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09-27-10 SCCITEM 3_1 SPECIAL CITY COUNCIL MEETING MONDAY, SEPTEMBER 27, 2010 OTSEGO CITY HALL 6:30 PM 1. Mayor Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 6:30 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber and Doug Schroeder. Councilmember Tom Darkenwald arrived at 6:55 PM. Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen, Finance Director; Daniel Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney. 2. I- 4 AH 37 Improvement. The City Council reviewed a draft response letter to the city of Albertville. CM Heidner questioned Albertville's response regarding the access on CSAH 19 and that we are asking for stuff not in accordance with the Wright County Transportation Plan. City Planner Licht said it is to do with spacing requirements. City Engineer Wagner felt we were in compliance with county spacing requirements.CM Scharber said he feels the interchange will benefit Monticello Township as well. CM Heidner said he would like to see a traffic count with the mall. Mayor Stockamp asked if we received any information on funding options from the City of Albertville. City Administrator Robertson said no. City Attorney MacArthur said he is having a hard time finding funding options legally. He spoke with Mary Ippel and she mentioned possibly Street Reconstruction Bonds. CM Scharber asked if we should change our offer to $185,000 until they can prove how we can legally fund more. CM Darkenwald said he is not sure why we need to write a three page response letter. CM Heidner said the city's response needs to be on record. CM Darkenwald questioned if the 1/8 maintenance and operation costs for traffic signals really needs to be included in the letter. CM Heidner said he feels residents should know our reasoning. CM Heidner motioned to approve letter. Seconded by CM Schroeder. CM Darkenwald said he is against sending a response. CM Scharber agreed. City Council agreed to have staff review letter. CM Heidner retracted his motion. Seconded by CM Schroeder. 3. Any other items. No items. 4. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 7:05 PM. ATTEST: Tam! Loff, City Clerk Mayor Jessica Stockamp Motion By CM Darkenwald, Seconded by CM Schroeder to provide funding to the Proposed I-94/CSAH 19 Phase 1 interchange project as follows: 1. Otsego will participate in funding for the 1-94/CSAH 19 Interchange Phase One Project up to $400,000.00 or 3.6 percent of the total project cost, whichever is less. The $400,000.00 contribution is based upon the engineer's estimate for the project and is the maximum that the City will contribute. In the event that the bid for the project is below that estimate, Otsego's contribution will be reduced and pro -rated at the same percentage as its contribution to the unfunded portions of the overall project. 2. The funding mechanism for Otsego's contribution shall involve payment to Albertville and/or Wright County one or both of which are expected tted to issue financing bonds for the Phase 1 project or other structure and on a schedule as approved by the Otsego City Council. If Otsego is to make payments to Albertville and/or Wright County for the repayment of bonds, the payment shall be at the lowest interest rate for which debt has been issued for the project or loans acquired. 3. Otsego has determined to contribute to the Project on the front end even though the benefit to Otsego, if any, would attach to Phase Two of the Project which would establish a more efficient route to the east. The above mentioned contribution is based upon Albertville's assurance that it will proceed in good faith to complete Phase Two of the Project and have it completed within three years from the date of this Agreement. Based upon Otsego's contribution to Phase 1 of the project Albertville agrees that no contribution from Otsego is expected for phase 2 of the Project. Otsego would support any applications for funding from other sources. 4. Albertville has requested Otsego's contribution to this Project even though the portion of the Project that is actually within Otsego's jurisdiction is extremely small. Otsego is making the above contribution based upon potential limited future benefit to Otsego, in the spirit of cooperation between the Cities and based upon the specific representations of Albertville that they will actively cooperate with future projects within the City of Otsego. In order to make the contribution Otsego needs to receive the following consideration from Albertville: a. Albertville will take action within six (6) months of an agreement signed between the parties to include in its Comprehensive Plan and official controls guidance to acquire needed right of way for a Kadler Avenue Interchange at no cost to Otsego so that sufficient right-of- way is acquired by either the platting process, official mapping or otherwise by Albertville within the City of Albertville for the Kadler Avenue Interchange Project. b. Wright County, Albertville and Otsego will agree to allowed full and limited right-in/right-out intersection locations for the future build out of CSAH 19 between I-94 and 75"' Street and along 7& Street from Maciver Avenue to 77t' Street. C. Albertville agrees that Otsego's contribution to the Phase i project relieves Otsego of any responsibility for the cost of traffic signals that were installed by Albertville at the existing west bound exit from I-94 at CSAH 37 as Otsego was not asked for any contribution when the traffic signal was installed.