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11-08-10 CCCLAIMS LIST CITY COUNCIL MEETING NOVEMBER 8, 2010 TO: Tami Loff ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 11-03-2010 $ 576,733.09 Check # 49299 -49347 11-03-2010 $ (5,050.65) Voided Check # 49291 11-04-2010 $ 425,058.13 Check # 49348 - 49349 PAYROLL 11-03-2010 $ 33,206.32 ELECTRONIC PYMTS FOR Bldg Permit Surcharge $ Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax - $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ GRAND TOTAL $ 1,029,946.89 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 11/04/10 10:43 AM Page 1 *Check Summary Register© NOVEMBER 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 049348 NORTHLAND TRUST SERVICES, 11/4/2010 $277,918.13 GEN OBL W/S REV BONDS, SERIES Paid Chk# 049349 US BANK Trust N.A. 11/4/2010 $147,140.00 GEN OBL W/S REV BOND, SERIES 2 Total Checks $425,058.13 FILTER: None CITY OF OTSEGO 11/04/10 10:44 AM Page 1 *Check Detail Register© NOVEMBER 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 049348 11/4/2010 NORTHLAND TRUST SERVICES, INC. E 360-47000-602 Bond Interest $140,334.38 GEM OBL SWR REV BONDS, SERIES 2005A E 360-47000-602 Bond Interest $137,583.75 GEN OBL W/S REV BONDS, SERIES 2006A Total NORTHLAND TRUST SERVICES, INC. $277,918.13 Paid Chk# 049349 11/4/2010 US BANK E 360-47000-602 Bond Interest $147,140.00 GEN OBL W/S REV BOND, SERIES 2003B Total US BANK $147,140.00 10100 BANK OF ELK RIVER $425,058.13 Fund Summary 10100 BANK OF ELK RIVER 360 West W & S Debt Service Fund $425,058.13 $425.058.13 CITY OF OTSEGO 11/03/10 2:30 PM Page 1 *Check Summary Register© NOVEMBER 2010 Paid Chk# 049305 BOB & JUDY'S FARM MARKET 11/3/2010 Paid Chk# 049306 Name Check Date Check Amt CENTRAL HYDRAULICS, INC. 10100 BANK OF ELK RIVER Paid Chk# 049308 CHARTER COMMUNICATIONS LL 11/3/2010 Paid Chk# 049299 SOFTRONICS, INC. 10/26/2010 $4,270.65 REPLACES CHECK #49291 Paid Chk# 049300 FLEX ONE - AFLAC 11/3/2010 $36.00 OCT FLEX FEES Paid Chk# 049301 ALLIANCE BENEFIT GROUP HSA 11/3/2010 $1,865.40 PPE 10/30/10 CH DTD 11/3/10 Paid Chk# 049302 A -TOOL SHED RENTAL & SALES 11/3/2010 $106.88 SOD CUTTER - PR PK BALLFIELD Paid Chk# 049303 AUDIO COMMUNICATIONS 11/3/2010 $897.38 R/M - VEHICLE RADIOS Paid Chk# 049304 BEAUDRY OIL & SERVICES INC. 11/3/2010 $2,559.00 GAS & OIL Paid Chk# 049305 BOB & JUDY'S FARM MARKET 11/3/2010 Paid Chk# 049306 CATCO 11/3/2010 Paid Chk# 049307 CENTRAL HYDRAULICS, INC. 11/3/2010 Paid Chk# 049308 CHARTER COMMUNICATIONS LL 11/3/2010 Paid Chk# 049309 CITY OF MONTICELLO 11/3/2010 Paid Chk# 049310 COURI MACARTHUR LAW OFFIC 11/3/2010 Paid Chk# 049311 DISTINCTIVE DESIGN IRRIGATIO 11/3/2010 Paid Chk# 049312 ECM PUBLISHERS INC 11/3/2010 Paid Chk# 049313 EULLS MANUFACTURING CO IN 11/3/2010 Paid Chk# 049314 GOPHER STATE ONE -CALL INC 11/3/2010 Paid Chk# 049315 HD SUPPLY WATERWORKS, LT 11/3/2010 Paid Chk# 049316 HELGESON MAILING SERVICE L 11/3/2010 Paid Chk# 049317 ICMA MEMBERSHIP RENEWAL 11/3/2010 Paid Chk# 049318 ICMA RETIREMENT TRUST 11/3/2010 Paid Chk# 049319 INK WIZARDS, INC. 11/3/2010 Paid Chk# 049320 KNIFE RIVER CORPORATION 11/3/2010 Paid Chk# 049321 LONG & SONS 11/3/2010 Paid Chk# 049322 MARTIES FARM SERVICE INC 11/3/2010 Paid Chk# 049323 MENARDS 11/3/2010 Paid Chk# 049324 Michael John Robertson 11/3/2010 Paid Chk# 049325 MONARCH HOMES, INC. 11/3/2010 Paid Chk# 049326 NAPA AUTO PARTS 11/3/2010 Paid Chk# 049327 NEWMAN TRAFFIC SIGNS 11/3/2010 Paid Chk# 049328 NORTH STAR AWARDS & TROP 11/3/2010 Paid Chk# 049329 NORTHLAND TRUST SERVICES, 11/3/2010 Paid Chk# 049330 NOVAK'S DECORATING GROUP 11/3/2010 Paid Chk# 049331 ONE MORTGAGE LLC 11/3/2010 Paid Chk# 049332 PUBLIC EMPLOYEES RETIREME 11/3/2010 Paid Chk# 049333 QWEST 11/3/2010 Paid Chk# 049334 RANDY'S SANITATION 11/3/2010 Paid Chk# 049335 RICOH AMERICAS CORPORATIO 11/3/2010 Paid Chk# 049336 RICOH AMERICAS CORPORATIO 11/3/2010 Paid Chk# 049337 RICOH AMERICAS CORPORATIO 11/3/2010 Paid Chk# 049338 STANDARD INSURANCE CO 11/3/2010 Paid Chk# 049339 SUPERIOR LAWN 11/3/2010 Paid Chk# 049340 SYSTEMHOUSE INC. 11/3/2010 Paid Chk# 049341 TARGET STORES 11/3/2010 Paid Chk# 049342 THE HOOPER GROUP 11/3/2010 Paid Chk# 049343 TOWN & COUNTRY LANDSCAPI 11/3/2010 Paid Chk# 049344 US INTERNET 11/3/2010 Paid Chk# 049345 WRIGHT COUNTY AUDITOR -TRE 11/3/2010 Paid Chk# 049346 XCEL ENERGY 11/3/2010 Paid Chk# 049347 YALE MECHANICAL 11/3/2010 Total Checks FILTER: None $1,859.98 PUMPKINS - PUMPKIN PATCH DAY $117.21 4 WAY ELECT SOLENOID $134.92 O'RINGS, ELBOWS $119.06 MONTHLY SERVICE $6,815.25 SEPT ANIMAL CONTROL $9,733.00 GEN'L RIVERWOOD NAIL $2,000.00 PR PK BALLFIELD IRRIG $860.00 PW AD FOR SEASONAUPT EMP $395.44 KADLER SW REPAIR $158.05 LOCATE TICKETS $79.52 REPAIR LID W/PLUG $1,761.00 OCT/NOV NEWSLETTER $831.21 2011 RENEWAL -MIKE ROBERTSON $1,054.88 PLAN #304185 $1,494.55 UNIFORMS - BRENT $306.60 OUTHOUSE MAIL $2,125.07 CITY HALL OCT CLEANING $176.76 EROSION BLANKETS (SW) $141.35 LEVELS, KNIFE SWIVEL LOCK $974.40 AIRFARE TO ICMA CONF (CALIFORN $1,000.00 7294 LAMBERT - LNDSCP ESC REF $869.08 OIL, RGT STUFF PK W/GUN $6,097.44 SIGN MAIL $12.83 DANA VANDENBERG/SHAWN WATSON N $436,089.38 GEN OBL IMPR BONDS, SERIES 200 $720.00 BAL DUE - ADDITIONAL WORK $1,000.00 6442 MARSHALL - LNDSCP ESC REF $3,749.51 PPE 10/30/10 CH DTD 11/3/10 $165.46 PW PHONE SERVICE $226.98 13400 90TH ST $304.65 WIDE FORMAT PRINTER $379.43 RICOH COPIER LEASE $645.62 3RD QTR 2010 COPIES $709.90 #150697 NOV LIFE INS $3,384.73 PARK PROPERTIES $347.19 LABOR - WIRELESS LINKINETWORK $17.61 BATTERIES, MISC SUPPLIES $72.19 UTIL REFUND - 6527 MACKENZIE $512.88 GEN'L• PARK MAINT - FERTILIZE $51.25 SECURENCE - NOV $69,958.33 NOV SHERIFF PATROL $5,147.98 16935 56TH CT $4,397.09 FALL MAINT - EAST WWTF $576,733.09 CITY OF OTSEGO 11/03/10 2:16 PM Page 1 *Check Detail Register© NOVEMBER 2010 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 049291 10/20/2010 SOFTRONICS, INC. E 101-41400-390 Contracted Services ($5,050.65) 2338A VOID CHECK #49291 Health Total SOFTRONICS, INC. ($5,050.65) Paid Chk# 049299 10/26/2010 SOFTRONICS, INC. Health E 101-41400-390 Contracted Services $4,270.65 2338B REPLACES CHECK #49291 Paid Chk# 049304 Total SOFTRONICS, INC. $4,270.65 Paid Chk# 049300 11/3/2010 AFLAC -FLEX ONE BEAUDRY OIL & SERVICES INC. $2,559.00 E 101-41400-390 Contracted Services $36.00 387220ER OCT FLEX FEES Total CATCO Total AFLAC -FLEX ONE $36.00 Paid Chk# 049301 11/3/2010 ALLIANCE BENEFIT GROUP E 101-43100-123 Health E 250-42410-123 Health E 101-41400-123 Health G 101-21706 Hospitalization/Medical Ins E 101-41600-123 Health Total ALLIANCE BENEFIT GROUP $200.00 PPE 10/30/10 CH DTD 11/3/10 $625.00 PPE 10/30/10 CH DTD 11/3/10 $250.00 PPE 10/30/10 CH DTD 11/3/10 $415.40 PPE 10/30/10 CH DTD 11/3/10 $375.00 PPE 10/30/10 CH DTD 11/3/10 $1,865.40 Total AUDIO COMMUNICATIONS $897.38 Paid Chk# 049302 11/3/2010 A -TOOL SHED RENTAL & SALES E208-45210-410 Rentals (GENERAL) $106.88 22447 SOD CUTTER - PR PK BALLFIELD Total A -TOOL SHED RENTAL & SALES $106.88 Paid Chk# 049303 11/3/2010 AUDIO COMMUNICATIONS E101-43100-400 Repairs & Maint- Cont $897.38 82962 R/M - VEHICLE RADIOS Paid Chk# 049306 Total AUDIO COMMUNICATIONS $897.38 Paid Chk# 049304 11/3/2010 BEAUDRY OIL & SERVICES INC. E101-43100-202 Gas & Oil $2,559.00 757137 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $2,559.00 Paid Chk# 049305 11/3/2010 BOB &JUDYS FARM MARKET E 101-45250-440 Recreation Programming $1,859.98 3028 PUMPKINS - PUMPKIN PATCH DAY Total BOB & JUDYS FARM MARKET $1,859.98 Paid Chk# 049306 11/3/2010 CATCO E101-43100-220 Repair/Maint Supply (GENERAL) $117.21 161305 4 WAY ELECT SOLENOID Total CATCO $117.21 Paid Chk# 049307 11/3/2010 CENTRAL HYDRAULICS, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $134.92 15974 O -RINGS, ELBOWS Total CENTRAL HYDRAULICS, INC. $134.92 Paid Chk# 049308 11/3/2010 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.06 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.06 Paid Chk# 049309 11/3/2010 CITY OF MONTICELLO E 101-42710-390 Contracted Services $1,154.25 8585 SEPT ANIMAL CONTROL E 213-42200-390 Contracted Services $5,661.00 8585 4TH QTR 2010 FIRE Total CITY OF MONTICELLO $6,815.25 Paid Chk# 049310 11/3/2010 COURI MACARTHUR LAW OFFICE E 101-41700-301 Legal Services $3,654.00 GENERAL E 101-41700-301 Legal Services $952.00 HOSPITAL DISTRICT E 101-41700-301 Legal Services $170.00 MISSISSIPPI SHORES CITY OF OTSEGO 11/03/10 2:16 PM Page 2 *Check Detail Register© NOVEMBER 2010 Paid Chk# 049311 11/3/2010 DISTINCTIVE DESIGN IRRIGATION E 208-45210-390 Contracted Services $2,000.00 1677 PR PK BALLFIELD IRRIG Total DISTINCTIVE DESIGN IRRIGATION $2,000.00 Paid Chk# 049312 11/3/2010 ECM PUBLISHERS INC E 101-43100-350 Check Amt Invoice Comment G701-21855 FRIENDSHIP ADDITION $255.00 FRIENDSHIP ADDN E 101-41700-301 Legal Services $70.00 NEEDHAM AVE G 701-22315 RIVERWOOD NATIONAL $136.00 RIVERWOOD NAIL E 101-41700-301 Legal Services $70.00 SEXUAL OFFENDER ORDINANCE G 701-22394 DUERR PROP $51.00 DUERR CREEK E 101-41700-301 Legal Services $850.00 WATERFRONT EAST G 701-22266 WH ELEC - FOSTER LK SUBSTATIO $85.00 WRIGHT HENN CUP E 208-45210-301 Legal Services $378.00 WILSON PROPERTY E 101-41700-301 Legal Services $255.00 GEN'L RIVERWOOD NAIL E 440-43100-301 Legal Services $252.00 70TH STREET E 101-41700-301 Legal Services $602.00 DATA PRACTICES G 701-22434 Crimson Ponds West $357.00 CRIMSON PONDS WEST E 101-41700-301 Legal Services $630.00 BONDING G 701-22265 BECKMAN LOT SPLIT $70.00 BECKMAN E 101-41700-301 Legal Services $182.00 ASSESSMENTS E 480-43100-301 Legal Services $714.00 ALBERTVILLE Total COURI MACARTHUR LAW OFFICE $9,733.00 Total Paid Chk# 049311 11/3/2010 DISTINCTIVE DESIGN IRRIGATION E 208-45210-390 Contracted Services $2,000.00 1677 PR PK BALLFIELD IRRIG Total DISTINCTIVE DESIGN IRRIGATION $2,000.00 Paid Chk# 049312 11/3/2010 ECM PUBLISHERS INC E 101-43100-350 Print/Binding (GENERAL) E 101-41410-350 Print/Binding (GENERAL) E 101-41410-350 Print/Binding (GENERAL) E 101-41400-350 Print/Binding (GENERAL) E 101-41400-350 Print/Binding (GENERAL) 323334 Total ECM PUBLISHERS INC $65.00 322644 PW AD FOR SEASONAL/PT EMP $52.50 322951 LEGAL NOTICE - PUBLIC TESTING $150.00 322952 LEGAL - GENERAL ELECTION $510.00 323334 LEGAL - PUBLIC HEARING $82.50 323354 LEGAL - PUBLIC HEARING $860.00 11/3/2010 GOPHER STATE ONE -CALL INC Paid Chk# 049313 11/3/2010 EULLS MANUFACTURING CO INC E 101-45200-210 Operating Supplies (GENERAL) $213.75 91728 CONCRETE FOR BB HOOP E 101-43100-392 Culverts $181.69 91834 KADLER SW REPAIR Total EULLS MANUFACTURING CO INC $395.44 Paid Chk# 049314 11/3/2010 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $158.05 100781 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $158.05 Paid Chk# 049315 11/3/2010 HD SUPPLY WATERWORKS, LTD E 601-49400-220 Repair/Maint Supply (GENERAL) $79.52 2180333 REPAIR LID W/PLUG Total HD SUPPLY WATERWORKS, LTD $79.52 Paid Chk# 049316 11/3/2010 HELGESON MAILING SERVICE LLC E 101-41400-347 Newsletter $1,761.00 3755 OCT/NOV NEWSLETTER Total HELGESON MAILING SERVICE LLC $1,761.00 Paid Chk# 049317 11/3/2010 ICMA MEMBERSHIP RENEWAL E 101-41400-355 Dues & Memberships $831.21 2011 RENEWAL - MIKE ROBERTSON Total ICMA MEMBERSHIP RENEWAL $831.21 Paid Chk# 049318 11/3/2010 ICMA RETIREMENT TRUST E 101-41400-121 PERA $264.88 PPE 10/30/10 PLAN #304185 G 101-21705 Other Retirement $790.00 PPE 10/30/10 PLAN #304185 Total ICMA RETIREMENT TRUST $1,054.88 Paid Chk# 049319 11/3/2010 INK WIZARDS, INC. E101-43100-225 Uniforms/Clothing Allowance $290.10 57403 , UNIFORMS - KEVIN CITY OF OTSEGO 11/03/10 2:16 PM Page 3 *Check Detail Register© NOVEMBER 2010 Paid Chk# 049320 11/3/2010 KNIFE RIVER CORPORATION E 101-45200-220 Repair/Maint Supply (GENERAL) $306.60 16522 OUTHOUSE MAT'L Total KNIFE RIVER CORPORATION $306.60 Paid Chk# 049321 11/3/2010 LONG & SONS E 101-41940-389 Cleaning Services Check Amt Invoice Comment E 101-43100-225 Uniforms/Clothing Allowance $265.15 57404 UNIFORMS - BRENT E 101-43100-225 Uniforms/Clothing Allowance $177.90 57405 UNIFORMS - RICK E 101-43100-225 Uniforms/Clothing Allowance $47.60 57406 UNIFORMS - DON E 101-43100-225 Uniforms/Clothing Allowance $265.65 57407 UNIFORMS - BRAD S E 101-43100-225 Uniforms/Clothing Allowance $293.85 57408 UNIFORMS - PAT E 101-43100-225 Uniforms/Clothing Allowance $154.30 57409 UNIFORMS - STEVE WRENCH Total INK WIZARDS, INC. $1,494.55 $249.66 527214 Paid Chk# 049320 11/3/2010 KNIFE RIVER CORPORATION E 101-45200-220 Repair/Maint Supply (GENERAL) $306.60 16522 OUTHOUSE MAT'L Total KNIFE RIVER CORPORATION $306.60 Paid Chk# 049321 11/3/2010 LONG & SONS E 101-41940-389 Cleaning Services $748.13 10-398 CITY HALL OCT CLEANING E 101-43100-210 Operating Supplies (GENERAL) $47.58 10-398 PW CLEANING SUPPLIES E 101-43100-389 Cleaning Services $694.68 10-398 PW WINDOW CLEANING E 101-43100-389 Cleaning Services $363.38 10-398 PW OCT CLEANING E 101-41940-389 Cleaning Services $187.03 10-398 CITY HALL WINDOW CLEANING E 101-41940-203 Other Supplies $84.27 10-398 CITY HALL CLEANING SUPPLIES E 101-43100-240 Total LONG & SONS $2,125.07 526892 WRENCH Paid Chk# 049322 11/3/2010 MARTIES FARM SERVICE INC E 101-43100-392 Culverts $82.71 300360 SEED, STRAW (SW) E 101-43100-392 Culverts $94.05 302196 EROSION BLANKETS (SW) Total MARTIES FARM SERVICE INC $176.76 Paid Chk# 049323 11/3/2010 MENARDS E 101-45200-210 Operating Supplies (GENERAL) $22.22 6552 SIDEWALK REPAIR E 101-43100-240 Small Tools/Equipment $60.77 6614 LEVELS, KNIFE SWIVEL LOCK E 101-43100-392 Culverts $58.36 6614 STORMWATER SUPPLIES Total MENARDS $141.35 Paid Chk# 049324 11/3/2010 MICHAEL JOHN ROBERTSON E 101-41400-360 Education/Training/Conferences $600.00 ICMA CONFERENCE REGISTRATION E 101-41400-360 Educationlrraining/Conferences $374.40 AIRFARE TO ICMA CONF (CALIFORNIA) Total MICHAEL JOHN ROBERTSON $974.40 Paid Chk# 049325 11/3/2010 MONARCH HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 7294 LAMBERT - LNDSCP ESC REF Total MONARCH HOMES, INC. $1,000.00 Paid Chk# 049326 11/3/2010 NAPA OF ELK RIVER INC E 101-43100-210 Operating Supplies (GENERAL) $260.50 522837 OIL, RGT STUFF PK W/GUN E 101-43100-220 Repair/Maint Supply (GENERAL) $19.16 524373 ADAPTERS E 101-43100-240 Small Tools/Equipment $46.97 525395 WORKLIGHT E 101-45200-220 Repair/Maint Supply (GENERAL) $13.33 525507 MASKING TAPE, ADHESIVE E 101-45200-210 Operating Supplies (GENERAL) $15.71 525632 BULB E 101-43100-220 Repair/Maint Supply (GENERAL) $226.14 526798 BRAKE PADS, WHEEL SEAL E 101-43100-240 Small Tools/Equipment $33.44 526892 WRENCH E 101-43100-220 Repair/Maint Supply (GENERAL) $249.66 527214 COUPLERS E 101-43100-220 Repair/Maint Supply (GENERAL) $4.17 527559 ADAPTERS Total NAPA OF ELK RIVER INC $869.08 Paid Chk# 049327 11/3/2010 NEWMAN TRAFFIC SIGNS E 101-43100-393 Sign material purchased $1,425.93 TI -0227528 SIGN MAT'L E 101-43100-393 Sign material purchased $4,671.51 TI -0227953 SIGN MAT'L Total NEWMAN TRAFFIC SIGNS $6,097.44 E 101-42150-310 Miscellaneous CITY OF OTSEGO *Check Detail Register© NOVEMBER 2010 11/03/10 2:16 PM Page 4 $12.83 2608 DANA VANDENBERG/SHAWN WATSON NAME PLATES Total NORTH STAR AWARDS $12.83 Paid Chk# 049329 11/3/2010 NORTHLAND TRUST SERVICES, INC. E 375-47000-602 Bond Interest $52,184.38 GEN OBL IMPR BONDS, SERIES 20058 E 375-47000-601 Debt Sry Bond Principal $150,000.00 GEN OBL IMPR BONDS, SERIES 2005B E 360-47000-602 Bond Interest $130,305.00 GEN OBL W/S REV REF BONDS E 395-47000-602 Bond Interest $13,600.00 GEN OBL IMPR BONDS, SERIES 2007B E 395-47000-601 Debt Sry Bond Principal $90,000.00 GEN OBL IMPR BONDS, SERIES 20078 Total NORTHLAND TRUST SERVICES, INC. $436,089.38 Paid Chk# 049330 11/3/2010 NOVAKS DECORATING GROUP E 441-41940-525 Building Improvements $720.00 BAL DUE - ADDITIONAL WORK Total NOVAKS DECORATING GROUP $720.00 Paid Chk# 049331 11/3/2010 ONE MORTGAGE LLC E 702-41400-310 Miscellaneous $1,000.00 6442 MARSHALL - LNDSCP ESC REFUND Total ONE MORTGAGE LLC $1,000.00 Paid Chk# 049332 11/3/2010 PUBLIC EMPLOYEES RETIREMENT FD G 101-21704 PERA $1,730.56 PPE 10/30/10 CH DTD 11/3/10 E 601-49400-121 PERA $44.81 PPE 10/30/10 CH DTD 11/3/10 E 250-42410-121 PERA $168.80 PPE 10/30/10 CH DTD 11/3/10 E 101-43100-121 PERA $1,027.90 PPE 10/30/10 CH DTD 11/3/10 E 101-41400-121 PERA $251.24 PPE 10/30/10 CH DTD 11/3/10 E 602-49450-121 PERA $44.81 PPE 10/30/10 CH DTD 11/3/10 E 101-41600-121 PERA $481.39 PPE 10/30/10 CH DTD 11/3/10 Dtal PUBLIC EMPLOYEES RETIREMENT FD $3,749.51 Paid Chk# 049333 11/3/2010 QWEST E 101-43100-320 Telephone $165.46 PW PHONE SERVICE Total QWEST $165.46 Paid Chk# 049334 11/3/2010 RANDY'S SANITATION E101-41940-325 Garbage Service $119.40 8899 NASHUA AVE E 101-43100-325 Garbage Service $107.58 13400 90TH ST Total RANDY'S SANITATION $226.98 Paid Chk# 049335 11/3/2010 RICOH AMERICAS CORPORATION E 250-42410-410 Rentals (GENERAL) $304.65 12208767 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $304.65 Paid Chk# 049336 11/3/2010 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rental $379.43 12208766 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 049337 11/3/2010 RICOH AMERICAS CORPORATION E101-41400-413 Office Equipment Rental $645.62 410441518 3RD QTR 2010 COPIES Total RICOH AMERICAS CORPORATION $645.62 Paid Chk# 049338 11/3/2010 STANDARD INSURANCE CO E 601-49400-130 Employer Paid Ins (GENERAL) $12.41 #150697 NOV LIFE INS E 101-41400-130 Employer Paid Ins (GENERAL) $128.79 #150697 NOV LIFE INS E 101-41600-130 Employer Paid Ins (GENERAL) $143.22 #150697 NOV LIFE INS E 250-42410-130 Employer Paid Ins (GENERAL) $93.40 #150697 NOV LIFE INS E 602-49450-130 Employer Paid Ins (GENERAL) $12.40 #150697 NOV LIFE INS CITY OF OTSEGO 11/03/10 2:16 PM Page 5 *Check Detail Register© NOVEMBER 2010 Check Amt Invoice Comment E 101-43100-130 Employer Paid Ins (GENERAL) $319.68 #150697 NOV LIFE INS Total STANDARD INSURANCE CO $709.90 Paid Chk# 049339 11/3/2010 SUPERIOR LAWN E 602-49450-390 Contracted Services $628.96 2400 W/S PROPERTIES E 101-45200-390 Contracted Services $2,126.81 2400 PARK PROPERTIES E 601-49400-390 Contracted Services $628.96 2400 W/S PROPERTIES Total SUPERIOR LAWN $3,384.73 Paid Chk# 049340 11/3/2010 SYSTEMHOUSE INC. E101-43100-400 Repairs & Maint - Cont $347.19 10091 LABOR - WIRELESS LINK/NETWORK ISSUES Total SYSTEMHOUSE INC. $347.19 Paid Chk# 049341 11/3/2010 TARGET STORES E 101-45200-210 Operating Supplies (GENERAL) $17.61 24560866079 BATTERIES, MISC SUPPLIES Total TARGET STORES $17.61 Paid Chk# 049342 11/3/2010 THE HOOPER GROUP R 601-37150 WATER SALES $72.19 UTIL REFUND - 6527 MACKENZIE Total THE HOOPER GROUP $72.19 Utilities Paid Chk# 049343 11/3/2010 TOWN & COUNTRY LANDSCAPING 5850 RANDOLPH E 101-45200-390 Contracted Services $512.88 3086 GEN'L PARK MAINT - FERTILIZE Total TOWN & COUNTRY LANDSCAPING $512.88 Utilities Paid Chk# 049344 11/3/2010 US INTERNET 16935 56TH CT E 101-41400-390 Contracted Services $51.25 908777 SECURENCE - NOV Total US INTERNET $51.25 Paid Chk# 049345 11/3/2010 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $69,958.33 PATROL -10-1 NOV SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $69,958.33 Paid Chk# 049346 11/3/2010 XCEL ENERGY E 602-49450-322 Utilities $44.12 17388 52ND ST E 602-49450-322 Utilities $3,746.31 5850 RANDOLPH E 601-49400-322 Utilities $1,250.78 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $106.77 16935 56TH CT Total XCEL ENERGY $5,147.98 Paid Chk# 049347 11/3/2010 YALE MECHANICAL E 602-49450-402 Repairs/Maint Buildingss $689.60 113355 FALL MAINT - EAST WWTF E 101-43100-402 Repairs/Maint Buildingss $3,076.04 113382 FALL MAINT & MISC - PW E 101-43100-402 Repairs/Maint Buildingss $631.45 113946 BOILER REPAIRS - PW Total YALE MECHANICAL $4,397.09 10100 BANK OF ELK RIVER $571,682.44 CITY OF OTSEGO 11/03/10 2:16 PM Page 6 *Check Detail Register© NOVEMBER 2010 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $114,095.64 208 COMMUNITY FACILITIES FUND $2,484.88 213 Monticello Fire District $5,661.00 250 Comm. Dev. & Bldg Safety $1,349.90 360 West W & S Debt Service Fund $130,305.00 375 WATERFRONT EAST & MISS. SHORES $202,184.38 395 Quantrelle & 88th Street Debt $103,600.00 440 West Street Improvements $252.00 441 Otsego Municipal Building Fund $720.00 480194/CSAH 37/19 & Kadler $714.00 601 WATER FUND $2,088.67 602 SEWER FUND $5.272.97 701 DEVELOPMENT ESCROWS FUND $954.00 702 BUILDERS ESCROW FUND $2,000.00 $571,682.44 FINAL PAYMENT CITY OF OTSEGO 2010 Street Maintenance Project City Project # 10-01 October 21, 2010 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 2010 Street Maintenance Project Contractor: Pearson Bros., Inc. Contract Amount: $165,527.80 Award Date: August 9, 2010 Completion Date: September 10, 2010 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Pearson Bros., Inc. ITEM 5-2 ITEM..o� NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE $ EXTENSION 1 BITUMINOUS MATERIAL FOR SEAL COAT CRS -2P 17,720 GAL $2.95 $ 52,274.00 9,340 $ 27,553.00 2 BITUMINOUS MATERIAL FOR SEAL COAT CRS -2 16,720 GAL $2.65 $ 44,308.00 26,401 $ 69,962.65 3 SEAL COAT AGGREGATE FA -2 80,525 SY $0.34 $ 27,378.50 80,525 $ 27,378.50 4 RECYCLED SEAL COAT AGGREGATE FA -2 72,700 SY $0.19 $ 13,813.00 72,700 $ 13,813.00 5 PAVEMENT MESSAGE (ARROW) — PAINT 38 EACH $60.00 $ 2,280.00 42 $ 2,520.00 6 PAVEMENT MESSAGE HANDICAP SYMBOL PAINT 4 EACH $100.00 $ 400.00 2 $ 200.00 7 4" DOUBLE SOLID LINE YELLOW — PAINT 47,920 LF $0.40 $ 19,168.00 48,850 $ 19,540.00 8 4" BROKEN LINE YELLOW - PAINT 47,365 LF $0.04 $ 1,894.60 $ - s 4" SOLID LINE WHITE — PAINT 1,260 LF $0.35 $ 441.00 $ - 24" SOLID LINE WHITE — PAINT 327 LF $2.50 $ 817.50 249 $ 622.50 24" SOLID LINE YELLOW — PAINT 534 LF $1.80 $ 961.20 333 $ 599.40 12 CROSSWALK MARKING 3'X6' BLOCKS — PAINT 396 SF $2.00 $ 792.00 414 $ 828.00 13 TRAFFIC CONTROL 1 LS $1,000.001 $ 1,000.001 1 $ 1,000.00 Total Bid Schedule "A" 40 ;p toY,vir.v0 ITEM o NO. v ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE $ EXTENSION 14 4" BROKEN LINE YELLOW - PAINT 1,000 LF $0.04 $ 40.00 950 $ 38.00 15 4" SOLID LINE WHITE — PAINT 47,365 LF $0.30 $ 14,209.50 51,610 $ 15,483.00 16 4" SOLID LINE YELLOW WHITE — PAINT 1,260 LF $0.35 $ 441.00 763 $ 267.05 Total Change Order 91 Bid Schedule "A" Change Order #1 TOTAL ALL BID SCHEDULES TOTAL WORK COMPLETED TO DATE LESS PREVIOUS PAYMENTS WE RECOMMEND PAYMENT OF: S:WlunicipahAOTSEG01382\OT382PE PE -1 S 141aay.av $ 165,527.80 $ 14,690.50 $ 179,805.10 $ 180,218.30 i -10, r 00.u0 $ 154,017.05 $ 15,788.05 $ 179,805.10 $ 179,805.10 $ 132,721.79 $ 47,083.31 FINAL PAYMENT CITY OF OTSEGO 2010 Street Maintenance Project City Project # 10-01 riease verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. APPROVALS: CONTRACTOR: PEARSON BROS., INC. r.Prtifirntlnnyu.eer asW--�rtifv that all items and amounts are correct for the work completed to date. Signed: 44 dor Title: <« Date 10 ENGINEER: HAKANSON ANDERSON ASSOCIATES, INC. Certification by-Emineer: We r#orpgnd payment for work and quantities as shown. OWNER: CITY OF OTSEGO Signed: Date S:\MunicipalWOTSEG0I.38ZOT382PE PE -2 NVU:8 't 'AON 3NII 03AI303d WDOT Tp -2164.02 (6/63) State of Minnesota Department of Transportation CHANGE ORDER #1 Contractor: _ Pearson 6rotherm, Ino_ Address: 11079 Lamont Avenue Nr. Location; _2010 Otsego Street Maintenance Project S.P. No, N/A F.P. No, N/A Contract No. _M Page 1 of 1 In accordance with the terms of this Contract, au are hereby authorized and instructed to perform the Work as aftered by the following provisions; Add 4" Solid YeIIoW Line and change quantities of 4" Broken Yellow Line and 4" Solid White Line and adjust assoclated unit prices. ESTIMATE OF COST Original Contract Amount Change in Contract due to this Change Order Total Contract Amount CHANGE IN CONTRACT TIME Due to this change, the Ccetraot Time: ❑ Is Increased by ❑ - Working Days ❑ Is Decreased by o Calandar Days 10 to not changed. G7 May be revised If the work affected the controlling operation, s tMunicipaMOTSEGQ1982%ot362ool,doo Z 'd SOO 'ON $188,527,80 $12,354.90 $177,882.70 Issued by; 6iJ r v I Proje Engi ate Approved by; tsego-eit icisl-�-.� Date Accepted by; 511le n reot ut orized Representative Date SOSO NOSSd3d SOSO NOSSd3d NVIE:L OIOZ't 'AON ITEM 5-3 Hakanson Main Office: 3601 Thurston Avenue, Anoka, MN 55303 J V Anderson Phone: 763/427-5860 Fax: 763/427-0520 , , www.haa-inc.com November 3, 2010 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Ranch Acres (Phase 2) Letter of Credit Release Dear Mr. Robertson: We have reviewed the status of the Ranch Acres (Phase 2) subdivision with respect to the final acceptance and release of the letter of credit. All the utilities have been installed, vegetation has been established, and no punchlist items remain. An acceptable warranty period has passed and a final City acceptance walk-thru was completed on October 27, 2010 and no outstanding items remain. We therefore recommend that the project receive final City acceptance and remaining Letter of Credit be released at this time. Please note that escrow must be maintained for approximately $520 of billed and/or pending billing time for as -built plans and warranty review. Please call Ron or myself if you have any questions. Sincerely, Hakanson Anderson Associates, Inc. rent Larson, P.E., ssistant City Engineer cc: Tami Loff, City Clerk Ronald Wagner, P.E., City Engineer Andy MacArthur, City Attorney S:\Municipal\Aotsego22aoc\2215\ot2215 LOC(release).doc ITEM 5_3 Hakanson Main Office: 3601 Thurston Avenue, Anoka, MN 55303 J v Anderson Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com November 3, 2010 Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Ranch Acres (Phase 2) Letter of Credit Release Dear Mr. Robertson: We have reviewed the status of the Ranch Acres (Phase 2) subdivision with respect to the final acceptance and release of the letter of credit. All the utilities have been installed, vegetation has been established, and no punchlist items remain. An acceptable warranty period has passed and a final City acceptance walk-thru was completed on October 27, 2010 and no outstanding items remain. We therefore recommend that the project receive final City acceptance and remaining Letter of Credit be released at this time. Please note that escrow must be maintained for approximately $520 of billed andlor pending billing time for as -built plans and warranty review. Please call Ron or myself if you have any questions. Sincerely, Hakanson Anderson Associates, Inc. .,rte rent Larson, P.E., ssistant City Engineer cc: Tami Loff, City Clerk Ronald Wagner, P.E., City Engineer Andy MacArthur, City Attorney S:\Municipal\Aotsego22xx\2215\ot2215 LOC(release).doc ITEM 7_1 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 3 November 2010 RE: Otsego — City Code; Street Lighting NAC FILE: 101.01 —10.05 BACKGROUND Chapter 6, Section 8 of the City Code establishes a Street Lighting Ordinance for the purpose of maintaining an equitable means of attributing costs for operation and maintenance of street lighting over the entire City. The City Code establishes that street lights installed at intersections, along urban collector and arterial streets, cul-de-sac ends and trail accesses is part of the "standard" street lighting system. In developed commercial areas within the sanitary sewer service district, installation of additional lighting is defined as "Above Standard Lighting System" to include low mounted decorative street lights along sidewalks and streets. Exhibits: A. 2011 Above Standard Street Lighting Service District B. Proposed Resolution 2010-43 ANALYSIS ■ Financing operation and maintenance of the Standard Street Lighting System is a City-wide expense funded through the general fund. Developers are required to pay for the installation of the standard street lighting system and for two years initial operation and maintenance. ■ Financing operation and maintenance of the Above Standard Street Lighting System is paid through establishment of a special service district. Establishment of the special service district for commercial lighting standards requires the City Council to hold a public hearing and adopt the boundaries of the proposed district each year. The special service district charge for Above Standard Street Lighting System applies only to platted developed and vacant commercial properties, although the Statutes do allow the City to levy a charge to undeveloped land guided by the Comprehensive Plan for commercial uses. A map identifying the proposed 2010 Above Standard Street Lighting District is attached. There are no proposed changes to the district boundaries for 2011. There are currently 84 "Type 1" street lights in these commercial districts. Each Type 1 fixtures costs approximately $16.00 per month to light for an annual expenditure calculated as follows: 84 existing lights x $16.00 x 12 months = $16,128.00. The City has included a 20 percent surcharge per light be added to the special service district charge to accumulate reserve funds for repair/replacement of damaged street lights and eventual replacement when the street light reaches its 20 year life expectancy. However, based on the cost of the individual fixtures at $5,500 per unit, the need to replace one or two fixtures per year can quickly deplete the reserve. Therefore, City staff recommends the surcharge be increased to 50 percent or $24.00 per month per unit. ■ The 2010 budget for Type 1 street lights within the proposed special service district was $23,200. Based on the recommendations above, the 2011Above Standard Street Lighting District is proposed as $24,192.00. ■ Wright County tax records indicate that there are 47 parcels with an area of 176.51 acres within the proposed Special Service District that are developed and have Type 1 streetlights installed. The proposed per acre assessment for these properties is $137.00 and is shown for each property on the attached resolution. RECOMMENDATION City staff recommends approval of Resolution 2010-43 establishing utility charges for a Special Service District for Above Standard Street Lighting for 2011. . POSSIBLE ACTIONS A. Motion to adopt Resolution 2009-43 adopting 2011 special service charges for the Above Standard Street Lighting System Special Service District. B. Motion to table. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Ron Wagner, City Engineer Andy MacArthur, City Attorney 2 Cm OF Above Standard Street Lighting Service District OT5E+C0 ON 7HE GREAT RPVER ROAD WMr W IYYCSN rpIsbr PYnnlrq dee wncnlj. Wty RESOLUTION 2010-43 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION REESTABLISHING THE OTSEGO ABOVE STANDARD LIGHTING SPECIAL SERVICE DISTRICT AND APPROVING SPECIAL SERVICE CHARGES FOR 2011. WHEREAS, pursuant to Minnesota Statues 428.02 and Section 6-8-7 of the City Code, the Otsego City Council held a public hearing at their regular meeting on 8 November 2010 to consider reestablishing the Otsego Above Standard Street Lighting District and to consider the proposed special service charges for operation and maintenance of the Otsego Above Standard Street Lighting System; and, WHEREAS, upon review of the proposed District and its boundary, the proposed service charges and other evidence received, the public hearing was closed and the City Council passed upon all objections to the proposed District and special service charges. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO THAT: 1. The proposed Otsego Above Standard Street Lighting District as set forth on Exhibit A attached hereto is hereby established. 2. The schedule of proposed special service charges as set forth on Exhibit B attached hereto and made a part thereof, is hereby accepted and shall constitute the special service district charge against the lands identified for 2010. 3. The special service charge shall be payable in equal installments extending over a period of one (1) year with no interest to be billed by the Utility Billing Department. 4. Any party objecting to inclusion of its property in the District, objecting to the levy of the service charge on that property because it is exempt, or objecting to the levy of the service charge on the basis that it does not benefit the property and filing a written objection of the same is entitled to a determination on that objection within thirty (30) days from the hearing and has a right to appeal to the District Court from the City's determination within thirty (30) days from the date of said determination pursuant to Minnesota Statutes 428A.02, Subdivision 5. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this a day of November, 2010. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk I i o-vuo-vv I u I %J 118-096-001020 l„lf� I live , - EDCO PRODUCTS INC Parcel Service PID Property Owner Area Charge 118-257-001010 CENTRAL BANK 0.96ac. $131.52 118-257-001020 CENTRAL BANK 0.71 ac. $97.27 118-057-001010 BANK OF ELK RIVER 3.48ac. $476.76 118-093-001010 DONNA K PETERSON PROP LLC 4.22ac. $575.40 118-098-001010 5 HEIRS MARKETPLACE WEST I LLC 2.39ac.$327.43 $1,905.67 118-173-001010 SHEILS HOLDINGS LLC 1.00ac. $137.00 118-173-001020 ABP LLC 1.39ac. $190.43 118-173-002010 T & L LAND CO LLC 1.23ac. $168.51 118-173-002020 RPHR INVESTMENTS LLC 1.77ac. $242.49 118-186-001010 ELK INN PARTNERS LP 4.26ac. $583.62 118-219-001010 MARKETPLACE WEST II LLC 1.00ac. $137.00 118-500-154101 OTSEGO LAND COMPANY EAST LLC 2.00ac. $274.00 118-217-000110 LAND FUNDING I LLC 2.13ac. $291.81 118-264-000010 LAND FUNDING I LLC 10.34ac. $1,416.58 118-264-000020 LAND FUNDING I LLC 5.24ac. $717.88 118-264-000030 LAND FUNDING I LLC 1.79ac. $245.23 118-264-000040 LAND FUNDING I LLC 1.55ac. $212.35 118-264-001010 LAND FUNDING I LLC 3.95ac. $541.15 118-264-002010 LAND FUNDING I LLC 1.14ac. $156.18 118-217-000130 RTB LLC 1.92ac. $263.04 118-250-001010 MINN WEST BANK METRO 1.14ac. $156.18 118-251-001010 MINN WEST BANK METRO 1.46ac. $200.02 118-178-001010 KEN & JULIE NATHE 4.72ac. $646.64 118-239-001010 TCF NATIONAL BANK 1.01ac. $138.37 118-239-001020 TARGET CORPORATION 14.08ac. $1,928.96 118-239-001030 RYAN COMPANIES US INC 3.48ac. $476.76 118-239-001040 RYAN COMPANIES US INC 1.16ac. $158.92 118-239-000090 APPELLO GROUP LLC 7.35ac. $1,006.95 118-252-002010 APPELLO GROUP LLC 5.14ac. $704.18 118-252-003010 APPELLO GROUP LLC 4.46ac. $611.02 118-252-003020 APPELLO GROUP LLC 2.72ac• $372.64 118-252-004010 APPELLO GROUP LLC 8.73ac. $1,196.01 118-258-001010 KLEINBANK 1.20ac. $164.40 118-262-000010 CP OTSEGO PARTNERS LLC 2.30ac. $315.10 118-262-001010 CHASE INVESTMENTS1.24ac. $169.88 . ,I -AX, I I ,. 1 9 79nr._ $372.64 I i o-vuo-vv I u I %J 118-096-001020 l„lf� I live , - EDCO PRODUCTS INC 2.00ac. $274.00 118-096-001030 EDCO PRODUCTS INC 2.00ac. $274.00 118-096-001040 CRAG ENTERPRISES LLC 5.48ac. $750.76 118-184-000070 DARREL A FARR DEVELOPMENT CORP 10.05ac. $1,376.85 118-184-000080 DARREL A FARR DEVELOPMENT CORP 11.67ac. $1,598.79 118-184-000150 DARREL A FARR DEVELOPMENT CORP 4.76ac. $652.12 118-266-000010 APPELLO GROUP LLC 13.91 ac. $1,905.67 118-266-001010 1 FRAUENSHUH OTSEGO LLC 2.38ac. $326.06 EXHIBIT B ITEM S-1 CITY OF OTSEGO Memo To: City Council From: Brad Belair Date: November 3, 2010 Re: 2010-11 Snow and Ice Control Policy Please review the 2010 -11 Snow and Ice control Policy for discussion at the City Council meeting on Monday Nov.8. We have added equipment which should improve efficiency by pretreating and monitoring the amount of salt used for better ice control. I will have route maps for you to review at the last City Council meeting in November. 9 Page 1 ITEM 8-1 CITY OF OTSEGO SNOW PLOWING AND ICE CONTROL POLICY 2010-11 GUIDELINES FOR COMMENCEMENT OF OPERATIONS Snow removal and/or ice control operations will begin under the direction of the Public Works Superintendent or designated representative. Operations will begin when two inches or more of snow has fallen. Plowing will begin as close as practicable to the time the snowfall ceases, however, every effort will be made to have main routes plowed and sanded prior to morning or afternoon rush hour. For storms of unusually long duration, main routes will be plowed and sanded when accumulation of ice or snow on roads becomes hazardous for driving. Because of different storm situations and severity levels, starting times may vary. The Public Works Departments winter road maintenance fleet consists of: Unit #02 1995 International single -axle with reversible plow, wing, and sander Unit #03 1994 Ford single -axle with reversible plow, wing, underbody, and sander Unit #04 2006 Ford F350 with reversible plow Unit #15 2003 Sterling, single -axle with reversible plow, wing, Underbody and sander Unit #11 2000 IH Tandem, with reversible plow, wing, underbody, and sander Unit #43 2010 Mack Tandem, with plow, wing, underbody, pre - wetting tanks, and sander Unit #42 2002 Sterling, single -axle truck with reversible plow, wing, and sander Unit#39 2008 Sterling single-axel truck with reversible plow, wing, and sander. Unit #28 2002 Ford F350, with reversible plow (Primarily operated by Peoples Service for snow removal at treatment plants, lift stations, well houses, and paths). City of Otsego Snow Plowing and Ice Control Policy Unit 438 2006 Ford F450 with reversible plow The above 10 units will each be assigned a snow removal route and will respond to every plowable snowfall. Refer to attached map. The equipment below will be used for snow removal on the trails. Units 414 2010 John Deere 320D skid steer with reversible plow and snow blower Unit #35 2006 John Deere tractor with front broom Unit#36 2006 John Deere 4720 tractor with plow The equipment below will be used as reserves in case breakdowns of any main unit or added to the main response fleet during heavy or extended snowfalls. Unit 421 2001 Cat IT28 Cat loader, with reversible plow and wing Unit #05 1988 Cat 1406 Cat grader, with reversible plow and wing Unit#46 2005 Cat 908 front end loader LEVELS OF SERVICE It is the intent of the City to complete plowing, widening, and sanding operations within 24 hours of the time the snowfall ceases. Major blizzards may require additional time. After a light to normal snowfall, full width plowing and cul-de-sac cleanup will be done with the first pass. However, after an extremely heavy snowfall, main routes will be plowed, followed by one pass to open residential streets and cul-de-sacs. While some isolated cul-de-sacs will be cleared completely with the first pass, most will be "circled' and plowed completely after all roads are open. By "circling" the truck will make one or two passes, usually in a clockwise rotation, leaving the bulk of the snow in the center. This policy is intended to provide safe winter driving conditions appropriate for the type of travel necessary for city streets. The level of service described may vary depending on storm conditions and other circumstances. The City will be divided into 7 main routes, 3 cul-de-sac routes and 1 trail route (see attached map). Each main route will consist of priority roads, which will be plowed and/or sanded first, followed by a designated area of secondary or residential road. 2 City of Otsego Snow Plowing and Ice Control Policy The trails and paths servicing Otsego Elementary school will be plowed prior to 7 AM on school days. All others will be plowed after all streets and cul-de-sac plowing is complete. When operators are done with their assigned route, they will be assigned to help complete other routes. During an average snowfall of three inches to six inches, it is our goal to have streets and cul-de-sacs and trails plowed in eight to twelve hours. Salt/Sand will be applied during and after plowing operations as needed. SUSPENSION OF OPERATIONS Operations shall continue until all roads are passable. Widening and clean up operations may continue immediately or on the following working day depending upon conditions and circumstances. Safety of the plow operators and the public is important. Therefore, snow plowing/removal operations may be terminated after 12 hours to allow personnel adequate time for rest. There may be instances when this is not possible depending on storm conditions and other circumstances. Operations may also be suspended during periods of limited or zero visibility. Any decision to suspend operations shall be made by the Public Works Superintendent or designated representative and shall be based on the conditions of the storm. ICE CONTROL AND SALT/SAND APPLICATION 1. First Priority Priority routes, high volume intersections, hills and curves. These areas will be sanded with the first pass of the plow 2. Second Priority Stop sign intersections, moderate volume intersections 3. Third Priority Residential intersections and streets The City does not have the equipment or financial resources to sand all streets end to end. The public must use caution when operating a motor vehicle, especially during winter months. Public Works employees are also on-call 24 hours a day to respond with salt/sand because of ice or snowfalls of 2 inches or less as directed by the Public Works Superintendent or designated representative. PROPERTY DAMAGE Snow plowing and ice control operations can cause property damage even under the best of circumstances and care on the part of the operators. The major types of damage are to improvements in the City right-of-way which extends approximately 15 feet beyond the curb location. The intent of the right of way is to provide room for snow storage, utilities, boulevard trees and other City uses. However, certain private improvements such as mailboxes are required within this area. Therefore, the City will cooperate with the property owner in the event of damaged private property. The City may specify when this damage is the responsibility of the City and when it shall be the responsibility of the resident. Mailboxes can be especially vulnerable to damage from snow removal operations. The City assumes liability for mailboxes damaged during plowing if it is determined that the City of Otsego Snow Plowing and Ice Control Policy plow made direct contact with a mailbox that was properly placed and in the standard style. To be properly placed, a mailbox should be installed so its bottom edge is 45" to 47" above street level, with the post 36" back from the curb or front of the box. That amount of clearance is needed to keep the plow's wing from hitting the box. If there are any plastic newspaper tubes attached to the mailbox, they must be above 45" height requirement. The box's post should be securely in the ground. If mailboxes are not installed with the clearances mentioned above, the responsibility for repairing any damage lies with the homeowner, not the Public Works Department. The Department will replace standard metal mailboxes on 4 x 4 poles, but will not replace decorative mailboxes. The City will not repair any damage to grass or seed; will also not repair any damages from gravel being pushed into yards. In instances where there is disagreement as to the source of the damage and the responsibility, the City Administrator and/or City Council shall determine the responsibility. RESPONSIBILITY OF RESIDENTS Snowstorms create numerous problems and inconveniences. The residents will also have certain responsibilities. These include clearing their own driveways, clearing areas for trashcans, clearing around mailboxes and newspaper delivery tubes. These areas must be cleared without depositing any snow into the street. There also should not be any large piles which obstruct vision of driveways. Trash cans must not be placed on the street surfaces. The City will not clear private drives. Snow plowing can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimize these instances; however, it is not practical to eliminate this situation. Residents should be aware they may have to clear their driveways a second time after their street has been plowed. Minnesota Highway Traffic Regulations 160.27 Sub (5) Misdemeanors: It shall be unlawful to obstruct any highway or to deposit snow or ice thereon. 169.42 Sub (1) No person shall throw, deposit, place, or dump upon any 4 City of Otsego Snow Plowing and Ice Control Policy street or highway, any snow, ice, etc. GUIDELINES FOR OPERATORS 1. Operators will be required to be on stand-by and able to report to work within one and one-half hours notice from November 1St to March 31St unless arrangements are made with the Public Works Superintendent or designated representative. 2. Operators will be responsible for the vehicle they are assigned to. This includes completing a daily maintenance and equipment check before and after each shift and reporting all deficiencies to the Public Works Superintendent. During snowplowing operations any and all downtime or breakdowns will be reported to the Pubic Works Superintendent or designated representative. 3. No snow removal vehicles shall be parked with less than three-quarters of a tank of fuel. 4. Operators shall not assist stranded vehicles by pushing, pulling or jump-starting with City equipment. Operators may assist by calling for help, offering sand, or offering a helping hand. 5. To minimize damage, no equipment will exceed twenty miles per hour in residential areas. 6. Operators will obey all traffic laws, signs, and signals. 7. Operators will report all damage to the Public Works Superintendent or designated representative at the end of each shift. 8. When plowing and sanding is complete after each storm, salt/sand should be emptied from all trucks and all equipment should be cleaned and washed. 9. When the operator has completed their assigned route, they will contact the Public Works Superintendent and will be assigned to assist with the completion other routes. 10. Before leaving duty at the end of the shift every effort should be made to contact the Public Works Superintendent or designated representative. 11. No plowing of private property or towing of vehicles will be permitted unless it directly affects traffic. Any questions should be directed to the Public Works Superintendent. Every effort will be made not to damage mailboxes and trash containers or other structures in the right-of-way. ACCIDENTS DURING SNOW CLEARANCE OPERATION All accidents during snowplow operation should be reported to the Public Works Superintendent. If the accident involves a vehicle or a personal injury, immediately contact the Sheriff Department and then contact the Public Works Superintendent. Remain at the scene until an accident report has been completed. The policies and procedures relating to the drug and alcohol testing for commercial vehicle drivers shall be implemented in this situation. Updated 10/21/10 City of Otsego Snow Plowing and Ice Control Policy Adopted File: SNOWPOLI10-11 Main Office: Hakanson 3601 Thurston Avenue, Anoka, MN 55303 35 Anderson Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com 1 �' MEMORANDUM TO: Honorable Mayor and City Council FROM: Ron Wagner, City Engineer CC: Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, City Finance Director Dan Licht, City Planner DATE: 11/4/2010 RE: Municipal State Aid (MSA) Streets Hakanson Anderson has reviewed the status of the Otsego MSA account balance. We have also reviewed MSA street locations for potential projects. Since there are several funding alternatives and several street locations for the council to review, we propose this to be done in a less formal format than a City Council meeting. We suggest the Council set a workshop meeting on December 6, 2010 to review MSA streets. This would be the 1" Monday of the month and would not conflict with any other meetings. ot315hmccmemo ITEM AGREEMENT BETWEEN THE CITY OF OTSEGO AND INDEPENDENT SCHOOL DISTRICT NO. 728 REGARDING THE CONSTRUCTION OF TRAILS SURROUNDING OTSEGO ELEMENTARY SCHOOL THIS AGREEMENT, made this day of , 2010, by and between the CITY OF OTSEGO (CITY), a municipal corporation under the laws of the State of Minnesota, and INDEPENDENT SCHOOL DISTRICT No. 728 (ISD 728), an independent school district created and existing under the laws of the State of Minnesota. WHEREAS, pursuant to the authority granted under Minnesota Statutes, Section 471.59 and other applicable statutes and powers and authority granted to the undersigned agree to cooperate in providing for the construction of recreational trails (Exhibit A). WHEREAS, CITY will construct certain recreational trails located upon property owned by ISD 728 and surrounding Otsego Elementary School, and WHEREAS, ISD 728 will contribute towards the construction of the recreational trails. NOW THEREFORE, it is agreed by and between the parties as follows: FINANCE The cost of the installation of the trails shall be split evenly between the CITY and ISD 728. The shared costs will be for the construction of the "Proposed Non-SRTS Trail" which is shown in Exhibit A and identified in red. The costs shall include 1. Engineering Costs. 2. Construction Costs. 3. Other Related Costs of Construction. The CITY will bill ISD 728 monthly once construction begins and ISD 278 will pay the bill within 30 days. If part of the bill is disputed ISD 728 shall pay the undisputed part within 30 days and the CITY and ISD 728 shall meet to resolve the disputed amounts. SERVICE RESPONSIBILITIES CITY shall provide the following: 1. Construction of all trails from CSAH 42 up to and through Otsego Elementary School property. 2. Maintenance of all trails, including those on Otsego Elementary School property. 3. Cost of trail maintenance on Otsego Elementary School property shall be split between the CITY and ISD 728 as identified in Exhibit A & B. The CITY will be responsible for the Non-SRTS Trails which are identified in red and ISD 728 will be responsible for all exisiting trails on school property which are identified in green. Safe Routes to School (SRTS) trails which are identified in blue will be maintained by both the CITY and ISD 728. The CITY will maintain the portion of the SRTS trail along County Road 42 up to the stop sign located at the Otsego Elementary School entrance. ISD 728 will maintain the SRTS trail from the stop sign at County Road 42 up through the Otsego Elementary property. Maintenance would be performed at a mutually agreeable time. ISD728 shall provide the following: 1. ISD 728 shall allow full use of the trail along the outer edge of school property while school is in session, including recess. 2. ISD 728 shall allow any necessary access to school property for construction and future maintenance of the trails. COMMUNICATION The CITY and ISD 728 shall meet periodically to review the trail during construction. After the trails are constructed, when CITY is planning any maintenance on the trails within ISD 728 property, the CITY and ISD 728 shall meet to coordinate the timing of the trail maintenance. LIABILITY ISD 728 agrees to maintain insurance for commercial general liability in an amount not less than $1,500,000. A certificate of insurance naming the CITY as an additional insured will be sent to the CITY within 30 days of the execution of this agreement. CITY agrees to maintain insurance for commercial general liability in an amount not less than $1,500,000. A certificate of insurance naming the ISD 728 as an additional insured will be sent to the ISD 728 within 30 days of the execution of this agreement. ISD 728 agrees to indemnify, hold harmless and defend CITY from and against any claims, costs, causes of action, expenses and liabilities, including but not limited to reasonable attorney's fees the CITY incurs because of ISD 728's negligent acts or its failure to comply with the terms of the Agreement. CITY agrees to indemnify, hold harmless and defend ISD 728 from and against any claims, costs, causes of action, expenses and liabilities, including but not limited to reasonable attorney's fees ISD 728 incurs because of CITY's negligent acts or its failure to comply with the terms of the Agreement. LENGTH OF TERM OF AGREEMENT AND TERMINATION This Agreement shall take effect upon approval by CITY and ISD 728. The Agreement may be terminated by either of the parties upon six months notice prior to commencement of construction. Once construction has commenced the Agreement may only be terminated by written agreement of both parties. MERGER Any and all previous agreements, either written or verbal, are hereby merged into this Agreement. COUNTERPARTS This agreement may be executed in any number of counterparts and each shall be deemed to be an original, and this Agreement shall be binding upon those executing anyone of such counterparts. ADOPTED by the City Council of the City of Otsego this day of , 2010. CITY OF OTSEGO By: Jessica Stockamp, Mayor By: Tami Loff, City Clerk ADOPTED by the ISD 728 Board this day of , 2010. INDEPENDENT SCHOOL DISTRICT NO. 728 By: Sue Farber, School Board Chair By: Randy Anderson, Executive Director of Business Services n M MWEIF 'Irk— MIN Emir= lKA5 Or * a a I , 1, %