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09-18-97 Project BudgetCITY OF S E 8899 Nashua Avenue N.E. ON THE GREAT RIVER ROAD (612) 441-4414 Elk River, MN 55330 Fax: (612) 441-8823 September 18, 1997 Charlene K. Roise Hess Roise Historical Consultants The Foster House 100 North First Street Minneapolis, MN 55401 Dear Ms. Roise, Please find enclosed a Request of Proposals to undertake a historic context study for the City of Otsego. The deadline for submissions is October 10, 1997. We hope this project will be of interest to you and look forward to hearing from you. Yours sincerely, Joy Swenson Chair Otsego Heritage Preservation Commission Attchs.: RFP, map of Otsego, project budget FRTGLTR.WPS !S/co 0 CITY OF TSEGO 8899 Nashua Avenue N.E. ON THE GREAT RIVER ROAD (612) 441-4414 Elk River, MN 55330 Fax: (612) 441-8823 September 18, 1997 Dan Hoisington Hoisington Preservation Consultants P.O. Box 13790 Roseville, MN 55113 Dear Mr. Hoisington, Please find enclosed a Request of Proposals to undertake a historic context study for the City of Otsego. The deadline for submissions is October 10, 1997. We hope this project will be of interest to you and look forward to hearing from you. Yours sincerely, Joy Swenson Chair Otsego Heritage Preservation Commission Attchs.: RFP, map of Otsego, project budget ERTCLTR.WPS JS/co CITY OF -doft- V� S WNS AWN% Awmllh� 8899 Nashua Avenue N.E. ON THE GREAT RIVER ROAD (612) 441-4414 Elk River, MN 55330 Fax: (612) 441-8823 September 18, 1997 Teresa Halloran Loucks & Associates, Inc. 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 Dear Ms. Halloran, Please find enclosed a Request of Proposals to undertake a historic context study for the City of Otsego. The deadline for submissions is October 10, 1997. We hope this project will be of interest to you and look forward to hearing from you. Yours sincerely, Joy Swenson Chair Otsego Heritage Preservation Commission Attchs.: RFP, map of Otsego, project budget ERTGUR.WPS 1S/co CITY OF TSEGO 8899 Nashua Avenue N.E. ON THE GREAT RIVER ROAD (612) 441-4414 Elk River, MN 55330 Fax: (612) 441-8823 September 18, 1997 Robert C. Vogel Robert C. Vogel &Associates 216 Cleveland Ave. SW New Brightbon, MN 55112-3508 Dear Mr. Vogel, Please find enclosed a Request of Proposals to undertake a historic context study for the City of Otsego. The deadline for submissions is October 10, 1997. We hope this project will be of interest to you and look forward to hearing from you. Yours sincerely, Joy Swenson Chair Otsego Heritage Preservation Commission Attchs.: RFP, map of Otsego, project budget ERTGLMWPS IS/co REQUEST FOR PROPOSALS CITY OF OTSEGO HISTORIC CONTEXT STUDY The City of Otsego, a Certified Local Government, through its Heritage Preservation Commission, is seeking proposals from qualified consultants to develop a historic context study. The study will include five to ten historic contexts and will be used as a basis for preservation planning. Fifty percent of the project cost will be funded by a grant of $5,000 from the National Park Service, Department of the Interior, through the Minnesota Historical Society under the provisions of the National Historic Preservation Act. The balance will be financed by matching funds and in-kind services totaling $5319 from the City of Otsego. BACKGROUND Otsego is located on the south side of the Mississippi River east of Monticello and south and west of Elk River. Principally an agricultural community, Otsego was first settled in the early 1850s. It officially became a city in 1990. The Otsego Historic Preservation Commission (OHPC) was formed in 1994 and obtained Certified Local Government status for the city in June 1996. In 1976 the Minnesota Department of Natural Resources carried out an archaeological survey of the Mississippi River corridor, including the area bordering what was then Otsego Township. The State Historic Preservation Office conducted a reconnaissance - level survey of archaeological resources in 1978, which identified five historic sites within the Otsego Township boundaries. The OHPC has conducted an informal, preliminary survey of historic sites within the city, identifying some 70 properties of potential interest. In October 1996, Otsego's boundaries were expanded to include Frankfort Township, an area of early settlement on the Crow River across from Dayton. Because of Otsego's location on the Mississippi River and the recent annexation of Frankfort Township, it is likely that additional archaeological sites could be identified within the city limits. Otsego's relatively close proximity to the Twin Cities metropolitan area means that the city will be subject to increasing development pressures, as witnessed by the rapid expansion of the Twin Cities - St. Cloud corridor. Preparation of a historic context study will assist the community in making informed decisions regarding development proposals that could potentially impact sensitive archaeological and historic sites. PROJECT SCOPE This project will produce a historic context study that develops five to ten historic contexts. These contexts will be described in a written report that will include the following: 1. Identification and evaluation of five to ten historic contexts that represent the city's physical growth and development for the period between 1850 and 1970. 2. A preliminary listing of specific buildings and sites known as property types that represent each historic context. 3. A usable document that can effectively assist the Planning and Zoning Commission and other public officials in considering cultural resources during comprehensive planning efforts. The final report should conform to the standards and guidelines specified in the most current edition of Minnesota's SHPO's "Guidelines for Architectural/History Projects." One unbound hard copy and one computer disk copy of the report will be required. The Chairperson of the OHPC will coordinate the project. Members of the OHPC will assist the consultant in conducting research as appropriate. PROJECT SCHEDULE 1. The City expects to enter into a contract in late October 1997. 2. The OHPC will set up a meeting between Commission members, Minnesota Historical Society staff, and the consultant wthin thirty days of consultant selection to review the scope of the project. 3. The consultant will submit a brief Monthly Progress Report by the first of each month beginning in December for the duration of the project. 4. The consultant will submit a preliminary list of historic contexts to the OHPC by February 1, 1998. 5. The consultant will submit a draft of the context report to the OHPC by April 1, 1998. 6. The final context report must be completed and submitted to the OI -IPC by June 1, 1998. THE PROPOSAL Only persons or firms that meet the Secretary of the Interior's Standards for Archaeology and Historic Preservation and project personnel that meet the Secretary of the Interior's Professional Qualifications Standards (as printed in the Federal Register of September 29, 1983) can be contracted for this work. Full and equal consideration will be given to any person, regardless of race, creed or color, who is a citizen of the United States or a resident alien, and is qualified and available to perform the work to which this proposal relates. Complete proposals must be received at City hall by 4:30 p.m. Friday October 10, 1997. The proposal should: 1. Provide proposer(s)'s resume, including work experience, education, and publications. This should specifically indicate that the proposer(s) meet the Secretary of the Interior's Professional Qualifications Standards for Archaeology and Historic Preservation. 2. Affirm the proposer's ability to meet the schedule. 3. Provide a short list of relevant contract work completed by the proposer under the Secretary of Interior's Planning Standards, or describe the proposer's knowledge of the Secretary of Interior's Planning Standards. 4. Provide references with telephone numbers. These should include City -HPC staff and officials involved in the CLG contract work. 5. Provide an example of work pertinent to the proposal. Materials will be returned. 6. Describe the approach, methods, and resources to be used to research historic contexts. 7. If persons other than the principal proposer will do some or all of the work, please note those persons, their qualifications, and the work they will do on this project. 8. Quote the rate structure and total cost to be billed to the City for the completion of the described scope of work and final products. (See attached project budget.) The City of Otsego will consider all proposals received and make the contract award on the basis of the applicant(s)' experience and qualifications, the proposed method and products, and the total cost to be charged to the City. Interviews may be required if the HPC determines that they would be helpful in making a decision. The City reserves the right to reject any or all proposals and to waive minor irregularities which do not reflect the proposer's ability to complete the work as required. SUBMISSION OF PROPOSALS Three (3) copies of the proposal must be received no later than 4:30 p.m. October 10, 1997. Proposals should be submitted to: Joy Swenson, Chair Otsego Historic Preservation Commission 8899 Nashua Avenue NE Elk River, MN 55330 3 City of Otsego CLG Agreement Federal Grant No: 27-97-12026.003 Project Director's Report: The report will include a brief description of the administration of the project. Two copies of this report will be submitted to the SOCIETY'S Grants Office with the Final Products and the Request for Reimbursement Form (see Part III of the Grant Agreement). Project Budget: BUDGET ITEMS GRAN RECIPIENT MATCH Cash In -Kind Other '1 U AL 7ontract ons tant 250 hours @ $30/hr. $5,000 $2,500 $7,500 Project Director $711 $711 40 hours @ $25/hr. Project Support (assist with research, review report, etc. $1,363 $1,363 80 hours @ $17.04/hr. Administration and accounting 30 hours @ $12.50/hr. $375 $'75 Mileage 1000 miles @ .27/mile $270 $270 Supplies and photocopying $100 $100 5, Reimbursement Schedule: The CITY will be reimbursed, in total amount not to exceed $5,000, for the actual amounts expended under the federal (HPF) portion of the budget. The CITY must submit a Request for Reimbursement Form along with appropriate fiscal documentation, Final Products, and Project Director's Report to the SOCIETY'S Grants Office no later than July 15, 1998. All project work must be completed no later than June 30, 1998. a i I 1 I I I - - I ••i•• t