 $0.00 $332.28 $0.00 $167.72 66.46% E 101 -41950 -322 Utilities $2,000.00 $32.46 $458.81 $0.00 $1,541.19 22.94% E 101 -41950 -400 Repairs & Maint $500.00 $0.00 $53.25 $0.00 $446.75 10.65% DEPT 41950 Old Town Hall $3,000.00 $32.46 $844.34 $0.00 $2,155.66 DEPT 41960 Shed & Other Buildings E 101 - 41960 -201 Office Supplies $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CITY OF OTSEGO 10/21/09 3:40 PM Page 4 Expenditure Guideline - SUMM BY DEPT 2009 YTD SEPTEMBER 2009 Enc % of Account Descr Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 41960 -203 Other Supplies $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41960 -310 Miscellaneous $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41960 -322 Utilities $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41960 -400 Repairs & Maint $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 41960 Shed & Other Buildings $0.00 $0.00 $0.00 $0.00 $0.00 DEPT 41970 Peavey House E 101 - 41970 -204 Insurance $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41970 -301 Legal Services $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41970 -302 Engineering Fe $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41970 -310 Miscellaneous $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41970 -322 Utilities $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41970 -401 Repair & Maint. $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 41970 Peavey House $0.00 $0.00 $0.00 $0.00 $0.00 DEPT 42100 Police Contracted E 101 - 42100 - 390 Contracted Ser $817,600.00 $68,133.33 $613,199.97 $0.00 $204,400.03 75.00% DEPT 42150 Police Commission E 101 - 42150 -101 Full -Time Empl $960.00 $0.00 $0.00 $0.00 $960.00 0.00% E 101 - 42150 -122 FICA AND MED $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -42150 -301 Legal Services $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -42150 -310 Miscellaneous $1,500.00 $649.65 $674.65 $0.00 $825.35 44.98% E 101 - 42150 -350 Print/Binding (G $250.00 $0.00 $0.00 $0.00 $250.00 0.00% DEPT 42150 Police Commission $2,710.00 $649.65 $674.65 $0.00 $2,035.35 DEPT 42410 Building Inspections E 101 -42410 -301 Legal Services $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 42410 -390 Contracted Ser $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 42410 Building Inspections $0.00 $0.00 $0.00 $0.00 $0.00 DEPT 42420 Code Enforcement E 101 - 42420 -301 Legal Services $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 42420 -310 Miscellaneous $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 42420 Code Enforcement $0.00 $0.00 $0.00 $0.00 $0.00 DEPT 42710 Animal Control E 101 - 42710 - 390 Contracted Ser $5,000.00 - $22.77 $4,532.64 $0.00 $467.36 90.65% DEPT 43100 Hwys, Streets, & Roads E 101 -43100 -101 Full -Time Empl $289,687.00 $29,684.93 $247,510.55 $0.00 $42,176.45 85.44% E 101 - 43100 -102 Full-Time - Ove $8,000.00 $0.00 $1,334.86 $0.00 $6,665.14 16.69% E 101 -43100 -104 Part-time - Emp $35,850.00 $0.00 $9,284.88 $0.00 $26,565.12 25.90% E 101 - 43100 -105 Part-time - Emp $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -121 PERA $22,513.00 $1,215.67 $14,026.90 $0.00 $8,486.10 62.31% E 101 - 43100 -122 FICA AND MED $25,515.00 $2,726.87 $19,718.25 $0.00 $5,796.75 77.28% E 101 -43100 -123 Health $42,840.00 $4,128.10 $36,159.14 $0.00 $6,680.86 84.41% CITY OF OTSEGO 10/21/09 3:40 PM Page 5 Expenditure Guideline - SUMM BY DEPT 2009 YTD SEPTEMBER 2009 Enc % of Account Descr Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 43100 -130 Employer Paid I $3,625.00 $0.00 $2,645.84 $0.00 $979.16 72.99% E 101 - 43100 -131 Payroll Allocatio - $29,135.00 $0.00 - $14,567.50 $0.00 - $14,567.50 50.00% E 101 - 43100 -140 Unemployment $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -201 Office Supplies $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -43100 -202 Gas & Oil $47,500.00 $2,321.19 $22,701.67 $0.00 $24,798.33 47.79% E 101 - 43100 -203 Other Supplies $0.00 $0.00 $370.00 $0.00 - $370.00 0.00% E 101 - 43100 -204 Insurance $42,000.00 $0.00 $21,580.00 $0.00 $20,420.00 51.38% E 101 - 43100 -210 Operating Supp $18,500.00 $887.14 $14,909.17 $0.00 $3,590.83 80.59% E 101 - 43100 -220 Repair /Maint Su $18,000.00 $1,441.47 $10,019.77 $0.00 $7,980.23 55.67% E 101 - 43100 -225 Uniforms /Clothi $7,000.00 $270.50 $2,947.11 $0.00 $4,052.89 42.10% E 101 - 43100 -227 Safety supplies $5,000.00 $0.00 $1,298.18 $0.00 $3,701.82 25.96% E 101 -43100 -240 Small Tools /Eq $15,000.00 - $56.62 $2,205.65 $0.00 $12,794.35 14.70% E 101 -43100 -302 Engineering Fe $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -310 Miscellaneous $2,000.00 $747.00 $1,260.00 $0.00 $740.00 63.00% E 101 - 43100 -320 Telephone $7,500.00 $762.97 $4,528.40 $0.00 $2,971.60 60.38% E 101 - 43100 -322 Utilities $55,000.00 $973.67 $21,192.51 $0.00 $33,807.49 38.53% E 101 - 43100 -325 Garbage Servic $1,000.00 - $14.13 $1,187.13 $0.00 - $187.13 118.71% E 101 - 43100 -350 Print/Binding (G $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% E 101 - 43100 -355 Dues & Membe $250.00 $0.00 $35.00 $0.00 $215.00 14.00% E 101 -43100 -360 Education/Train $3,300.00 - $90.53 $2,091.14 $0.00 $1,208.86 63.37% E 101 - 43100 -370 Sand andGrave $5,000.00 - $1,114.60 $1,114.60 $0.00 $3,885.40 22.29% E 101 - 43100 -372 Salt & Sand $75,000.00 $0.00 $18,448.29 $0.00 $56,551.71 24.60% E 101 - 43100 -389 Cleaning Servic $4,370.00 $363.38 $3,069.76 $0.00 $1,300.24 70.25% E 101 - 43100 -390 Contracted Ser $12,000.00 $76.10 $2,986.25 $0.00 $9,013.75 24.89% E 101 - 43100 -392 Culverts $5,000.00 $465.31 $465.31 $0.00 $4,534.69 9.31% E 101 - 43100 -393 Sign material p $20,000.00 $2,106.62 $14,084.41 $0.00 $5,915.59 70.42% E 101 - 43100 -395 Sign installation $0.00 - $1,136.84 - $8,389.92 $0.00 $8,389.92 0.00% E 101 - 43100 -400 Repairs & Maint $5,000.00 - $473.92 $1,084.59 $0.00 $3,915.41 21.69% E 101 - 43100 -402 Repairs /Maint B $18,000.00 $98.23 $7,326.54 $0.00 $10,673.46 40.70% E 101 - 43100 -410 Rentals (GENE $0.00 $267.19 $742.79 $0.00 - $742.79 0.00% E 101 - 43100 -413 Office Equipme $2,700.00 $55.49 $550.04 $0.00 $2,149.96 20.37% E 101 - 43100 -434 Blacktop Suppli $5,000.00 $1,514.67 $5,229.20 $0.00 - $229.20 104.58% E 101 - 43100 -436 Dustcoating $12,500.00 $0.00 $10,728.00 $0.00 $1,772.00 85.82% E 101 - 43100 -437 Overlay contr.- $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -438 Pavement Man $407,574.00 $0.00 $403,864.44 $0.00 $3,709.56 99.09% E 101 - 43100 -501 Equipment $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -530 Improvements $50,000.00 $0.00 $0.00 $0.00 $50,000.00 0.00% E 101 -43100 -720 Operating Tran $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 43100 Hwys, Streets, & Roads $1,244,089.0 $47,219.86 $883,742.95 $0.00 $360,346.05 0 DEPT 43160 Street Lighting E 101 - 43160 -322 Utilities $110,000.00 $9,077.34 $78,969.03 $0.00 $31,030.97 71.79% E 101 - 43160 -400 Repairs & Maint $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -43160 -530 Improvements $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 43160 Street Lighting $110,000.00 $9,077.34 $78,969.03 $0.00 $31,030.97 DEPT 43610 Recycling E 101 - 43610 - 390 Contracted Ser $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 43620 Clean Up Day CITY OF OTSEGO 10/21/09 3:40 PM Page 6 Expenditure Guideline - SUMM BY DEPT 2009 YTD SEPTEMBER 2009 Enc % of Account Descr Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 43620 -390 Contracted Ser $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 45100 Recreation - Contracted E 101 - 45100 -390 Contracted Ser $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 45200 Parks Maintenance E 101 - 45200 -101 Full -Time Empl $48,686.00 $0.00 $16,863.96 $0.00 $31,822.04 34.64% E 101 - 45200 -104 Part -time - Emp $16,000.00 $0.00 $6,823.00 $0.00 $9,177.00 42.64% E 101 - 45200 -121 PERA $3,286.00 $0.00 $1,598.87 $0.00 $1,687.13 48.66% E 101 -45200 -122 FICA AND MED $4,948.00 $0.00 $1,812.05 $0.00 $3,135.95 36.62% E 101 -45200 -123 Health $8,570.00 $0.00 $4,285.00 $0.00 $4,285.00 50.00% E 101 - 45200 -126 Medicare $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45200 -130 Employer Paid I $630.00 $0.00 $0.00 $0.00 $630.00 0.00% E 101 -45200 -202 Gas & Oil $5,000.00 $0.00 $676.37 $0.00 $4,323.63 13.53% E 101 - 45200 -204 Insurance $35,750.00 $0.00 $4,168.00 $0.00 $31,582.00 11.66% E 101 - 45200 -210 Operating Supp $10,000.00 $2,346.44 $5,849.79 $0.00 $4,150.21 58.50% E 101 -45200 -220 Repair /Maint Su $7,000.00 - $628.28 $9,538.04 $0.00 - $2,538.04 136.26% E 101 - 45200 -240 Small Tools /Eq $5,000.00 $0.00 $109.65 $0.00 $4,890.35 2.19% E 101 - 45200 -302 Engineering Fe $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -45200 -310 Miscellaneous $500.00 $0.00 $0.00 $0.00 $500.00 0.00% E 101 -45200 -322 Utilities $25,000.00 $2,558.41 $14,313.66 $0.00 $10,686.34 57.25% E 101 - 45200 -325 Garbage Servic $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% E 101 - 45200 -390 Contracted Ser $18,000.00 $0.00 $3,910.68 $0.00 $14,089.32 21.73% E 101 - 45200 -395 Sign installation $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101- 45200 -400 Repairs & Maint $7,000.00 $0.00 $370.00 $0.00 $6,630.00 5.29% E 101 - 45200 -410 Rentals (GENE $12,000.00 $1,093.50 $5,776.44 $0.00 $6,223.56 48.14% E 101- 45200 -438 Pavement Man $25,000.00 $0.00 $25,000.00 $0.00 $0.00 100.00% E 101 - 45200 -530 Improvements $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45200 -590 Capital Outlay - $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 45200 Parks Maintenance $233,370.00 $5,370.07 $101,095.51 $0.00 $132,274.49 DEPT 45250 Park Commission Activities E 101 - 45250 -100 Wages and Sal $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% E 101 - 45250 -104 Part-time - Emp $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -45250 -122 FICA AND MED $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45250 -203 Other Supplies $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45250 -310 Miscellaneous $0.00 $0.00 $164.54 $0.00 - $164.54 0.00% E 101 -45250 -320 Telephone $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45250 -350 Print/Binding (G $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -45250 -395 Sign installation $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45250 -410 Rentals (GENE $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45250 -440 Recreation Pro $27,000.00 $93.52 - $19,150.96 $0.00 $46,150.96 - 70.93% E 101 -45250 -530 Improvements $20,000.00 $0.00 $625.09 $0.00 $19,374.91 3.13% DEPT 45250 Park Commission Activiti $48,000.00 $93.52 - $18,361.33 $0.00 $66,361.33 DEPT 45300 Heritage Preservation Comm E 101 - 45300 -101 Full -Time Empl $500.00 $0.00 $0.00 $0.00 $500.00 0.00% E 101 - 45300 -122 FICA AND MED $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CITY OF OTSEGO 10/21/09 3:40 PM Page 7 Expenditure Guideline - SUMM BY DEPT 2009 YTD SEPTEMBER 2009 Enc % of Account Descr Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 45300 -203 Other Supplies $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -45300 -240 Small Tools/Eq $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -45300 -310 Miscellaneous $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45300 -350 Print/Binding (G $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45300 -355 Dues & Membe $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -45300 -360 Education/Train $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45300 -390 Contracted Ser $0.00 $0.00 $0.00. $0.00 $0.00 0.00% DEPT 45300 Heritage Preservation Co $500.00 $0.00 $0.00 $0.00 $500.00 DEPT 45400 River Rider Transportation E 101 - 45400 - 390 Contracted Ser $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 47000 Debt Service (GENERAL) E 101- 47000 -601 Debt Sry Bond $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 47000 -602 Bond Interest $0.00 $0.00 $0.00 $0.00 $0.00 0.00% DEPT 47000 Debt Service (GENERAL $0.00 $0.00 $0.00 $0.00 $0.00 DEPT 49300 Other Finanacing Uses E 101 -49300 -720 Operating Tran $190,000.00 $0.00 $190,000.00 $0.00 $0.00 100.00% FUND 101 GENERAL FUND $3,610,478.0 $191,047.49 $2,583,671.18 $0.00 $1,026,806.82 0 $3,610,478.00 $191,047.49 $2,583,671.18 $0.00 $1,026,806.82 FILTER: ((FUND = "101 ")) CITY OF OTSEGO 10/21/093:41 PM Page 1 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget OBJ 100 Wages and Salaries (GENERAL) E 101 - 45250 -100 Wages and Sal 100 $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% OBJ 101 Full -Time Employees Regular E 101 - 41000 -101 Full -Time Empl 101 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41530 -101 Full-Time Empl 101 $4,400.00 $0.00 $10.00 $0.00 $4,390.00 0.23% E 101 -41550 -101 Full -Time Empl 101 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45300 -101 Full -Time Empl 101 $500.00 $0.00 $0.00 $0.00 $500.00 0.00% E 101 - 41600 -101 Full -Time Empl 101 $174,379.00 $13,304.34 $130,889.01 $0.00 $43,489.99 75.06% E 101 - 41940 -101 Full -Time Empl 101 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45200 -101 Full -Time Empl 101 $48,686.00 $0.00 $16,863.96 $0.00 $31,822.04 34.64% E 101 - 42150 -101 Full -Time Empl 101 $960.00 $0.00 $0.00 $0.00 $960.00 0.00% E 101 -41400 -101 Full -Time Empl 101 $191,309.00 $13,867.97 $150,772.95 $0.00 $40,536.05 78.81% E 101 - 43100 -101 Full -Time Empl 101 $289,687.00 $29,684.93 $247,510.55 $0.00 $42,176.45 85.44% E 101 - 41100 -101 Full -Time Empl 101 $28,000.00 $2,225.00 $21,715.00 $0.00 $6,285.00 77.55% E 101 -41900 -101 Full -Time Empl 101 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% r"'' 101 Full -Time Employees Regular $737,921.00 $59,082.24 $567,761.47 $0.00 $170,159.53 76.94% two.' 102 Full -Time - Overtime E 101 - 41400 -102 Full -Time - Ove 102 $0.00 $0.00 $771.25 $0.00 - $771.25 0.00% E 101- 43100 -102 Full-Time - Ove 102 $8,000.00 $0.00 $1,334.86 $0.00 $6,665.14 16.69% OBJ 102 Full - Time - Overtime $8,000.00 $0.00 $2,106.11 $0.00 $5,893.89 26.33% OBJ 103 Election Judges E 101 - 41400 -103 Election Judges 103 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41410 -103 Election Judges 103 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 103 Election Judges $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 104 Part -time - Employees Regular E 101 - 45250 -104 Part-time - Emp 104 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45200 -104 Part-time - Emp 104 $16,000.00 $0.00 $6,823.00 $0.00 $9,177.00 42.64% E 101 -43100 -104 Part-time - Emp 104 $35,850.00 $0.00 $9,284.88 $0.00 $26,565.12 25.90% E 101 - 41400 -104 Part-time - Emp 104 $18,000.00 $0.00 $4,620.80 $0.00 $13,379.20 25.67% E 101 - 41600 -104 Part-time - Emp 104 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 104 Part - Employees Regular $69,850.00 $0.00 $20,728.68 $0.00 $49,121.32 29.68% OBJ 105 Part-time - Employees Overtime E 101 - 43100 -105 Part-time - Emp 105 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 106 HR CONSULTING SERVICES E 101 -41400 -106 HR CONSULT! 106 $10,000.00 $2,317.00 $19,013.00 $0.00 49,013.00 190.13% OBJ 121 PERA E 101 - 41400 -121 PERA 121 $14,128.00 $860.28 $9,417.54 $0.00 $4,710.46 66.66% E 101 - 41600 -121 PERA 121 $11,770.00 $898.03 $8,521.00 $0.00 $3,249.00 72.40% E 101 -43100 -121 PERA 121 $22,513.00 $1,215.67 $14,026.90 $0.00 $8,486.10 62.31% CITY OF OTSEGO 10/21/09 3:41 PM Page 2 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 45200 -121 PERA 121 $3,286.00 $0.00 $1,598.87 $0.00 $1,687.13 48.66% E 101 - 41550 -121 PERA 121 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 121 PERA $51,697.00 $2,973.98 $33,564.31 $0.00 $18,132.69 64.93% OBJ 122 FICA AND MEDICARE E 101 -41100 -122 FICA AND MED 122 $2,142.00 $170.21 $2,158.66 $0.00 - $16.66 100.78% E 101 -41940 -122 FICA AND MED 122 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41600 -122 FICA AND MED 122 $13,340.00 $498.85 $8,806.76 $0.00 $4,533.24 66.02% E 101- 45200 -122 FICA AND MED 122 $4,948.00 $0.00 $1,812.05 $0.00 $3,135.95 36.62% E 101 - 42150 -122 FICA AND MED 122 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41900 -122 FICA AND MED 122 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45250 -122 FICA AND MED 122 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41550 -122 FICA AND MED 122 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41400 -122 FICA AND MED 122 $16,012.00 $1,038.64 $11,549.82 $0.00 $4,462.18 72.13% E 101 - 43100 -122 FICA AND MED 122 $25,515.00 $2,726.87 $19,718.25 $0.00 $5,796.75 77.28% E 101 - 41530 -122 FICA AND MED 122 $337.00 $0.00 $0.00 $0.00 $337.00 0.00% E 101 - 45300 -122 FICA AND MED 122 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% r - ' 122 FICA AND MEDICARE $62,294.00 $4,434.57 $44,045.54 $0.00 $18,248.46 70.71% Ow 123 Health E 101 - 41600 -123 Health 123 $25,705.00 $1,709.11 $16,354.23 $0.00 $9,350.77 63.62% E 101 - 43100 -123 Health 123 $42,840.00 $4,128.10 $36,159.14 $0.00 $6,680.86 84.41% E 101 - 45200 -123 Health 123 $8,570.00 $0.00 $4,285.00 $0.00 $4,285.00 50.00% E 101 - 41400 -123 Health 123 $27,846.00 $1,776.05 $13,835.71 $0.00 $14,010.29 49.69% OBJ 123 Health $104,961.00 $7,613.26 $70,634.08 $0.00 $34,326.92 67.30% OBJ 126 Medicare E 101 - 45200 - 126 Medicare 126 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 130 Employer Paid Ins (GENERAL) E 101 -41400 -130 Employer Paid 1 130 $2,050.00 $0.00 $1,265.26 $0.00 $784.74 61.72% E 101 - 45200 -130 Employer Paid 1 130 $630.00 $0.00 $0.00 $0.00 $630.00 0.00% E 101 - 41600 -130 Employer Paid 1 130 $1,890.00 $0.00 $1,269.36 $0.00 $620.64 67.16% E 101 -43100 -130 Employer Paid 1 130 $3,625.00 $0.00 $2,645.84 $0.00 $979.16 72.99% OBJ 130 Employer Paid Ins (GENERAL) $8,195.00 $0.00 $5,180.46 $0.00 $3,014.54 63.21% OBJ 131 Payroll Allocation E 101 - 41600 -131 Payroll Allocatio 131 - $125,791.00 $0.00 - $62,895.00 $0.00 - $62,896.00 50.00% E 101 - 41400 -131 Payroll Allocatio 131 - $88,438.00 $0.00 - $44,219.00 $0.00 - $44,219.00 50.00% E 101 - 43100 -131 Payroll Allocatio 131 - $29,135.00 $0.00 - $14,567.50 $0.00 - $14,567.50 50.00% OBJ 131 Payroll Allocation - $243,364.00 $0.00 - $121,681.50 $0.00 - $121,682.50 50.00% • 140 Unemployment Comp (GENERAL) 1 43100 - 140 Unemployment 140 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 201 Office Supplies and Expenses E 101 - 41000 -201 Office Supplies 201 $0.00 $0.00 $67.93 $0.00 - $67.93 0.00% CITY OF OTSEGO 10/21/09 3:41 PM Page 3 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 43100 -201 Office Supplies 201 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41960 -201 Office Supplies 201 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41400 -201 Office Supplies 201 $8,000.00 $29.91 $4,628.81 $0.00 $3,371.19 57.86% E 101 - 41600 -201 Office Supplies 201 $1,200.00 $0.00 $815.59 $0.00 $384.41 67.97% E 101 - 41900 -201 Office Supplies 201 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 201 Office Supplies and Expenses $9,200.00 $29.91 $5,512.33 $0.00 $3,687.67 59.92% OBJ 202 Gas & Oil E 101 - 43100 -202 Gas & Oil 202 $47,500.00 $2,321.19 $22,701.67 $0.00 $24,798.33 47.79% E 101 - 45200 -202 Gas & Oil 202 $5,000.00 $0.00 $676.37 $0.00 $4,323.63 13.53% OBJ 202 Gas & Oil $52,500.00 $2,321.19 $23,378.04 $0.00 $29,121.96 44.53% OBJ 203 Other Supplies E 101 - 45300 -203 Other Supplies 203 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -203 Other Supplies 203 $0.00 $0.00 $370.00 $0.00 - $370.00 0.00% E 101 -41530 -203 Other Supplies 203 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41960 -203 Other Supplies 203 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% r "01- 41950 -203 Other Supplies 203 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 1- 41940 -203 Other Supplies 203 $1,500.00 $47.58 $916.86 $0.00 $583.14 61.12% L .01- 45250 -203 Other Supplies 203 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41400 -203 Other Supplies 203 $0.00 $94.25 $270.44 $0.00 - $270.44 0.00% OBJ 203 Other Supplies $1,500.00 $141.83 $1,557.30 $0.00 - $57.30 103.82% OBJ 204 Insurance E 101- 41950 -204 Insurance 204 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41400 -204 Insurance 204 $65,000.00 $0.00 $5,839.00 $0.00 $59,161.00 8.98% E 101 - 45200 -204 Insurance 204 $35,750.00 $0.00 $4,168.00 $0.00 $31,582.00 11.66% E 101 - 41940 -204 Insurance 204 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -204 Insurance 204 $42,000.00 $0.00 $21,580.00 $0.00 $20,420.00 51.38% E 101 -41970 -204 Insurance 204 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 204 Insurance $142,750.00 $0.00 $31,587.00 $0.00 $111,163.00 22.13% OBJ 205 Election Supplies E 101 -41410 -205 Election Suppli 205 $500.00 $363.84 $363.84 $0.00 $136.16 72.77% OBJ 206 Postage E 101 - 41400 -206 Postage 206 $3,500.00 $518.99 $2,675.96 $0.00 $824.04 76.46% OBJ 210 Operating Supplies (GENERAL) E 101 - 45200 -210 Operating Supp 210 $10,000.00 $2,346.44 $5,849.79 $0.00 $4,150.21 58.50% E 101 - 43100 -210 Operating Supp 210 $18,500.00 $887.14 $14,909.17 $0.00 $3,590.83 80.59% "11- 41000 -210 Operating Supp 210 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 210 Operating Supplies (GENERAL) $28,500.00 $3,233.58 $20,758.96 $0.00 $7,741.04 x /2.84% OBJ 220 Repair /Maint Supply (GENERAL) E 101 -43100 -220 Repair /Maint Su 220 $18,000.00 $1,441.47 $10,019.77 $0.00 $7,980.23 55.67% E 101 - 45200 -220 Repair / Maint Su 220 $7,000.00 - $628.28 $9,538.04 $0.00 - $2,538.04 136.26% CITY OF OTSEGO 10/21/09 3:41 PM Page 4 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget E 101 -41940 -220 Repair /Maint Su 220 $500.00 $42.63 $87.68 $0.00 $412.32 17.54% OBJ 220 Repair /Maint Supply (GENERAL) $25,500.00 $855.82 $19,645.49 $0.00 $5,854.51 77.04% OBJ 225 Uniforms/Clothing Allowance E 101 -43100 -225 Uniforms /Clothi 225 $7,000.00 $270.50 $2,947.11 $0.00 $4,052.89 42.10% OBJ 227 Safety supplies E 101 - 43100 -227 Safety supplies 227 $5,000.00 $0.00 $1,298.18 $0.00 $3,701.82 25.96% OBJ 240 Small Tools /Equipment E 101 - 43100 -240 Small Tools /Eq 240 $15,000.00 - $56.62 $2,205.65 $0.00 $12,794.35 14.70% E 101 - 45200 -240 Small Tools /Eq 240 $5,000.00 $0.00 $109.65 $0.00 $4,890.35 2.19% E 101 -45300 -240 Small Tools /Eq 240 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 240 Small Tools /Equipment $20,000.00 - $56.62 $2,315.30 $0.00 $17,684.70 11.58% t01 Legal Services J1 - 42410 - 301 Legal Services 301 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -42150 -301 Legal Services 301 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41970 -301 Legal Services 301 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41700 -301 Legal Services 301 $45,000.00 - $5,746.85 $43,212.15 $0.00 $1,787.85 96.03% E 101 - 41900 -301 Legal Services 301 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -42420 -301 Legal Services 301 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 301 Legal Services $45,000.00 - $5,746.85 $43,212.15 $0.00 $1,787.85 96.03% OBJ 302 Engineering Fees E 101 - 45200 -302 Engineering Fe 302 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -302 Engineering Fe 302 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41970 -302 Engineering Fe 302 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41560 -302 Engineering Fe 302 $80,000.00 $5,036.95 $48,801.54 $0.00 $31,198.46 61.00% OBJ 302 Engineering Fees $80,000.00 $5,036.95 $48,801.54 $0.00 $31,198.46 61.00% OBJ 303 Planning Fees E 101 - 41570 - 303 Planning Fees 303 $54,200.00 - $1,919.05 $43,151.99 $0.00 $11,048.01 79.62% OBJ 304 Accounting & Auditing E 101 - 41600 -304 Accounting & A 304 $28,600.00 $0.00 $25,115.00 $0.00 $3,485.00 87.81% • OBJ 305 PRINTED FORMS F 1 01 - 41600 - 305 PRINTED FOR 305 $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% OBJ 310 Miscellaneous E 101- 45300 -310 Miscellaneous 310 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -45250 -310 Miscellaneous 310 $0.00 $0.00 $164.54 $0.00 - $164.54 0.00% E 101 - 41400 -310 Miscellaneous 310 $2,500.00 $7.48 $4,707.76 $0.00 - $2,207.76 188.31% CITY OF OTSEGO 10/21/09 3:41 PM Page 5 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 41600 -310 Miscellaneous 310 $100.00 $0.00 $0.00 $0.00 $100.00 0.00% E 101 - 41950 -310 Miscellaneous 310 $500.00 $0.00 $332.28 $0.00 $167.72 66.46% E 101 - 41960 -310 Miscellaneous 310 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41970 -310 Miscellaneous 310 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41100 -310 Miscellaneous 310 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 42420 -310 Miscellaneous 310 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -310 Miscellaneous 310 $2,000.00 $747.00 $1,260.00 $0.00 $740.00 63.00% E 101- 45200 -310 Miscellaneous 310 $500.00 $0.00 $0.00 $0.00 $500.00 0.00% E 101 - 42150 -310 Miscellaneous 310 $1,500.00 $649.65 $674.65 $0.00 $825.35 44.98% OBJ 310 Miscellaneous $7,100.00 $1,404.13 $7,139.23 $0.00 - $39.23 100.55% OBJ 311 Ping & Eng. - 101Traffic Study E 101 -41560 -311 Ping & Eng. - 1 311 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 320 Telephone E 101 - 43100 -320 Telephone 320 $7,500.00 $762.97 $4,528.40 $0.00 $2,971.60 60.38% r '01- 41400 -320 Telephone 320 $2,200.00 $178.32 $1,602.40 $0.00 $597.60 72.84% 1 -45250 -320 Telephone 320 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 320 Telephone $9,700.00 $941.29 $6,130.80 $0.00 $3,569.20 63.20% OBJ 321 Mileage/Travel E 101 -41400 -321 Mileage/Travel 321 $400.00 $0.00 $0.00 $0.00 $400.00 0.00% E 101 -41530 -321 Mileage/Travel 321 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41550 -321 Mileage/Travel 321 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101- 41100 -321 Mileage/Travel 321 $500.00 $0.00 $115.50 $0.00 $384.50 23.10% OBJ 321 Mileage/Travel $900.00 $0.00 $115.50 $0.00 $784.50 12.83% OBJ 322 Utilities E 101 - 43160 -322 Utilities 322 $110,000.00 $9,077.34 $78,969.03 $0.00 $31,030.97 71.79% E 101 - 41950 -322 Utilities 322 $2,000.00 $32.46 $458.81 $0.00 $1,541.19 22.94% E 101 - 45200 -322 Utilities 322 $25,000.00 $2,558.41 $14,313.66 $0.00 $10,686.34 57.25% E 101 - 41970 -322 Utilities 322 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41960 -322 Utilities 322 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41940 -322 Utilities 322 $20,500.00 $894.68 $7,386.98 $0.00 $13,113.02 36.03% E 101 -43100 -322 Utilities 322 $55,000.00 $973.67 $21,192.51 $0.00 $33,807.49 38.53% OBJ 322 Utilities $212,500.00 $13,536.56 $122,320.99 $0.00 $90,179.01 57.56% OBJ 325 Garbage Service E 101 - 43100 -325 Garbage Servic 325 $1,000.00 - $14.13 $1,187.13 $0.00 - $187.13 118.71% E 101 - 45200 -325 Garbage Servic 325 $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% E 101 - 41940 -325 Garbage Servic 325 $1,410.00 $220.75 $1,214.10 $0.00 $195.90 86.11% OBJ 325 Garbage Service $3,410.00 $206.62 $2,401.23 $0.00 $1,008.77 70.42% 340 Recording Fees L 101 41400 - 340 Recording Fees 340 $800.00 $46.00 $690.00 $0.00 $110.00 86.25% OBJ 347 Newsletter CITY OF OTSEGO 10/21/09 3:41 PM Page 6 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 41400 -347 Newsletter 347 $17,500.00 $0.00 $11,268.83 $0.00 $6,231.17 64.39% OBJ 348 Maps E 101 -41400 -348 Maps 348 $12,000.00 $3,301.22 $21,727.82 $0.00 - $9,727.82 181.07% E 101- 41570 -348 Maps 348 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 348 Maps $12,000.00 $3,301.22 $21,727.82 $0.00 - $9,727.82 181.07% OBJ 350 Print/Binding (GENERAL) E 101 - 41600 -350 Print/Binding (G 350 $500.00 $0.00 $279.00 $0.00 $221.00 55.80% E 101 -41400 -350 Print/Binding (G 350 $10,000.00 $509.57 $4,453.20 $0.00 $5,546.80 44.53% E 101 -41410 -350 Print/Binding (G 350 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41530 -350 Print/Binding (G 350 $500.00 $0.00 $0.00 $0.00 $500.00 0.00% E 101 -45300 -350 Print/Binding (G 350 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41940 -350 Print/Binding (G 350 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41100 -350 Print/Binding (G 350 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -45250 -350 Print/Binding (G 350 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% " 42150 -350 Print/Binding (G 350 $250.00 $0.00 $0.00 $0.00 $250.00 0.00% 1- 43100 -350 Print/Binding (G 350 $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0.00% OBJ 350 Print/Binding (GENERAL) $12,250.00 $509.57 $4,732.20 $0.00 $7,517.80 38.63% OBJ 355 Dues & Memberships E 101 -41600 -355 Dues & Membe 355 $0.00 $0.00 $35.00 $0.00 - $35.00 0.00% E 101 - 45300 -355 Dues & Membe 355 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41100 -355 Dues & Membe 355 $9,500.00 $20.00 $20.00 $0.00 $9,480.00 0.21% E 101 -43100 -355 Dues & Membe 355 $250.00 $0.00 $35.00 $0.00 $215.00 14.00% E 101 - 41400 -355 Dues & Membe 355 $2,000.00 $10,161.00 $10,863.35 $0.00 - $8,863.35 543.17% OBJ 355 Dues & Memberships $11,750.00 $10,181.00 $10,953.35 $0.00 $796.65 93.22% OBJ 360 Education/Training /Conferences E 101 -41550 -360 Education/Train 360 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -360 Education/Train 360 $3,300.00 - $90.53 $2,091.14 $0.00 $1,208.86 63.37% E 101 -41600 -360 Education/Train 360 $4,000.00 $0.00 $2,187.30 $0.00 $1,812.70 54.68% E 101 - 41400 -360 Education/Train 360 $6,900.00 $0.00 $3,985.93 $0.00 $2,914.07 57.77% E 101 -41530 -360 Education/Train 360 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45300 -360 Education/Train 360 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41100 -360 Education/Train 360 $1,500.00 $0.00 $927.92 $0.00 $572.08 61.86% OBJ 360 Education/Training/Conferences $15,700.00 - $90.53 $9,192.29 $0.00 $6,507.71 58.55% OBJ 370 Sand andGravel E 101 - 43100 - 370 Sand andGrave 370 $5,000.00 - $1,114.60 $1,114.60 $0.00 $3,885.40 22.29% 372 Salt & Sand 1 -43100 -372 Salt & Sand 372 $75,000.00 $0.00 $18,448.29 $0.00 $56,551.71 24.60% OBJ 389 Cleaning Services E 101 - 43100 -389 Cleaning Servic 389 $4,370.00 $363.38 $3,069.76 $0.00 $1,300.24 70.25% CITY OF OTSEGO 10/21/09 3:41 PM Page 7 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget E 101 -41940 -389 Cleaning Servic 389 $6,000.00 $748.13 $5,505.69 $0.00 $494.31 91.76% OBJ 389 Cleaning Services $10,370.00 $1,111.51 $8,575.45 $0.00 $1,794.55 82.69% OBJ 390 Contracted Services E 101 - 43100 -390 Contracted Ser 390 $12,000.00 $76.10 $2,986.25 $0.00 $9,013.75 24.89% E 101 - 42410 -390 Contracted Ser 390 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 42710 -390 Contracted Ser 390 $5,000.00 - $22.77 $4,532.64 $0.00 $467.36 90.65% E 101 - 41550 -390 Contracted Ser 390 $70,000.00 $0.00 $67,567.50 $0.00 $2,432.50 96.53% E 101 - 42100 -390 Contracted Ser 390 $817,600.00 $68,133.33 $613,199.97 $0.00 $204,400.03 75.00% E 101 - 45200 -390 Contracted Ser 390 $18,000.00 $0.00 $3,910.68 $0.00 $14,089.32 21.73% E 101 - 41600 -390 Contracted Ser 390 $11,720.00 $319.53 $6,519.30 $0.00 $5,200.70 55.63% E 101 - 41900 -390 Contracted Ser 390 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41940 -390 Contracted Ser 390 $20,000.00 $2,326.58 $12,912.67 $0.00 $7,087.33 64.56% E 101 - 45300 -390 Contracted Ser 390 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -45400 -390 Contracted Ser 390 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45100 -390 Contracted Ser 390 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41400 -390 Contracted Ser 390 $17,000.00 $1,284.56 $8,979.91 $0.00 $8,020.09 52.82% E 101 - 43610 -390 Contracted Ser 390 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% F 1 01- 43620 -390 Contracted Ser 390 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 190 Contracted Services $971,320.00 $72,117.33 $720,608.92 $0.00 $250,711.08 74.19% OBJ 391 GIS Services E 101 - 41400 - 391 GIS Services 391 $40,000.00 - $1,269.20 $47,051.43 $0.00 - $7,051.43 117.63% OBJ 392 Culverts E 101 - 43100 - 392 Culverts 392 $5,000.00 $465.31 $465.31 $0.00 $4,534.69 9.31% OBJ 393 Sign material purchased E 101 - 43100 - 393 Sign material p 393 $20,000.00 $2,106.62 $14,084.41 $0.00 $5,915.59 70.42% OBJ 395 Sign installation & mtc E 101 - 45250 -395 Sign installation 395 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45200 -395 Sign installation 395 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41400 -395 Sign installation 395 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 43100 -395 Sign installation 395 $0.00 - $1,136.84 - $8,389.92 $0.00 $8,389.92 0.00% OBJ 395 Sign installation & mtc $0.00 - $1,136.84 - $8,389.92 $0.00 $8,389.92 0.00% OBJ 400 Repairs & Maint Cont E 101 - 41600 -400 Repairs & Maint 400 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41960 -400 Repairs & Maint 400 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41950 -400 Repairs & Maint 400 $500.00 $0.00 $53.25 $0.00 $446.75 10.65% 1 -45200 -400 Repairs & Maint 400 $7,000.00 $0.00 $370.00 $0.00 $6,630.00 5.29% ,1- 43160 -400 Repairs & Maint 400 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -43100 -400 Repairs & Maint 400 $5,000.00 - $473.92 $1,084.59 $0.00 $3,915.41 21.69% E 101 - 41940 -400 Repairs & Maint 400 $7,500.00 $3,800.00 $4,426.32 $0.00 $3,073.68 59.02% CITY OF OTSEGO 10/21/09 3:41 PM Page 8 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget OBJ 400 Repairs & Maint Cont $20,000.00 $3,326.08 $5,934.16 $0.00 $14,065.84 29.67% OBJ 401 Repair & Maint. - Peavey House E 101 - 41970 -401 Repair & Maint. 401 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 402 Repairs /Maint Buildingss E 101 - 43100 -402 Repairs /Maint B 402 $18,000.00 $98.23 $7,326.54 $0.00 $10,673.46 40.70% E 101 - 41940 -402 Repairs /Maint B 402 $10,000.00 $67.09 $6,086.74 $0.00 $3,913.26 60.87% OBJ 402 Repairs /Maint Buildingss $28,000.00 $165.32 $13,413.28 $0.00 $14,586.72 47.90% OBJ 403 Improvements to Bldgs E 101 -41940 -403 Improvements t 403 $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0.00% OBJ 410 Rentals (GENERAL) E 101 - 43100 -410 Rentals (GENE 410 $0.00 $267.19 $742.79 $0.00 - $742.79 0.00% F 1 01- 45250 -410 Rentals (GENE 410 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% 1- 45200 -410 Rentals (GENE 410 $12,000.00 $1,093.50 $5,776.44 $0.00 $6,223.56 48.14% .J1- 41940 -410 Rentals (GENE 410 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41400 -410 Rentals (GENE 410 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 410 Rentals (GENERAL) $12,000.00 $1,360.69 $6,519.23 $0.00 $5,480.77 54.33% OBJ 413 Office Equipment Rental E 101 - 43100 -413 Office Equipme 413 $2,700.00 $55.49 $550.04 $0.00 $2,149.96 20.37% E 101 - 41400 -413 Office Equipme 413 $12,600.00 $644.59 $14,190.14 $0.00 - $1,590.14 112.62% OBJ 413 Office Equipment Rental $15,300.00 $700.08 $14,740.18 $0.00 $559.82 96.34% OBJ 430 Miscellaneous (GENERAL) E 101 -41940 -430 Miscellaneous ( 430 $500.00 $0.00 $0.00 $0.00 $500.00 0.00% E 101 - 41900 -430 Miscellaneous ( 430 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 41600 -430 Miscellaneous ( 430 $1,500.00 $0.00 $0.00 $0.00 $1,500.00 0.00% OBJ 430 Miscellaneous (GENERAL) $2,000.00 $0.00 $0.00 $0.00 $2,000.00 0.00% OBJ 434 Blacktop Supplies E 101 - 43100 - 434 Blacktop Suppli 434 $5,000.00 $1,514.67 $5,229.20 $0.00 - $229.20 104.58% OBJ 436 Dustcoating E 101 - 43100 -436 Dustcoating 436 $12,500.00 $0.00 $10,728.00 $0.00 $1,772.00 85.82% OBJ 437 Overlay contr. -Operating Trans 1 1- 43100 -437 Overlay contr.- 437 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 438 Pavement Management E 101 - 43100 -438 Pavement Man 438 $407,574.00 $0.00 $403,864.44 $0.00 $3,709.56 99.09% • CITY OF OTSEGO 10/21/09 3:41 PM Page 9 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget E 101 - 45200 -438 Pavement Man 438 $25,000.00 $0.00 $25,000.00 $0.00 $0.00 100.00% OBJ 438 Pavement Management $432,574.00 $0.00 $428,864.44 $0.00 $3,709.56 99.14% OBJ 439 Development incentives E 101 - 41900 - 439 Development in 439 $8,000.00 $0.00 $0.00 $0.00 $8,000.00 0.00% OBJ 440 Recreation Programming E 101 - 45250 - 440 Recreation Pro 440 $27,000.00 $93.52 - $19,150.96 $0.00 $46,150.96 - 70.93% OBJ 501 Equipment E 101 - 43100 -501 Equipment 501 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 -41400 -501 Equipment 501 $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0.00% OBJ 501 Equipment $10,000.00 $0.00 $0.00 $0.00 $10,000.00 0.00% OBJ 530 Improvements Other Than Bldgs F 1 0143100 - 530 Improvements 530 $50,000.00 $0.00 $0.00 $0.00 $50,000.00 0.00% 1- 43160 -530 Improvements 530 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% J1- 45200 -530 Improvements 530 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% E 101 - 45250 -530 Improvements 530 $20,000.00 $0.00 $625.09 $0.00 $19,374.91 3.13% E 101 - 41400 -530 Improvements 530 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 530 Improvements Other Than Bldgs $70,000.00 $0.00 $625.09 $0.00 $69,374.91 0.89% OBJ 560 Fumiture and Fixtures E 101 - 41940 - 560 Fumiture and Fi 560 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 570 Office Equip and Fumishings E 101 - 41400 - 570 Office Equip an 570 $0.00 $0.00 $1,158.72 $0.00 - $1,158.72 0.00% E 101 - 41600 -570 Office Equip an 570 $2,500.00 $0.00 $0.00 $0.00 $2,500.00 0.00% OBJ 570 Office Equip and Fumishings $2,500.00 $0.00 $1,158.72 $0.00 $1,341.28 46.35% OBJ 590 Capital Outlay - Miscellaneous E 101 - 45200 - 590 Capital Outlay - 590 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 601 Debt Sry Bond Principal E 101 - 47000 - 601 Debt Sry Bond 601 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 602 Bond Interest E 101 - 47000 - 602 Bond Interest 602 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% OBJ 720 Operating Transfers E 101 - 49300 - 720 Operating Tran 720 $190,000.00 $0.00 $190,000.00 $0.00 $0.00 100.00% E 101 - 43100 -720 Operating Tran 720 $0.00 $0.00 $0.00 $0.00 $0.00 0.00% CITY OF OTSEGO 10/21/09 3:41 PM Page 10 Expenditure Guideline - SUMM BY OBJ 2009 YTD SEPTEMBER 2009 Enc % of Account Descr OBJ Budget 2009 Amt YTD Amt Current Balance Budget OBJ 720 Operating Transfers $190,000.00 $0.00 $190,000.00 $0.00 $0.00 100.00% OBJ 801 CONTINGENCY E 101 - 41100 -801 CONTINGENC 801 $20,000.00 $100.00 $13,306.77 $0.00 $6,693.23 66.53% $3,610,478.00 $191,047.49 $2,583,671.18 $0.00 $1,026,806.82 71.56% FILTER: ((FUND = "101 ")) CITY OF OTSEGO Finance MemO To: City Council From: Gary Groen Date: October 21, 2009 Re: 2010 Fire Service Rates annual fire P otion Attached with this transmittal is information regarding the roe tax system . on The assessment charges that are billed through information including: information includes an analysis of roan • Projected Cash and Investment Balance, 0 9 mber 31, 2009 • Projected Fund Balance, December 31, • Projected Fund Balance, December 31, 2010 • Parcel Information and Projected uaObligations Past Four Years • Summary of Fire Contra Based on the information provided, I recommend the fire assessment rate for 2010 remain at $75.50 per parcel which is the same as the current rate. • • Page 1 City of Otsego 2010 Fire Analysis Total Projected Year End Cash and Investment Balance City Cash and Investment Balance, September 30, 2009 $ 556,537 December Tax Settlement Estimate is Based on July, 2009 settlement (less 15 %) 200,093 Balance to be Paid on 2009 Contract per Analysis 37,405 Projected Cash and Investment Balance, December 31, 2009 $ 719,225 Actual Cash and Investment Balance, December 31, 2008 $ 530,024 2010 Recommended Per Parcel Rate (These are the current 2009 rates) $ 75.50 Projected Year End Fund Balance Actual Fund Balance, December 31, 2008 $ 591,979 2009 Revenue from special assessment book 462,100 2009 Estimated Riverbend Mobile Home Park (Not included in parcel count) 11,616 2009 Fire Contract Actual 308,249 Projected Fund Balance Balance, December 31, 2009 $ 757,446 Total Projected Fund Balance Year Ended December 31, 2010 City Projected Fund Balance Balance, December 31, 2009 $ 757,446 Projected 2010 fire assessment revenue 461,683 2010 Est. Riverbend Mobile Home Park (Not included in parcel count) 11,616 2010 Fire Contract Expenditure 295,734 Projected Fund Balance Balance, December 31, 2010 $ 935,011 City of Otsego Fire Assessment Information Total City Number of Units Assessed for 2009 (collectible in 2009 from 2008) 6,115 Number of units removed TBD - Number of New Units to be Added in 2009 TBD - Total Units to be Assessed in 2010 6,115 Current Charge per Unit $ 75.50 Revenue Generated With Current Charges $ 461,682.50 Total Summary of Fire Contractual Obligations Past Four Years City 2007 Contract Payment Actual $ 210,076 2008 Contract Payment Actual $ 277,750 2009 Contract Payment Actual $ 308,249 2010 Contract Payment Confirmed as the 2010 Expenditures $ 295,734